CAIRNS REGIONAL COUNCIL MINUTES COMMUNITY SERVICES COMMITTEE

Transcription

1 1 CAIRNS REGIONAL COUNCIL MINUTES COMMUNITY SERVICES COMMITTEE 22 JULY 2015 Following the Governance Committee commencing at am PRESENT: Cr R Bates Cr M O Halloran (Chairperson) Cr B Manning (Ex-officio) Cr C Zeiger OBSERVERS: APOLOGY: Cr S Brain Cr L Cooper Cr G Fennell Cr T James Cr J Schilling Cr Richardson OFFICERS: P Tabulo K Reaston L Kirchner B Spencer T Dendle R Holmes L Guy N Quinn R Plasto L Whitton L Mahnken Chief Executive Officer General Manager Planning & Environment General Manager Community, Sport & Cultural Services Manager Parks & Leisure Team Leader Sport & Recreation Manager Marketing &Communications Media Coordinator Executive Manager Mayor s Office Manager Capital Projects Delivery Manager Finance Minute Secretary

2 2 TABLE OF CONTENTS APOLOGY... 3 CONFLICT OF INTEREST / MATERIAL PERSONAL INTEREST... 3 PURPOSE OF MEETING... 3 AGENDA ITEMS AS LISTED 1. THOMSON ROAD SPORTING PRECINCT MASTER PLAN THOMSON ROAD, EDMONTON DIVISION Matt Smith 10/2/1-36 # COMMUNITY GRANTS POLICY GRANT ROUNDS 15/ L. Kirchner 1/59/13 # FLYING FOX MANAGEMENT... 4 Brett Spencer 10/23/37 # COPPERLODE DAM (LAKE MORRIS) PROVISION OF COMMERCIAL AND COMMUNITY RECREATION ACTIVITIES... 5 K. Richardson 10/2/1 # v2 5. LOVE TO RIDE CAIRNS CYCLE CHALLENGE... 7 Sarah Gosling 8/23/27-01 # ADVISORY COMMITTEE MEETING MINUTES... 7 T Freeman 1/3/22-27 # V7 7. ANNUAL ASSESSMENT REPORT 2014/2015 COMMUNITY SERVICES COMMITTEE... 8 Linda Kirchner 1/3/83-01 # CLOSED SESSION 1. BUDGETARY MATTER NORTHERN PRIDE RUGBY LEAGUE INC... 9 Kate Lamason 17/49/9-06 # BUDGETARY MATTER COUNCIL SUPPORT FOR NATIONAL HOCKEY CHAMPIONSHIP EVENTS... 9 Ashleigh Lowe 10/2/1-36 # CONTRACTUAL MATTER - PROJECT LAUNCH APPROVAL FOR CONSTRUCTION OF STAGE 1A SOFTBALL AND BASEBALL FIELDS WALKER ROAD SPORTING FACILITY PCC15143 DIV Wayne Dagleish 1/3/81 # v1

3 3 APOLOGY Council notes the apology of Councillor Richardson. CONFLICT OF INTEREST / MATERIAL PERSONAL INTEREST Cr Bates declared that a perceived conflict of interest in Item 4, Copperlode Dam (Lake Morris) provision of commercial and community recreation activities and Item 5, Love to ride Cairns cycle challenge, could exist (as per Section 173 of the Local Government Act 2009), due to his membership of Cycle Queensland, but that he had considered his position and was firmly of the opinion he could participate in debate and vote on this matter in the public interest. PURPOSE OF MEETING To consider the matters listed on the agenda. 1. THOMSON ROAD SPORTING PRECINCT MASTER PLAN THOMSON ROAD, EDMONTON DIVISION Matt Smith 10/2/1-36 # ZEIGER / BATES 1. Endorses the Thomson Road Sporting Precinct, subject to final community consultation; and 2. Delegates authority to the Chief Executive Officer in accordance with the Local Government Act 2009, to negotiate and finalise any and all matters relating to the above following community consultation.

