If you do not receive the confirmation outlined above and you receive an error when running the upgrade script:

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1 VERSION 6.5 RELEASE NOTES IMPORTANT INSTRUCTIONS FOR THE SITE ADMINISTRATOR The upgrade script for version 6.5 will take a few minutes to complete. DO*NOT* stop or refresh your browser while running the upgrade script. Your upgrade is not complete until you see the following message in your browser: Upgrade Complete! Congratulations, your upgrade to Intranet Connections Version 6.5 was completed successfully. Please return to your intranet site and click the refresh button on your browser If you do not receive the confirmation outlined above and you receive an error when running the upgrade script: Contact us immediately to report the error during your upgrade a screen shot of the error to support@intranetconnections.com Remain on the error, do not refresh or close the browser We will respond immediately and notify you with how to proceed OPEN SOURCE FILES THAT ARE AFFECTED BY THIS UPGRADE The following open source files have been modified for this upgrade. If you have made customizations/changes to any of the following files: Make a backup copy of the file(s) before you unzip the upgrade intranet.exe Apply the upgrade Open the backup copy of the file(s) to reference the customizations you had made Apply the customizations to the new (upgraded) file(s) Do not bring over the backup copy of the file and replace the upgraded file or errors will occur Intranet/Login/Login_form.cfm Intranet/Login/Login_submit.cfm Intranet/Includes/ _approvalnotification.cfm

2 6.5 RELEASE FEATURES & ENHANCEMENTS: Quick Review Subscriptions Details & Screen Shot The My Alerts area, located as a tab on the home page, has been enhanced to include Alerts. Users may subscribe to various areas of the site and an will be sent to the user when new content is published or updated. Department Page Survey Polls Details & Screen Shot Ability to add survey polls to department home pages. Create company-wide polls, or secure for department use only. Determine the date that you wish your poll to display on the department home page. This feature is driven by the Survey Polls application. View your department polls through the Survey Polls application with the option to create and display polls from the Department Home Page. Add your own HTML Pages via External Menu Items Details & Screen Shot Ability to add your own html page as an external menu item using the HTML editor (Editor with IE browser only). Assign users and/or groups to edit html page content. Administrators can assign users/groups rights to view/edit html page content. This option is also available on Department pages. Multiple File Upload Details & Screen Shot Administrators can now upload multiple files from the Admin Site for the Documents, Policies, and Graphics application. This feature facilitates publishing large amounts of files to the site. All files uploaded using multiple file upload can be indexed for searching through the Administration Site. Please note: creating and updating collections for full text searches can take time and impede performance of the site during peak hours. It is recommended that collections run at the end of the day or when less users are on the site. Recipe Application Details & Screen Shot Fully enhanced, the new Recipe application brings an improved interface and functionality, including picture upload for each recipe, print and options and an A to Z recipe listing. This application also includes a daily rotating Feature Recipe box and a holiday calendar that features festive recipe ideas. Training Courses Enhancement The ability to clone training has been added to take advantage of the application functionality for other purposes, such as a registration tool or an auction bid app. The course instructor can now view waitlists, registrants and create session dates for courses. The mini-calendar on the Training home page will highlight the day in which courses run. Session dates can be updated to advertise onto What s New. Note: New open source files for Training. cfmail.cfm - This file generates all of the automated s for the application. You may modify the wording for all notifications within Training. Registrationresponse.cfm You can modify the confirmation message received by users when they register or waitlist for a course. Announcements: Enhancement Details & Screen Shot The option to turn off Archive date has been added to Announcements. The administrator can allow publishers to add content that does not archive at the category level. In light of the ability to add content that doesn t archive, a new default view has been added for summary, displaying just the Title and Short Descriptions to enhance performance load time on this application.

