COMPLETING THE KEY STAGE DATA COLLECTION GUIDANCE

Transcription

1 COMPLETING THE KEY STAGE DATA COLLECTION GUIDANCE Please ensure you have completed the Import Routine for All Key Stages prior to starting the following processes

2 Contents PROCEDURE FOR END OF KEY STAGE REPORTING REQUIREMENTS 2015 IMPORTANT INFORMATION... 2 OVERVIEW OF THE END OF KEY STAGE PROCEDURE... 4 RUNNING THE KEY STAGE WIZARD... 5 SELECTING THE KEY STAGE WIZARD... 5 SELECTING THE PUPIL GROUP... 6 KEY STAGE MARKSHEETS... 8 END OF KEY STAGE 2 TEACHER ASSESSMENTS... 9 KS2 A. ALL SUBJECTS TA S 2015 (TEACHER ASSESSMENTS) STATUTORY P SCALE DATA COLLECTION KS2 C. P SCALE DATA ENTRY P SCALE EXAMPLE INPUT P SCALE DATA TO MARKSHEET SENDING TEACHER ASSESSMENTS VIA NCA TOOLS...19 SUBMISSON OF KS2 COMMON TRANSFER FILE (CTF) TO NCA TOOLS...24 KEY STAGE 2 TEST RESULTS...25 ENTERING END OF KEY STAGE 2 TEST LEVELS...27 KS2 D. TEST SUMMARY DATA ENTRY KS2 D. TEST SUMMARY DATA ENTRY 2015 PUPILS WHO ACHIEVE LEVEL KS2 E. EN TEST RESULTS DATA ENTRY KS2 F. MA TEST RESULTS DATA ENTRY KS2 G. BROADSHEET REVIEW KS2 P1 STUDENT ENGLAND INDIVIDUAL REPORTS TO THE DOCUMENT MANAGEMENT SERVER KS2 P2 COMPARATIVE ENGLAND KS2 P3 COMP TAS BY GENDER ENGLAND KS2 P4 COMP TESTS BY GENDER ENGLAND APPENDIX 1 INCLUDING ADDITIONAL PUPILS IN THE KS2 CTF EXPORT TO NCA TOOLS...53 APPENDIX 2 CREATING COMMON TRANSFER FILES (CTF) FOR RECEIVING SCHOOLS (TRANSFER TO SECONDARY SCHOOLS)...54 APPENDIX 3 VIEWING END OF KS2 DATA IN SIMS...56 APPENDIX 4 - IMPORTING FEEDER SCHOOL ASSESSMENTS...57

3 PROCEDURE FOR END OF KEY STAGE 2 Open Wizard and select Key Stage Pack Select the Pupil Group The Wizard displays the Key Stage Marksheets Collect and input Teacher Assessments Input P Scale Assessments Send Teacher Assessments to NCA TOOLS Input / Download Test Results (when available) Generate, Preview and Print Individual Reports for the required Pupils Create CTF for Year 6 Pupils Destination Schools Key Stage

4 REPORTING REQUIREMENTS 2015 Important Information Statutory guidance can be found on the Gov.uk website, under the title Key Stage 2: assessment and reporting arrangements (ARA). Link Various documents relating to Key Stage 2 are available from the above site, and contain important information for schools to make an accurate record and return of data to NCA Tools:- Key Stage

5 Important info below: NCA Tools opens Monday 1 st June All Teacher Assessments must be submitted to NCA Tools by Friday 26 th June It is critical, for critical reporting purposes, that teacher assessments are uploaded to the NCA Tools site by Friday 26 th June If no results have been submitted for Writing, a school s % RWM cannot be calculated and this crucial Floor Target measure will therefore, be omitted from key reports and databases issued by the DfE. Included in these are; the summer DfE datafeeds, the first one due on Tuesday 7 th July 2015; from Key to Success (the national pupil database and the source of your first KS2 result downloads); the September Performance Table checking data files; FFT and DfE value added calculations/ levels of progress / overall attainment calculations; from unvalidated RAISE database/schools reports; FFT School Self Evaluation Booklets. BIPI Team Key Stage