4 4 2. COMMUNITY GRANTS POLICY GRANT ROUNDS 15/ L. Kirchner 1/59/13 # ZEIGER / BATES It is recommended that Council notes the grant funding rounds for 2015 / 2016 and approves the changes as outlined in this report (including streamlined delegation to the Committee Chair for grants streams with maximum allocation of $5,000 or less per application, and the transfer of the Get into Sport funds into the Get Sun Smart allocation). 3. FLYING FOX MANAGEMENT Brett Spencer 10/23/37 # ZEIGER / BATES 1. Endorses the proposed Management Approach pertaining to Flying Foxes as outlined in this report; 2. Endorses the assessment matrix (Attachment 1) as a key tool for determining future Flying Fox management actions; 3. Endorses the Actions, Education and Awareness and Collaboration strategies as outlined in this report; and 4. Delegates authority to the Chief Executive Officer to negotiate and finalise all matters relating to the above.

5 5 4. COPPERLODE DAM (LAKE MORRIS) PROVISION OF COMMERCIAL AND COMMUNITY RECREATION ACTIVITIES K. Richardson 10/2/1 # v2 Cr Bates declared that a perceived conflict of interest in this matter, could exist (as per Section 173 of the Local Government Act 2009), due to his membership of Cycle Queensland, but that he had considered his position and was firmly of the opinion he could participate in debate and vote on this matter in the public interest. BATES / ZEIGER MOVED AN AMENDMENT 1. Endorses the proposed commercial recreation activities and seeks formal applications from the proponents for commercial recreation permits; 2. Revises Subordinate Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011 to enable the following prohibited activities from Schedule 1 Column 2 as shown in Attachment 1 to occur: Camp, live or reside; Fish; Swim, bathe or use a vessel; and Sell, offer or let for hire any commodity, good or thing to allow an onsite caretaker, and allow camping and associated recreational activities to occur at Copperlode Dam; 3. Develops a Management Plan for limited short stay camping, incorporating infrastructure and management responsibilities, to be submitted to Council for consideration at a later time; 4. Supports regular scheduled closures to motor vehicles on the Lake Morris Road to enable safe, managed recreational use by individuals and clubs, and that this use will be appropriately coordinated to allow coexistent access arrangements for other users. 5. Delegates authority to the Chief Executive Officer, in accordance with the Local Government Act 2009 to finalise any and all matters in relation to the above. lost with Councillors O Halloran, Manning and Zeiger voting against the motion

6 6 The original motion was then put: MANNING / ZEIGER 1. Endorses the proposed commercial recreation activities and seeks formal applications from the proponents for commercial recreation permits; 2. Revises Subordinate Local Law No. 4 (Local Government Controlled Areas, Facilities and Roads) 2011 to enable the following prohibited activities from Schedule 1 Column 2 as shown in Attachment 1 to occur: Camp, live or reside; Fish; Swim, bathe or use a vessel; and Sell, offer or let for hire any commodity, good or thing to allow an onsite caretaker, and allow camping and associated recreational activities to occur at Copperlode Dam; 3. Develops a Management Plan for limited short stay camping, incorporating infrastructure and management responsibilities, to be submitted to Council for consideration at a later time; 4. Recognizes that requests to use Lake Morris Road by organised cycling events, under a temporary road closure arrangements, will be considered provided that it can be demonstrated that amongst other things, there will be no significant detrimental impact on other users of the road; and 5. Delegates authority to the Chief Executive Officer, in accordance with the Local Government Act 2009 to finalise any and all matters in relation to the above. with Councillor Bates voting against the motion

