Barriers to External Grants HAC Overview. Taura Edwards, BIRS Emily Burke, CFR Todd Hopkins & Bob Padgett, HAC

Transcription

1 Barriers to External Grants HAC Overview Taura Edwards, BIRS Emily Burke, CFR Todd Hopkins & Bob Padgett, HAC

2 Overview of the workshop O Overview of HAC Committee O To discuss how to look for grant opportunities O Discuss specific barriers to grants, subawards, and vendor agreements O Ensure understanding of donor intent and receiving gifts O Explain how research compliance should align with external grants

3 So you have an idea, but you re not sure what to do with it. O Have a clear, succinct summary of the project. O Outline who is apart of the project- PI/Co-Pi O Have key words or buzz words that relate to the topic O Attempt to outline the basics of the project: estimated budget, timeline, partners, location, etc.

4 Where do I look for funding? O Key words and buzz words are important because they help narrow or filter your search on websites. O Have an idea of the type(s) of funding that you are looking for O A best practice or similarly funded project is useful

5 O Where do I look for funding? Grants.gov- site for federal grants Grants.gov O O Go to the website of the federal or state agency and click on their grants tab. Use those key words or buzz words to search for grant opportunities. O Foundation Center free online foundation search ( = ) The National Endowment for the Humanities (NEH) The National Endowment for the Arts (NEA) Department of Education (DoEd) G5 (replaces egrants) The National Science Foundation (NSF) NSF Proposal Guidelines NSF fastlane The National Institutes of Health (NIH) NIH Proposal Guidelines era Commons O Google is your friend!! Department of Health and Human Services (HHS) Department of Justice National Oceanic and Atmospheric Administration

6 Forming a collaboration.. Things I need to consider O What role is Butler playing in the collaboration? O What responsibilities or obligations will Butler have as a result of participation? O Will the collaboration require resources other than staff time? O Is Butler required to provide others types of financial or operational assistance?

7 I don t quite understand what I m signing up for O Did you receive any type of written information about your participation? O Did you review the information prior to signing up? O Did you participate in the approval process? O Did you replace someone as a PI or Co-PI? As a result, were details provided about your participation?

8 Timeline for completing the grant do you have enough time? O For some federally funded grants, applicants spend about 3-6 months preparing the narratives and project pieces. O Can you put together a thorough application in less than 30 days? O Do you know what constitutes a complete application?

9 Components of an NSF O Cover sheet O Project Summary O Table of Contents O Project Description O References Cited O Bio Sketches O Budget & Justification O Current and Pending Application Support O Facilities and Equipment O Data management plan O Mentoring Plan O Other supplementary documents

10 You need help with a Contract who puts them together and reviews them? O Fixed rate agreement that details a particular service or activity to be completed O Includes a boilerplate agreement with terms and conditions O Should include exhibits or attachments that outline the scope of work to be completed and expenditure information

11 Contract Development What does BIRS need from you? O An outline of the activities to be completed O A schedule of events to take place O A fee/payment schedule of how to remit payment

12 Do you need cash match? O O O O O Are you required to provide a cash match as a part of the budget or grant application? Would you like to provide match funds to strengthen the application? To request match funds, check Yes on your routing form and submit a request to BIRS justifying your match needs. BIRS will review the request and confer with the Budget Office regarding the necessity. If approved, the Budget Office will keep track of the request and funds as a part of your financial reporting.

13 Routing takes 2 weeks O Estimated timeline at the college- 1-3 Days O BIRS Review (if not received beforehand)- 1-2 Days O Budget Review (if not received beforehand)- Depends on the budget O Provost Review- 1-2 Days O VP Finance Review- 1-2 Days

14 Funding without prior approval O If you apply for a grant and receive funding without prior approval, the grant application will be routed for approval upon receipt of the funds.

15 Understanding donor intent O O Donor intent is the purpose publicly expressed or not for which a philanthropist or organization intends a gift or bequest. Donor intent is most often expressed in gift restrictions, terms, or agreements between the donor and recipient. It may also be expressed separately in the words, actions, beliefs, and giving practices of an individual or a gift/grant-making entity. Donor intent may be distinguished from grant compliance: donor intent typically refers to the actions of a grantmaking entity and grant compliance typically refers to the actions of the grant recipient, but the term donor intent is commonly used to refer to both the guiding principles of a grantmaking entity and the purposes of a specific gift.

16 Can you meet the stipulations of the gift? O Donor intent is often expressed through stipulations attached to a gift or grant. O Stipulations can include (so be sure you understand them!): O Timing of grant implementation and results O Group or population on whom grant funds are expended O Activities to be carried out O Fully expend funds or return remainder

17 Failing to spend all of a previous grant O Depending on how the gift or grant was structured, you may have to return remaining funds, OR O If you are no longer able to honor the original proposal due to a programmatic change or other discovery, the funder may request the monies to be returned. O Recent example O Can you go back to the drawing board & reevaluate proposal so it fits your intent and donor intent?

18 Understanding Research Compliance Approval & Grants O Does the research project require IRB, IBC or IACUC approval? O Does project require approval from more than one institution? (from BU and another organization) O If the project requires research compliance approval and funding is received, no funds can be distributed until you have Compliance approval.

19 3 Questions to consider O Is it research? O If no, then no approval is required. O If yes, then go to the Research Compliance Officer. O Do you have any compliance approval already? O If yes, file for a Cooperative approval with the RCO. O If no, seek approval at the university. O Is it a multi-site research project? O If no, then only Butler approval is required. O If yes, then see if the project has blanket approval.

20 And then there is the budget.. O Do you know how to develop a budget? O Do you know where to find the University s budget info on the BIRS website? O

21 We aren t done yet! O Join us next week for Budgets. O February 3 O Do you want to know more about research compliance? Join us on.