What does (single tilde) mean?... 5

Transcription

1 Contents GENERAL INFORMATION... 3 What is MAP?... 3 What are the benefits of using MAP?... 3 Who can use MAP?... 3 How do counselors access MAP?... 3 How does a counselor know if a student has a MAP audit?... 3 Is MAP an official degree audit?... 3 What is an audit?... 4 Is MAP the same as a transcript?... 4 How does MAP decide where to place completed courses?... 4 Is the Catalog Year important?... 4 How often is the data in MAP updated?... 4 How does a student use MAP to plan course schedules?... 4 VIEW... 4 What is the View button?... 4 SAVE AS PDF... 5 Should audits be regularly saved and/or printed?... 5 SYMBOLS... 5 What does the * next to a course number mean?... 5 What does mean?... 5 What does (single tilde) mean?... 5 What does (double tilde) mean?... 5 DEGREE BLOCK... 5 What is the Degree Block?... 5 Everything in a Degree Block is checked off, why isn t the Degree Block satisfied?... 6 Everything in a Major Block is checked off, why isn t the Major Block satisfied?... 6 Does a student automatically graduate if everything is checked off?... 6 OTHER COURSES BLOCK... 6 What is the Other Courses Block?... 6 Page 1 of 8

2 Do courses in the Other Courses Block count toward a student s overall hours and GPA?... 6 INSUFFICIENT (WITHDRAWN/FAILED) BLOCK... 6 Why is there a passing grade in the Insufficient Block?... 6 Why aren t classes that a student has dropped showing in the insufficient block?... 6 NOT COUNTED BLOCK... 7 What is the Not Counted block?... 7 IN PROGRESS BLOCK... 7 What is the In Progress block?... 7 Why is there a class that a student has dropped in the In Progress block?... 7 WHAT IF FEATURE... 7 What is the What If feature?... 7 If a student uses the What If feature, does this mean his/her major is changed?... 7 Who can use the What If feature?... 8 Are in-progress courses applied in an audit?... 8 NOTES... 8 What is the Notes feature?... 8 Who can view Notes?... 8 Page 2 of 8

3 GENERAL INFORMATION What is MAP? MAP is a computerized degree audit program and academic advising tool designed to assist students and counselors in reviewing students progress toward program completion. MAP looks at the program requirements in Cuyahoga Community College s catalog and the coursework completed to produce an easy-to-read audit. The MAP audit is divided into blocks of requirements: such as; AAB General Education Requirements, AAB General Ed Communication Requirements, etc. Checkboxes exist within each block to clearly display completed courses and requirements. What are the benefits of using MAP? MAP will help: Determine what requirements a student needs to fulfill in order to complete a degree or certificate. View individual course grades and cumulative grade point average. See how coursework could be applied toward another major using the What If option. Estimate how many semesters it will take to complete a degree or certificate. Who can use MAP? MAP is now available to all counselors. Beginning Fall 2014 MAP will be available to faculty and new students, those following catalog requirements. Returning students continue using DARS to monitor academic progress. How do counselors access MAP? Through the Counseling Links channel on the Faculty Tab in mytri-cspace. How does a counselor know if a student has a MAP audit? If the student is in a catalog year of Is MAP an official degree audit? This degree audit report is a tool or guide to use for assessing progress toward a degree or certificate and for planning future course work. It is not an official transcript and it is not an official notification of completion of degree or certificate requirements. Students should contact the Registrar's Office for your official degree/certificate conferral status or to obtain a copy of your academic transcript. Page 3 of 8

4 What is an audit? A MAP audit is a review of past, current and planned coursework that provides information on completed and outstanding requirements necessary to complete a degree or certificate. Is MAP the same as a transcript? No, MAP is an unofficial audit of course work, as well as an outline of requirements still needed to complete a program of study. How does MAP decide where to place completed courses? MAP looks at a program holistically, and places each course using a best fit scenario. Is the Catalog Year important? Most definitely. The catalog year determines which catalog/degree requirements student follow to complete a program. Students following the catalog must use MAP. Students following requirements in catalogs prior to must use DARS. Students may use the What If feature to determine which catalog year requirements are most beneficial. How often is the data in MAP updated? MAP data is refreshed nightly from the Banner Student Information System. Any modifications made to student data in Banner (registration, change of grades, etc.) will be reflected in MAP within hours. How does a student use MAP to plan course schedules? Requirements with an open, red box at the left are unfulfilled requirements. To the right of each requirement, there is a list of courses that can fulfill the degree requirement. VIEW What is the View button? The View button allow you to change the format of an audit. There are 3 available views: 1. Student View shows all of the requirements both satisfied and unsatisfied. This is the comprehensive view. 2. Graduation Checklist shows a concise list of the requirements both satisfied and unsatisfied. 3. Registration Checklist shows a concise list of the courses that need to be taken. Page 4 of 8

5 SAVE AS PDF Should audits be regularly saved and/or printed? Since MAP uses data stored in Banner and is updated nightly, it should not be necessary to regularly Save and/or Print audits. They are available online at any time. SYMBOLS What does the * next to a course number mean? * next to a course number indicates that there is a prerequisite for that course. If available, when you click on the link for that course, the prerequisite is listed. What does mean? acts as a wildcard indicating any course can be used to satisfy the requirement. What does (single tilde) mean? The single tilde means a degree block is complete except for in progress classes, if there are any. What does (double tilde) mean? A double tilde indicates there is an issue of some sort. There are a few instances in particular that get flagged by a double tilde; for example, if all of the requirements in a block have been completed but a minimum GPA has not been met. DEGREE BLOCK What is the Degree Block? The Degree Block is a summary and list of each group of requirements a student will need to satisfy in order to complete their program. Page 5 of 8

6 Everything in a Degree Block is checked off, why isn t the Degree Block satisfied? If everything within the Degree Block is checked off, but the Degree Block is not satisfied, there is either a minimum GPA requirement that has not been met or the overall number of hours required for the program has not been met. Everything in a Major Block is checked off, why isn t the Major Block satisfied? If everything within the Major Block is checked off, but the Major Block is not satisfied, there is either a minimum GPA requirement or an overall number of hours requirement that has not been met. Does a student automatically graduate if everything is checked off? No. To graduate, a student must submit a petition for graduation. The Registrar s Office will verify all degree requirements. OTHER COURSES BLOCK What is the Other Courses Block? The other Courses Block is a block for courses that are not being used to satisfy any other requirements for that program. Do courses in the Other Courses Block count toward a student s overall hours and GPA? Yes, these hours count towards the total number of hours and overall GPA. INSUFFICIENT (WITHDRAWN/FAILED) BLOCK Why is there a passing grade in the Insufficient Block? If a passing grade is listed with 0 credit hours, MAP automatically places this course in the Insufficient Block. Why aren t classes that a student has dropped showing in the insufficient block? After grading is complete for the term, students will typically receive a W for the class. Until then, the class that is dropped is still considered In Progress. Page 6 of 8

7 NOT COUNTED BLOCK What is the Not Counted block? The Not Counted block serves two functions: 1. This block displays courses with subject numbers below Courses that have exceeded maximum requirements. IN PROGRESS BLOCK What is the In Progress block? The In Progress block lists all the courses a student is currently registered for, including the current and future terms. Why is there a class that a student has dropped in the In Progress block? After grading is complete for the term, they will typically receive a W for the class. Until then, the class that has been dropped is still considered In Progress. WHAT IF FEATURE What is the What If feature? The What If function allows a student to hypothetically change a major. The What If audit will show what coursework is required for the new major, what courses already taken satisfy requirements, and what courses are still left to take. If a student uses the What If feature, does this mean his/her major is changed? No. To change a major on line use the mytri-cspace link of Update Your Major in the Student Records channel on the My Info tab. Page 7 of 8

8 Who can use the What If feature? Any student, regardless of catalog year, can use the What If feature if: All Tri-C courses were taken after Summer 1998; Student does not have substitutions or waivers for required courses; Transfer credit has been equated to specific Tri-C course numbers rather than AREA credits. Are in-progress courses applied in an audit? Courses students are currently taking or have registered for in a future semester are included in a Requirement block with a grade of IP for In-Progress. IP courses are also grouped in a separate section titled In-Progress near the bottom of the audit. Please be aware that the total credit counts listed near the top of the audit include in-progress courses. NOTES What is the Notes feature? The Notes tab is for counselors to enter notes relating to their discussion with a student. The MAP Notes tab is intended for sharing information directly with the student. Who can view Notes? Notes are visible to the student and any one that has access to view the student s program audit. Page 8 of 8