Entering Programs in the Catalog and in Banner

Transcription

1 Entering Programs in the Catalog and in Banner General Instructions Certificate and degree programs are created by departments and passed by the Curriculum Committee. Five types of programs are handled: Majors, used to satisfy the Major requirement of the Associate Degree Certificates of Achievement (Credit programs, usually 18 or more units) Certificates of Accomplishment (Credit programs, under 18 units) Certificates of Completion (Noncredit) Certificates of Competency (Noncredit) Information about approved certificate and degree programs needs to be entered into the online and printed version of the Catalog. However, all programs with the exception of Certificates of Accomplishment require approval by the State Chancellor s Office. If a program requires State Chancellor s Office approval, the information entered in the online and printed version of the Catalog is limited until such approval is received. Program Revisions and Deletions Once State Chancellor's Office approval has been received for a program, it typically can be altered without further State Chancellor's Office approval. However, there are updates that need to be made to the online catalog, InDesign file, and Banner. Similarly, programs can be deleted without State Chancellor s Office approval. Again, updates must be made to the online catalog, InDesign file, and Banner. Updating the Online Catalog and InDesign File Once a program has been approved by the Curriculum Committee, the online catalog and the InDesign file must be updated.

2 Updating the Online Catalog and InDesign File Pending State Approval If a program has been approved by the Curriculum Committee by the printed catalog deadline date, but requires State Chancellor s Office approval, the name of the program should be entered into the InDesign file, with the notation that the program is pending state approval. No updates should be made to the online version of the Catalog. Word Files as Source Documents The Office of Instruction s Shared Drive has a folder containing Word documents for each of the programs in the college. These Word documents serve as the common source of information for the online catalog and the InDesign file. The documents are stored in: Office of Instruction P, Programs for Online Catalog This folder has separate folders for each department. If a new program has been approved, create a new Word document using one of the existing Word files as a template, and enter information about the program as approved. Save the Word file in the appropriate department s folder. Use a filename that does not contain spaces. If a program has been updated, find the Word document for that program and update it. When editing the Word document, be mindful of the following: Do not use spaces in the filename for the Word document. Use leading capitals instead (e.g., ArchitectureMajor.docx ) Be sure to use tabs to separate course titles from unit/hour values. The Word document should have the tab leader character that gives the dots connecting course titles and unit/hour values. The Word documents have paragraph styles that mirror the styles in the InDesign file. Use these styles to format the document. Verify the unit/hour values for courses and the unit/hour totals. Verify course titles. Updating the Online Catalog Once the Word document is finished, create a PDF copy and upload it to the CMS Digital Asset Manager. Program PDFs are stored in: /content/dam/ccsf/documents/officeofinstruction/catalog/programs/ June 2011 Page 2 of 21

3 Catalog Addendum In the Programs folder there is a separate folder for each department. Put the PDF file in the appropriate department folder. New Programs Program PDFs are linked from the Courses and Programs page for the department. Links are created using the Link-Arrow List component. The Link-Arrow list component allows the creation of up to 10 links. If necessary, insert a Title component, set to Heading 2, with the text Programs at the top of the page. If a department has both majors and certificates, or both credit and noncredit certificates, separate Link-Arrow Lists should be used for each type of program. Use a Title component, set to Heading 4, with the text Majors, Credit Certificates, or Noncredit Certificates as appropriate. The list of courses should also be preceded with a Title component, set to Heading 2, with the text Courses. The only exception to this would be if the page already has a Title component preceding the list of courses, as is used to in a page to separate out different subjects within the same page. See Administration of Justice/Fire Science for an example. Once any necessary title components are inserted, insert a link to the new program using the Link-Arrow List component. Updated Programs When a program is updated, you will be uploading to the Digital Asset Manager a replacement PDF. The Digital Asset Manager will prompt you to ensure that you do want to replace the existing PDF file. Once the replacement PDF is uploaded, verify that the updated PDF file is what is available online. Deleted Programs When a program is deleted, remove the PDF from the Digital Asset Manager, and remove the link from the appropriate Courses and Programs page. Catalog Addendum Catalog Addenda are used to print information about programs that had been listed in the printed catalog as Pending State Approval that are subsequently approved. For example, the Health Education major was listed this way in the Catalog. It was approved by the State Chancellor s Office in early Fall 2010, and is in the Catalog Addendum. June 2011 Page 3 of 21

