Creating Appointment Groups using Scheduler

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1 Creating Appointment Groups using Scheduler Scheduler is a feature in the Canvas calendar that allows students to sign up for a time on your calendar to meet with you. You might like to use this feature if you want to meet with students to review a particular assignment or hold office hours. Remember: you can always sync your Canvas calendar with your other calendars, such as Google or Outlook, by following these instructions. Open Calendar Click the Calendar link in the Global Navigation. Open Scheduler Click the Scheduler button. Create an Appointment Group Click the Create an Appointment Group button. Page 1

2 Edit Appointment Group Here you can edit the details of your appointment. Keep reading to learn about your different options. Name Appointment Type the name of the appointment in the name field [1]. Type the location of the appointment in the location field [2]. Page 2

3 Set Appointment Time Range Set the date of the appointment by typing in the date field [1] or clicking the Calendar icon [2]. Set the time range for the appointment by typing in the time range field [3]. Split the appointment into multiple time slots by selecting the length of the appointment slot in the slot field [4]. Make sure you click Split after putting the time range in. You cannot add multiple time ranges and then try to split them. You must add the time range, then hit split. You cannot create recurring appointments at this time. Set Appointment Options You can limit how many users can sign up for a time slot by typing the number in the limit users field [1] and clicking the checkbox. Click the Allow students to see who has signed up for time slots in this group check box [2] to make the appointment slots public to students in the course. Click the Limit Participants to [number] appointment(s) checkbox if you want to limit the number of appointments [3]. Click the Have students sign up in groups checkbox if you want students to sign up in groups [4]. For example, if you want to meet one on one with students in a course twice in a semester, you would limit each time slot to 1 student and then limit participants to 2 appointments. Page 3

4 Select the Appointment Calendar Click the calendar drop-down menu [1] to select which calendar you want to save this appointment to. Remember, each course has its own calendar, so be sure to save this appointment group to the correct course. You can also limit signups to certain sections by selecting them in the calendar drop-down menu. After selecting the calendar, click Done [2]. For example, if you have your course cross listed and have one section that meets Tues/Thurs and one section that meets MWF, you might want to restrict your signups for the MWF class to MWF appointments. Add Appointment Details Type the details of the appointment in the details field [1]. Click the Save & Publish button [2] to create the appointment. If you only want to Save the appointment and not publish it, click the Save button instead. Page 4

5 View Appointment The screen will now list your existing appointment groups. Edit Appointment Click the title of the appointment [2] to view the appointment in your Calendar. Click the Settings icon [2] to edit or delete the appointment, or message students who haven't signed up yet. Page 5

6 View Appointment in Calendar Your appointment will appear in the Calendar. If you selected the time slot option, individual slots will appear on the Calendar. Make sure that you have your Notifications set up correctly so that you are aware of when students sign up or cancel an appointment. You can also sync your Canvas calendar to other calendars so you don t miss an appointment. Page 6

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