6 OVERVIEW OF THE END OF KEY STAGE PROCEDURE The Wizard Manager area of Assessment provides an easy way of managing the statutory end of Key Stage Procedures, including the production of reports to fulfil statutory reporting requirements, (as detailed on the previous page). The wizard guides you through selecting the required Key Stage Pack(s); selecting the pupil group; entering, editing and validating the results in marksheets; the generation and printing of the reports to be sent home to parents. You will be able to export the results file, e.g. KS2 Test and Teacher Assessment data, in a Common Transfer File (CTF), via SIMS to both the NCA TOOLS and Feeder Schools. It is important to mention that when you commence processes within the wizard all tasks DO NOT need to be completed in one go. As long as you save any work you have entered into marksheets created, the wizard can be reactivated when appropriate or convenient to continue working. N.B: The wizard only deals with one group at a time for the creation of marksheets. If you require marksheets by registration groups you would need to reopen the wizard and create marksheets for each relevant group. However, the marksheets created can then be accessed either via the marksheet navigator in SIMS Assessment (could be exported if required) or by re-entering the wizard and selecting the relevant group you wish to work on. The wizard would need to be re-entered in order to print the reports for the relevant groups. It is worth remembering that all marksheets (including those in the wizard) display the latest mark wherever entered. End of Key Stage 2 Teacher Assessments can be entered into Assessment and the results will then be displayed collectively in the Wizard Marksheets, ready for validation. Key Stage

7 RUNNING THE KEY STAGE WIZARD Selecting the Key Stage Wizard From the Home Page of SIMS select the route: Tools Performance Assessment Wizard Manager. The drop-down list in the Filter box allows you to display Incomplete, Complete or All Key Stage definitions. Each time you open the Wizard the view will default to Incomplete. The Complete check box can be selected to indicate that you have finished the Key Stage procedures. The Edit Date refers to the edit date of the Key Stage definition - when it was updated using Dfe specifications. Select Key Stage 2 Wizard England Other Wizards both current and previous may be shown. Click Next. Key Stage

8 Selecting the Pupil Group This page allows you to select the group you wish to work on. You can also use this routine to replace a currently selected group. Click on the Field Browser button to open the Group Selector. The screen below will open. The Wizard deals with one group at a time for the creation of marksheets. If you require marksheets by Reg. group you would need to reopen the wizard and create marksheets for each relevant group. These can then be accessed via the Marksheet Entry focus. It is recommended that you select Year Group Year 6 for the purpose of End of Key Stage 2 administration. IMPORTANT NOTE: GROUP SELECTOR EFFECTIVE GROUP DATE The Group From and To Dates defaults to the current Academic Year which will include any pupil who has been on roll within that period for the group you select. The From date should be amended to 11/05/2015 to ensure that only pupils who are assessed are included in the group (and resulting marksheets). Select Refresh after amending the dates. Select Year Group. Click on the + to the left of Year Group Select Year 6 group. Click Apply. Key Stage

9 The group is displayed in the Select Group box. Select Next. This will initiate the marksheet creation. Key Stage

10 KEY STAGE MARKSHEETS The wizard now displays the marksheets created from the templates in the imported Key Stage wizard for the selected group. You can open these marksheets directly from this page and enter, edit and validate results. As with the first page of the wizard you have the option to filter the display to show Incomplete, Complete or All marksheets. The default filter is Incomplete. The wizard shows 8 marksheets for Key Stage 2 and each of these are explained in this guidance. The 7 th marksheet: KS2 G Broadsheet Review 2015 is a review marksheet showing the data entered on each of the other Key Stage marksheets for the group selected whilst the 8 th will calculate the Average Point Score at Key Stage 2 in both Integer and decimal formats and can be used to generate Average Point Scores from the Key Stage of 2013 onwards. The Last Used column shows when the marksheet was last used and the Complete check box can be selected to indicate that you have finished working on a particular Marksheet. Highlight the required marksheet and click the Edit icon Alternatively, double click the required marksheet. Choose the marksheet: KS2 A All Subjects TAs All schools must submit all TA data for Summary data will not be acceptable Key Stage

11 End of Key Stage 2 Teacher Assessments The example report shown, details the statutory minimum reporting requirements to be sent to parents for each pupil at the End of Key Stage 2. The wizard contains the functionality to create all relevant reports. Schools can choose to enter all subject attainments as below, you will need to complete the KS2A All Subjects TA s 2015 marksheet: SUBJECT AT1 AT2 AT3 AT4 English Speaking and Reading KS2 Writing KS2 Listening KS2 Maths Using and Applying Maths KS2 Number and Algebra KS2 Shape, Space & Measures KS2 Handling Data KS2 Science Scientific Enquiry and Experimental and Investigative Science KS2 Life Processes and Living Things KS2 Materials and their Properties KS2 Physical Processes KS2 Key Stage