7 7 5. LOVE TO RIDE CAIRNS CYCLE CHALLENGE Sarah Gosling 8/23/27-01 # ZEIGER / O HALLORAN Cr Bates declared that a perceived conflict of interest in this matter, could exist (as per Section 173 of the Local Government Act 2009), due to his membership of Cycle Queensland, but that he had considered his position and was firmly of the opinion he could participate in debate and vote on this matter in the public interest. It is recommended that Council notes the results of the Cairns Love to Ride Workplace Cycle Challenge. 6. ADVISORY COMMITTEE MEETING MINUTES T Freeman 1/3/22-27 # V7 ZEIGER / BATES It is recommended that Council notes the minutes of following Advisory Committee meetings: 1. Access and Equity Advisory Committee 18 June 2015; 2. Sister Cities Advisory Committee 4 June 2015; 3. Multicultural Advisory Committee 5 May 2015 and 2 June 2015; and 4. Public Art Advisory Committee 9 June 2015

8 8 7. ANNUAL ASSESSMENT REPORT 2014/2015 COMMUNITY SERVICES COMMITTEE Linda Kirchner 1/3/83-01 # ZEIGER / O HALLORAN It is recommended that Council notes the findings of the formal assessment of performance against the Terms of Reference for the Community Services Committee and notes that this Committee has performed in accordance with its Terms of Reference. CLOSED SESSION BATES / ZEIGER THE COMMITTEE RESOLVED TO MOVE INTO CLOSED SESSION TO DISCUSS THE FOLLOWING MATTERS AS LISTED IN THE AGENDA: 1. BUDGETARY MATTER NORTHERN PRIDE RUGBY LEAGUE INC.. 3 Kate Lamason 17/49/9-06 # BUDGETARY MATTER COUNCIL SUPPORT FOR NATIONAL HOCKEY CHAMPIONSHIP EVENTS Ashleigh Lowe 10/2/1-36 # CONTRACTUAL MATTER - PROJECT LAUNCH APPROVAL FOR CONSTRUCTION OF STAGE 1A SOFTBALL AND BASEBALL FIELDS WALKER ROAD SPORTING FACILITY PCC15143 DIV 2 21 Wayne Dagleish 1/3/81 # v1 OUT OF CLOSED SESSION THE COMMITTEE RESOLVED TO MOVE OUT OF CLOSED SESSION BATES / ZEIGER

9 9 RESOLUTIONS ARISING FROM MATTERS DISCUSSED IN CLOSED SESSION. 1. BUDGETARY MATTER NORTHERN PRIDE RUGBY LEAGUE INC.. 3 Kate Lamason 17/49/9-06 # MANNING / BATES It is recommended that Council : 1. Advise the Northern Pride that their request for an interest free loan is outside the scope of Council s Bank Guarantee Policy and therefore can t be considered, and further 2. Delegates authority to the Mayor, Community Services Committee Chair and Chief Executive Officer to participate in further discussions with the Northern Pride and other potential stakeholders and report back to Council. 2. BUDGETARY MATTER COUNCIL SUPPORT FOR NATIONAL HOCKEY CHAMPIONSHIP EVENTS Ashleigh Lowe 10/2/1-36 # BATES / ZEIGER 1. Supports the Cairns Hockey Association in their bid to host National Championship Events from : 2. Approves entering into a Funding Agreement with Cairns Hockey Association to secure these events, subject to confirmation of Host Venue Status by Hockey Australia; and 3. Delegates authority to the Chief Executive Officer, in accordance with the Local Government Act 2009 to negotiate and finalise all matters relating to the above.

10 10 3. CONTRACTUAL MATTER - PROJECT LAUNCH APPROVAL FOR CONSTRUCTION OF STAGE 1A SOFTBALL AND BASEBALL FIELDS WALKER ROAD SPORTING FACILITY PCC15143 DIV 2 21 Wayne Dagleish 1/3/81 # v1 ZEIGER / BATES 1. Approves the construction of Stage 1A Walker Road Sporting Facility project with an overall Project Launch Budget of $7,931,000 and approves the end date of 22 July 2016; and 2. Delegates authority to the Chief Executive Officer in accordance with the Local Government Act 2009 to: a. Approve expenditure up to the value of the project launch budget of $7,931,000 b. Enters into contracts, negotiates and finalises any and all matters relating to this project. THE MEETING CLOSED AT AM CONFIRMED THIS 29 th DAY OF July MAYOR CHIEF EXECUTIVE OFFICER