4 Updating Banner for New Programs If a program that was listed as Pending State Approval is approved, information about this program should be entered into the Catalog Addendum, and the updated Catalog Addendum should be uploaded to the online catalog. The information should be copied and pasted from the Word document used for the individual program. Updating the InDesign File The catalog text for the program should be copied and pasted from the Word document to the InDesign file. Once pasted, use Paragraph Styles to clean up the formatting. Updating Banner for New Programs Once a program has been approved by the Curriculum Committee and Board of Trustees, and been approved (as necessary) by the State Chancellor s Office, there are several updates that need to be made in Banner. STVMAJR All programs need an entry in STVMAJR corresponding to the name of the program. The STVMAJR entry should have a code that starts with the letter S, and is followed by (ideally) three letters. Enter the following: Description: Title of the program. This may need to be abbreviated from the title approved by the Curriculum Committee. CIPC: CIPC code corresponding to the TOP code for the program, from the Program Actions cover sheet. Major: check this checkbox for all programs Financial Aid Eligibility: uncheck System Required: uncheck TOP Code: Fill in from Program Actions cover sheet Save changes. Note: STVMAJR contains what appears to be many duplicate major codes. Generally, major codes that start with an S and are followed by three digits correspond to fields of study identified by students on their application, where codes that start with S and are followed by three letters correspond to certificate or degree programs that students can petition for. Note: from time to time, we have two programs that share the same name. For example, we have both a Major in Spanish and a Certificate of Accomplishment in June 2011 Page 4 of 21

5 STVMAJR Spanish. Even though two programs share the same name, we need distinct STVMAJR entries, as we use the code from STVMAJR as the source of the code in SMAALIB. SMAPRLE All programs need an entry in SMAPRLE. The code used for SMAPRLE is based on the department, the corresponding STVMAJR entry, the program type, and the effective catalog year, as follows: Up to four letters for the department. Use the code that is typically used for the department when entering new courses. A slash Three letters that correspond to the letters after the 'S' from the corresponding major code in STVMAJR An underscore One of the following letters: o C -- credit certificate o N -- noncredit certificate o M -- major o A -- Award of Achievement Two digits for the catalog year. For example, the Broadcast Electronic Media Arts department created a new Certificate of Accomplishment called "Television Production", effective with the catalog. The SMAPRLE entry for this certificate is BEMA/TVP_C11 Once the code has been entered, enter the following information: Description: Title of the program, followed by "AA", "AS", "AA-T", "AS-T", "Award", or "Cert". This may need to be abbreviated from the title approved by the Curriculum Committee. Web, Locked: Uncheck Curriculum Dependent: Check Student Level: 01 for credit programs, 02 for noncredit programs Course Level: 01 for credit programs, 02 for noncredit programs Campus: Always enter P, regardless of the department College: Enter the code corresponding to the School that the program's department is housed. For example, the Computer Science department is in the School of Science and Mathematics, and would have College code 90 Degree: Enter one of the following values: Credit Programs Noncredit Programs June 2011 Page 5 of 21