12 KS2 A. All Subjects TA s 2015 (Teacher Assessments) Notes section provides details on how to successfully complete the Marksheet. The grey columns are formulas that require calculating. The marksheet contains columns to enter ALL Teacher Assessments. Teacher Assessments should be entered into the appropriate columns (see next page) if recorded elsewhere in Assessment the results entered will only be displayed within the marksheet if they have Been entered against the correct Aspect. The Result Set - Key Stage 2 Validated Result is attached to it. Important Note: Using F & P Grades at Key Stage 2 There is the facility within the grade set to indicate within each column if a child has already been assessed/entered for the appropriate KS2 test. Acceptable entries are F Future or P Past. These grades can be ignored if you have a standard level of attainment to record. E.g: if a child within the group selected is taking Maths early then a relevant Level will need to be assigned to Maths TA. However, the English and Science are not being taken until next year. Therefore, English & Science Levels should be recorded as F (Future) You are advised NOT to enter P if a test or assessment was taken/made in the Past as this would overwrite the existing validated Key Stage data. Key Stage

13 KS2 A. All Subjects TA s 2015 Enter the Teacher Assessment into the appropriate columns as described below. Please refer to the information on the website: Save. Ensure you save all entries. Remember unsaved entries are shown red, saved entries black. Calculate when data has been entered or is displayed in the data entry columns. Formula columns will be populated for checking. Column Headers detail which data each column should contain. Key Stage TA s should be entered into the appropriate columns. If a pupil is W, D, A, L, F or P it is included in the grade set. Group Membership Date must be on or after 11/05/2015 and Refreshed (to pick up pupils allocated to the Year 6 group).

14 KS2 A. All Subjects TA s 2015 (after Calculate ) The Calculate process will assign a validated teacher assessment level using the aggregation rules where applicable. If you right click in the column heading of either of the check columns, select Order Rows Descending - the Fail rows will be sorted to the top of the Marksheet. Missing Entry Check, verifies that all the required data has been entered when you select Calculate. If data is missing you will see a Fail. If this occurs: Data must be checked and entered in the appropriate column and recalculated If you have used the F grade in the Attainments then the missing entry check fail can be ignored Grade Check; If the grade F (to take in future) or P (taken in past) has been entered you will get an F and P warning. This needs to be checked as correct and if ok message can be ignored. Please refer to the important notes on page 11. Key Stage

15 KS2 A. All Subjects TA s 2015 (after Calculate ) On completion select Data entry for this marksheet is complete, Save and Close. IMPORTANT NOTE P SCALES For pupils working below the levels of the Key Stage 2 tests, teacher assessment is the only means of statutory assessment. For pupils assessed as W, P Scales or NOTSEN are used to refine the assessment. The Key Stage 2 Wizard provides a Marksheet for entry of P Scale data and also the code to define NOTSEN pupils, and must be completed. Key Stage

16 Remember: When you commence the processes within the wizard all tasks DO NOT need to be completed in one go. If you wish to close the wizard and do further inputting at a later time, you should Cancel to exit the wizard. You will be returned to the SIMS homepage. You can continue inputting data at a later time via the wizard by following the route: Tools Performance Assessment Wizard Manager and select Next until you reach the Marksheet screen. Select the relevant marksheet by double-clicking with the mouse or highlight and select the pencil icon. When you are ready to continue working, access the Wizard from the Homepage of SIMS via Tools Performance Assessment Wizard Manager. IMPORTANT NOTE Although a KS2 B Minimum Subjects TA marksheet is available on the wizard all data must be recorded using KS2 A All Subjects TA. Therefore, please disregard marksheet KS2 B Minimum Subjects TA. Key Stage

17 The next Marksheet for completion is KS2 C. P Scale Data Entry Select and open this Marksheet. Statutory P Scale Data Collection This information is taken from the Assessment and Reporting Arrangements 2015 for Key Stage 2 Pupils: NATIONAL CURRICULUM ASSESSMENT If child is assessed as W for the following attainments: Speaking & Listening Reading Writing Maths Subject Level Science (aggregated Subject Level) P SCALE ASSESSMENT Must be completed as shown: Speaking Listening Reading Writing Number Using & Applying Mathematics Shape, Space & Measures Science Reminder - English as an Additional Language At each Key Stage it may be that a pupil has been assessed as Working toward level 1 because they have English as an Additional Language (EAL) status rather than Special Educational Needs (SEN). This must be indicated by assigning NOTSEN to the appropriate P Scale column. Key Stage

18 KS2 C. P Scale Data Entry 2015 Subject Level Teacher Assessments are displayed as Read Only columns from the data you entered into Marksheet A. Group Membership Date must be on or after 11/05/2015 (to pick up pupils allocated to the Year 2 group). If you completed Marksheet: KS2 A. All Subjects TAs 2015, it will be clear which attainments require P Scale assessment or NOTSEN. PLEASE NOTE P1i P3ii are applicable to children in Special Schools only; children in Mainstream schools would be assessed against P4 P8. Key Stage

