Chairman Peterson called the meeting to order at 9:00 a.m. with all Commissioners present. The Pledge of Allegiance was recited.

In what year did the Board approve the budget?
What type of management services did Contegrity Group Inc . provide?
What type of income is interest on obligations not includable in?

Transcription

1 Chairman Peterson called the meeting to order at 9:00 a.m. with all Commissioners present. The Pledge of Allegiance was recited. Additions were made to the agenda. A motion was made by Cmsr R. Tellinghuisen, seconded by Cmsr Courteau, to approve the agenda as amended. COUNTY BUSINESS, CONSENT AGENDA A motion was made by Cmsr D. Tellinghuisen, seconded by Cmsr R. Tellinghuisen, to approve the following consent agenda items: Approve minutes of 8/7/07, 8/21/07, 8/28/07, and 9/4/07 Board meetings; Approve reimbursement of expenditures from proceeds of bond issuance, Resolution No : RESOLUTION DECLARING THE OFFICIAL INTENT OF MILLE LACS COUNTY TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE COUNTY WHEREAS, the Internal Revenue Service has issued Treasury Regulations providing that proceeds of obligations, the interest on which is not includable in gross income for federal income tax purposes ( tax-exempt bonds ), used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, Mille Lacs County (the County ) expects to incur certain expenditures which may be financed temporarily from sources other than tax-exempt bonds, and reimbursed from the proceeds of tax-exempt bond; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COUNTY AS FOLLOWS: 1. The County intents to undertake various highway capital improvement projects as described in Schedule A attached hereto (the Projects ). 2. The County reasonably intends to make expenditures for the Projects, and reasonably intends to reimburse itself for such expenditures from the proceeds of tax-exempt bonds to be issued by the County in the maximum principal amount of approximately $1,300, The County Coordinator is authorized to designate appropriate additions or changes to EXHIBIT A in circumstances where time is of the essence, and any such designation shall be reported to the County Board at the earliest practicable date and shall be filed with the official books and records of the County. 4. This resolution is intended to constitute a declaration of official intent for purposes of Treasury Regulations and any successor law, regulation or ruling. Authorize Board Chair signature on contract with Contegrity Group Inc. to provide construction management services for courts facility building project; Submittal of General Fund cash balance for August 2007; Approve annual County Cemetery upkeep payment for 2007 to Milo Cemetery in the amount of $600; Accept Minnesota State Retirement System (MSRS) Group #5 s proposal and forward it to the State for consideration; Approve a solid waste hauler s license for the Mille Lacs Band of Ojibwe. EMPLOYEE RESIGNATIONS A motion was made by Cmsr Courteau, seconded by Cmsr Edmonds, to accept the resignation of Julie Whitney, FT CO/911 Dispatcher, effective 9/18/07, and authorize re-filling the position. The motion carried. A motion was made by Cmsr D. Tellinghuisen, seconded by Cmsr Courteau, to accept the resignation of Tim Jacobs, Certified Appraiser, effective 9/28/07, and authorize re-filling the position. Page 1 of 5