3 Force Password Reset Details & Screen Shot Option to Force users to reset their password when they log onto the site for the first time. This option is set to OFF in the upgrade script. If you wish to turn this feature on, visit Site Settings/Global Defaults. Password Details & Screen Shot Option for users to have their password ed automatically upon request from login forms. This option is set to OFF in the upgrade script. If you wish to turn this feature on, visit Site Settings/Global Defaults. Events Calendar Ability to restrict publishing of items to a sub-category calendar when selected, items will only display on the sub-category calendar. Site Search If an application is turned off, content for the application will not display in site searches Content Approval Approval Managers who publish to their designated categories do not have to approve their own content. If there is only one approval manager assigned to a category, and they publish an item, it will automatically be published and bypass the approval process. Approval history if also available for the item. Department Pages Included full administration site options within the department cloning feature Graphics App Ability to scroll through images at the item level in the Graphics App Forum Order Ability to set order of replies from newest to oldest or oldest to newest. This option is located in Administration Site under Manage Applications for Discussion Forum. Survey Polls Surveypolls/cfchart.cfm is now open source so you can change the default chart type Also users can change the chart type by selecting the type from a drop down list on the home page and survey polls application. Note: The chart type feature is only available for clients running ColdFusion MX7.

4 FUNCTIONALITY ENHANCEMENTS: DETAILS Alerts [top] Alerts have been added to the My Alerts area located on a tab on the site home page. You can subscribe to Alerts to receive notifications when items have been added and updated. Choose from new content, updated content or all items. Depending on your subscription type, alerts will be sent out to you when content has been added and updated to your site. Check off the applications you would like to receive alerts for and choose from, new, updated or all content

5 Department Page Survey Polls [top] Ability to add survey polls to department home pages. Create company-wide polls, or secure for department use only. Determine the date that you wish your poll to display on the department home page. This feature is driven by the Survey Polls application. View your department polls through the Survey Polls application with the option to create and display polls from the Department Home Page. When you create a department page survey poll, a category will automatically be created within the survey polls application for the department page. Users can view survey results for current and past surveys from the survey poll application. Department Administrators can apply group security at the survey level via the Survey application. Site Administrators can administrate Department Survey Poll categories from the Admin Site and apply view, add, edit and delete rights for the department polls. Department page survey polls are listed on the category listing page in the Survey Polls application. A category is automatically created in Survey Polls when you create a survey on a department page.

6 Add your own HTML Pages via External Menu Items [top] Now there is a more user friendly way to create external menu items linked to your own custom page by providing you with the HTML Editor to publish from. Site fonts and colors will be inherited automatically to your page. All content on your HTML page will be included in your site searches. Option to add view security and assign individuals, or groups, access to edit the content. This feature is also available through the Department Home Pages navigation. To begin, go to the Admin Site and select Menu Options> External Menu Items> Option 2. Step 1 Select option 2 and click next

7 Step 2 Type in the name of your external menu item and provide any necessary formatting options. Click next. Step 3 Click on Create Page Content

8 Step 4 Add content to the text area below, click Save and then Apply to Menu when you are ready to have Users access this page. Security can also be applied to your external menu item from the Admin Site under Menu Options>Edit Menu Items Click on apply security to this item Select users or groups to view and/or edit this secured external menu item.

9 Creating your own custom HTML page is also available on the Department Pages. The following steps walk you through this process. Step 1 On the department home page click on insert navigation menu or if you already have menu items on your department page click on and insert new menu. To begin click on insert navigation menu if you have no other menu items. If you already have navigation items click on the icon to the right of the menu item and then click insert new menu Type in your menu name, target and order options and click build page Step 2 The last option on this template is Create a HTML Page for the Navigation Menu. Type in the name of your menu item, select target (Right Frame recommended) and Navigation order for the menu item. Now click build page

10 Step 3 Add content to the text area below, click Save and then Publish to Department Pages Navigation when you are ready to have users access this page from the department page. Add content to HTML textarea. Once you have completed your page click save and Publish to Department Pages Navigation. Published page If you do not click Publish to Department Pages Navigation then the menu item will not show up for users. An unpublished menu item will have brackets around it illustrated below. Department Page menu items not published to the department page will have brackets around it and will not be visible to general users. Published menu item will appear like this.

11 Multiple File Upload [top] Multiple File Upload gives the site administrator the ability to upload multiple files to any category created within Documents, Policies and Graphics. In the Admin site on the Manage Categories tab a link will be available for each category created called Multiple File Upload. When you click on this link for the first time, you will view an applet pop-up. This applet requires the Java Runtime Environment (JRE) to be installed on your workstation. Please visit to obtain the latest JRE for free. Please note: This feature is not available if NT Authentication is turned on. When first launched, you will be asked to verify whether you wish to trust the signed applet. Please select Always. Click on Add Files to add the files you wish to upload to the queue.

