KEY FACTORS FOR SUCCESSFUL IMPLEMENTATION OF SEISMIC MITIGATION FOR SCHOOLS*
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1 KEY FACTORS FOR SUCCESSFUL IMPLEMENTATION OF SEISMIC MITIGATION FOR SCHOOLS* Identification, Funding, Staffing & Project Implementation By Gary Carver & Laura Kelly Alaska Seismic Hazards Safety Commission School Committee Sept., 2007 SPECIAL CREDIT TO KEY KODIAK ISLAND BOROUGH STAFF: KEY CONSULTANTS: - Charles (Bud) Cassidy, former Borough Engineer - William Lettis & Associates, William (Bill) Lettis - Ken Smith, PE, Acting Project Manager/Inspector - G&E Engineering Systems Inc, John Eidinger - Robert Tucker, Director of Maintenance, KIBSD - Goettel & Associates, Ken Goettel *As Learned from the Kodiak Island Borough Seismic Vulnerability Assessment and Mitigation Projects -Reports publicly available at
2 IDENTIFICATION Identification, Funding, Staffing & Project Implementation Recognition of Problem Identification of Structures at Risk Prioritization of Mitigation Final Determination of Remediation Projects
3 Identification, Funding, Staffing & Project Implementation FUNDING Federal State Local Private
4 STAFFING Identification, Funding, Staffing & Project Implementation Local Government Municipal/School Building Managers Private Contract
5 Identification, Funding, Staffing & Project Implementation PROJECT IMPLEMENTATION Seismic Only Combined with other Upgrades Phased/Unphased Unanticipated Issues
6 Recognition of Problem Grassroots» Parents of children in buildings» Teachers working in unsafe buildings» Upper grade level students Parent Teacher Associations Informed Citizens Professionals» Geologists/Seismologists» Engineers» Facility Managers Local Government» Owners/managers of buildings» Superintendent & School Administrators Plan Set Review Damaging Earthquake Events IDENTIFICATION Recognition of Problem Identification of Structures at Risk Prioritization of Mitigation Final Determination of Remediation Project
7 (2000 IBC Seismic Risk/ Peak Ground Acceleration) IDENTIFICATION Recognition of Problem Identification of Structures at Risk Prioritization of Mitigation Final Determination of Remediation Project Kodiak Island PGA = 40s-50s %g
8 IDENTIFICATION Recognition of Problem Identification of Structures at Risk Prioritization of Mitigation Final Determination of Remediation Project Preliminary Identification of Structures at Risk General Knowledge Level of Seismicity Age/type of structures Prior/scheduled renovations Building configuration/number of stories/square footage Student Body Size Other Uses (Emergency Shelter?)» Life Safety» Immediate Occupancy
9 IDENTIFICATION Recognition of Problem Identification of Structures at Risk Prioritization of Mitigation Final Determination of Remediation Project
10 Geologic Investigation of Seismic Hazards IDENTIFICATION Recognition of Problem Identification of Structures at Risk Prioritization of Mitigation Final Determination of Remediation Project Note: Until 2000 IBC Code change, PGA was 0.40g and no value exceeding 0.56g appears on the IBC Maps
11 Fragility Curves/Damage State Analysis IDENTIFICATION Recognition of Problem Identification of Structures at Risk Prioritization of Mitigation Final Determination of Remediation Project
12 Fragility Curves/Damage State Analysis IDENTIFICATION Recognition of Problem Identification of Structures at Risk Prioritization of Mitigation Final Determination of Remediation Project
13 Prioritization of Mitigation IDENTIFICATION Recognition of Problem Identification of Structures at Risk Prioritization of Mitigation Final Determination of Remediation Project Risk» Further Geologic Site Hazard Evaluation» Full-Building Evaluation Cost» RS Means» Average Local Cost» Professional Benefit/Cost Analysis» Value of Existing Buildings» # occupants/#days/#hrs per day» FEMA Software
14 IDENTIFICATION Recognition of Problem Identification of Structures at Risk Prioritization of Mitigation Final Determination of Remediation Project Risk
15 IDENTIFICATION Recognition of Problem Identification of Structures at Risk Prioritization of Mitigation Final Determination of Remediation Project Benefit / Cost Ratio (FEMA Benefit Cost Toolkit 2.0, 2005) BENEFITS = Reduction in losses due to damage, casualties, & economic impacts NOTE: FEMA does not fund projects with a BCR<1.0
