AIS Implementation Plan Long Term Care Sector
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- Allyson French
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1 AIS Implementation Plan Long Term Care Sector Health System Funding Policy Branch November 2012 How to ask a question during this webinar The moderator will read some of the questions during the Q&A session near the end of the session. All questions will be logged, responded to and posted on a website for everyone 2 Hosts Stacey Colameco Manager, Data Quality Team Ontario Ministry of Health and Long-Term Care Paul Vermette COO, President of Canadian & International Operations Tim Baribeau Director, Partner & Customer Solutions 1
2 Presentation agenda Ministry of Health Implementation Overview AIS Background Ontario pilot projects Implementation plan overview Roles & Support Overview RAI Lead Ministry AIS Q&A Purpose To enhance current RAI MDS education in Ontario and allow each home to monitor the education level among their staff 5 Educational Drivers Evidence shows a lack of consistency in understanding of RAI-MDS No mechanism to measure current level of RAI- MDS understanding available Identify areas of strength in RAI-MDS 2.0 coding and need for ongoing focused education Flexible education solutions 6 2
3 Current Education Map for RAI MDS: All Ontario LTC Homes have access to: CIHI CCRS Education Courses (see next two slides for details) AIS Mastering the RAI 2.0 that covers: RAI 2.0 coding RAPs Care planning Outcome measures QI evaluation
4 Adding New Components to AIS in Ontario 1) AIS -RAI Education Analytics Provides all homes with tools that empower executives and managers to effectively manage their corporate education. These tools will also provide a reporting system, dashboards and account management services that allow managers to develop and improve education strategies. 2) AIS -RAI Proficiency Evaluations This functionality offers a series of proficiency evaluations designed by subject matter experts that measure progress against the learning objectives within RAI-MDS High Level Implementation Plan Phase I : November 2012 includes RAI- Coordinators/backups and RAI Educators: Hamilton Niagara Haldimand Brant LHIN South West LHIN Central East LHIN Current Chains with AIS investment corporately (Extendicare, Chartwell, Specialty Care and Revera) 11 High Level Implementation Plan (con t) Phase II : January includes -RAI-Coordinators/backups and RAI Educators : All remaining LHINs (LTC Homes) Dates and details to be communicated Phase III : Spring includes other disciplines-tbd: Further plan to be established upon review of the success of Phase I and II 12 4
5 AIS Proficiency Evaluation Modules: Proficiency Evaluations RAI Coordinators/back-ups and RAI Educators are required to complete the following evaluations by March 31, : 1. RAI 2.0 Form Overview Coding 2. RAI 2.0 Section E, G & P 3. RAI 2.0 Care Planning with RAPs 4. RAI 2.0 Outcome Scales/Measures 5. RAI 2.0 RUG III 6. RAI 2.0 Quality Indicators 13 Implementation schedule/plan FY 2012/13 General Information Sessions All LTC Homes Nov. 16, 2012 (11:00-12:00 Eastern) All Homes Nov. 19, 2012 (1:30 2:30 Eastern) LHINs Nov. 20, 2012 (1:30-2:30 Eastern) All Homes Nov. 23, 2012 (1:30-2:30 Eastern) All Homes Delivery Mode: Live Webinar sessions (to be recorded) Audience: LTCH Senior Management and Staff from all Homes (Refer Dates Above) Topics: Ministry of Health Overview and Introduction of project Background on AIS Education/Evaluations Overview of the AIS Solution Benefits of AIS Feedback from previous pilots Ministry supports Expectations Questions 14 Implementation schedule/plan FY 2012/13 Phase I: Orientation Sessions Nov 30, :30 to 2:30 Dec 4, :30 to 2:30 Dec 7, :30 to 2:30 Delivery Mode: Live Webinar sessions (to be recorded) (all sessions will begin at 1:30 pm Eastern) Dec 11, :30 to 2:30 Audience: RAI Coordinators/back-ups and Educators (of Phase I Homes) 1. Background on AIS Education/Evaluations 2. Contents of the AIS "Welcome Package" 3. How to Access the Self Serve Portal 4. Who to contact for Assistance 5. Brief Overview of the Software as a learner 6. Requirements for What is coming in the future RAI Coordinators become AIS Leads and Educator Users Expectations for
