City of Tulsa. Special Event Permit Application. Summary of Event

Transcription

1 City of Special Event ermit Application BAG 01/12/2009 age 1 of 3 Summary of Event Event Title: Date of Event: Event Location: Council District: Event Description: (Submit Flyer or Brochure in Electronic Format) Event Sponsors: Anticipated Attendance (participants, staff, vendors, crowd, etc.): Total: er Day: Event Organizer Information Organizing Agency: Web Address: Agency Contact: Address: On-Site Contact: On-Site hone: Billing Contact: Billing hone: Billing Address: Street City State Zip Agency Status: rofit Non-rofit Fundraiser? / What cause: Site lan and Route Map Event Set-up: Street Closing for Set-up, Stages, Tents, etc.: Date: Time: Street(s) to be : (Submit a Site Map in CAD/Electronic Format) Event Opens: Street Closing for Race, arade, Festival, etc.: Date: Time: Street(s) to be : (Submit Route Map in CAD/Electronic Format) Race, arade, or Escort Start Times: Daily Festival or Street arty Times: Race Service Co. and hone: Event Closes: Street Opening: Event Dismantle: Street Opening:

2 age 2 of 3 Secondary ermit Requirements Yes No Is this an Open Air Event? ublic roperty rivate roperty arking Lot Yes No Alcohol or Beer On-Site? Alcohol Sales Beer Sales Free Beverages Yes No Concessionaires On-Site? Number of Food Vendors: Number of Item Vendors: Yes No Food reparation On-Site? Charcoal Electric Gas Yes No Tents or Stages On-Site? If yes, what sizes: Yes No Other Structures On-Site? If yes, please explain: Yes No Using a City or River ark? Name and location: Security, Medical, Traffic, and arking lans Yes No Security or olice On-Site? Agency and hone: If yes, please describe or provide an attachment of your plan: Yes No Medical First Aid On-Site? Agency and hone: If yes, please describe or provide an attachment of your plan: Yes No Using Barricade Company? Agency and hone: If yes, the Barricade Co. providing equipment for the street closure must submit the plan in CAD/Electronic Format. Equipment Setup: Date: Time: Equipment ickup: Date: Time: Yes No Is there arking Available? If yes, please describe or provide an attachment of your plan: Yes No Is there Disabled arking? If yes, please describe or provide an attachment of your plan: Yes No Using a Shuttle Service? If yes, please describe or provide an attachment of your plan: Other Related Activities and Information Yes No Entertainment On-Site? Live Music Recorded Music Dancing Fireworks Inflatables Animals Other (specify): Yes No Sound Amplification? Setup Time: Start Time: Finish Time: Yes No Certificate of Insurance? Agency and hone: If yes, submit certificate. If no, please explain: Yes No ortable Rest Rooms? Agency and hone: Number of ortable Rest Rooms: Number of Disability Accessible ortable Rest Rooms: Equipment Setup: Date: Time: Equipment ickup: Date: Time:

3 age 3 of 3 Mitigation of Impact lease describe your plan for cleanup and removal of waste and garbage during and after your event: Number of Trash Receptacles: Number of Dumpsters: Number of Recycling Containers: Yes No Using a Sanitation Service? Agency and hone: Equipment Setup: Date: Time: Equipment ickup: Date: Time: Yes No Have you presented your event concept to the affected residents, businesses, churches, and schools? If yes, please attach a complete list of these entities. If no, please explain: Yes No Do you have a sample of the notice that you propose to distribute two weeks prior to your event? If yes, please attach in an electronic format. If no, please explain: Yes No Other Information? Affidavit of Applicant olice officers and public safety services, and traffic-control signage and barricades will be required for street closings, traffic/crowd control, and security. The Organizing Agency has the responsibility to be aware of and comply with City Ordinances and Regulations including, but not limited to, Curfew Ordinance, City/County ublic Health Regulations, and olice/ark ublic Safety Requirements. An application approval does not imply City sponsorship. Review the instructions for further information in reference to Special Events. I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief that I have read, understand, and agree to abide by the rules and regulations governing the proposed Special Event. I further certify that I, on the behalf of the Organizing Agency, am also authorized to commit that agency, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of and olice Department. Any omissions will delay the process. rint Name: Signature: Date: Mail to: Special Event Coordinating Committee, 5963 East 13 th Street,, OK 74112, Or to: sbain@cityoftulsa.org. Your electronic submission will serve as your electronic signature. For City of Special Event Coordinating Committee Use Only Date received: Date routed: Date for review: If any agency feels there are any problems with this application, contact the event organizer and discuss the problems and solutions before this date:. If any problems are resolved or not resolved by that time, a copy of this application and brief memo stating the solution or reason for the objection should be submitted to: Special Events Coordinating Committee, 5963 East 13 th Street,, OK For further information or discussion, contact the olice Office of Special Events at Fax Special Event Coordinating Committee Recommendation: ending Yes No : Date routed to Mayor: Mayor s Recommendation: Yes No : Date routed to Council: City Council Approval: Yes No : Comments:

4 dumpsters ARKADE EXIT WESTBOUND Civic Center arkade: Traffic leaving the parkade will be permitted to turn left or right. The westbound traffic lanes in front of the parkade exit will not be blocked or obstructed. ENTRANCE/EXIT Vendor/ Sponsor arking ENERGY GATE ENERGY GARAGE DOOR (TRIGEN) CIVIC CENTER ARKADE 3 portajohns 1 handicapped Band Staging rivate ower Shed arty Tent ONEOK STAGE Winery CAR SONSOR 20x40 Winery US ARMY Oilers Whiskey Tent 40 x 80 space ENTRANCE/EXIT age Belcher Federal Building: The eastbound lane of Third Street leading to the gated parking compound of the federal building will remain OEN for the duration of the festival for INGRESS of traffic for federal building employees. Outbound traffic will use their exit onto Fourth Street. Desperados ower Shed Big Boned BBQ ower Shed orky N Beans Johnson s BBQ A-B Waymatic Margaritas LDF Waymatic Wild Goose Wild Goose Mix BEER Stones Liquor Breaktime Concessions Marble Slab Seating Tent 40 x 20 BEER Concessions Jack Daniels Saloon BR Yard Games Trailer College Football Jumbotron Kid Zone - Inflatables Kid Zone - Inflatables 5 portajohns 2014 Rock n Rib Festival SITE MA 7/23/14 BEER AGE BELCHER FEDERAL BUILDING & OST OFFICE Texas Thunder BBQ orky Chicks BBQ Sean & Jada Concessions RNRF T-shirt Booth Curtis Culinary Stage Seating A-B Waymatic LDF Waymatic Seating Tent 20 x 20 BOK CENTER MAIN ENTRANCE 8 portajohns 2 handicapped Cox Radio Station Van arking Mobile ATM WELCOME ARCH

5 Thursday to Saturday 11 a.m. to Midnight Sunday 11 a.m. to 3 p.m. -30 Heavy Traffic Way SB I-244 Off Ramp NB I-244 On Ramp W N S E Cold Storage ENTER DO NOT Traffic Gate A Frisco Avenue Gate B 1st Street Dock Security Office Gate C Dock TCSO Taxi Cab Stands 1st Street ublic arking Garage County Annex Alley Guthrie Avenue 6 28" Cones 6 28" Cones Veolia Energy VI/ Will-Call BOK Center Entrance ADA arking Denver Avenue One lace Cheyenne Avenue 3rd Street US ostal Entrance Houston Avenue Ballroom Center Turn Lane not shown on 3rd St ublic arking Garage US ostal Exit Federal Courts Building ost Office 4th Street 4th Street CBC Central Library WIN Special Events BOK Center Security Transit Station Support arking Rock n Rib Festival Closure 8 p.m. Sunday, to 10 p.m. Sunday,