Motorola Receiving Bar Code Specification

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1 R1468/D Motorola Receiving ar Code Specification RECEIVING AR CODE SPECIFICATION

2 No A01 Memo 2 of 25 Memo Originator Details of Change O GS0901 M. Karija Initial Release A GS0955 M. Karija Corrections to pages 5, 6 and 8. M. Karija Update graphics and improve wording in document

3 No A01 Memo 3 of 25 Contents INTRODUCTION...5 DEFINITIONS...5 AR CODE SPECIFICATIONS...6 AR CODE LAEL REQUIREMENTS...9 INTERMEDIATE CONTAINER LAEL DESCRIPTION...10 (3S) SHIPPING LAEL DESCRIPTION (P.O. WITH SINGLE LINE ITEM)...12 (3S) SHIPPING LAEL DESCRIPTION (P.O. WITH MULTIPLE LINE ITEMS)...14 (4S) PACKING LIST LAEL DESCRIPTION (REQUIRED FOR EACH LINE ITEM)...16 (5S) OUTERPACK LAEL DESCRIPTION (P.O. WITH MULTIPLE LINE ITEMS)...18 EXAMPLES OF LAEL PLACEMENT...20 COMMON AR CODE LAEL DEFECTS...22 AR CODE LAEL CHARACTERISTICS...24

4 No A01 Memo 4 of 25 DATE: August 21, 1995 TO: Motorola Suppliers Subject: Motorola Receiving ar Code Specification Dear Valued Supplier, In August of 1990, we mailed a package to all of our production suppliers announcing that Motorola will be using ar Code Specification EIA-556 (Electronic Industries Association) as our Corporate standard for receiving. EIA revised their spec and released revision A in September The Motorola ar Code Council has elected to update our Spec to reflect the changes made by EIA. This revised specification supersedes all other receiving bar code specifications for Motorola. Enhancements include: The option to print labels in a new vertical format vs. the existing horizontal format. Using the vertical format, bar code symbols are printed in a picket fence rather than ladder mode resulting in better print quality. Although both formats are acceptable to Motorola, the vertical format is now preferred. Requirements for our non-production suppliers. Intermediate packaging requirements. We believe this document clearly defines our receiving bar code requirements for all suppliers and we appreciate your cooperation in the program. Thank you for your continued support. Sincerely, Jeff Walker Motorola Corporate Supply Management

5 5 of 25 Introduction Definitions This specification describes Motorola, Inc. guidelines for its suppliers to print and apply labels, on intermediate and shipping containers, and packing lists. The label requirements contained in this document are Motorola, Inc. s interpretation of the latest versions of the following standards: Electronic Industries Association Outer Shipping Container ar Code Label Standard (EIA 556-A); Product Package ar Code Label Standard for Non-Retail Applications (PN 33497]); and the American National Standard Data Application Identifiers for Material Handling (ANSI/MH M-199x), which is a Data Identifier guideline. EIA Data Identifier Intermediate Container Label Ladder Mode (Horizontal) Picket Fence Mode(Vertical) Shipping Label Shipping Pack Supplier Code UCC Electronic Industries Association, Engineering Dept Pennsylvania Ave NW, Washington, D.C Telephone (202) A specified character string which defines the specific intended use of the data that immediately follows. For example Q for quantity or P for part number. Rails, foams, reels, bundles, or bags of a single product; and boxes, cartons, bags, or other packages used to contain them. Normally one or more intermediate packages will be bundled to make a shipping pack. A card, strip of paper, etc. marked and attached to an object to indicate its nature, contents, ownership, destination, etc. ar codes oriented with respect to the longer side of a label. See page 7 for an example. ar codes oriented with respect to the shorter side of a label. See page 7 for an example. Label that identifies the contents and ship-to address of a shipping pack. A package or shipping container/final container that is of sufficient strength to be used in commerce for packing, storing, and transporting products. Mutually agreed upon supplier identification code. Suppliers are encouraged to approach Motorola to arrive at a mutually defined supplier code (i.e., UCC, EIA, Duns, etc.). NOTE: A plus sign (+) is required as a delimiter in all package ID fields unless the supplier is using a UCC supplier code. Uniform Code Council, Inc Old Yankee Road, Suite J Dayton, OH Telephone (513)