12 Add the desired files, selecting multiple files using SHIFT or CTRL keys. Once you are satisfied with your selection, click on Add Files Your files are queued for upload. Click on Upload files, or if you want to add more files to the queue, click on Add Files and select more files to add to the queue.

13 If you have a large number of files queued (or file sizes are large), it may take a few minutes for the process to finish. Once completed, you can go to the application category and view your uploaded files.

14 Recipe Application [top] The newly enhanced recipe application home page outlines a category listing with the optional category thumbnail on the left which can be added to the category from the Admin Site under Manage applications. The right hand boxes feature a link to the A-Z Recipe listing followed by the user defined recipe favorites. Located under recipe favorites is Feature Recipe box which cycles daily through all the recipes in the recipe table. The box is followed by the Holiday Calendar which features holiday recipes. A Z recipe listing and user defined Recipe Favorites Daily rotating Feature Recipe Category Thumbnail Graphic which can be uploaded to the category from the admin site under manage categories for recipes. Holiday Recipe Calendar rotating Feature Recipe Click on one of the categories listed above and go to a listing of recipes within the category featuring a category listing page graphic on the right Category Listing Page Graphic which can be uploaded to the category from the admin site under manage categories for recipes.

15 The recipe template displays an optional picture of the recipe; you can add any recipe to your recipe favorites listing by clicking on Add to Recipe Favorites. Option to print or recipe also included on the recipe template. Click on Add to Recipe Favorites and a link to this recipe will be populated in the Recipe Favorites box on the right. Printer friendly version Recipe

16 Holiday Calendar for Recipes Click on the holiday and go to a listing of recipes associated with this holiday. Holidays published to the recipes application show up in the Holiday Calendar box. With any recipe you add to the site you have the option to associate it to a Holiday. You can choose to associate your recipe with an existing holiday or create a new one by clicking on the "Add a new holiday" link provided on this form. Holidays can be added on input forms, on the Holiday Calendar itself and in the Admin Site under Manage Applications for Recipes. Associate your recipe with a holiday on the input form or create a new holiday

17 Add and manage holidays from the Admin Site. Add and manage holidays from the Holiday Calendar box located on the right hand side of the recipes application. Recurring holiday By default any holiday added is set to recur, for example if you add a holiday for October 31 st this holiday will show up on your calendar each year on the 31 st of October. If you choose not to have the holiday recur then it will show up on the date specified only, and will not repeat year after year. If you choose to associate your recipe with a holiday then your recipe will show up on the Holiday Recipe template. Administrators can manage the holiday feature by restricting users from adding new holidays. This feature can also be turned off in the Manage Fields area in the Admin Site. Note: New tables have been added to the recipe application as part of the enhancement New Tables: Recipeoftheday, RecipeLanguage, RecipeFields, RecipeFavorites, RecipeCalendar

18 Announcements: Enhancement [top] Option to turn off Archive date has been added to Announcements. The administrator can allow publishers to add content that does not archive. This setting is provided at the category level. Should this setting be applied, you can also set it as the default (do not archive) on publishing forms. Archive Date Optional: By default, content is archived for this application. Select this checkbox to give publishers the option to not archive their content Archiving options for Announcements on the input forms.

19 Summary view has been added to the Default View options for Announcements. Default View settings located under Manage applications for Announcements now allows for a summary option. If selected, this default view will display the Title and Short Descriptions only. The user may then click on the Title to view details. Summary view is recommended for better performance if you are planning not to archive content in Announcements. Force Password Reset [top] Option to force users to reset their password when they log onto the site for the first time. This setting is located under Site Settings>Global Defaults Note: Force Password Reset has been set to OFF by default. If you would like to turn this feature on go to Site Settings>Global Defaults and check the box.

20 Password [top] Option for users to have their password ed automatically upon request from all login forms. This setting is located under Site Settings>Global Defaults Note: Password has been set to OFF by default. If you would like to turn this feature on go to Site Settings>Global Defaults and check the box. The open source file login/login_form.cfm has been modified to include this feature. If you have modified this file with your own customizations please make a backup of your current file and re-apply your changes to the new file once your upgrade is complete. SQBox Solutions would like to thank all of you for the continued enhancement requests and feedback regarding your use of Intranet Connections. The features within this new release are comprised of the valuable input we have received from our clients. Thank you! If you have any questions regarding the features of version 6.5, please contact support@intranetconnections.com