16 IDENTIFICATION Recognition of Problem Identification of Structures at Risk Prioritization of Mitigation Final Determination of Remediation Project Final Determination of Remediation Projects Federal» FEMA Guidelines» Funding/Lending Rules State Government Local Government Professionals Advisory Boards Owners of Buildings School Board Occupants (Teachers, Students) Parents Voters Others Emergency Responders, Planners, (You), etc. REMEMBER: Public Schools are Public Buildings
17 Federal State Local Identification, Funding, Staffing & Project Implementation FEMA Hazard Mitigation Grant Program (HMGP) Post Disaster Federal HMGP funds made available following a disaster can provide a federal share of up to 75% of the costs of an approved project. The remaining 25% must be met through non-federal funds such as local government funds, community development block grants, etc. FEMA Pre-Disaster Mitigation Program (PDM)» Mitigation planning: $1M cap on Federal share, not to exceed 3 years» Mitigation projects: $3M cap on Federal share, not to exceed 3 years» Information dissemination activities not to exceed 10%, must directly relate to planning or project sub-application» Applicant management costs not to exceed 10%» Sub-applicant management costs not to exceed 5% US Senators US Representatives School Facilities Capital Improvement Project Grant (Dept. of Education) State Capital Projects» State Senators» State Representatives Governor Bonds Maintenance Special Capital Projects/Special Funds (Sale of Shuyak Island) General Fund (Mill Rate/Property Taxes/Severance Taxes/Intergovernmental Sources) Local Government Representatives Local Government Employees Private (In-Kind Donations) Services Materials/Supplies Benefactors
18 Identification, Funding, Staffing & Project Implementation $500,000 Bond Project to Evaluate 13 Schools Cost $282,000 FEMA PDM Grant Provided $938,632 Alaska Division of Homeland Security and Emergency Management Hazard Mitigation Grant Program Project Application Applicant Kodiak Island Borough Project Location 821 Mill Bay Road Kodiak, Alaska (street, city,borough, and state) Project Title (descriptive) KHS Library Wing Seismic Retrofit Project Estimated Project Cost (total) $478,116
19 Identification, Funding, Staffing & Project Implementation STAFFING Local Government Credentials Time Commitment Specialized Hire Considerations Points of Contact» Finance» Blueprints (digital?)» Building Access» Public Meetings & Outreach» Project Management (Identification, Mitigation Grants, Construction) Municipal/School Building Managers Engineers (Large Districts) Architects (Large Districts) Finance Maintenance Private Contract Evaluation» Geologic» Geotechnical» Structural Grant Application Design Construction Inspection
20 Identification, Funding, Staffing & Project Implementation PROJECT IMPLEMENTATION Seismic Only Combined Maintenance Upgrade (Roof, Mechanical, Electrical) Energy Efficiency Expansion Phased/Unphased Unanticipated Issues Existing Conditions» Lead (paint, plumbing, etc.)» Asbestos (flooring, insulation, roofing, etc.)» Non-Code Compliant Electric, Plumbing, Fire, Fuel/Heat» Unknown Existing Conditions (Structural/Non-Structural) Funding Difficulties» Long Stretches of Time between Identification & Construction» Multiple Agencies» Rising Construction Costs» Unaccounted Local Cost Factors
21 Identification, Funding, Staffing & Project Implementation PROJECT IMPLEMENTATION Seismic Only Combined Maintenance Upgrade (Roof, Mechanical, Electrical) Energy Efficiency Expansion Phased/Unphased Unanticipated Issues Existing Conditions» Lead (paint, plumbing, etc.)» Asbestos (flooring, insulation, roofing, etc.)» Non-Code Compliant Electric, Plumbing, Fire, Fuel/Heat» Unknown Existing Conditions (Structural/Non-Structural) Funding Difficulties» Long Stretches of Time between Identification & Construction» Multiple Agencies» Rising Construction Costs» Unaccounted Local Cost Factors
22 KEY FACTORS FOR SUCCESSFUL IMPLEMENTATION OF SEISMIC MITIGATION FOR SCHOOLS* Identification Funding present Staffing present New 2000 IBC, new local faults identified. Oct USCG blueprint w/ fatal design flaw for Peterson El. identified by Structural Engineer ST Bond for Vulnerability Study (passed by only 11 votes) PDM Application made, Rec d 06/ State Legislature approves $910,000 (4 consultants hired, 1 presently retained, 1 new Borough Employee hired) Project Implementation present 09/2006 A/E firm hired for final engineering/drawings 06/ st Construction Contract *As Learned from the Kodiak Island Borough Seismic Vulnerability Assessment and Mitigation Projects -Reports publicly available at -Other publicly available information for budgets, contracts, etc. at or
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