6 6 of 25 ar Code Specifications ar Code Characteristics X dimension Not less than.010 inches. (width of the narrow lines) Symbology Code 39 Density Orientation Print quality Data Character Set Human readable character height (mandatory) Quiet zones (mandatory) 3.7 to 6.9 characters per inch. Picket fence mode is preferred (see examples on page 7). ar code print quality should be checked periodically with a verifier. Print quality should be in accordance with ANSI X , ar Code Quality Guideline. 43 characters (0 to 9, A to Z, -,., /, +, %, $, and space) (5 mm) minimum for shipping labels (2.5 mm) minimum for intermediate labels. There shall be leading and trailing quiet zones of no less than 0.25 (6.35 mm) before and after each bar code used on a label. Physical characteristics of label Label material Adhesive types Environmental considerations Recyclability Paper shall be white in color with black printing. Pressure sensitive or gummed dried. Application shall be wrinkle-free. These labels are intended for indoor use. Exposure to direct sunlight, rain, and high humidity may seriously affect the scanability of the label. When possible, the label material and adhesive should not prohibit recyclability of the substrate. SEE PAGE 24 FOR INFORMATION ON AR CODE LAEL CHARACTERISTICS

7 7 of 25 Label Orientation Example of Picket Fence (Vertical) orientation ar Codes printed in Picket Fence mode (Vertical) Printer Example of Ladder (Horizontal) orientation ar Codes printed in Ladder Mode (Horizontal) Printer

8 8 of 25 Overall Label Dimensions The illustrations below depict the acceptable dimensions for each field on a label. The labels are not shown to scale. Horizontal Format d Required Dimensions e f a 4.0 (102 mm) e m1 b 6.5 (165 mm) a e g c d 1.5 (38 mm) 2.5 (64 mm) e m2 e 0.5 (13 mm) e m3 f 0.8 (20 mm) c g 0.8 (20 mm) b m (20 mm) a c d m 1 Vertical Format b d d m 2 m 3 Preferred Minimum Maximum a 4.0 (102 mm) 4.0 (102 mm) 5.0 (127 mm) b 6.5 (165 mm) 4.0 (102 mm) 6.5 (165 mm) d d m 4 m 5 c 1.3 (38 mm) (74 mm) d 0.5 (13 mm) 0.5 (13 mm) 0.7 (18 mm) e 0.4 (10 mm) 0.4 (10 mm) 0.8 (20 mm) d m 6 f 2.0 (51 mm) (64 mm) e m (20 mm) 0.8 (20 mm) 1.0 (25.4 mm) f

9 9 of 25 ar Code Label Requirements There are four different types of labels described in this document: intermediate container labels, shipping labels, packing list labels, and outerpack labels. These labels are described in detail in the following four sections. This section is intended to graphically describe the labels required for each type of purchase order. P.O. with single line item P.O. with multiple line items Purchase orders with single line items require a (4S) Packing List Label for each shipment, (3S) Shipping Label for each carton, and Intermediate Container Labels for each intermediate container. Purchase orders with multiple line items require a (5S) Outerpack Label, (4S) Packing List Label for each line item in the shipment, (3S) Shipping Label for each carton, and Intermediate Container Labels for each intermediate container. If Purcha se Orde r conta ins... A single line ite m, the n ge ne ra te... Intermediate Container Label (if applicable). See page 10. 3S Shipping Label. See page 12. 4S Packing List Label. See page 16. M ultiple line ite ms, the n ge ne ra te... Intermediate Container Label (if applicable). See page 10. 3S Shipping Label (use on each box per line item). See page 14. 4S Packing List Label. See page 16. 5S Outerpack Label. See page 18.