6 Updating Banner for New Programs Credit Programs Noncredit Programs Associate in Arts Major AA Certificate under 48 hours Associate in Science AS Certificate hours Associate in Arts for Transfer AA-T Certificate hours Associate in Science for Transfer AS-T Certificate horus Certificate of Achievement over 60 CACH_F Certificate units hours Certificate of Achievement units CACH_T Certificate hours Certificate of Achievement units CACH_L Certificate hours Certificate of Achievement under 18 CACH_B Certificate 960+ hours NCN_R units (rare) NCY_R Certificate of Accomplishment CACC_E NCN_G (Cert. Of Completion) NCY_G (Cert. Of Competency) NCN_H NCY_H NCN_I NCY_I NCN_J NCY_J NCN_K NCY_K NCN_P NCY_P NCN_Q NCY_Q Co-Unique Code: Enter one of three possible values: o If the program has been approved by the State Chancellor s Office, it will have a five-digit code. Enter that code here. o If the program is a locally-approved credit certificate, enter '99999' o If the program is noncredit, enter 'YYYYY' Save changes. Note about Majors The entries in SMAPRLE for majors correspond to one of two possibilities. A major that has been approved by the State Chancellor s Office A major that corresponds to the "Particular Field of Study" option that is available to students when no major has been specified by the department. If a major is approved that replaces the "Particular Field of Study" option for a particular department, it should be handled much like a revised program -- there is an existing SMAPRLE entry that will be replaced by an updated entry. See "Updating Banner for Revised Programs" for details. Google Document We maintain a set of Google Documents used to convey program codes between the Office of Instruction and the Admissions and Records offices. This ensures that Admissions and Records uses codes that are updated with correct MIS information. June 2011 Page 6 of 21

7 CAPP Entry Separate documents have been created for Associate Degrees, Credit Certificates, and Noncredit Certificates. Update the appropriate document with the new information. CAPP Entry Now that a program has been established in SMAPRLE, specifics about the program can be entered in CAPP. See the section on CAPP for details. Updating Banner for Revised Programs Banner must be updated when a program is revised. The extent of the updates is dependent on the nature of the revisions. STVMAJR All programs need an entry in STVMAJR corresponding to the name of the program. If the program revision involves an update to the name of the program, a new entry must be made in STVMAJR. For example, the Certificate of Accomplishment titled "Digital Printing and Publishing" was renamed "Digital Printing and Document Management" effective Fall A new STVMAJR entry was made for this revision. Use the directions under "Updating Banner for New Programs" to create a new entry. SMAPRLE All programs need an entry in SMAPRLE. There are two situations in which a program revision would require a new entry into SMAPRLE: 1. If the name of the program changed, a new STVMAJR value has been created, and so a new SMAPRLE code must be generated. The revision of the Certificate of Accomplishment in "Digital Printing and Publishing" mentioned above is a good example. 2. The Degree Code for the program defines the type of program -- degree or certificate, and certificate length. If the program revision is such that the Degree Code needs to change, a new SMAPRLE entry must be made. For example, EXAMPLE HERE. Use the directions under "Updating Banner for New Programs" for details on creating an entry for SMAPRLE. June 2011 Page 7 of 21

8 Updating Banner for Deleted Programs Note: When making a new SMAPRLE entry for an existing program, be sure to use the appropriate catalog year for the SMAPRLE code. Google Document We maintain a set of Google Documents used to convey program codes between the Office of Instruction and the Admissions and Records offices. This ensures that Admissions and Records uses codes that are updated with correct MIS information. Separate documents have been created for Associate Degrees, Credit Certificates, and Noncredit Certificates. Update the appropriate document with the new information. CAPP Entry CAPP must be updated to indicate the new program requirements. See the section on CAPP for details. Updating Banner for Deleted Programs When a program is deleted, we need to keep much of the information in Banner, but we need to update a few items so that it is shown to be deleted. Google Document We maintain a set of Google Documents used to convey program codes between the Office of Instruction and the Admissions and Records offices. This ensures that Admissions and Records uses codes that are updated with correct MIS information. Update the appropriate Google Document to indicate the program's deletion. CAPP Entry CAPP must be updated so that the deleted program is no longer available for the effective catalog year. See the section on CAPP for details. Updating CAPP for a New Program Overview Creating a new program in CAPP is straightforward for certificates, and takes just a few more steps for degrees. June 2011 Page 8 of 21

