Govt. College of Engineering Chandrapur

Transcription

1 Phone No. (07172) (O) (R) Govt. College of Engineering Chandrapur Ballarpur Road, Post Babupeth Chandrapur Fax No. (07172) &gcoechandrapur@gmail.com Minutes of Fifth Meeting of Board of Management held on 22/12/2015 at p.m. in Conference Hall at Government Polytechnic, Nagpur Fifth scheduled meeting of Board of Management (BoM) was held on 22/12/2015 in Conference Hall, Administrative Building, Government Polytechnic, Sadar, Nagpur and following members were present. 1. Dr. Tapan Chakrabarti - Chairman, Ex-Director, NEERI, Nagpur and Chair Professor VNIT Nagpur 2. Dr. S. K. Mahajan - Member, Special invitee 3. Dr. Kiran Patil - Member, Government representative 4. Dr. Z. J. Khan - Member, University representative 5. Dr. S. D. Londhe - Member, Teacher Representative 6. Dr. G. A. Dhomane - Member,Teacher Representative 7. Dr. G. G. Bhutada - Member Secretary Shri Rohit Uttarwar and Shri Madhusudan Rungta, could not attend the meeting. At the outset, Dr.G.A.Dhomane - Member,Teacher Representative, introduced all the BoM members and special invitee. Dr. G. G. Bhutada, Principal and Member Secretary welcomed Hon. Chairman and all the members by offering them bouquet. Hon. Chairman, Dr. Tapan Chakrabarti, welcomed all the members and permitted the member secretary for the further proceeding of the meeting. With the permission of the Chairman, Dr. G. G. Bhutada, Member Secretary started the proceedings of the meeting. The agenda was displayed on the screen. Before commencement of meeting, Book of Agenda and Book of Enclosures were tabled before the Members. Member secretary requested the Chairman to permit the presentation on the institute s progress since last BoM meeting. During presentation Dr, Kiran patil informed about the zero penalty zero fee concept and appreciated the efforts taken by institute. Hon. Chairman enquired regarding the remedial classes and expressed satisfaction regarding the efforts.

2 Dr. S. K. Mahajan suggested to conduct more BoM meetings to get suggestion from BoM members. Dr. Kiran patil suggested for brain storming to identify the present challenges and prepare the strategy to overcome those. Dr. S. K. Mahajan and Dr. Kiran Patil suggested that retired and renowned professors/scientists should be called for guest lecturers/ remedial classes either at Chandrapur / Nagpur or the lectures may be organized through video conferencing. Item No.1 Confirmation of the minutes of the Fourth BoM meeting (by circulation) held on The minutes of meeting held on was read by the Member Secretary. As there was no addition or deletion, the minutes of forth meeting of BoM was confirmed. Item No.2 To Note Action Taken on suggestions of third and forth BoM meetings BoM noted the action taken on the suggestions and decisions of third and forth BoM meetings. Dr. S. K. Mahajan suggested to follow-up the Autonomy and NBA proposal personally. Dr. Z. J. Khan explained the NBA evaluation process and said that there is no need to pursue the matter personally because of online submission of e-sar. Regarding prequalification proforma. Dr. S. K. Mahajan, Dr. Kiran Patil and Hon. Chairman suggested to appoint external agency for the same if required. Dr. S. K. Mahajan agreed to personally follow-up both the proposals and will try to speed up the matter. Item No. 3 To note achievements of all 9 KPI of TEQIP in last JRM and proposed completion of all 9 KPI of TEQIP for forthcoming JRM BoM has noted the point Dr. S. K. Mahajan and Dr. Kiran Patil suggested to complete the NBA SAR before next JRM and try to fulfill KPI. Dr. Kiran Patil gave information regarding TEQIP-III and additional fund of Rs. 5 Crore. Dr. G. G. Bhutada has given the information that institute is eligible for additional fund of Rs. 5 Crore. Item No. 4 To note achievement of our students in academic and extracurricular activities All the BoM members noted the achievement of students in academic and extracurricular activities.