10 10 of 25 Intermediate Container Label Description Function Dimensions Reuse / recyclability Placement Minimum bar coded data elements This label should be affixed to all intermediate containers and this data is used for tracking purposes. It may be used by both the supplier and the customer. Label size will depend on data required and size of container. Human readable characters shall be a minimum of 0.1 inches (2.54 mm) high. Minimum bar code symbol height shall be 0.25 inches (6.35 mm). Label material and adhesive should not prohibit recyclability of the substrate. This may be a requirement for certain packaging applications in certain countries. The ends of boxes and ammo packs, sides of reels opposite sprocket holes, reel bags, tops of tray sleeves, reel boxes, and bundles. Data Identifier (P) (1T) or Title Customer part number Trace code Definition Customer part number. Traceability number assigned by the supplier to identify/trace a unique group of entities (e.g., lot number, batch number, etc.). The use of (1T) is preferred over the use of (9D). (9D) code Use only when (1T) is unavailable (structure and significance mutually defined). (Q) Quantity Unit quantity within the container. (V) Supplier code Mutually agreed upon supplier identification code.

11 11 of 25 Intermediate Container Label -Examples (P) Customer Part Number: (1T) Trace Code: (Q) Quantity: (V) Supplier Code: P T Q V Sample intermediate container label using the (1T) data identifier (P) Customer Part Number: (9D) Trace Code: (Q) Quantity: (V) Supplier Code: P D Q V Sample intermediate container label using the (9D) data identifier NOTE: Either a 1T or a 9D data identifier is used, both are not required on the same label. See 10 for Data Field definitions.

12 12 of 25 (3S) Shipping Label Description (P.O. with Single Line Item) Function Dimensions Reuse / recyclability Placement Minimum bar coded data elements Used to identify a shipment by all parties involved in the shipping/receiving process: supplier, freight company, and customer. Recommended label size is inches. Human readable characters shall be a minimum of 0.2 inches (5 mm) high. Minimum bar code symbol height shall be 0.5 inches (13 mm). EIA s picket fence (vertical) format is preferred due to better print quality. Label material and adhesive should not prohibit recyclability of the substrate. This may be a requirement for certain packaging applications in certain countries. Label should be placed in the upright position, in the lower right-hand corner of the smallest face of the box. Data Identifier Title Definition (3S) Package ID Supplier code and invoice or packing list number. (K) Trans ID Customer's P.O. number. (P) or (1P) Customer Product ID Supplier Product ID Customer's part number.* Supplier s part number.* (Q) Quantity Quantity in the container the label is affixed to. (13Q) Package Count ox number/number of boxes in shipment. *(P) Customer Product ID shall be used for customer part number. *(1P) is used for orders when customer's part number is not available. NOTE: The Package ID, P.O., Part Number and Quantity data must be printed as it appears on the Motorola Purchase Order. Human readable data fields Optional information Data Element Definition FROM : Address from which the shipment was sent. SHIP TO : Address to which the shipment is being sent. PACKAGE WEIGHT : Weight of the box the label is attached to. Label type, manufacturer information, etc.

13 13 of 25 (3S) Shipping Label (P.O. with Single Line Item) -Examples FROM: Supplier (3S) PKG ID: PROD ID: A1234 (Q)QUANTITY: 1000 SHIP TO: Motorola (13Q)PACKAGE COUNT:1/10 220L 100KG 3S K PA1234 Q Q1/10 3S A plus sign (+) is required as a delimiter unless a UCC supplier code is mutually agreed upon. FROM: Supplier SHIP TO: Motorola (3S) PKG ID: PROD ID: A1234 (Q)QUANTITY: 1000 (13Q)PACKAGE COUNT:1/10 220L 100KG See 12 for Data Field definitions. 3S Q1/10 Q1000 K PA1234 (3S) PKG ID: (13Q)PACKAGE COUNT:1/10 (Q)QUANTITY: 1000 PROD ID: A1234 FROM: Supplier SHIP TO: Motorola 220L 100KG 3S Q1/10 Q1000 K PA1234 (3S) PKG ID: (13Q)PACKAGE COUNT:1/10 (Q)QUANTITY: 1000 PROD ID: A1234 FROM: Supplier SHIP TO: Motorola 220L 100KG