9 SMAALIB For certificates, we need to define a new area to hold the certificate requirements. We then associate that new area to the program. For degrees, we need to define a new area to hold the major requirements. We then associate that area along with other required areas of the degree, including the various general education areas and the areas for elective courses. SMAALIB Insert a new record into this table with the following information: Area: Use the same abbreviation you used in STVMAJR Description: Enter the title of the program Student Level: enter "01" for credit programs, and "02" for noncredit programs Course Level: enter "01" for credit programs, and "02" for noncredit programs Compliance: check Dynamic: check Prerequisite: leave unchecked Print Indicator: select "Print Everything" Save your changes SMAAREA The following directions assume that we wish to define an area that is unlike any existing area. If the requirements of the certificate are largely similar to an existing certificate, use the "Copy an Area's Definitions" instructions below. In the top block, use the STVMAJR code in the "Area" box, enter the starting term for the program under "Term", and go to the next block. Enter the following: Total Required: Enter the minimum number of units required by the certificate Required Institutional: Read the Catalog Description -- if there is a minimum number of units that students must take at CCSF, enter that value Minimum Course Grade: For a major, enter C. For certificates, read the Catalog Description. There will be one of three situations: o Minimum Grade of C or higher: Enter "C" o Grades of Pass may be used: Enter "P" o No mention of minimum grade: Enter "D" June 2011 Page 9 of 21

10 Updating CAPP for a New Program Save your changes Inserting Area Text It can be helpful to insert text for the area based on the catalog text for the program. For example, if a certificate requires 15 units from a list of 20 courses, a note about that requirement is helpful. Use the "Area Text" option of the Options menu to enter this text. Attaching Courses to Area Once the general requirements of a program have been entered, pick "Attach Courses/Attributes to Area" from the Options menu. If a program requires students to take every one of a set of courses, enter those courses, one per line. Leave set and subset information blank. For example, the Computing Skills for Scientists certificate requires students to take CS 160A, CS 113A, and CS 155A. The area definition for that certificate would list each of those courses, one per line, with no set or subset information. Some programs give students some choices in the courses they can take. In most cases, set and subset information should be used to define these areas. Remember the following: Different sets are treated as an "and" condition Like subsets are treated as an "and" condition Unlike subsets are treated as an "or" condition For example, the Fundamentals of Networking certificate requires the following: CNIT 103 CNIT 104 CNIT 106 CNIT 131 CNIT 106 or CNIT 201E To set this certificate up, we would use five different sets, with different subsets to define the "or" in the last required course. Set Subset Subject Course Low Course High A CNIT 103 A CNIT 104 A CNIT 106 A CNIT 131 A CNIT 106 A CNIT 201E June 2011 Page 10 of 21

11 SMAAREA The Child Development AA degree requires several CDEV courses and training in CPR. The CPR requirement can be met by taking HLTH 14, HLTH 21, or both HLTH 11A and HLTH 11B. The CPR option can be set up with one set and three different subsets: Set Subset Subject Course Low Course High A HLTH 14 A HLTH 21 A HLTH 11A A HLTH 11B You may be able to use the Course Low and Course High fields to simplify the entry of courses, when there's a continuous run of courses that are required. For example, the CPR requirement above could be simplified by entering it as follows: Set Subset Subject Course Low Course High A HLTH 14 A HLTH 21 A HLTH 11A 11B More complicated scenarios will require the creation of a rule. Rules are used to handle situations like: Students must take a certain number of units or courses from a group of courses Students must take a set of core courses, and then one of several options (e.g., the Medical Biller Certificate, with the Anatomy and Physiology requirement) To create a rule: Create a code to represent the rule, and save your changes. From the Options menu, select "Area Course/Attribute Attachment Rules" Define the requirements of the rule: o You can use set and subset definitions as defined above o If defining a rule to represent a requirement of a certain number of units or courses from a group of courses, enter the courses in the rule, and enter an appropriate value for "Total Required Credits" or "Total Required Courses". Save your changes, and click on the Return button Once you have completed entering the required courses, save your changes. Finishing up Now that the area definition is complete, go back to the General Requirements screen, and select the "Active" button. Save your changes. June 2011 Page 11 of 21