3 Item No. 5 To note the progress of acquiring Autonomy to Institute BoM noted the progress of acquiring Autonomy to Institute. Item No. 6 To note and approve the expenditure of TEQIP-II up to 30/11/2015 BoM has noted the agenda point and approved the expenditure up to Item No. 7 To note and approve the revised plan and expenditure for procurement of goods and services BoM has noted the agenda point and approved the revised plan and expenditure for procurement of goods and services. Item No.8 To note and approve the activities of TEQIP-II i. BoM has noted the TEQIP-II activities and approved the extension for completion of CWN project up to ii. BoM insisted to speed up the procurement of Library facility. iii. BoM approved the development of seminar hall in the existing space of workshop building. With respect to this, various stages of tendering process are briefed by Dr. G. G. Bhutada, which are approved by BoM. Item No.9 To approve honorarium to TEQIP officials and concerned persons Regarding honorarium, Dr. S. K. Mahajan enquired about the procedure followed by other TEQIP institutes. Dr. G. G. Bhutada informed that some TEQIP institutes follow the fixed monthly honorarium but this institute proposed the dynamic honorarium based on expenditure and performance. Dr. Kiran Patil inquired as to who will monitor the performance, Dr. G. G. Bhutada informed that performance shall be monitored by Principal, SPFU and performance auditor. Hence BoM approved the honorarium up to Rs. 20 lakhs. Item No.10 To note the proposal for revised administrative approval for the construction of buildings and posts to be created. BoM has noted the point.

4 Item No. 11 To note the third round of Performance Audit (PA) and Data Audit (DA) Dr. G. G. Bhutada highlighted the improvement of performance index from 3 to 2 in the project in last year, as reported in Performance Auditors report, BoM has noted the point. Dr. Kiran Patil suggested to organize Alumni meet, check the feedback of Alumni through bulk SMS, online registration system and try to achieve the outcomes and deliverables of TEQIP-II. Hon Chairman suggested taking more efforts for patents, placement and Research. Item No.12 To note shifting of Instrumentation, Computer Science and Electronics and Telecommunication Engineering Departments BoM has noted the point. Item No.13 To note a proposal for administrative approval to procure furniture, duel desk benches and Air Conditioners (AC) required for new building BoM has noted the point. Item No. 14 To note and approve SLR minor work of Electrical Engineering Department BoM has noted and approved the SLR minor work of Electrical Engineering Department. Item No. 15 To note and approve minor work of Lighting through Swechhya Nidhi BoM has noted and approved. Item No. 16 To note and approve the tendering process and allotment of work to canteen and security BoM has noted the point. Dr. S. K. Mahajan suggested the necessity of following the Government norms and checking the quality of canteen performance through feedback of students and faculties.

5 Item No. 17 To approve the Faculty & Staff Development Activities Based upon TNA BoM has noted and approved the faculty and staff development activities based on TNA. Dr. Kiran Patil expressed the concern on retention of faculty at GCOE Chandrapur. He suggested solving the grievances of faculty and offering more incentives to them so that retention rate will increase. In incentive, extra facilities and extra remuneration to visiting faculties may be considered. He asked to submit the detailed proposal to Government for favorable consideration at Government level. Dr. G. G. Bhutada assured to submit the proposal after discussion with all faculties. Item No. 18 To approve re-appropriation of TEQIP Fund allotted for Academic Activities After discussion on the point Hon. Chairman and Dr. S. K. Mahajan informed that Research fund cannot be used for infrastructure, for infrastructure work; fund from PLA may be used. Regarding TEQIP-II, research fund/assistance ship fund may be diverted for academic infrastructural development, such as e-journals, e-books etc. For this detailed proposal should be submitted to SPFU. Item No.19 To approve Air travel permission to the Principal of the institute Discussion held on this topic. Since it is very difficult to get tatkal ticket of railway on emergency, Dr. S. K. Mahajan suggested reimbursing TA/DA from appropriate expenditure head of PLA. Four to five trips per year may be permitted, as a special requirement. Item No.20 To grant the approval for establishing Electronic Workshop laboratory in Electronics Department In this discussion Dr. S. K. Mahajan and Hon. Chairman suggested establishing such laboratory through MODROB, RPS, UGC and AICTE grants. Item No. 21 To note encouragement of deputation of faculty for Ph.D.under Quality Improvement Programme Scheme During discussion on this point Dr. S. K. Mahajan suggested that faculties may be deputed for Ph.D. without hampering academic activities.

6 Additional agenda points with the permission of chair Dr. G. A. Dhomane requested to BoM to waive off the research lab fee for internal candidates in parent institute. Dr. S. K. Mahajan suggested studying the practices followed in other TEQIP institutes and deciding accordingly. The BoM meeting ended with the vote of thanks proposed by Dr. S. D. Londhe. Sd Principal & Member Secretary Government College of Engineering, Chandrapur Sd Chairman Board of Management Government College of Engineering, Chandrapur