19 The following chart outlines the P Scales that can be recorded. NATIONAL CURRICULUM NC LEVEL P SCALE : LEVELS P4-8 Mainstream LEVELS P1-3 Special English W Reading W Reading Writing W Writing P4-8 P1i P3ii Speaking & Listening W Speaking expressive Listening - receptive NOTSEN Maths Subject Level W P1i-P3ii Using & Applying W Using & Applying Number W Number P4-8 Shape, Space & Measures W Shape, Space & Measures NOTSEN Scientific Enquiry (AT1) Life Processes and Living things (AT2) Materials and their properties (AT3) Physical Processes (AT4) Science Subject Level W W W W W Science P4-8 NOTSEN P1i-P3ii P SCALE EXAMPLE The screen below is taken from the Marksheet KS2 A. All Subjects TAs A pupil was assessed as W in Speaking & Listening, Reading, Writing, Number & Algebra and Shape & Space. P Scale Assessments are required in: Speaking, Listening (which are separated in P scales), Reading, Writing, Number & Algebra and Shape & Space. Even though the aggregated English subject level was W, Fiona was only assessed as Working towards Level 1 (W) in the two strands Speaking & Listening and Reading, therefore P Scale data is only required to be entered for these two strands. Key Stage

20 INPUT P SCALE DATA TO MARKSHEET Enter the P Scale Assessments into the appropriate columns as previously described. When data has been entered, select Calculate, this will initiate an automatic data check for missing data. If missing data has been detected (i.e. a Teacher Assessment of W without an appropriate P Scale Assessment) you will receive a warning - Please check in the column Validation; together with the number of possible problems in the adjacent column. Check for any missing data and enter as required. Select Calculate and recheck for missing data. On completion select Data entry for this marksheet is complete, Save and Close. Key Stage

21 SENDING TEACHER ASSESSMENTS VIA NCA TOOLS As stated in the Teacher Assessment Statutory Guidance, Teacher Assessments and P Scale Assessments (if applicable) must be submitted electronically. They must be submitted no later than Friday 26 th June Early returns are encouraged. Pupils who transfer school mid-year, which school should submit their results? Extract from Teacher Assessment Statutory Guidance. Key Stage

22 The method of transfer is via Common Transfer File (CTF). The following guidance will assist you through the process. If not already logged in, open SIMS and log in with your user name and password. Routines Data Out CTF Export CTF Highlight KS2 and click Select Export CTF Screen. Please ensure that the tick is activated in - Include students already exported Select Refresh Students. Key Stage

23 The Student selector by default shows all pupils currently on roll, alphabetically by surname. Click the drop-down arrow in the Year Grp column. Choose to show only pupils in Year Group 6. However if you have included any Non Year 6 pupils in your Assessments they must also be included in the CTF Refer to Appendix 1 page 53. Year 6 pupils will now be shown. Right click in the Destination LA/Other cell for the first pupil. Select All will appear. Click on this to highlight all pupils. Key Stage

24 Left click on the down arrow in the first cell and a list of LAs will appear. Type NA. This should take you to NAA National Assessment Agency (now referred to as NCA TOOLS). Click on NAA to select it as a destination for the CTF. Select Export CTF. The production of the file may take some time, please be patient. Please ignore this message and select Yes. Make a note of the file name and select OK. Key Stage

25 Upon completion an Exception Log will be displayed showing the number of pupils contained in the file and the number of pupils processed. There should be no pupils not exported. Please note:- Information may appear in this box. It does not normally mean that the pupils information has not been exported. It is alerting you to any information that may be incorrect in the pupils record. Check that the number of pupils in the file is correct. The CTF file has now been created and is saved to the CTFOUT folder waiting for the upload to the NCA tools website: Key Stage

26 SUBMISSON OF KS2 COMMON TRANSFER FILE (CTF) TO NCA TOOLS All schools must submit their teacher assessments for Key Stage 2 core subjects in English, Mathematics and Science electronically. More information on the submission of Teacher Assessment and P Scale data can be found on the Gov.uk Website at: or by assessments@education.gov.uk Schools must submit all attainment target levels and the overall core subject levels as per the DfE rules for These should be submitted via NCA Tools no later than Friday 26 th June Open Internet Explorer and go to Please note the instructions relating to passwords, etc. If you experience any problems uploading Teacher Assessments or downloading results from the NCA Tools website please assessments@eductation.gov.uk or contact the national curriculum assessments helpline on Key Stage