14 14 of 25 (3S) Shipping Label Description (P.O. with Multiple Line Items) Function Dimensions Reuse / recyclability Placement Minimum bar coded data elements Used to identify a shipment by all parties involved in the shipping/ receiving process: supplier, freight company, and customer. Recommended label size is inches. Human readable characters shall be a minimum of 0.2 inches (5 mm) high. Minimum bar code symbol height shall be 0.5 inches (13 mm). EIA s (vertical) format is preferred due to print quality. Label material and adhesive should not prohibit recyclability of the substrate. This may be a requirement for certain packaging applications in certain countries. Label should be placed in the upright position, in the lower right-hand corner of the smallest face of the box. Data Identifier Title Definition (3S) Package ID Supplier code and invoice or packing list number. (K) Trans ID Customer's P.O. number. (4K) Line Item P.O. line item number. (P) or Customer Product ID Customer's part number.* (1P) Product ID Supplier's part number. * (Q) Quantity Quantity in the container the label is affixed to. (13Q) Package Count ox number/number of boxes in shipment. *(P) Customer Product ID shall be used for customer part number. *(1P) is used for orders when customer's part number is not available. NOTE: The Package ID, P.O., Part Number and Quantity data must be printed as it appears on the Motorola Purchase Order. Human readable data fields Optional information Data Element Definition FROM : Address from which the shipment was sent. SHIP TO : Address to which the shipment is being sent. PACKAGE WEIGHT : Weight of the box the label is attached to. Label type, manufacturer information, etc.

15 15 of 25 (3S) Shipping Label (P.O. with Multiple Line Items) -Examples FROM: Supplier (3S) PKG ID: (4K)LINE ITEM: 1 PROD ID: A1234 (Q)QUANTITY: 1000 SHIP TO: Motorola (13Q)PACKAGE COUNT:1/10 220L 100KG 3S K K1 PA1234 Q Q1/10 3S A plus sign (+) is required as a delimiter unless a UCC supplier code is mutually agreed upon. FROM: Supplier (3S) PKG ID: (4K)LINE ITEM: 1 PROD ID: A1234 (Q)QUANTITY: 1000 SHIP TO: Motorola (13Q)PACKAGE COUNT:1/10 220L 100KG 3S Q1/10 Q1000 K (3S) PKG ID: (13Q)PACKAGE COUNT:1/10 (Q)QUANTITY: 1000 FROM: Supplier SHIP TO: Motorola 220L 100KG See 14 for Data Field definitions. 4K1 PA1234 (4K)LINE ITEM: 1 PROD ID: A1234 3S Q1/10 Q1000 K K1 PA1234 (3S) PKG ID: (13Q)PACKAGE COUNT:1/10 (Q)QUANTITY: 1000 (4K)LINE ITEM: 1 PROD ID: A1234 FROM: Supplier SHIP TO: Motorola 220L 100KG

16 16 of 25 (4S) Packing List Label Description (Required for Each Line Item) Function Dimensions Reuse / recyclability Placement Minimum bar coded data elements Used to identify a shipment by all parties involved in the shipping/receiving process: supplier, freight company, and customer. Recommended label size is 4 X 6.5 inches. Human readable characters shall be a minimum of 0.2 inches (5 mm) high. Minimum bar code symbol height shall be 0.5 inches (13 mm). EIA s vertical format is preferred due to print quality. Label material and adhesive should not prohibit recyclability of the substrate. This may be a requirement for certain packaging applications in certain countries. Label should be placed on a blank part of the packing list (either front or back). If the supplier can provide a bar coded packing list with the fields listed below, a separate (4S) label is not required. The packing list should be placed in a packing list envelope and the envelope placed in a clearly visible position on the number 1 box of each purchase order shipment. Data Identifier Title Definition (4S) Package ID Supplier code, and invoice or packing list number. (K) Trans ID Customer's P.O. Number. (P) or (1P) Customer Product ID Supplier Product ID Customer's Part Number.* Manufacturer's Part Number.* (Q) Quantity Quantity of the shipment. (Z) Total Package Count Total box count. (4K) Line Item P.O. line item number. Required only for line item numbers 2 and higher. * (P) Customer Product ID shall be used for customer part number. *(1P) is used for orders when customer's part number is not available. NOTE: The Package ID, P.O., Part Number and Quantity data must be printed as it appears on the Motorola Purchase Order. Human readable data fields Optional information Data Element Definition FROM : Address from which the shipment was sent. SHIP TO : Address to which the shipment is being sent. SHIPMENT WEIGHT: Weight of the shipment. Label type, manufacturing information, etc.

