QLT.DF1130.R04 Signature Authority Coversheet This coversheet shall accompany all controlled documents at all

Transcription

1 Document No: R62003.R03 Page 1 of 19 Process Owner: Kacy Williams Effective Date: Originating Dept.: Shipping / Receiving No. Copies Distributed: Title/Subject: Bar Code Label Guidelines Panasonic Approvals Position / Department Name Please Print Approval Signature President Approval Date Executive Vice President Vice President Operations Vice President Engineering Vice President Human Resources Vice President SCM Production Quality Systems Process Quality Design Engineering Accounting Manufacturing Engineering Customer Quality Facilities/Environment, Health, Safety Advanced / Delivery Quality Surface Mount Technology Assembly Factory Production Control Service Quality System Administrator EMS Environmental / Safety Administrator Supplier Quality Other Other Other Other Other QLT.DF1130.R04 Signature Authority Coversheet This coversheet shall accompany all controlled documents at all times, unless required approval information is contained within the body of the document, (see PASA.QP1130). See authority section of document for signature requirements.

2 Document No.: R62003.R03 Page 2 of GENERAL PROVISIONS 1.1 Purpose To give all suppliers a standard Panasonic Bar Code Label Guidlines. 1.2 Scope This document applies to all, (Shipping / Receving), processes within Panasonic Automotive Systems Company of America, (PASA). 1.4 Limitation 2.0 AUTHORITY Kacy Williams. Warehouse Manager has reviewed and authorized the contents of this reference document. 3.0 RESPONSIBILITY Responsibility section assigning specific responsibilities by position/title. 4.0 REVISIONS / OBSOLESCENCE Any revisions to or proposal for obsolescence to this reference must be authorized by the same authorities identified above. 5.0 PROCEDURE Procedure section defining the process identified within the general information section. 6.0 REVISION HISTORY Revision history section indicating revision dates and specifics of each change. R00 Initial release R01 Updated Contact Information R02 Updated Contact Information R03- Updated Barcode Specs 7.0 RECORDS Records shall be maintained in compliance to regulatory requirements, PASA business requirements, and customer specified requirements, (see PASA.QP1110 and R70005). 8.0 RELATED DOCUMENTS 9.0 ATTACHMENTS

3 Document No.: R62003.R03 Page 3 of 19 BARCODE LABEL GUIDELINES Revision 3 Quality is a commitment that encompasses every member of the organization with continuous improvement as our never-ending goal.

4 Document No.: R62003.R03 Page 4 of 19 Table Of Contents 1.0 Introduction 2.0 Label Guidelines 3.0 Label Requirements 4.0 Master Label Specifications 5.0 Single Package Label Specifications 6.0 Mixed Load Label Specifications 7.0 Label Placement 7.1 Master Label 7.2 Single Package Label 7.3 Mixed Load Label 8.0 Label Approval Procedure

5 Document No.: R62003.R03 Page 5 of Introduction As part of Panasonic s continuing process improvement, we have been using a common bar code on incoming parts shipments. As a supplier, you are being asked to provide bar coded labels in Panasonic s format on all incoming shipments. The Panasonic Barcode Label Guideline will show the data fields required for the Panasonic label and the order in which they are required. This guideline should be kept in a file or binder along with a copy of the barcode label guideline. It should be accessible to all staff that is involved in printing, applying, quality checking and supporting the system that produces the labels. The barcode should have the required fields as listed below. The format of the barcode can be altered as long as Panasonic agrees. This is a revision to the current Barcode spec that you might have. You need to re-issue us samples of this new format. The major changes is we added Manufactured Date and Lot Number to this format.