27 KEY STAGE 2 TEST RESULTS The following information was taken from the 2015 KS2 Assessment and Reporting Arrangements guidance booklet. In order to report the Statutory reporting requirements before the end of the summer term to parents, (if schools do not import the electronic version of the KS2 results, which will be available on the pupil results section of NCA tools at: ) you must be prepared to manually enter the result levels into Assessment. As indicated the marked test scripts and results will be made available by Tuesday 7 th July 2015 to carry out this process. Key Stage

28 With regard to the End of Key Stage 2 Tests, in summary, the statutory minimum data per individual, to be reported to parents is: National Curriculum Test results Teacher assessment levels for Speaking and Listening, Reading, Writing, English Overall, Mathematics and Science Comparative information about the national curriculum levels of attainment for pupils of the same age in the school Comparative information about the national curriculum levels of attainment of pupils of the same age nationally. The Key Stage Wizard in Assessment will assist you in providing the required reports: Individual Student Report This report contains: National Curriculum Test results Teacher assessment levels for Speaking and Listening, Reading, Writing, English Overall, Mathematics and Science P Scale assessments, if applicable. Comparative Report This report contains both: Comparative information about the National Curriculum levels on attainment of pupils of the same age in the school Comparative information about the National Curriculum levels on attainment of pupils of the same age nationally. Please be aware that both of these reports do rely on the pupils test levels being entered into the system. As stated, if the electronic results file has not been received, you must contemplate entering results manually, to meet the reporting deadlines. Pupils Transferring to Secondary Schools It is worth noting Common Transfer Files created for Year 6 pupils will have incomplete assessment results until all data has been received and imported/entered. If this year group are leaving the school you must send CTFs to their receiving schools. However a further CTF will need to be created and exported on completion of recording the Test Levels etc. Key Stage

29 ENTERING END OF KEY STAGE 2 TEST LEVELS How to enter test levels if they have not been downloaded. From the Home Page of SIMS select the route: Tools Performance Assessment Wizard Manager. Select Key Stage 2 Wizard England 2015 (by clicking on it with the mouse so that it becomes highlighted). Select Next. Ensure your Year 6 Group is selected and proceed to the Marksheet Screen. Key Stage The Wizard contains 3 marksheets to enter test results: KS2 D. Test Summary Data Entry 2015 KS2 E. En Test Results Data Entry 2015 KS2 F. Ma Test Results Data Entry 2015 The Marksheet KS2 G. Broadsheet Review 2015 is for review only and shows all data relevant to the Key Stage Results and Teacher Assessment etc. KS2 H. Average Point Sc Calc (From 2013) will calculate the Average Point Score at Key Stage 2 in both Integer and decimal formats and can be used to generate Average Point Scores from the Key Stage tests in Reading & Maths and the TA for Writing from 2013 onwards.

30 Each marksheet contains columns to enter Levels achieved in the test, plus columns to enter scores (the mark achieved in each test). Test Levels not Test scores are reported to Parents. When you import the electronic results file, it is expected that all columns in each marksheet will be populated, however in previous years only total scores have been included. If electronic results files are not available before the end of term, you are advised to: Complete the marksheet: KS2 D. Test Summary Data Entry This marksheet can be used to enter results returned on paper from the marking agency. It covers externally marked tests at Key Stage 2 for England in You are advised to: Only enter the Levels achieved. Test levels are required for reporting to parents. You will receive a manual copy of levels and marks achieved for each test. On completion of recording the Test Levels, you should also send CTF s to leavers receiving schools. Download Results from NCA Tools, a ctf and a csv file will be available from the pupil results section of NCA tools at: Schools can also use the Key to success website Even if you have manually recorded test levels, this will still be a worthwhile task as it will import Raw Scores into Assessment. Key Stage

31 KS2 D. Test Summary Data Entry 2015 In order to provide information on the Reports to Parents, you must enter the Reading Final Level, the GPS Final Level, and the Maths Final Level into the columns provided, you will require the hard copy of the information from DfE with the marked test papers. The hard copy is usually returned showing the whole Year Group in Alphabetical Order. Enter Final Test Levels into the appropriate columns. Reading Final Level GPS Final Level Maths Final Level Key Stage

32 KS2 D. Test Summary Data Entry 2015 Pupils who achieve Level 6 This information was taken from the 2015 KS2 Assessment and Reporting Arrangements guidance booklet. Reading Level 6 Level Reading Final Level GPS Level 6 Level GPS Final Level Maths Level 6 Level Maths Final Level Key Stage

33 DO NOT select Data entry for this Marksheet is complete until you have imported your electronic results file from the pupil results section of NCA tools at: On completion select Save and Close. You will be returned to the Marksheet section of the Wizard. The final 4 marksheets do not require data to be entered for the statutory reporting requirements. Key Stage