6 Implementation Roles & Responsibilities Group Name Participants Roles and Responsibilities LTCH Senior Management Administrators Directors Managers Corporate Leads Support staff education requirements for RAI-MDS 2.0 Ensure new staff receive RAI-MDS training in a timely manner Ensure staff perform annual RAI-MDS 2.0 Proficiency Evaluations as outlined in implementation plan LTCH Staff Phase I and II RAI Coordinators Backup RAI RAI Educators Phase III Registered Staff and Other Disciplines Continue to attend CIHI RAI-MDS Education Sessions Complete AIS Proficiency Evaluations by March 31, Continue to attend CIHI RAI-MDS Educations Sessions Complete AIS Proficiency Evaluations (To be determined - FY /14) Other Partners LLB PICB LHINs LTCH Associations Other To be informed of implementation plan Support LTC Homes where required 16 AIS Presentation World leader in elearning solutions for interrai instruments Serve home/community care population of 30 Million People Used in over 2,800 LTC facilities 1 Million tests completed Translation to French AIS Intro 6
7 AIS Introduction 1. World leader in elearning solutions for interrai instruments 2. Education solution for interrai instruments RAI 2.0 RAI HC (& Contact Assessment) interrai CHA interrai HC interrai LTCF interrai PC AIS Inc. Copyright Protected 2012 AIS Introduction 1. World leader in elearning solutions for interrai instruments 2. Education solution for interrai instruments 3. Leading Subject Matter Experts -John P Hirdes PhD -Bonnie Pierson PhD 4. Industry Relationships - CIHI - interrai AIS Inc. Copyright Protected 2012 History AIS Central underwent two pilots Fall 08, Spring 09 Fall 2008 Extendicare Revera St. Demetrius Specialty care Ontario Ministry of Health OLTCA 70 assessors surveyed Spring 2009 Bonnechere Manor Cummer Lodger Mon Sheong Scarborough Parkview Home Sun Parlor Home Unionville Home Society Ontario Ministry of Health OANHSS 36 assessors surveyed 7
8 Survey Results Question - Overall, completing the coding evaluation was helpful. It helped me identify areas I need to review. Fall 2008 Spring % Agreed or Strongly Agreed 91.7% Survey Results Question - Overall, I think the proficiency evaluations are an important component to our RAI education. Fall 2008 Spring % Agreed or Strongly Agreed 97.2% Post Pilot use of AIS Central Revera Extendicare Specialty Care Chartwell 8
9 Key Messages Aim is accurate data Assist facilities: Provision of RAI education for their staff Managing RAI education Discovery of potential coding errors Collaborating with peers Connect with Canadian RAI community Implementation overview General Info Sessions Orientation sessions Phase 2 Phase 1 Phase 3 Additional disciplines Post phase Training Nov 2012 Dec 2012 Jan Feb Mar Apr May June Phase 2 Orientation Sessions TBD Phase 1 Orientation Sessions: Nov 30 - Dec 4, 7, 11 General Information Sessions: Nov 16, 20, 23 Additional rights & training provided to RAI Leads RAI Leads complete evaluations: From Overview Coding Section E, G, P Care Planning with RAPs Outcome Measures RUG III QI Implementation overview General Info Sessions Orientation sessions Phase 2 Phase 1 Phase 3 Additional disciplines Post phase Training Nov 2012 Dec 2012 Jan Feb Mar Apr May June MOHLTC Instructions sent to Phase 1 facilities: *Registration access codes and Instructions MOHLTC Instructions sent to Phase 1 facilities: *Links to Orientation Sessions 9
10 Role of RAI Lead After March 31 st RAI Leads will be given additional rights on AIS Central Become the local help contact Access to reports and dashboard Receive additional training for above RAI Leads must have a personal address Role of Ministry Provide help to RAI Leads Set direction for future phases Role of AIS Provide help to Ministry help desk Provide implementation services Support Help Structure Model Ministry Help Desk Provides Assistance w Using AIS Access Keys Ministry Help Desk AIS Help Desk Assist staff with Access to AIS Training on use Help Assistance Local Help RAI Education Mentorship Instructor-Led Education Oversight of Proficiency RAI Coordinator / AIS Lead Learners Support & Education Learners 10
11 Next Session agenda Solution Orientation Review of Project Timeline AIS Central how to: Get to it Register at Login How to take a proficiency evaluation Support resources Q&A Question and Answer Thank You 11
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