12 Updating CAPP for a New Program Copy an Area's Definition If the requirements of the area are similar to an existing area, you can copy the requirements and save extensive data entry. Do the following: Enter appropriate values for the Area and Term fields. Do not choose Next Block. From the Options menu, choose "Default all detail from another area" Enter the Area and Term you would like to copy from clear the checkbox of any type of requirement that you do not want to copy Select the Process Default button Select Next Block. You can now make any adjustments that are necessary. Copying Part of an Area's Definition If you just want to copy part of an Area's Definition, do the following: Enter appropriate values for the Area and Term fields, then choose Next Block. Go to the appropriate screen for the definitions you wish to copy, and choose "Default YY from another area" from the Options menu (where YY is the screen being copied) Enter the Area and Term you would like to copy from Select the Process Default button You can now make any adjustments that are necessary. Save your changes. SMAPROG Enter the Program code from SMAPRLE into Program, enter the starting term in Term, and choose next block. Enter the following: "Captive" checkbox: checked Total Required: Enter the minimum number of units required by the certificate or major. Required Institutional: Read the Catalog Description -- if there is a minimum number of units that students must take at CCSF, enter that value Save your changes. Restricted Grades Next, pick "Program Restricted Grades" from the Options menu. Enter a line with "I" for Grade, and "0" for maximum credits. Save your changes. June 2011 Page 12 of 21

13 SOACURR Attaching Areas to a Program We are now ready to attach the areas that comprise this program. Generally, certificate programs only have one area, which you've just defined in SMAAREA. Degree programs need more than one area you need to attach the major (which you just defined) and also each of the areas that we have set up for the appropriate general education requirements. In addition, there are areas set up to gather elective units and an area for substandard grades used to ensure that we have an accurate GPA calculation. To attach areas to a program, pick "Attach Areas to Program" from the Options menu. Enter the codes from SMAAREA under "Area", and enter three digit numbers under Priority. Save your changes. Go back to the General Requirements screen, select "Active", and save your changes SOACURR Enter the term that the program is active, then next block. You ll be put into query mode, which you don t want. Hit control-q to cancel. Enter the code from SMAPRLE under Program, then tab over to effective term. You will see Level, Campus, College, and Degree get filled in from the values in SMAPRLE. Enter the appropriate effective term and save. You ll see a value entered under Base Rule Number. Select the "Majors and Departments" tab, and insert the value from STVMAJR under Major and the appropriate department under Department. Verify that all of the checkboxes (Recruiting through CAPP) on that line are checked. Save changes. Go back to Base Curriculum Rules and click the "Locked" checkbox. Save your changes. SMAPRLE Call up the Program one last time in SMAPRLE and click on the "Locked" checkbox and Web checkboxes. Save changes. June 2011 Page 13 of 21

14 Updating CAPP for Revised Programs Updating CAPP for Revised Programs Generally, revisions to a certificate or major can be made simply by updating the Area definition for the certificate or major. There is no need to change the program definition in SMAPROG, unless there are major structural changes to the program, requiring changes to how areas are attached to the program. Updating SMAAREA In the top block, use the STVMAJR code in the "Area" box, the effective term for the change to the program under "Term", and go to the next block. If there are changes to the minimum number of units or minimum course grade, click on the Copy button of the General Requirements screen, make those changes, and save. If there are change to the required courses in the program, go to "Attach Courses to Area" from the Options menu, click on the Copy button, make the appropriate changes, and save. When making updates to a program, consider whether updates to the Area Text would be appropriate. Updating CAPP for Deleted Programs Programs can be deleted with a small change to SMAPROG as follows: SMAPROG Enter the Program code from SMAPRLE into Program, enter the effective term in Term, and choose next block. In the General Requirements screen, click on the Copy button to copy the program requirements. Click on the Inactive radio button. Save changes. June 2011 Page 14 of 21