34 KS2 E. En Test Results Data Entry 2015 If you used the marksheet KS2 D Test Summary Data Entry 2015 to enter Test Levels for the statutory Reporting to Parents requirement, the columns as displayed above will be populated with results. When you download and import results from NCA Tools, the marks columns should also be populated. Manual entry of marks can also be undertaken in this marksheet. Reports to Parents do not contain raw scores. If you are recording marks manually enter the appropriate marks, Calculate and Save. Close to exit the Marksheet. You will be returned to the Wizard. English Raw Score Aspects: Aspect Contains Score for: Min. Mark Max. Mark Reading Age St Score KS2 Key Stage 2 English: Reading Age Std Score Reading Test Mark KS2 Key Stage 2 English: Reading Test Mark 0 50 Reading Level 6 Mark KS2 Key Stage 2 English: Reading Level 6 Mark 0 50 GPS Test Mark KS2 Key Stage 2 English: GPS Test Mark 0 70 GPS Level 6 Mark KS2 Key Stage 2 English: GPS Level 6 Mark 0 50 Key Stage

35 KS2 F. MA Test Results Data Entry 2015 If you used the marksheet KS2 D Test Summary Data Entry 2015 to enter the Maths Test Level for the statutory Reporting to Parents requirement, columns will be populated with the results. Once you download the results from NCA Tools, the marks columns should also be populated. Manual entry of marks can also be undertaken in this marksheet. Reports do not contain Raw Scores. Enter the appropriate marks, Calculate and Save. Close to exit the Marksheet. You will be returned to the Wizard. Maths Raw Score Aspects Aspect Contains Score for: Min. Mark Max. Mark Ment Maths Test Score KS2 Key Stage 2 Maths: Mental Maths Test 0 20 Ment Arith Std Score KS2 Key Stage 2 Maths: Mental Arith. Age Std Score Maths Test A Score KS2 Key Stage 2 Maths: Mathematics Test A 0 40 Maths Test B Score KS2 Key Stage 2 Maths: Mathematics Test B 0 40 Written Maths Subtotal Key Stage 2 Maths: Mathematics Written Subtotal 0 80 Maths Total Score KS2 Key Stage 2 Maths: Mathematics Total Maths Level 6 Mark KS2 Key Stage 2 Maths: Level 6 Mark 0 50 Maths Age Std Score KS2 Key Stage 2 Maths: Mathematics Age Std Score Key Stage

36 KS2 G. Broadsheet Review 2015 This is a very large review marksheet showing all the details recorded for each pupil against the group currently selected. After importing the electronic results File from NCA Tools the marksheet should include all Teacher Assessments; each Test Result Level and each Raw Score achieved in every test undertaken for each pupil. The Broadsheet is therefore very useful. The Broadsheet is designed to show the English information, followed by Mathematics, then Science and finally any appropriate P Scale levels entered. The number of columns within the Marksheet are therefore, quite considerable. You will need to scroll along to see each section. In this documentation we have supplied a snap-shot of the first few columns on the Marksheet. It is possible to view the aggregation of the data within each column at the bottom of the marksheet (see following screen example) this is displayed as: Total: A sum of all the result values. Number of Results: the number of results in the column (this should be one per pupil). Mean: The Mean Point Score for the Group of Pupils per column. Median: Middle value of all the numbers once sorted in order of size. Mean Grade: The Mean Grade for each Test or Assessment for the Group of Pupils. Median Grade: Equivalent grade of the Median value. Key Stage

37 KS2 G: BROADSHEET REVIEW 2015 Select Summary to view the aggregation of each column. Key Stage

38 KS2 H: AVERAGE POINT SC CALC (FROM 2013) There has been a change to the way that average point scores are calculated. Open the marksheet in the usual way Click Calculate and Save Key Stage

39 Both an Integer (whole number) and decimal value will be created for the average point score of each pupil s Reading and Maths test levels and Writing Teacher Assessment. Where there are less than 3 results, no score will be calculated. Key Stage

40 PRODUCING REPORTS VIA THE KEY STAGE WIZARD When all Teacher Assessments and Test levels have been entered you are in a position to print the statutory reports for parents. If you have not stated that all marksheets are complete, the Wizard will default to show the incomplete marksheets. Please be sure to check before proceeding. Select Next within the wizard until you arrive at the Individual Report Format area The Wizard shows that there are 4 reports available for printing. KS2 P1 Student England 2015 Individual Pupils report - this report must be produced for each pupil. KS2 P2 Comparative England 2015 A combined report showing the school results and the national comparison in 1 report parents must also receive a copy of this report. KS2 P3 Comp TAs by gender England 2015 this report shows Teacher Assessments and the percentages of pupils in the school achieving each level; split by gender together with the national comparison. KS2 P4 Comp Tests by gender England 2015 this shows KS2 Test Levels and the percentages of pupils in the school achieving each level; split by gender together with the national comparison. Key Stage

