Higher Education Language & Presentation Support. Editing & Proofreading

Transcription

1 Higher Education Language & Presentation Support Editing & Proofreading

2 To understand and appreciate the importance of proofreading and editing as part of the writing process To understand and identify the four areas of the proofreading and editing stage: logic & reasoning, structural, grammatical and technical To review common grammatical errors with a view to enhancing writing quality Learning Objectives UTS:HELPS 2

3 Would you take seriously a book or article full of careless errors? If you were to hand a manager a report full of careless errors, how do imagine he or she would react? Question? UTS:HELPS 3

4 T / F Editing and proofreading can tend to have a large impact on your marks Quiz Question? UTS:HELPS 4

5 Lecturers and employers may not always talk about such things as grammar, spelling, punctuation and presentation. But they notice them. And they may look harshly on work that does not meet acceptable standards of style and literacy. Look at the assessment criteria for each assignment: there is always a mark for language &/or expression. Why is necessary? UTS:HELPS 5

6 T / F Editing and proofreading are two terms for the one thing Quiz Question? UTS:HELPS 6

7 Editing and proofreading are not the same. Editing has a different function to proofreading as it takes place at a different stage in the writing process. The writing process involves several drafts. You will aim to proofread the second-to the last version of your draft. Editing and Proofreading UTS:HELPS 7

8 Editing is necessary because: it is a form of quality control eliminates errors in logic or reasoning it enhances fluency & literacy of a written text Why is editing necessary? UTS:HELPS 8

9 T / F Microsoft Word has functions which can help you edit and proofread effectively Quiz Question? UTS:HELPS 9

10 If your computer can help you proofread, then what is wrong with the following poem Computers UTS:HELPS 10

11 Spell Chequer Pome I have a spelling checker It came with my P.C. It clearly marks for my revue Mistakes I cannot sea. I ve run this poem threw it And I m shore your please to no Its letter perfect in it s weigh My chequer tolled me sew. Spell checker UTS:HELPS 11

12 Spell Chequer Checker Pome Poem I have a spelling checker, it came with my P.C. It clearly marks for my revue review Mmistakes I cannot sea.see I ve run this poem threw through it Aand I m shore sure you re pleased to no know, Iit s letter perfect in its weigh way, Mmy chequer checker tolled told me sew.so Using Spell checker UTS:HELPS 12

13 What steps do you follow to proofread/edit your written work? Discussion Questions UTS:HELPS 13

14 Check for Structural Aspects Check for Logic & Reasoning Check for Grammatical Aspects & Punctuation Check Technical Aspects Plan of Attack! UTS:HELPS 14

15 Ensure that your assignment has achieved the purpose of the genre of writing you are required to produce (e.g. essay, report, literature review, reflective piece of writing) in terms of sections and cohesion. Structural Features UTS:HELPS 15

16 Hasty generalization Definition: Making assumptions about a whole group or range of cases based on a sample that is inadequate (usually because it is atypical or too small). Stereotypes about people ( librarians are shy and smart, wealthy people are snobs, etc.) are a common example of the principle underlying hasty generalization. Logic and Reasoning UTS:HELPS 16

17 Missing the point Definition: The premises of an argument do support a particular conclusion but not the conclusion that the arguer actually draws. Logic and Reasoning UTS:HELPS 17

18 Example: The seriousness of a punishment should match the seriousness of the crime. Right now, the punishment for drunk driving may simply be a fine. But drunk driving is a very serious crime that can kill innocent people. So the death penalty should be the punishment for drunk driving. The argument actually supports several conclusions The punishment for drunk driving should be very serious, in particular but it doesn t support the claim that the death penalty, specifically, is warranted. Logic and Reasoning UTS:HELPS 18

19 Example: Gay marriages are just immoral. 70% of Americans think so! While the opinion of most Americans might be relevant in determining what laws we should have, it certainly doesn t determine what is moral or immoral: there was a time where a substantial number of Americans were in favour of segregation, but their opinion was not evidence that segregation was moral. The arguer is trying to get us to agree with the conclusion by appealing to our desire to fit in with other Americans. Logic and Reasoning UTS:HELPS 19

20 The sentence the legal case for a treaty is underpinned by the contempt and scorn expressed by the panel of judges implies the writer s disdain for the judiciary. Obviously, the words contempt and scorn are both subjective and emotional and are not considered good scholarly form. Appealing to emotion UTS:HELPS 20

21 Subject-verb agreement Sentence fragments Overly-long sentences Overuse of the passive voice Pronouns Clichés Lexical choice Commas, apostrophes and quotation marks Grammatical Features UTS:HELPS 21

22 Referencing (in-text and reference list) Layout Cover Sheet Electronic and hardcopy submission Technical Aspects UTS:HELPS 22

23 Identify the common grammatical errors in your handout Work with a partner and compare your answers. Practice UTS:HELPS 23

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26 What can you do if you experience difficulties in your academic studies? Ask in class Go see your lecturer personally (take a draft) Go see another member of faculty Ask peers/classmates your lecturer for help See a HELPS advisor (drop-in or 1:1 consultation) ALWAYS seek help if you need it!! Having Trouble? UTS:HELPS 26

27 HELPS (Higher Education Language & Presentation Support) Location: CB Telephone: Website: ssu.uts.edu.au/helps Contact us UTS:HELPS 27

28 UTS:HELPS ssu.uts.edu.au/helps UTS:HELPS 28