15 CCSF General Education Special Programs There are several special programs that are listed in the printed and online catalog and are represented in CAPP. These are: CCSF General Education Requirements The four Areas of Emphasis for the Liberal Arts and Sciences Degree CSU GE IGETC-CSU IGETC-UC The processes that update the requirements for these programs do not involve the Curriculum Committee, and are described below. CCSF General Education The Bipartite Committee on Graduation Requirements meets twice annually to consider courses for inclusion in the various CCSF General Education areas, once in early October, and once in early February. Updating InDesign The updated information for the appropriate CCSF General Education areas should be included in the following year s printed catalog. Update the Online Catalog We do not maintain a separate listing of CCSF General Education courses on the Catalog website. Information about CCSF GE is maintained on the Articulation website. Updating CAPP The CAPP areas for CCSF General Education should be updated once the Bipartite Committee approves courses. Although courses are approved as of a certain catalog, our practice is to include courses for the GE area going back to the beginning of CAPP, since we assume internal pass-along of approved General Education courses. See the directions in the CAPP section of this document. Liberal Arts and Sciences Areas of Emphasis We currently have four Areas of Emphasis under the Liberal Arts and Sciences major: Social and Behavioral Sciences, Math and Science, Arts and Humanities, and Communication. In general, courses are included in these Areas of Emphasis based on their applicability to different CSU GE areas. June 2011 Page 15 of 21

16 Special Programs By April we receive news about courses that have been accepted for inclusion into CSU GE areas. The language for the Liberal Arts and Sciences Areas of Emphasis should then be updated in the online and print catalog and in CAPP. Courses should be added as follows: CSU GE Area A: Communication Area of Emphasis CSU GE Areas B1 or B2: Science and Math Area of Emphasis: Science CSU GE Area B4: Science and Math Area of Emphasis: Math CSU GE Area C1: Arts and Humanities Area of Emphasis: Arts CSU GE Area C2: Arts and Humanities Area of Emphasis: Humanities CSU GE Areas D0, D1, and D9: Social and Behavioral Sciences Area of Emphasis: Behavioral Science CSU GE Areas D2, D5, D6, and D8: Social and Behavioral Sciences Area of Emphasis: Social Science CSU GE Areas D3, D4, and D7: Consult with Dean of Instruction Updating InDesign Unfortunately, information about CSU GE comes too late in the production cycle for inclusion in the following year s catalog. The updated information for the appropriate Liberal Arts and Sciences areas should be included in the following year s printed catalog. Update the Online Catalog The online version of the various Liberal Arts and Sciences Areas of Emphasis can be updated as soon as it is received. Updating CAPP The CAPP areas for the Liberal Arts and Sciences Areas of Emphasis should be updated as well. See the directions in the CAPP section of this document. CSU GE By April we receive news about courses that have been accepted for inclusion into CSU GE areas. The language for the Liberal Arts and Sciences Areas of Emphasis should then be updated in the print catalog and in CAPP. Updating InDesign Unfortunately, information about CSU GE comes too late in the production cycle for inclusion in the following year s catalog. The updated information should be included in the Transfer Information section of following year s printed catalog. June 2011 Page 16 of 21

17 CSU GE Updating the Online Catalog Information about CSU GE is maintained on the Articulation website. Updating CAPP The CAPP areas for CSU GE should be updated as when updates are available in April. While the general CAPP instructions give overall guidance, CSU GE is complicated, and further documentation is warranted. Start and End Terms. Courses that meet the various CSU GE areas have a specific start term. Further, when a course no longer meets an CSU GE area, it has a specific end term. It is important to enter these start and end terms in CAPP. When entering end terms into CAPP, please note that CAPP will consider courses up to and including the end term listed. This is different than what is listed in Assist, where the implication is that courses can be considered up to (but not including) the listed end term. So, when entering end terms into CAPP, list the semester prior to the end term listed in Assist. Courses may have no start term listed and may have no end term listed. If neither are listed, then start and end term entries can be omitted. If there is a start term but no end term, enter as the end term. If there is an end term listed but no start term, enter as the start term. List of Areas. The following areas have been created to support CSU GE: CSU-A CSU-B CSU-C CSU-D CSU-E CSU-USHIST CSU-A Area A requires one course each from Areas A1, A2, and A3. A rule has been established with three sub-rules, one for each sub-area. CSU-B Area B has four sub-areas. The area is challenging since a student may use the same course to satisfy B1/B3 or B2/B3, or the student may use a different but related course to satisfy B1/B3 or B2/B3. While CAPP has an ability to allow reuse within an area, the processing logic behind reuse is not sufficient for our purposes. June 2011 Page 17 of 21