2 HOME ON RECENTLY PURCHASED COUNTY PROPERTY Roxy Traxler, County Coordinator, presented the following quotes received for removal of asbestos in the County-owned home located at nd Street SE in Milaca: Assessco Environmental Services Inc. of Saint Cloud in the amount of $1,100; LTT Services of Brooklyn Park in the amount of $1,933; DAVCO of Grey Eagle in the amount of $2,000; and DC Inc. of Ramsey in the amount of $3,730. A motion was made by Cmsr Courteau, seconded by Cmsr R. Tellinghuisen, to accept the quote from Assessco Environmental Services for the removal of asbestos as proposed. The following quotes were received for the removal of the home itself after it has been burned by the local fire department: Hjort Excavating of Milaca in the amount of $3,395; Rahm Construction of Foreston in the amount of $3,600. A motion was made by Cmsr D. Tellinghuisen, seconded by Cmsr Edmonds, to accept the low bid for removal of the house at nd Street SE in Milaca for an amount not to exceed $3,395. VETERANS TRANSPORTATION POLICY Chairman Peterson discussed the proposed Veterans Transportation Policy. Ken Olson, Veterans Service Officer, has a quarterly meeting scheduled with the Veterans Posts in the County for October 22, 2007, at which time the proposed policy will be reviewed. SAFETY DIRECTOR DUTIES Coordinator Traxler informed the Board that since safety director duties were removed from the Veterans Service Officer position description in August of 2007, the duties now need to be assigned to someone else. Coordinator Traxler stated that during conversation with Joe Ahner, Building Maintenance Director, he had indicated that he would prefer not to be the responsible authority for administration of the safety policies, but that he would be willing to assume more of the duties associated with upkeep of the facilities. Discussion took place over dividing the duties between the Coordinator s Office and the Building Maintenance Department. A motion was made by Cmsr D. Tellinghuisen, seconded by Cmsr Edmonds, to assign the Safety Director duties to the County Coordinator s Office. MONTHLY JAIL REPORTS AUGUST 2007 Brent Lindgren, County Sheriff, discussed various monthly revenue and expense reports for the jail for the month of August, as well as population statistics. The total outstanding balance of unpaid booking fees from previous years was questioned. EMERGENCY OPERATIONS PLAN Sheriff Lindgren submitted a request to have the County-Wide Emergency Operations Plan signed by the Board Chairman. The Commissioners requested to see the updated plan before acting upon the request. SPECTRUM SOLUTIONS TELEPHONE CONTRACT Michael Virnig, Information Services Director, presented an agreement with Spectrum Solutions for the County s telephone maintenance and repair services. A motion was made by Cmsr Edmonds, seconded by Cmsr D. Tellinghuisen, to authorize the Board Chair s signature on an agreement with Spectrum Solutions. DUNN BRIDGE Bruce Cochran, County Engineer, presented information concerning the Dunn Bridge (CSAH 29 over the Rum River). The County s 5-Year Bridge Replacement plan will be amended to include the Dunn Bridge, due to its rapid deterioration in recent months. APPROVE FINAL PLAT OF COUNTRYSIDE ESTATES 2 ND ADDITION, GERRY SMITH Michele McPherson, Zoning and Environmental Services Administrator, presented for approval the final plat of Countryside Estates 2 nd Addition. The meeting was opened up to the public for comments; hearing none, Chairman Peterson declared the public hearing closed. A motion was made by Cmsr Courteau, seconded by Cmsr R. Tellinghuisen, to adopt Resolution No.: Cmsrs Courteau, D. Tellinghuisen, R. Tellinghuisen, and Peterson voted aye. Cmsr Edmonds voted nay. The motion carried. Page 2 of 5

3 RESOLUTION GRANTING FINAL PLAT APPROVAL FOR: Countryside Estates 2 nd Addition, Gerry Smith WHEREAS, application has been made for final plat approval, pursuant to Chapter 2 of the Mille Lacs County Development Code, of the property legally described as: Lots 1-3, Block 1, Countryside Estates, according to the recorded plat, Mille Lacs County, Minnesota The North 2 rods of the East 82 rods of the North half of the SE 1/4, Section 34 The South 510 feet of the SE ¼ of the NE ¼, Section 34 The SE ¼ of the NW ¼ and the SW ¼ of the NE ¼ and the West 10 feet of the NW ¼ of the NE ¼ and the East 10 feet of the NE ¼ of the NW ¼, all in Section 34, Township 38 N, Range 26 W, Borgholm Township, Mille Lacs County, Minnesota hereinafter referred to as the Property ; and WHEREAS, the application for preliminary plat approval has been referred to the Planning Commission which has given its advice and recommendation to the County Board; and WHEREAS, a preliminary plat of the Property was approved by the County Board on May 2, 2006; and WHEREAS, the proposed final plat is consistent with the preliminary plat as approved by the County Board; and WHEREAS, the proposed final plat complies with each of the conditions set forth by the County Board in its approval of the preliminary plat of the Property; NOW, THEREFORE, BE IT RESOLVED BY THE MILLE LACS COUNTY BOARD OF COMMISSIONERS, as follows: 1. It is hereby determined by the Mille Lacs County Board of Commissioners as follows: A. The proposed subdivision is consistent with the Mille Lacs County Development Code and conforms with all of its requirements. B. The proposed subdivision is consistent with all applicable general and specialized city, county, and regional plans including, but not limited to, the County s Comprehensive Development Plan. C. The physical characteristics of the site, including, but not limited to, topography, soils, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, and drainage are suitable for the type and density of development and uses contemplated. D. The proposed subdivision makes adequate provision for water supply, storm drainage, sewage transportation, erosion control and all other services, facilities and improvements otherwise required herein. E. The proposed subdivision will not cause substantial environmental damage. F. The proposed subdivision will not conflict with easements of record or with easements established by judgment of a court. G. The proposed subdivision will not have an undue or adverse impact on the reasonable development of neighboring land. Page 3 of 5

