The News-Sentinel s CCI Cheat Sheets. by Jon Swerens

Transcription

1 The News-Sentinel s CCI Cheat Sheets by Jon Swerens

2 Create a story 1. From your User Basket list window, right-click and select Create story. Or: From your Write Basket list window, right-click and select Request story. 2. Fill out the budget information for the story in the attribute editor, as shown at right. Notice that the prefilled-in information in this box comes from your work defaults, otherwise known as login info. 3. Right-click on the story in the list window and select Edit. The story will open in CCI Word. 4. Write your story within the Body tag. At this point, you may also fill in your byline information and add other tags as needed. 5. When you are done, close the story by clicking the red X box at the top right-hand corner. Or: Send your story to a different basket by either clicking one of the buttons in CCI Word or right-clicking your story in DB Access and choosing the appropriate To... action on the menu.

3 Creating articles The first step for putting stories on a page is to create empty article shapes for the stories, photos, headlines and other items to live in. 1. From the Pages list window, right-click the page you d like and choose Edit. Article tool 2. Select the Article tool from the toolbar (seen at left), or type ctrl-alt-t. 3. Draw your articles by click-dragging on your page. Remember: Your article includes headlines and photos. Make your article shape big enough for all the article s elements, not just for its body copy. 4. Adjust your article s size by a. selecting the Pointer tool from the toolbar (ctrl-alt-p) b. selecting the article (either by double-clicking or alt-clicking) c. dragging a corner handle Remember: Magenta handles are for the entire article Green handles are for individual elements Yellow handles are for groups 5. Make sure the articles are tightly packed against each other. Layout Champ automatically keeps the right amount of space between articles.

4 Send stories to Triple-I 1. Save and close your story in CCI. 2. In DB Access, open the Syndication list window. If the button for the Syndication list window is not on your control window, go to File > Add List Window... and select Syndication from the pop-up window. 3. Drag your story to Front End on the Syndication window. 4. Find your story in Triple-I at CCI. Troubleshooting: The Triple-I station that receives stories from CCI is 161, in the back corner of the former E-Team area. If stories from CCI are not coming into Triple-I, check station 161. Restart the machine, if necessary, or contact IT at x8888 for help.

5 Get stories from Triple-I When your Triple-I story is sent to CCI, the Triple-I version will be destroyed! Be sure you no longer want your story to live in Triple-I. If you do want a Triple-I copy, make a copy by using shift-f7 before sending your story to CCI. 1. Find your story in a Triple-I directory. 2. Open it with F7. 3. Save it (F12-S) to CCI. 4. In CCI, find your story in the Remote Input list window. The story will say FrontEnd in the Provider field. Troubleshooting: The Triple-I station that sends stories to CCI is 161, in the back corner of the former E-Team area. If stories from Triple-I are not coming into CCI, check station 161. Restart the machine, if necessary, or contact IT at x8888 for help.

6 Import items via You can send stories and photos to CCI via an message. 1. Create an message addressed to one of the CCIspecific addresses for the desired content desk: News content desk Metro content desk Editorial content desk Features content desk Sports content desk Business content desk Warning: Do not give these addresses to the general public! These addresses lead directly into the CCI system. Have members of the public send to another address, such as your personal one, so you can evaluate the story before forwarding it into the CCI system. 2. Type or cut-and-paste the story directly into the body of the message. Warning: Your client may have up to three different formatting preferences: Text only, HTML or graphics and Text and HTML combined. You should test sending a story in the different formats available to see which one will arrive the cleanest in CCI. Or, use this preferred method: 2. Attach the story to the message. Warning: CCI will accept only Rich Text Format (.rtf ) or Plain Text (.txt) documents. Also, if you attach a story, any text in the actual message area of the will be lost. 3. Click Send (or whatever the right button is for you). Note: If a story is received successfully, CCI will send a reply Find your story in the Remote Input basket in CCI. 5. Send the story to the appropriate basket.

7 Import photos from SAVE You can send photos to CCI directly from the SAVE system. 1. Enter your search in SAVE and find the image. Note: You can find the SAVE system at nssave.fwn.fortwayne.com/save. 2. Click on the Send to CCI link under the thumbnail image. Warning: If you do not see a link, you may be in List mode, as seen at right. Choose Summary or Grid mode instead. 3. A message will appear in your browser saying the photo has been FTP d successfully. 4. After a minute or two, the photo will show up in the Photo Pool basket in CCI. Troubleshooting: If the file is rejected by CCI, the file is moved to the Otto (T:) > CCI_In_Basket > Photo_in > Error folder.