18 Special Programs Rather than try to keep the structure of the area, a rule has been established to allow for clean output and correct processing. This rule requires two conditions to be met: Science must be met, using one of the following combinations: o A Physical Science course, it s associated lab course (if any), and a Life Science course o A Physical Science course and a Life Science course with it s associated lab course (if any) Math/Quantitative Reasoning must be met CSU-C Area 3 requires 9 units total, with at least three courses, including one course in Arts and one in Humanities. This area has been set up using the following principles: 1. Once again, a rule is established to make the CAPP output cleaner. 2. There is no way a student could take three courses for this area and wind up with fewer than 9 units. The rule is set up to require three conditions an arts course, a humanities course, and a third course that s either Arts or Humanities. Three Sets are listed in this area A, B, and Z. A has all of the Arts courses (C1). B has all of the Humanities courses (C2). Set Z has every course in both Arts and Humanities. CSU-D Area D has a similar structure to Area C, but has more sub-areas. We ll follow the same philosophy, with Sets A, B, C, D etc. corresponding to Areas D0, D1, D2, etc. We will also set up Set Z as the union of all of the sets. CSU-E Area E requires three units, but many of the courses listed in Area E are less than 3 units. Further, credit in DANC, PE, and PE A courses is limited to 1 unit. A rule has been established that has two sub-rules. The overall rule requires only one condition to be met. The first sub-rule contains all of the courses in subjects other than DANC, PE and PE A. The second sub-rule contains all of the course in DANC, PE, and PE A, and is used to establish the 1-unit limit on these courses. June 2011 Page 18 of 21

19 IGETC IGETC By April we receive news about courses that have been accepted for inclusion into IGETC areas. The language for the Liberal Arts and Sciences Areas of Emphasis should then be updated in the print catalog and in CAPP. Updating InDesign Unfortunately, information about IGETC comes too late in the production cycle for inclusion in the following year s catalog. The updated information should be included in the Transfer Information section of following year s printed catalog. Updating the Online Catalog Information about IGETC is maintained on the Articulation website. Updating CAPP The CAPP areas for IGETC should be updated as when updates are available in April. While the general CAPP instructions give overall guidance, IGETC is complicated, and further documentation is warranted. Start and End Terms. Courses that meet the various IGETC areas have a specific start term. Further, when a course no longer meets an IGETC area, it has a specific end term. It is important to enter these start and end terms in CAPP. When entering end terms into CAPP, please note that CAPP will consider courses up to and including the end term listed. This is different than what is listed in Assist, where the implication is that courses can be considered up to (but not including) the listed end term. So, when entering end terms into CAPP, list the semester prior to the end term listed in Assist. Generally, start terms can be entered as they are listed in Assist. However, Assist uses Fall 1991 as their indication that courses can be considered regardless of when the course was taken. So, if a course lists Fall 1991 as the start term and has no end term listed, we can omit start and end terms. if a course lists Fall 1991 as the start term but has an end term listed, enter for the start term, and make an appropriate entry for end term. List of Areas The areas entered in CAPP to support IGETC are: IGC-N-UC1 June 2011 Page 19 of 21

20 Special Programs IGC-N-CSU1 IGC-N-2 IGC-N-3 IGC-N-4 IGC-N-5 IGC-N-UC6 IGC-N-UC1 and IGC-N-CSU1 There are different areas set up for Area 1 of IGETC, since IGETC-CSU requires one course from each of 1A, 1B, and 1C, while IGETC-UC only requires one course from 1A and 1B. Thus, any changes to 1A or 1B will need to be replicated in each of those areas in CAPP. In both instances, the sub-areas are set up using rules, so that the overall output is cleaner. IGC-N-2 Area 2 is straightforward, requiring one class from a list of possibilities. A rule is used to make the evaluation output cleaner. IGC-N-3 Area 3 requires 9 units total, with at least three courses, including one course in Arts and one in Humanities. This area has been set up using the following principles: 3. Once again, a rule is established to make the CAPP output cleaner. 4. There is no way a student could take three courses for this area and wind up with fewer than 9 units. The rule is set up to require three conditions an arts course, a humanities course, and a third course that s either Arts or Humanities. Three Sets are listed in this area A, B, and Z. A has all of the Arts courses (IGETC 3A). B has all of the Humanities courses (IGETC 3B). Set Z has every course in both Arts and Humanities. When new courses are added into this area, be sure to make an entry into Set A or B (as appropriate) and also Set Z. When existing courses are updated, be sure to update the entry in Set A or B (as appropriate) and also Set Z. IGC-N-4 Area 4 has a similar structure to Area 3, but has more sub-areas. We ll follow the same philosophy, with Sets A, B, C, D etc. corresponding to Areas 4A, 4B, 4C, etc. We will also set up Set Z as the union of all of the sets. IGC-N-5 June 2011 Page 20 of 21