41 KS2 P1 Student England 2015 Individual Pupil Report Group Membership Date This defaults to the current System Date and may need to be amended to include any pupils on roll during KS2 Testing Week, who have since left your school. Change the From date to 11/05/2015 and To date to 31/08/2015: and select Refresh. P1 Student England 2015 is the Student Individual Report View Report - similar to print preview Print Report Export Report Upload Report (to Document Management Server) Key Stage

42 The Pupils within the Group appear in alphabetical order by Surname. You can sort the list by any of the column headers by clicking within the Column Heading. It may be useful to sort by Reg Group, which will enable you to print the reports in Registration Group Order (Recommended). The pupils are chosen by clicking with the mouse in to the box to the left of each pupil s name or using the Select All option. In this example, the pupil list has been sorted by Reg Group, by clicking in the column header. If you select to preview the report, Microsoft Word will be launched and the Individual Report for the pupil selected will be displayed. If you select more than one pupil, one report will be displayed. On closing this report, the next pupil s report will display. Key Stage

43 Below is an example of the End of Key Stage 2 Individual Report KS2 P1 Student England The child in the example does not have P Scale assessments. The Report can be printed directly from Word. It can be saved as a Word document if required. Each pupil s individual report is personalised and shows the levels achieved. At the base of the Individual Report is an explanation of each level and the nationally expected standards for the end of Key Stage 2. Key Stage

44 Below is an example of the End of Key Stage 2 Assessment Individual Report KS2 P1 Student England The child in the example does have P Scale assessments that were input into the P Scale Marksheet within the Wizard: KS2 C. P Scale Data Entry P Scale assessments, once entered, will automatically show on the Individual Report. P Scale Assessments are shown with the appropriate National Curriculum Level. At the base of the Individual Report is an explanation of each level. The report now includes details of B working below the test level and is therefore suitable for both Mainstream and Special Schools. Key Stage

45 Individual Reports to the Document Management Server End of Key Stage Individual Reports can be built and saved to the SIMS Document Management Server allowing access via an individual pupil record in SIMS. It is recommended that schools save all reports to the Document Management Server in order to access a pupil s report from their individual record. This can be done via the Wizard as follows: 1. Select the following Individual Report: KS2 P1 Student England Select Pupils, depending on the numbers in Year 6 you may wish to do this one Registration Group at a time. Upload to Document Management Server. 3. Select the Upload to Document Management Server icon. Upon completion a message will be displayed in the bottom left hand corner of the wizard informing you that the Reports have been uploaded successfully. Key Stage

46 View Reports in SIMS Select an Individual Pupil via Focus Pupil Pupil Details or by using the Pupil Details icon on the Shortcut bar. Select Links Linked Documents. All linked documents will be displayed. Select the KS Individual report and click on Open. Key Stage

47 Select View. You are advised that the document will be read only, select OK. The End of Key Stage individual report will be displayed as a Word document. This can be printed if required. Key Stage

48 KS2 P2 Comparative England 2015 Comparative Report You are required to report to parents the comparative school results showing the percentage of eligible pupils at the end of Key Stage 2 achieving each level in the school in 2015 together with the National Results for The data is produced in this report. The reports P2 P4 are not personalised, and therefore, it is recommended to print one report and then photocopy it for the number of pupils required. You must however, choose a pupil to print the report. Again this can be previewed in Microsoft Word if required. Select the Report: KS2 P2 Comparative England 2015 Print Preview. Amend the date range to be: from 11/05/15 to 31/08/15 group, to see the correct pupils - (the pupils tested) and click Refresh. Select an Individual Pupil and click the print icon Key Stage

49 The Report informs parents of the number of eligible pupils assessed at the end of the Key Stage. The document is viewed in Microsoft Word. It is recommended to save it as a Word document. This will enable you to print future copies without having to access and build the report via Assessment or the Key Stage Wizard. There is an explanation that due to rounding the figures may not total 100%. The report displays details of the percentage number of pupils in the school achieving each grade, This is based on the data entered into Assessment, together with the previous year s national results. Key Stage

50 To save the file as an Office 2003 Word document select File Save As. In Office 2007 select the windows button as shown below Save As Navigate to a suitable area on the network The default name of the file will show the individual pupil chosen to produce the report. Delete this and replace with something more suitable, i.e KS2 P2 Comparative Results 2015 When you have selected a location and amended the file name, Save the report. You will now be able to access the School Comparison report via Microsoft Word. The details contained in this report can then be reproduced in the School Prospectus and Governors Annual Report. Key Stage

