UWC Maastricht Division Council

Transcription

1 UWC Maastricht Division Council Minutes of the meeting Present: Apologies: Barbara Kluivers, Golnar Motaharipour, Daphna Amichay, Rutger Hug, Paul Coantic, Mairi Coia, Erik Olson, Alon Nudler, Satyadeep Srivastrava, John Simpson, Gijsbert de Keizer, Elizabeth Rossin, Maddy Koekkelkoren, Leon Broer, Joey In t Panhuis. Peter Wijnker, Betty Ajdadi. Directors team: Peter Howe, Tian Bersey, Rebecca Warren. Guests: Alejandro Bracamontes, Tom Oden 1: Welcome especially to Tom Oden and Alejandro Bracamontez. Alejandro is the temporary student representative for the DC, representing the DP part of the student body until elections for a new student rep take place in September Thank you to Erik Olson for his service in this position on the DC for the last year. Tom Oden is our new Director of Studies, Secondary starting in August of the school year. 2: Minutes 8-03: Student council has been holding elections, Alejandro is the president of the student council and the temporary DC representative for DP students. - Clarification about the business plan: all activities for the boarding students are paid through a different budget. There has been a fee charged for certain classes. Sometimes a parental contribution can be asked from the day students as it is not always subsidized. - Selective day student entry. A procedure for admissions needs to be developed when we are at full capacity, it will not be solely on test results. - Security: Evacuation and intruder procedure to be shared with staff and students. Alarm issue (through telephones) Staff drill - Tian does not meet with the food committee, Petra does. 3: Input head of college and directors: a) Update on security procedure as per last meeting: UWC Maastricht Division Council Discusworp 65, 6225XP Maastricht, The Netherlands uwcm.council@gmail.com Website: About us Division Council

2 - Action plan shared with DC; the document will be sent to DC members and comments to be returned by next week ( ), so that the plan can be presented to parents at the school meeting on On PD day , staff will work on the security plan procedures: - A crisis response team will be formed. - Close contact will be kept with all members in the security network, with frequent meetings. - UWC to join the Safe Schools project. Petra to attend a meeting on Scenario building and case studies will be done according to the action plan. - Look at social media use for all student and stakeholders. - Create one safety policy document. - CCB (Conflict and Crisis Management) from the police holds regular threat assessments and will inform school of any extra threats and steps to be taken. - CCB to receive a letter from the NATO Chief of Staff about municipality support for NATO students at our school and will follow up with us when a response is ready. DC feels reassured by the steps the school has been taking and thanks Petra and Tian for their effort on this front. b) End of the year reporting of grades and progress of secondary students: - Peter will report the schedule for receiving reports for Secondary in the Directors Bulletin for next week and DC will be given the timeline in an today (as was shared in the secondary.. ) - Secondary parent survey about reports has been sent out and results will be reported at the next task meeting on May 26th. - Primary parent survey on student reports will come out soon. (Rebecca to follow up) - MYP 5 students require an indication about grades sooner. There are students that create concern regarding performance. Students have been flagged in different areas; letters will go out to parents and students will be called in through SSD. 17 students have been flagged. - Reports need to be given before scheduling parent teacher interviews. - There was a point raised that students should be aware of the assessment for higher level math in DP. Assessment from teachers at the end of MYP5 and test results done at the beginning of DP1 should be closer to one another. Preparedness needs to be the key assessment point. More efforts need to be made to make students prepared and aware