6 Document No.: R62003.R03 Page 6 of Label Guidelines Before you may start using bar-coded shipping labels, Panasonic must approve a representative sample of your label. Panasonic will require at least one label to be attached on all containers shipped into the facility. Panasonic will require only 1 label per container. All suppliers will be required to procure all necessary equipment in order to properly create the label. The timings will be communicated after each supplier has been certified for the 830, 850 and 856 EDI transactions and has sent a sample label that meets all Panasonic requirements. Panasonic will transmit the order-data including all fields necessary to print an label via the 850 transaction (EDI). The system used for the receipt of the Panasonic order (850 transactions) should be integrated with the system used for the creation of the label. The integration of the two systems will eliminate countless key-punch errors. In the event that the EDI 850 transaction fails, the supplier should be prepared to create the label within their system, manually, based upon faxed information. The label standards require that labels must be white in color, with black printing. Suppliers using dots or stickers must ensure that all data and bar codes are not covered. The supplier is responsible for assuring that labels are affixed and protected in such a manner that the label is present, wrinkle-free, and readable upon arrival at each facility. Panasonic recommends that suppliers print labels on card stock.

7 Document No.: R62003.R03 Page 7 of 19 Specific Criteria for the Panasonic Trading Partner Label Template: The template determines how data is to be placed on the label when it is provided as part of a business requirement Font sizes are specified for readability data that will not fit at the specified font size is to be truncated Label dimensions are nominal - approximately 4 (10mm) high by 6 (15mm) wide Labels shall be printed with black characters on white background (Neither colored paper or colored ink is allowed) Fonts shall be uppercase Bold Arial Narrow or Helvetica Condensed Dates shall be in the format of DDMMYY Labels shall be verified as legible by the supplier per Barcode Label Standards (Note: Bar codes must be easily scannable). Any dimensions not otherwise specified shall be in compliance with the Standards. If you have questions about the label or the approval process, please contact: Purchasing Contact: Dustin S. Maddox 776 Hwy 74 South Peachtree City, GA (770) Fax: (770) maddoxd@us.panasonic.com

8 Document No.: R62003.R03 Page 8 of 19 Font Size and Data Source P.O.# (K): Font size is 18 and the purchase order number must be centered over the barcode. Note: Spaces are optional in human readable text only. Spaces shall not be included in Barcode Data! Data is in the 850 BEG03. Packing List# (11K): Font size is 18 and the human reading packing list number must be centered over the barcode. Quantity (Q): Font size is 18 and human readable quantity number must be centered over the barcode. Date is in the 850 PO102. Customer Part# (P): Font size is 18. Data is in the 850 PO109 with BP qualifier Supplier Part# (1P): Font size is 18. Must be human readable part number From Title: Font size is 10 Address: Font size is 14 Maximum number of lines: 4 To Title: Font size is 10 Ship Date: Font size is 12 Mfg d Date: Font size is 12 Lot Number: Font size is 12 Address: Font size is 14 Date is YYYYMMDD Data is supplier based. Maximum number of lines: 4

9 Document No.: R62003.R03 Page 9 of 19 Note: All fonts should be upper case Bold Arial Narrow or Helvetica Condensed Label Size Specifications Label Dimensions are nominal Approximately 4 inches (10MM) in Height by 6 inches (15MM) in Width Note: Any dimensions not specified on this document should be in compliance with current Standards unless other wise agreed upon. 3.0 Label Requirements

10 Document No.: R62003.R03 Page 10 of 19 All shipments of production material to Panasonic Automotive Systems Company of America facilities are to be identified with the use of Barcode Labels. 3.1 Master Label Each individual container must contain two identical Master Barcode Labels unless otherwise specified. Master Labels should not be obstructed by any other documentation. 3.2 Single Package Label Whenever packages are shipped containing multiple reels, bags, boxes, etc. of the same part number, the Single Package Barcode Label shall be used on each individual package Individual reels, boxes (containing trays/bags), bags, etc. of the same part number should have a Single Package Label. 3.3 Mixed Load Label Whenever Packages are shipped containing multiple part numbers, the Mixed Load Label shall be used. Each mixed load must contain two identical mixed load labels. Mixed load labels should be placed on the outside of any shrink-wrapping and should not be obstructed by any other documentation.