4 2. Final plat approval is hereby granted for the Property, subject to the following conditions: A. THE DEVELOPER SHALL ADDRESS THE COUNTY SURVEYORS COMMENTS. B. ALL TAXES SHALL BE PAID TO DATE ON THE SUBJECT PROPERTY PRIOR TO FILING OF PLAT. C. SATISFACTORY FEE SIMPLE TITLE TO THE PLATTED PROPERTY IS IN THE NAME OF THE SUBDIVIDER. D. THE PLAT SHALL COMPLY WITH THE PROVISIONS OF MN STAT. CHA. 505 PER THE COUNTY SURVEYOR. E. THE DRAINAGE EASEMENT SHALL BE EXPANDED TO INCLUDE THE 25 FT NATURAL BUFFER AREA FROM THE EDGE OF DELINEATED WETLANDS. F. ALL EXISTING DRAINAGE AND UTILITY EASEMENTS DEDICATED UNDER COUNTRYSIDE ESTATES FIRST ADDITION SHALL BE VACATED PRIOR TO REDEDICATION OF PROPOSED DRAINAGE AND UTILITY EASEMENTS. THIS SHALL BE COMPLTED PRIOR TO PLAT FILING. G. THE DECLARATION OF PROTECTIVE COVENANTS AS SUBMITTED BY THE DEVELOPER SHALL BE RECORDED. H. THE DEVELOPER SHALL SUBMIT A 8.5 X 11 COPY OF ALL UPDATES TO THE PLAT MAPS AND ENDORSEMENT PAGE AS CORRECTED TO THE ZONING OFFICE PRIOR TO FILING THE FINAL PLAT. 3. The officers of the County are hereby authorized, once the conditions set forth in Section 2 are met and complied with, to sign the final plat for the Property and to issue a certified copy of this Resolution giving final approval of the plat. 4. The owner of the Property is authorized to record the final plat as required by law and shall file proof of said recording with the County. No building permits will be issued for the Property until the final plat is recorded. 5. This final plat approval shall expire one year from the date of this resolution if the final plat is not recorded within that time. STATE MINERAL LEASE SALE Dennis Martin, representative from the Minnesota Department of Natural Resources, was present to provide the Board with current information on mineral exploration and state mineral leasing within the County. Currently mineral leases in Mille Lacs County are on State-owned lands only. PRESENTATION OF ANNUAL REPORT FROM COUNTY MEDICAL EXAMINER Dr. Janis Amatuzio, County Medical Examiner, presented an annual report for The total number of deaths occurring in Mille Lacs County in 2006 were 137, a 16 percent increase over Dr. Amatuzio stated that Anoka County has approved the construction of a new medical examination facility at a cost of $6 million, to be built in the City of Ramsey. The 18,000 square foot building is proposed to be finished in the fall of REQUEST FROM CROW WING COUNTY TO PROVIDE FINANCIAL SUPPORT FOR YOUTH DETENTION CENTER FEASIBILITY STUDY A request from Crow Wing County to participate in a feasibility study for the creation of a Youth Detention Facility was received. The Board decided they were not interested in participating. COMMITTEE REPORTS Cmsr D. Tellinghuisen reported on a meeting he had attended at the OK House, stating that usage is down and the facilities are running at a deficit. Cmsr Edmonds reported that the library will soon start conversion to a new computer system. Cmsr R. Tellinghuisen stated that he will not be available for the Five County Mental Health meeting at the K-Bob in Princeton; Cmsr Edmonds stated that he will be attending. Chairman Peterson stated that the Day Activity Center (DAC) has implemented a new fee schedule, with which staff has been happy. Coordinator Traxler stated that architect interviews for the proposed courts facility building will take place on Thursday, September 27, The annual Association of Minnesota Counties conference will take place December 3 5, 2007; Commissioners were told to contact Coordinator Traxler if interested in attending. Page 4 of 5

5 MONTHLY CLAIMS Philip Thompson, County Auditor-Treasurer, presented claims to be approved. A motion was made by Cmsr Courteau, seconded by Cmsr R. Tellinghuisen, to approve payment of the following taxable meals through payroll: General Fund $69.03 A motion was made by Cmsr D. Tellinghuisen, seconded by Cmsr Edmonds, to approve the following list of claims totaling $345,668.69: General Fund $231, Road and Bridge Fund $111, North Central Drug Task Force Fund $2, Community Health Service Fund $ Human Services Fund $ A motion was made by Cmsr Courteau, seconded by Cmsr R. Tellinghuisen, to adjourn the meeting at 10:40 a.m. ATTEST: Roxy Traxler County Coordinator minutes published on the County s website: Phil Peterson County Board Chairmanbe found in the Board Page 5 of 5