17 17 of 25 (4S) Packing List Label (Required for Each Line Item) -Examples FROM: Supplier (4S) PKG ID: (4K)LINE ITEM: 1 PROD ID: A1234 (Q)QUANTITY: 1000 SHIP TO: Motorola (Z)TOTAL PACKAGE COUNT:10 220L 100KG 4S K K1 PA1234 Q1000 Z10 4S A plus sign (+) is required as a delimiter unless a UCC supplier code is mutually agreed upon. FROM: Supplier SHIP TO: Motorola (4S) PKG ID: (4K)LINE ITEM: 1 PROD ID: A1234 (Q)QUANTITY: 1000 (Z)TOTAL PACKAGE COUNT:10 220L 100KG 4S Z10 Q1000 K (4S) PKG ID: (Z)TOTAL PACKAGE COUNT:10 (Q)QUANTITY: 1000 FROM: Supplier SHIP TO: Motorola 220L 100KG See 16 for Data Field definitions. 4K1 PA1234 (4K)LINE ITEM: 1 PROD ID: A1234 4S Z10 Q1000 K (4S) PKG ID: (Z)TOTAL PACKAGE COUNT:10 (Q)QUANTITY: 1000 FROM: Supplier SHIP TO: Motorola 220L 100KG 4K1 PA1234 (4K)LINE ITEM: 1 PROD ID: A1234

18 18 of 25 (5S) Outerpack Label Description (P.O. with Multiple Line Items) Function Dimensions Reuse / recyclability Placement Minimum bar coded data elements Used to identify a shipment by all parties involved in the shipping/receiving process: supplier, freight company, and customer. Recommended label size is 4 X 6.5 inches. Human readable characters shall be a minimum of 0.2 inches (5 mm) high. Minimum bar code symbol height shall be 0.5 inches (13 mm). EIA s vertical format is preferred due to print quality. Label material and adhesive should not prohibit recyclability of the substrate. This may be a requirement for certain packaging applications in certain countries. Label should be placed in the upright position, in the lower right-hand corner of the smallest face of the outermost shipping container. Data Identifier Title Definition (5S) Package ID Supplier code and invoice or packing list number. (K) Trans ID Customer's P.O. number. ( ) Customer Product ID MIXED LOAD - This field is human readable only. NOTE: The Package ID, P.O., Part Number and Quantity data must be printed as it appears on the Motorola Purchase Order. Human readable data fields Data Element FROM: SHIP TO: PACKAGE COUNT: SHIPMENT WEIGHT: Definition Address from which the shipment was sent. Address to which the shipment is being sent. ox number / number of boxes in shipment. Weight of the shipment. Optional information Label type, manufacturer information, etc.

19 19 of 25 (5S) Outerpack Labels (P.O. with Multiple Line Items) - Examples FROM: Supplier (5S) PKG ID: PROD ID: SHIP Motorola MIXED LOAD PACKAGE COUNT: 1 OF L 100KG 5S K S A plus sign (+) is required as a delimiter unless a UCC supplier code is mutually agreed upon. FROM: Supplier SHIP Motorola (5S) PKG ID: PROD ID: MIXED LOAD PACKAGE COUNT: 1 OF L 100KG 5S (5S) PKG ID: FROM: Supplier SHIP TO: Motorola See 18 for Data Field definitions. K PROD ID: MIXED LOAD PACKAGE COUNT: 1 OF 220L 100KG 5S (5S) PKG ID: FROM: Supplier SHIP TO: Motorola K PROD ID: MIXED LOAD PACKAGE COUNT: 1 OF L 100KG

20 20 of 25 Examples of Label Placement Individual Shipping Carton Labeling Intermediate labels on component reels Label on side of reel opposite the sprocket holes

