Eliminating papers and creating electronic archives by using clouds. (edox Archiver)
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1 Eliminating papers and creating electronic archives by using clouds (edox Archiver) E-Group ICT Software Zrt. Áron Szabó Péter Tihanyi Gábor Garami May 30, 2013 SCI-BUS is supported by the FP7 Capacities Programme under contract nr RI
2 Introduction paperless office Does it remain a buzzword or will there be any improvement in the business or governmental sector? economic crisis, cost-effectiveness eliminate paper warehouses both legal and technical background exist immediate cost reduction (no fees for hiring, easier look-ups) 2
3 Legal background paperless office legal regulations: decree No. 13/2005. (X. 27.) of the Ministry of Information and Communications on the Rules of Digitization of Paper-based Documents decree No. 83/2012. (IV. 21.) of the Government on the Mandatory Services of Government and on the Regulated Electronic Public Administration Services decree No. 78/2012. (XII. 28.) of the Ministry of Interior on Unified Classes of Records at Local Governments 3
4 Legal background paperless office legal regulations: The list of Regulated Electronic Public Administration Services that must be provided: 38. The register of administration instructions of citizens 39. The register of record validity 40. Governmental Certificate Authority (CA) 41. Governmental electronic signature verification service 42. Central identification, authentication and authorization 43. Unified service for sending filled forms 44. Central data authentication (e-notary) 45. Authentic printing of electronic documents 46. Authentic digitization of paper-based documents 47. Electronic payment and settlement system 4
5 Technical background paperless office technical regulations: retrieved and attached metadata (e.g. title, validity period) advanced electronic signature qualified timestamp 5
6 Technical background paperless office technical regulation: Retrieving metadata from the document itself is computation intensive (based on elements of Dublin Core ISO MIReG) and needs OCR functionality and intelligent relevancy algorithms. 6
7 Technical background paperless office technical regulation: The documents and records can be classified based on retrieved metadata (described in decree No. 78/2012. (XII. 28.) of the Ministry of Interior) and on other best practices of business sector. 7
8 Technical background paperless office technical regulation: digitization of documents (scan) (.pdf,.tiff) output of optical character recognition (OCR) (.txt,.html,.docx), retrieving metadata (MIReG) (.xml) protect them together with electronic signature (XAdES) 8
9 Technical background cloud environment image1 OCR + spell checker CLOUD indexing + gathering metadata image2 The computation intensive steps of document processing (OCR, spell-checking, word analysis, indexing, retrieving metadata, document classification) are executed in the cloud. user edox WEB interface + split document CloudBroker WS-PGRADE/gUSE/DCI-Bridge Remote API digital signing Similar projects: PDF/TIFF document metadata structure and rule set pages HTML/DOCX with layout/style inverted index MIReG metadata signed document with metadata edox DB 9
10 Technical background cloud environment image1 OCR + spell checker CLOUD indexing + gathering metadata image2 communications: SZTAKI - Remote API web service for uploading SZTAKI guse workflow management SZTAKI DCI Bridge setting cloud parameters CloudBroker management of code running in the cloud Amazon - EC2 cloud resource provider user PDF/TIFF document metadata structure and rule set edox WEB interface + split document pages CloudBroker WS-PGRADE/gUSE/DCI-Bridge Remote API HTML/DOCX with layout/style edox DB inverted index MIReG metadata digital signing signed document with metadata 10
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