8 Import photos via drop folders You can send photos to CCI by dropping a file into a folder. 1. Make sure the photo is a standard, flattened RGB image format. Warning: Graphics and CMYK images cannot be imported into the Photo Pool. All files ending in.eps will be rerouted to the Graphics_In folder. 2. Save or drag-and-drop the photo into the Otto (T:) > CCI_In_Basket > Photo_In folder. 3. If the image is a baseline JPEG, it is sent to the CCI system. If it is any of the formats below, the image is converted to a baseline JPEG format and then imported into CCI. Adobe Photoshop, Apple PICT, AWD Fax Format, BMP, Canon Raw Format (CRW), Casio Digital Camera, Commodore-Amiga IFF, Computer-aided Acquisition and Logistics Support (CALS), DCX, FAX (Brooktrout, LaserData and WinFax), FlashPix, Foveon X3F, FujiFilm FinePix S2, Pro RAF, Graphics Interchange Format (GIF), JPEG, JPEG 2000, Kodak Photo-CD, Minolta MRW, Kodak Professional Digital Camera, Leica Digilux 2 RAW, Nikon NEF, Olympus ORF, Paint Shop Pro Image, Panasonic DMC-LC1 RAW, Pentax *ist D PEF, Portable Bitmap, Graymap, and Pixelmap (PBM, PGM, PPM), PCX, Portable Network Graphics (PNG), Psion MultiBitMap, Raw Format, Seattle Film Works, SGI Image File, Sony DSC-F828 SRF, Sony Digital Camera, Sun Raster, TARGA, TIFF, WAP WBMP, Windows Icon, Windows Metafile, Windows XP Thumbs.db, X Bitmap, X PixMap, X Windows Dump. 4. After a minute or two, the photo will show up in the Photo Pool basket in CCI. Troubleshooting: If the file is rejected by CCI, the file is moved to the Otto (T:) > CCI_In_Basket > Photo_in > Error folder.

9 Import photos via You can send photos to CCI via an message. 1. Create an message addressed to one of the CCIspecific addresses for the desired content desk: News content desk Metro content desk Editorial content desk Features content desk Sports content desk Business content desk Warning: Do not give these addresses to the general public! These addresses lead directly into the CCI system. Have members of the public send to another address, such as your personal one, so you can evaluate the story before forwarding it into the CCI system. 2. Type the caption information either in the message of the or in the Caption field on the photo from within Photoshop. 3. Attach the photo to the message. Warning: CCI will accept only Baseline JPEG images and selected flavors of TIFFs. 4. Click Send (or whatever the right button is for you). Note: If a story is received successfully, CCI will send a reply In CCI, find your photo in the Photo Pool. 6. If you typed a caption in the message of the , it will be in the Remote Input basket. If you typed it in the Caption field from within Photoshop, the caption will be with the photo in the Photo Pool.

10 Import stories via drop folders You can send text to CCI by dropping a file into a folder. 1. Make sure that the format of the stories is either Rich Text (.rtf) or plain text (.txt) format. Microsoft Word (.doc) and other formats will not import properly. RTF bonus: If the imported file format is in Rich Text format, bold and italic coding will be transferred to CCI as bold or italic tags. If text is formatted as strikethru, it will appear in CCI as note mode. 2. Save or drag-and-drop the story into the Otto (T:) > CCI_In_Basket > Text_In folder. 3. After a minute or two, the story will show up in the Remote Input basket in CCI. By default, the story will be marked with News as the Content Desk. Troubleshooting: If the file is rejected by CCI, the file is moved to the Otto (T:) > CCI_In_Basket > Text_in > Error folder. The Remote Input basket has a limited life span for stories. They will be deleted if left in this basket for more than 15 days. Tabs cannot be imported into CCI. Instead, they are converted to pound signs (#) on import. This is done to help preserve tab delimited table information when importing into CCI.

11 Import stories via You can send stories to CCI via an message. 1. Create an message addressed to one of the CCIspecific addresses for the desired content desk: News content desk Metro content desk Editorial content desk Features content desk Sports content desk Business content desk Warning: Do not give these addresses to the general public! These addresses lead directly into the CCI system. Have members of the public send to another address, such as your personal one, so you can evaluate the story before forwarding it into the CCI system. 2. Type or cut-and-paste the story directly into the body of the message. Note: Your client may have up to three different formatting preferences: Text only or plain text; HTML or graphics; and Text and HTML combined. You should test sending a story in the different formats available to see which one will arrive in CCI with the least garble. Or, use this preferred method: 2. Attach the story as a document to the message. Warning: CCI will accept only Rich Text Format (.rtf ) or Plain Text (.txt) documents, not regular Word (.doc) documents. Also, if you attach a story, any text in the actual message area of the will be lost. 3. Click Send (or whatever the right button is for you). Note: If a story is received successfully, CCI will send a reply In CCI, find your story in the Remote Input basket. 5. Send the story to the appropriate basket.