21 21 of 25 Outerpack Labeling Example of Packing List Label Placement on Outerpack - Top Packing List Label in envelope on top of first carton in shipment Example of Packing List Label Placement on Outerpack - Side Packing List Label in envelope on side of first carton in shipment

22 22 of 25 Common ar Code Label Defects Many Motorola operations are on a Pay Per Receipt program. ar code labels are needed so the carton and packing list information can be scanned for automated receiving and payment purposes. If labels are missing or not in conformance, payments may be delayed, and suppliers could be penalized for quality violations. Motorola Quality Defects ar Code defects include errors or inaccuracies in both the bar-coded and human readable portions of the label, and non-conformance to the standard of any kind. Penalties for quality defects may vary by Group/Sector. It is therefore important for suppliers to understand what Motorola may consider to be a bar code defect. Defect Categories and ar Code Defects Packing list defects Missing packing list Packing list not found outside first carton Incorrect to address on packing slip Packing list label not attached to packing list Packing list label folded across bar code Packing list inside of carton Packing list label defects Missing packing list label Packing list label applied on first carton Packing list label ar Code(s) unreadable Incorrect or missing (4S) PACKAGE ID title field Incorrect or missing (Z) PACKAGE COUNT title field Incorrect or missing (Q) QUANTITY title field Incorrect or missing (K) PURCHASE ORDER field Incorrect or missing (P) MOTOROLA PART NUMER field

23 23 of 25 Shipping carton label defects Missing shipping carton label(s) Carton label bar code(s) unreadable Incorrect or missing (3S) PACKAGE ID field Incorrect or missing (13Q) PACKAGE COUNT field Incorrect or missing (Q) QUANTITY field Incorrect or missing (K) PURCHASE ORDER field Incorrect or missing (P) MOTOROLA PART NUMER field Mixed parts within carton: parts not individually packaged and labeled, with packing slips attached to each unique product. Carton label placement makes reading unfeasible Mixed load label defects Missing mixed load label on master carton Intermediate package label defects Missing intermediate package label Intermediate Package Label bar code(s) unreadable Intermediate Label placement makes reading unfeasible Incorrect or missing (P) MOTOROLA PART NUMER field Incorrect or missing (V) SUPPLIER CODE field Incorrect or missing (Q) QUANTITY field Incorrect or missing (9D) DATE CODE field Incorrect or missing (1T) TRACE CODE field General defects Leading zeros added to bar coded data. Example 13Q01/10 which should be 13Q1/10. Missing Data Identifiers. Package ID field must be the same for all labels in the shipment. e aware of using the letter O in place of the number zero 0. There should not be any imbedded spaces before or after bar coded date. Example Q 100 or Q100.

24 24 of 25 ar Code Label Characteristics Data in bar code is Q1000 Data Identifier - Placed in brackets for the human readable field but not in the bar code field. Title - the name used to identify the data. Data - the data in the bar code field. ar code label. (Q) Quantity: 1000 Human readable field. ar Code field. Leading quiet zone. (0.25 minimum before bar code) Trailing quiet zone. (0.25 minimum after bar code) THINGS TO KNOW AOUT THIS SAMPLE This is a sample code 39, also known as a code 3 of 9, bar code label. Use of the extended character set is not required for this application. When scanned with a bar code reader the user will see Q1000 as the de-coded data. Code 39 uses the Asterisk (*) which is the symbology s start and stop code. The asterisk s are not shown in this example but they are in the bar code symbol. The start and stop code is a required part of code 39 and they are put in the bar code automatically when off the shelf (purchased) bar code software is used to print bar codes. The length of the bar code symbol increases as the number of data characters increases. Normally a 4 inch wide label can accommodate 22 characters of data - this includes quiet zones and start and stop codes. The quiet zone is an area that is free of any marks.

25 No A01 Memo 25 of 25 Motorola and are registered trademarks of Motorola, Inc. Motorola, Inc. is an Equal Opportunity/Affirmative Action Employer. Copyright 1997, Motorola, Inc. All rights reserved. How to reach us: MFAX: (602) INTERNET: (Document is located in GENERAL ITEMS section)

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