11 Document No.: R62003.R03 Page 11 of Master Label Specifications Each individual package must contain two identical Package Barcode Labels unless otherwise specified. 4.1 Master Label: The following information is provided to assist Vendors in the proper preparation of a Package Barcode Label for use on shipments to Panasonic Automotive Systems Company of America. Please look at Figure 2.1 (on Page 13) for an example of the Package Label used by vendors Standard: Code Label Size: Preferred container label dimensions are 4 inches in height by 6 inches in width. Data on Label Purchase Order Number: Panasonic Automotive Systems Company assigned Purchase Order Number, 10 characters. Human readable: Size: Height is 5 tenths of an inch. Width is 3 tenths of an inch. Barcode: Qualifier is K. Size: Height is 5 tenths of an inch Packing List Number: Packing list number assigned by supplier, 15 characters. Human readable: Size: Height is 5 tenths of an inch. Width is 3 tenths of an inch. Barcode: Qualifier is 11K. Size: Height is 5 tenths of an inch Quantity: Quantity is container. Seven (7) numbers with zero suppression. Human readable: Size: Height is 5 tenths of an inch. Width is 3 tenths of an inch.

12 Document No.: R62003.R03 Page 12 of 19 Barcode: Qualifier is Q. Size: Height is 5 tenths of an inch Part Number: Panasonic Automotive Systems Company assigned part number, up to 12 characters. Human readable: Size: Height is 5 tenths of an inch. Width is 3 tenths of an inch. Barcode: Qualifier is P. Size: Height is 5 tenths of an inch Supplier Part Number/ Description: Supplier part number or text description, up to 30 characters. Human readable: Size: Height is 5 tenths of an inch. Width is 3 tenths of an inch. Barcode: Qualifier is 1P. Size: Height is 5 tenths of an inch Ship Date: Ship date must be 8 characters. Format YYYYMMDD Human readable size. Size: Height is 2 tenths of an inch. Width is 2 tenths of an inch. Barcode: Format YYYYMMDD Size: Height is 5 tenths of an inch Mfg d Date: Mfg d date must be 8 characters. Format YYYYMMDD Human readable size. Size: Height is 2 tenths of an inch. Width is 2 tenths of an inch. Barcode: Format YYYYMMDD Size: Height is 5 tenths of an inch Lot Number: Lot number traceability up to 10 characters. Human readable size. Human readable: Size: Height is 2 tenths of an inch. Width is 2 tenths of an inch. Barcode: Format supplier defined. Size: Height is 5 tenths of an inch Ship from Address Human readable: Font Size Ship to Address

13 Document No.: R62003.R03 Page 13 of 19 Human readable: Font Size - 12 Fig Single Package Label Specifications Each individual reels, boxes, or bags must contain one single package label. 5.1 Single Package Label The following information is provided to assist Vendors in the proper preparation of a Single Package Barcode Label for use on shipments to Panasonic Automotive Systems Company of America. Please look at Figure 3.1 (on Page 15) as an example of the Single Package Label used by vendors Standard Code Label Size Preferred label dimensions are 2 inches in height by 4 inches in width.

14 Document No.: R62003.R03 Page 14 of 19 Data on Label Part Number Panasonic Automotive Systems Company assigned part number, up to 12 characters with zero suppression. Human Readable: Size: Height is 3 tenths of an inch. Width is 2 to 2.33 tenths of an inch. Barcode: Qualifier is P. Size: Height is 3 tenths of an inch Quantity Quantity is container or reel. Seven (7) numbers with zero suppression. Human Readable: Size; Height is 3 tenths of an inch. Width is 1 to 1.5 tenths of an inch. Barcode: Qualifier is Q. Size: Height is 3 tenths of an inch Supplier Part number/ Description Supplier part number or text description. Human readable: Size: Height is 3 tenths of an inch. Width is 1 to 1.5 tenths of an inch. Barcode: Qualifier is 1P. Size: Height is 5 tenths of an inch Supplier Supplier Name Human Readable: Size: Height is 3 tenths of an inch. Width is 1 to 1.5 tenths of an inch. Barcode: No barcode Mfg d Date: Mfg d date must be 8 characters. Format YYYYMMDD Human readable size. Size: Height is 2 tenths of an inch. Width is 2 tenths of an inch. Barcode: Format YYYYMMDD Size: Height is 5 tenths of an inch.