3 of what the right choice is for them. Students should have an enthusiasm for mathematics. They need to get a real feel of what it is like to be in the class of that level of work. DP is a different game from MYP. Students should be having a discussion with classroom teachers about higher level or not. - Testing at the beginning of the year should not be the, be all, end all. Teachers can give advice, but the student can make the final choice. The level should not come as a surprise though. - Last year it was mentioned that the courses / subjects would be explained more so students have a better knowledge of the subject they are choosing. - Parents ask for more information on the different DP subject areas (Design Technology was a good example on what would work well as a course description). - Student handbook is in process. The courses are discussed in MYP 5. An academic fair takes place at the beginning of DP1. Students are allowed to change their subject areas at the beginning of DP1; this should not be a fearful experience. - In the Directors Bulletin, a link will be added to the subject guides. Parents want and feel the need to be involved. c) Planning primary academic year : Student numbers and implications Four year groups will have 3 classes next school year: Years 3, 4, 5 and 6. Classroom availability is currently being discussed. Lower years will probably be capped: waiting list for Kindergarten and Year 1 will be introduced very soon. The ELL and DLL classes will probably not be separate classrooms anymore. 2: Staff Formation: Further details will be given out at the DC meeting in June by Rebecca. 3: Reports: Agreement reached amongst staff to publish student reports on Friday, June 16th. Parents will be invited to make individual appointments if needed. June 24th will be an open class afternoon. 4: Testing schedule PIM PIE and NGRT tests to be administered in the week of May 18th. Year 6 information will be made available to the MYP1 team.

4 5: Curriculum: (consent to given by DC for next academic year if changes will be made in time allocation for different subject areas). A review of the primary curriculum is being made at the time. Currently, we are using the IPC curriculum as a base. The Head of Curriculum Development from UWC Southeast Asia (Singapore), Mr. Stuart MacAlpine, will visit next week and present the curriculum they use at their school. Rebecca will come back to DC with a more detailed outline in the next DC meeting. There is a need for parents to have a national level / testing that will link back to their national curriculum in the case that they are here for shorter periods. This will be one of the points to consider. Accreditation will help in this. 6: After school care and CC clubs: (CC-clubs to be decided for next school year / after school care decision to be made before the May break) a) Primary will discontinue after school care due to the low number of students that are participating. However, there needs to be a provision created for Friday afternoon (Friday club) and alternative options. Parents would really like to know more about provision of after school care. International Day Care Maastricht might be opening a new location near the school and be able to provide this service. b) Rename Co-Curriculum Clubs to Community Clubs, with a greater focus on sports, alignment with secondary clubs, and improving access to facilities. c) Teachers opt into CC clubs but they spend the majority of their time team planning and working on curriculum development. 7: Friday CAS provision (consent, next school year). New proposal for CAS (creativity, action, service) element to the curriculum for upper primary school. This would result in 30 hours of community service, 30 hours of art, music and creative projects and 30 of sports and action projects in line with our more holistic UWC curriculum. 8: Little playground line-up: Students line up facing the entrance door. Older years to the gate When the bell rings, parents of year 1-3 could say their goodbyes and leave Parents of children stand on opposite side near the little hut to have a kiss and wave goodbye. Pre-school parents are the only parents who should accompany children into school and use the other entrance. If parents need to speak with class teachers, they should either see them at the front of the line or them.

5 If there is a need to enter at an ad-hoc basis first thing in the morning, please get permission from the duty teacher. All parents please exit the building via the side door leading to the bike shed! 9: Pre-school provision: Pre-school to end at the same time as primary and together with lower primary school at : Financial Actuals: The auditors are still working on report. DC will be informed by Peter at the June meeting. The DC finance committee will meet earlier for the final report.

6 5: Input DC members - Task sheet work group after the PD day. - Time table needs to be created for the school information evening, this needs to be available before the holiday, Barbara to check with Yoke. - HR where do we stand: There is another candidate interviewed, she is invited to meet leadership soon. In the meantime Gerrit will be on a consultancy contract for a maximum of 3 days a week. There is no indication to be given as to when the new HR will be in the job until the position has been offered / accepted. In the meantime non pressing issues should be addressed to Karolien. - Coop contract labour agreement not yet in place. Needs an HR person. - Down payment for next year. There is no invoice or debit note. How does accounting know who it is from? Peter will take this up with finance department. - All documents handed to DC should clearly be marked, advice, consent or information. - Feedback on vending machines by Alon. Survey sent to all students of MYP. 90 responses. Main feedback price Introduced: fresh fruit, different sandwiches, granola bars. Removed: current sandwiches. Alon to liase with Petra and through to Daily Fresh. 6: Close: next DC meeting consent Zorg Plan. Closed at 20:23