51 KS2 P3 Comp TAs by gender England 2015 Teacher assessment gender comparative report You are not required to report this information to Parents. The Report gives a breakdown of the percentage number of Females (in School), Males (in School) and All Genders (in School), compared against the National Comparison (2014 National Percentage) in all Teacher Assessments. Select the Report: KS2 P3 Comp TAs by Gender England Print Preview. Amend the date range to be: from 11/05/15 to 31/08/15, to see the correct pupils - (the pupils tested) and Refresh. Select an Individual Pupil and click the print icon. Key Stage

52 The report displays details of the percentage number of boys; girls; total in the school cohort achieving each Teacher Assessment Level. This can be compared to what happened nationally in Save the Report as instructed on page 48, and rename as KS2 TA Comparative Results by Gender Key Stage

53 KS2 P4 Comp Tests by gender England 2015 Test results gender comparative report You are not required to report this information to Parents. The Report gives a breakdown of the percentage number of Females (in School), Males (in School) and All Genders (in School), compared against the National Comparison (2014 National Percentage) in all End of Key Stage 2 Tests. Select the Report: KS2 P4 Comp Tests by Gender England Print Preview. Amend the date range to be: from 11/05/15 to 31/08/15, to see the correct pupils - (the pupils tested) and Refresh. Select an Individual Pupil and click the print icon. Key Stage

54 The Report displays details of the Percentage number of boys; girls; total in the school cohort achieving each test level. This can be compared to what happened nationally in Save the Report as instructed on page 48 and rename as KS2 Tests Comparative Results by Gender Key Stage

55 APPENDIX 1 Including additional pupils in the KS2 CTF export to NCA TOOLS In order to select pupils from different year groups do not restrict the year group column to view Year 6 pupils only. SORT the pupil selection by Year Group, by left clicking on the column header. FIRSTLY SELECT all Year 6 by clicking on the first pupil and then Hold the Shift key down and click on the last pupil in Year 6 (all will be selected). To locate any additional pupils to be included, hold down the CTRL Key and select the additional pupils they will then be highlighted along with the Year 6. NOW CONTINUE AS DESCRIBED ON PAGES Key Stage

56 APPENDIX 2 Creating Common Transfer Files (CTF) for receiving schools (transfer to secondary schools) All Schools should create an initial CTF to Secondary Schools for receiving Year 6 pupils and repeat after recording the End of Key Stage 2 Results into Assessment. The following information is taken from the Assessment and Reporting Arrangements 2015 for Key Stage 2 Pupils. Key Stage

57 Select the route: Routines Data Out CTF Export CTF. Highlight General and then Select Select all relevant fields, but ensure that; Student Basic Details Assessment Data Include KS1 Tasks/Tests Continue to create a CTF in the usual way, by selecting the pupils for each destination school. Use your usual secure file transfer routines to transfer the data to the receiving school/s Key Stage

58 APPENDIX 3 Viewing End of KS2 Data in SIMS Open an Individual s Pupil Record in the usual way (via route: Focus Pupil Pupil Details). Select: Links Assessment Any Assessment results that exist for the selected pupil will be displayed. Please note that the screen is filtered by date. The default date range is the current academic year. This may require editing if you wish to see earlier results, for example, Key Stage 1: you would be required to amend the From Date prior to when the Results were recorded. This information can be printed by selecting the Print icon. Key Stage

59 APPENDIX 4 - Importing Feeder School Assessments THIS SECTION IS PARTICULARLY PERTINENT FOR JUNIOR SCHOOLS. All Schools are required to send Common Transfer Files for pupils transferring school. The CTF should contain all applicable End of Key Stage assessments including Early Years Foundation Stage assessments. In order for the import of a CTF to include the Assessment results it is important that all fields (Aspects) that hold the necessary data are imported prior to bringing in the CTF. The AMPA folder contains wizards; similar to the one used for the end of Key Stage 2 administration. These are available for; Early Years Foundation Stage, Phonics Screening Year 1, Phonics Screening re-check Year 2 and End of Key Stage 1. When these are imported, the relevant templates and marksheets will be available in the system to accept the Assessment data within the CTF. All Templates imported via the Wizard are available for use under the Template focus in Assessment, under No Owner. Useful Templates are: KS1 C. Broadsheet (Review) 2015 This details both statutory Teacher Assessments and optional Test Levels and Raw Scores if entered. 6. EYFS Profile 2015 This details all data for each step of the Foundation Stage Profile. These Templates are available under the route of Focus Assessment Templates. Marksheets can be attached for any New Intake Groups (that have a status of accepted), which would allow you to track data throughout a pupils academic career. Key Stage