15 Document No.: R62003.R03 Page 15 of Lot Number: Lot number traceability up to 10 characters. Human readable size. Human readable: Size: Height is 2 tenths of an inch. Width is 2 tenths of an inch. Barcode: Format supplier defined. Size: Height is 5 tenths of an inch. Fig Mixed Load Label Specifications Mixed Load Shipments of production material to Panasonic Automotive Systems Company of America facilities must be authorized by the Purchasing Department prior to making shipment. See figure 4.1 (on Page 16) for example.

16 Document No.: R62003.R03 Page 16 of Mixed Load Label: The following information is provided to assist Vendors in the proper preparation of a Mixed Load for use on shipment to Panasonic Automotive Systems Company of America. Please look at Figure 4.1 (on Page 16) for an example of the Master Label used by vendors Any shipment containing more than one part number must have a Mixed Load label. Fig Label Placement 7.1 Master Label: Every individual package must contain two identical Barcode Labels unless otherwise specified Label placement should be in the upper right hand corner of the package on two adjacent sides. Where this placement is

17 Document No.: R62003.R03 Page 17 of 19 not practical due to the shape of the package, the label should be placed in such a fashion as to maximize its visibility. 7.2 Single Package Label Each individual reel, box, or bag must contain one single package label Label placement should be placed in such a fashion as to maximize its visibility and not to interfere with the function of the package. (ex: component reels). 7.3 Mixed Load Label: Every mixed load shipment must contain two Mixed Load Labels placed on adjacent sides Label placement should be in the upper right hand corner of the package / container above the Package / Master Barcode Labels on two adjacent sides. Where this placement is not practical due to the shape of the package, the label should be placed in such a fashion as to maximize its visibility A Package / Master Barcode Label for each part number must be applied as described in paragraph. 8.0 Label Approval Procedure It is imperative to have high quality barcodes in order to assure success of automatic identification systems. The quality of the printed barcode symbol is a critical factor in the success or failure of the automatic identification system. No-reads, low first-reads, and substitution errors are most commonly the results of poorly produced barcode symbols. Shipping labels often are subjected to harsh environmental conditions that result in a degradation in the barcodes ability to be scanned. Your quality control program should include barcode labels in addition to the physical product. Systems success can and should be as beneficial to you as it is to your customer(s). 8.1 All suppliers must submit a Barcode Label that conforms to Panasonic

18 Document No.: R62003.R03 Page 18 of 19 Automotive Systems Company of America specifications for verification and test. 8.2 Barcode label testing is usually completed within 48 hours after receipt. If your barcode labels pass all tests, you will be issued a certification by fax or . If your submittal fails any of the testing, you will be advised by phone or what portion(s) of the test your label failed. 8.3 After testing has been completed, the supplier remains responsible for adhering to Panasonic Automotive Systems Company of America specifications. Label received at any Panasonic Automotive Systems Company of America facility after the certification process is completed that cannot be scanned, will be reviewed to determine if re-certification is required. 8.4 Labels must be tested from every supplier location, which Panasonic Automotive Systems Company of America is receiving parts. NOTE: If you change printers, then the labels from the new printer should be tested and certified by Panasonic Automotive Systems Company of America. 8.5 When submitting Barcode Label for certification, please make a copy and complete the Barcode Label Test Submittal form. The complete Barcode Label Test Approval Form (on page 18) should be submitted along with a minimum of two complete Packages and two complete Master Barcode Label samples to: Panasonic Automotive Systems Company of America 776 Highway 74 South Peachtree City, GA Attn: Dustin S. Maddox Purchasing Dept. / Barcode Test Barcode Label Test Approval Form

19 Document No.: R62003.R03 Page 19 of 19 DATE: Company Name: Contact Person: Phone: Fax: Submit this form with two Packages and two Master Barcode Labels to: Panasonic Automotive Systems Company of America 776 Highway 74 South Peachtree City, GA Attn: Dustin Maddox Purchasing Dept. / Barcode Test Direct: Fax: maddoxd@us.panasonic.com For Panasonic Automotive Systems Company of America Use Only: Approved: Purchasing Department Date: