1.0 INTRODUCTION GETTING THERE DEGREE PROGRESS REPORT TAB COURSE HISTORY TAB TRANSFER CREDIT TAB 9

Transcription

1 Business Process Guide Academic Advisement (AA) DEGREE PROGRESS REPORT (PORTAL) Table of Contents 1.0 INTRODUCTION GETTING THERE DEGREE PROGRESS REPORT TAB COURSE HISTORY TAB TRANSFER CREDIT TAB GRADUATION INFORMATION TAB 10

2 1.0 INTRODUCTION The Degree Progress Report (DPR) is used to advise students in regards to all CSU Chico graduation requirements including General Education, general graduation, and major/minor requirements. The DPR opens in the advisee student center tab. If you move to the course history, transfer credit, or graduation information tabs and want to return to the DPR you will need to run it again. IMPORTANT NOTICE: Currently PeopleSoft captures and holds the ID of the last student for which a What-If DPR is run. Even if you leave PeopleSoft and return, the held ID will still be there. When advising a student be sure to verify that you are looking at the correct student s DPR. To see a different student s DPR from the Advisee Student Center main page use the button to return to the Advisee Student Center search page. Clicking on Advisee Student Center from the breadcrumbs will not take you back to the Advisee Student Center search page The breadcrumb for My Advisees of clicking there to view the next student s information. does work if you are in the habit Last Revised: 00/00/00 Page 1 of 12

3 2.0 GETTING THERE Navigation: Log into the CSU Chico portal and Enter The Advisor Center: Click on My Advisees. If you have advisees your list will appear here. You can students individually or as a group by using the notify buttons or clicking on a students s name. To enter the Advisee Student Center for students on your list click the View Student Details link in the last column. If you do not have assigned advisees and wish to access information for a student not assigned to you click on the The View Data For Other Students button will take you to the Advisee Student Center entry page. Enter either student ID or by Last Name, First Name and then click which takes you to the student s Advisee Student Center main page. Last Revised: 00/00/00 Page 2 of 12

4 Click on the Degree Progress Report link to view the DPR. While in the DPR if you want to select another student or run a What-If DPR for that student click on the button at the end of the DPR or on either Advisee Student Center tab to return to the main Advisee Student Center page. From there you can select the next advisee from the dropdown list, click the change button, then run a DPR or a What-If DPR. If you want to view a student not in your Advisee list, click on the button to access the Advisee Student Center search page to enter the information for your next student. REMINDER: You can view the information on any of the other tabs but if you want to return to the DPR you will need return to the main Advisee Student Center page and run the DPR again. Last Revised: 00/00/00 Page 3 of 12

5 3.0 DEGREE AUDIT TAB Advisee Requirements The first sections of the DPR are titled: Current Academic Objective and Current Academic Summary View Report as PDF: Lists all degree requirements and gives a summary of all courses taken or in progress in a printable format. Current Academic Objective contains: Career: Undergraduate (the DPR is only available for undergradute students those seeking their first bachelors degree Program: Undergraduate Plan & Requirement Term: Students Major/Minor and the Term the student declared the plan, indicates which catalog they are following for that plan Epected Grad Term: Will show up after a student has applied to graduate Graduation Status: Will display the student s graduation status. Last Revised: 00/00/00 Page 4 of 12

6 General Information Section: Includes important links to information regarding the DPR and university degree requirements: DPR FAQs, University Catalog, General Education Planning, Modifications for High Unit Majors, Diversity: US Diversity and Global Cultures, Major Academic Plan Listing. DPR Symbol Keys Icons that indicate the status of requirements Icons that indicate the status of courses Not Currently In Use Last Revised: 00/00/00 Page 5 of 12

7 Body of the DPR: Collapse All Version Degree Units, Chico GPA, Cumulative GPA General Education Foundation and Breadth General Education Upper-Division Pathways General Education Additional Requirements Pathway Minor (will show only if declared) Major Requirements Minor Requirements (will show only if declared) Last Revised: 00/00/00 Page 6 of 12

8 Viewing DPR Information To view the detail of collapsed requirements, click on icon Expanded view after icon is clicked Lists of courses on the DPR only show the first 10 courses, click the View All link to expand the list. Last Revised: 00/00/00 Page 7 of 12

9 4.0 COURSE HISTORY TAB Course History Tab Includes all courses the student has taken at all colleges and universities, exams like AP Advanced Placement, and Chico courses including those in progress. The Course History link takes you to the same information on the Course History tab. You may sort the results with two layers Legend And Course listing Last Revised: 00/00/00 Page 8 of 12

10 5.0 TRANSFER CREDIT TAB Transfer Credit Tab This tab displays all transfer credit from other schools and any test credit. It contains two components which are: Summary of External Units: Summary of all transfer and test credit earned Details of External Units: Individual listing of courses and tests with their Chico course identifiers. You can see more information about each course by clicking the Expand All button. Repeat notations are included in this information. Articulated courses are identified with the equivalent Chico course number. The Transfer Credit Report link takes you to the same information on the Transfer Credit tab. Last Revised: 00/00/00 Page 9 of 12

11 6.0 GRADUATION INFORMATION TAB Instructions Screen Shots Graduation Information Tab This tab displays all information related to graduation provided by Academic Evaluators, Faculty Advisors, and authorized staff advisors due to communication with students. There are 6 possible sections contained on this page that may or may not appear depending on the needs and communication results with advisors and student: Advisor Notes Submitted by any advisor on campus to document information shared with the student Current Holds Preventing Registration and/or Graduation This not a complete listing of holds, only those that affect registration or graduation Graduation Notes (Submitted by Academic Evaluators ONLY) Major Substitution Minor Substitution Theme Substitution (this is historic information, no additional Theme substitutions can be submitted) Last Revised: 00/00/00 Page 10 of 12

12 REVISION CONTROL Document Title: Author: File Reference: Degree Progress Report DGAP Document1 Revision History Revision Date Revised By Summary of Revisions Section(s) Revised 2/23/2012 D Cooprider New All 3/12/2012 M English New Links All 8/9/2012 D Cooprider Full revision all pages and sections All Review / Approval History Review Date Reviewed By Action (Reviewed, Recommended or Approved) Click here to enter Review Date Click here to enter Review Date Click here to enter Review Date Last Revised: 00/00/00 Page 11 of 12