12 Laying out a page in 7 steps 1. Assign the stories and photos to the page. Drag the items from the Budget list window (or Photo Pool or Graphics Pool list windows) to the page in the Pages list window. 2. Edit the page and create the empty article shapes. Use the Article tool on your toolbar. 3. Mount shapes from the shape library into the articles. Use the Mount tools: Direct to Top and Direct Scaled to Top. 4. Mount stories and photos into the empty articles. Drag and drop the stories and photos from the Component List onto the articles. 5. Send photos to Photo Work and mark articles Design Done. Click the photo with the Pointer tool and go to File menu > Actions > Request Color Treatment. 6. Monitor the stories and photos in the Budget list window. You can use your text filter at the bottom of the list window to search for a particular page, such as National2 or Headlines1. 7. Page check and typeset the page. To page check: ctrl-k. To clear page check: shift-ctrl-k. To typeset: File menu > Typeset > Editorial Release and Typeset All.

13 Layout Champ s top tools Component List The list of items assigned to the page 2. Shape Library Headlines, dummy photos and other basic shapes 3. Tag Palette Apply a tag and a tagset 4. Image Palette Adjust a photo 5. Figures Palette Mostly used to draw a line between articles Pointer Tool (ctrl-alt-p) Select something 2. Text Tool (ctrl-alt-t) Type something 3. Mount Tool (ctrl-alt-m) Put a shape on the page or in an article 4. Hand Tool (ctrl-alt-h) Grab the page and drag it around 5. Rotation Tool (ctrl-alt-r) Mostly used for pushpins on Headlines map 6. Article Tool (ctrl-alt-a) Draw an article 7. Figure Tool (ctrl-alt-f) Mostly used to draw rules 8. Zoom Tool (ctrl-alt-z) 9. Current Column Model Mount outside articles 10. Inside Articles Mount inside an article

14 Putting rules between articles Adjoining stories need rules between them. Here s how to put vertical rules between side-by-side articles. (Horizontal rules are actually shapes that need to be mounted. See the Mounting shapes Cheat Sheet for information.) 1. Using the Pointer tool on the toolbar (or ctrl-alt-p), choose the article you d like to make narrower (to make room for the rule) by either by double-clicking or alt-clicking it. 2. Go to the Margin option on the right side of Layout Champ. Open the Margin brick by clicking on the little arrows. Then increase the margin for the correct side of the article to 1P. 3. Make sure that article is still selected. Then shift-alt-click on the neighboring article so that both are selected. (Both will have magenta handles displayed, although the handles on one of the articles will be hollow.) 5. Click the far right Insert Lines button once, as seen at right. 6. If the line went down too far, adjust its handles with the Pointer tool. Choosing a 1P margin for the right side of an article 4. Click the Figures button (seen at left) on the top tool bar. Automatically draw a line between two articles

15 Slot editing Slotting can be done from two places: The Slot Editor list window and from within Layout Champ. Slotting from the Slot Editor list window 1. In the Slot Editor list window, find stories you d like to slot. Note: The Live-LayoutDesk filter restricts this list window to those stories marked with the same date you chose in your work defaults. The All-LayoutDesk filter shows you all the stories that are in the Slot Editor basket. 2. Right-click on a story and choose Edit from the pop-up menu. The story will open in CCI Word. 3. Edit the story. You may also measure (F5), unmeasure (shift-f5), spell-check (F7) and ProofView (F8) the story. 4. Slot the story by clicking the Slotted button. You could also send the story back to a copy editor, a source editor or a reporter, if needed. The story s state is updated, as seen in the Budget list window. If the story is slotted both for content and for head and fit, it s seen in the Slotted Stories list window.

16 Slotting from within Layout Champ 1. In the Pages list window, find a page you d like to open. Note: The LivePages selection on the Pages list window displays pages that reflect the publication date and edition you selected as your work defaults. Use the PromptPages selection to choose a different day and/or edition. 2. Right-click on a page and choose Edit from the pop-up menu. The page will open in LayoutChamp. 3. Click on an article with the Pointer tool (ctrl-alt-p) and choose CCI Edit/MS Word from the Edit menu (ctrl-alt-w). While in Word, you may measure (F5), unmeasure (shift-f5), spell-check (F7) and ProofView (F8) the story. Alternatively, you may choose the Text tool (ctrl-alt-t) and edit the article in LayoutChamp. 4. When you are done editing, select the article by doubleclicking the story. You can tell the whole article is selected when magenta handles appear around the article. You also can select the whole article by alt-clicking the article. 5. Slot the story by rightclicking the entire article (so that the magenta handles display) and choosing Slotted under the Flow Actions submenu. The story s state is updated, as seen in the Budget list window. If the story is slotted both for content and for head and fit, it s seen in the Slotted Stories list window.

17 Using Object Search When a story, photo or other item is missing, you can use the Object Search list window to find it and even move it to where it should be. 1. Open the Object Search list window. 2. Choose the appropriate area from the drop-down menu (seen at right). 3. Using the text filter at the bottom, type in your search term (use words that would appear in any of the fields in the list window) and hit enter. 4. You cannot edit your story from the Object Search list window. Instead, just read the pertinent information, such as publication date, content desk and content state, to determine where the story can be found and edited. 5. You may right-click and choose Update Budget to change the item s publication date, content desk or any other information.