21 IGETC Area 5 requires at least two courses, one of which includes a lab component. In some instances, the lab component is a part of the course. In others, there is a separate lab course. Two possible scenarios could occur: A student could take a Physical Science course (no lab required) and a Biological Science course (with lab) A student could take a Physical Science course (with lab) and a Biological Science course (no lab required) There s no way to get away from using attributes for these courses. IGC-N-6UC Area 6 is straightforward, requiring one class from a list of possibilities. A rule is used to make the evaluation output cleaner. There are ways for students to satisfy this area without taking a course, but these ways do not have any Banner data associated with them, so they are not included. Overall Program Setup Two programs are established for IGETC. IGETC-CSU includes areas IGC-N-1CSU, IGC-N-2, IGC-N-3, IGC-N-4, and IGC-N-5 IGETC-UC includes areas IGC-N-1UC, IGC-N-2, IGC-N-3, IGC-N-4, IGC-N-5 and IGC-N-6UC Since courses in Foreign Languages that are used in Area 3 can also be used to satisfy Area 6, we have indicated the out reuse indicator for Area 3 and the in reuse indicator for Area 6. June 2011 Page 21 of 21

22 Preparer researches area and determines program requirements. Packets assembled and sent to Curriculum Committee members -4 weeks -2 weeks Preparer writes draft of program. Preparer may opt to send to Dean of Curriculum for review and feedback. Preparer completed Program Actions cover sheet, and obtains department chair and dean signatures If content overlap signatures are required, they are obtained. Preparer makes appropriate number of copies and submits packet to Curriculum Office Entry is made into Curriculum Committee tracking web app Designated Curriculum Committee members note proofreading stipulations, submit to Curriculum Committee chair before meeting Curriculum Committee meeting conducted, Curriculum Committee chair and department chair take notes regarding stipulations. Curriculum Committee chair gives department chair proofreading stipulations. Minutes entered into Curriculum Committee web app, draft minutes generated for inclusion in next packet Dean of Curriculum verifies MIS data with Department chair, noting values on cover sheet Preparer creates final version of program based on all stipulations and submits one copy to Curriculum Office -1 day Meeting! +3 days +1-2 weeks -10 days Raw agenda printed and preagenda meeting conducted Curriculum Committee chair reviews final program to ensure all stipulations addressed and signs off on final acceptance on cover sheet Notes from pre-agenda meeting sent to department chairs. No further drafts of program required. Board and State Chancellor's Office approval, Catalog Entry, Banner entry -1 week Final agenda prepared and posted online. Committee chair informs proposing department chairs of agenda.

23 Board and State Chancellor's Office approval Program Revision requiring State Chancellorʼs Office approval New Program requiring State Chancellorʼs Office approval New Locally Approved Program Program Revision without external approval Dean of Curriculum works with department on application, including BACCC endorsement Dean of Curriculum prepares Board Resolution Board of Trustees approves program Application submitted to State Chancellorʼs Office State Chancellorʼs Office Approval Needed Locally Approved Program State Chancellor's Office approves program Dean of Curriculum announces program approval to college Catalog and Banner Entry

24 Catalog and Banner Entry Catalog Editor enters program into online and printed version of catalog New Program, or Program Revision with new title Yes STVMAJR entry No New Program, new title, or Program Revision crossing MIS boundary Yes SMAPRLE entry No All Programs CAPP entry