Politecnico di Torino

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1 Politecnico di Torino

2 Students (a.y. 2014/15) Students 18% International students in total 42% Students from outside Piedmont Students enrolled in the first year 700 PhD candidates

3 Research areas Industrial Engineering To meetthe real needsof the stakeholders Civiland Environmental Engineering Architecture Industrial Design Management and Mathematics for Engineering Information Technologies

4 The doctoral Politecnico di Torino

5 THE DOCTORAL SCHOOL (1999) The PhD courses of Politecnico di Torino are managed by a unique structure, the Doctoral School The School is in charge of The harmonization of the various PhD, yet preserving their essential differences The coordination of the training and cultural activities

6 THE DOCTORAL SCHOOL (1999) The PhD courses of Politecnico di Torino are managed by a unique structure, the Doctoral School The School is in charge of The control of the PhDs quality and the accreditation assurance The promotion and management of the strategic choices and of the scientific policy involving the PhDs

7 THE DOCTORAL CANDIDATE PhD candidates are both students and early stage researchers The 3 years programme is aimed at acquiring competences and training necessary to carry out research activities, not only in academic environment, but also in companies looking for professionals who are able to manage innovation process and interface with both academic environment and productive system.

8 ORGANIZATION OF PHD PROGRAMS COORDINATOR ACADEMIC BOARD design and implementation of the PhD program oversee the overall training activities verify the achievement of educational goals TUTOR supervises the development of training and research is primarily responsible and referent to the Academic Board of activities and progress in research of the PhD student. tutor s report and evaluation are determinant to the admission to the following year PhD candidates have to keep in continuous contact with their tutor, to share the choice of the most suitable activities for the research project, to update and to discuss the progress of research.

9 Rules & Procedures Point-system for all activities of candidates Education Scientific production External research activity Online Thesis review

10 PHD REGULATIONS Regulation on accounting of PhD activities 1) EDUCATION (i.e. Courses) Minimum requirements : 100 hours of hard skills + 40 hours of soft skills Each PhD programme can increase the minimum requirements. ScuDo run a catalogue of courses for PhD students (3rd level courses), hard and soft Points are given by the product of the n of hours for the grade. There are only 2 possible grades: PASS (1,33) or PASS WITH MERIT (1,67). PhD students can also attended courses outside PoliTO WHAT IS A SOFT SKILL COURSE? Soft-skill courses are non-field-specific courses and are meant to provide students with transferable skills which will enable them to comply with the new challenges of the global economy (for example, writing and presentation skills in English, project management, fundraising, communication of research results,...) TBN: recognised soft-skill courses are only those offered in the ScuDO catalogue. In the next few days an e-learning platform for soft skill courses will be available on the student portal

11 PHD REGULATIONS Regulation on accounting of PhD activities 2) SCIENTIFIC PRODUCTION R= 50N + α Σ publications (P i f i ) i.e. at least 1 publication in an international journal (N) P: value of the publication according to the bibliometrics criteria of Polito ( ) f: level of intellectual property owneship α 10 each PhD programme decides 3) EXTERNAL RESEARCH ACTIVITY - External research activity: points awarded for research training carried out R = days/5

12 PHD REGULATIONS ETHICS AND PLAGIARISM Plagiarism is the practice of taking someone else s work or ideas and passing them off as one s own. New Oxford American Dictionary Plagiarism means to steal and pass off (the ideas or words of another) as one s own. To use (another s production) without crediting the source. Merriam Webster Dictionary IEEE defines plagiarism as the use of someone else s prior ideas, processes, results, or words without explicitly acknowledging the original author and source If plagiarism is identified in unpublished (internal) documents (like course reports, thesis drafts, etc), the author(s) is/are referred to Politecnico s Discipline Committee Plagiarism in published, official documents (like final thesis, journal articles, etc) is unlawful and Politecnico is required to inform the local Court ALL TO-BE-SUBMITTED PHD THESES WILL BE CHECKED WITH ANTI-PLAGIARISM SOFTWARE

13 PHD REGULATIONS SOME IMPORTANT POINTS OF THE REGULATION - The Doctoral School coordinates the several PhD programmes, providing common guidelines, while respecting the specificity of each course. Each PhD programme respects ScuDO guidelines, but the Academic Board can add further requirements and set internal regulations. - Contemporary enrolment in a PhD programme and in another course, awarding an academic title, is strictly forbidden - The PhD career is a full-time activity; consequently, students are not allowed to carry out a parallel full-time activity. Working activity can be authorised only by the supervisor and the Coordinator of the PhD programme. - Suspension of the PhD career: allowed only in case of serious illness and maternity leave. Compulsory maternity leave: 5 months; an additional period of leave can be asked (up to a maximum of 12 months in total). - Dropping out of the PhD: students have to inform the School and fill in the form TBN: If the student drops out before the deadline for the payment of the 2 instalment of tuition fees expires, he/she will not have to pay it. (the rules does not apply to 1 year)

14 FINANCIAL SUPPORT TO DOCTORAL STUDIES Scholarship Scholarship amounting to ,47 (gross per year) It will be (gross per year) from January 1, 2016 which means an increase of about 100 per month Additional fund for mobility (more on a slide below ) Additional budget Budget of 1750/yr available in 2nd and 3rd year dedicated to each PhD student, with or without scholarship for short stay mobility, in Italy and abroad. Budget managed by Department Financial support for rewarding talented PhD candidates 100 k /yr for monetary prizes: 1200 to 2 yr candidates, 2500 to 3 yr candidates

15 FINANCIAL SUPPORT TO DOCTORAL STUDIES ABROAD Financial support for PhD candidates 50% increase of the scholarship for periods of international mobility (max. 18 months) TBN: in order to receive the increase, a specific form shall be signed by the Coordinator. To receive the form, contact Please, note that the 50% increase will be credited starting from the first date of mobility (not before the departure). Submit the request a month before the departure date. Several other opportunities for carrying out academic and research activities abroad Pay attention to ScuDo communications!

16 THE DOCTORAL SCHOOL WEBSITE In the section Legislation all the official documents concerning rules and regulations News on open calls for admission, upcoming events, competitions, office closure Information for PhD candidates and companies Course catalogue (hard and soft) Study plan Study abroad Important step in PhD carrer Useful links

17 STUDENT ACCOUNT AND PORTAL STUDENT ACCOUNT To access your student account login with the username «S + Student and password TBN: lost password can be reset by ScuDO Student TBN: student is not your official , you will not receive communications from ScuDo on that account. The official account is the PhD account

18 STUDENT ACCOUNT AND PORTAL > uploading courses and editing the study plan The electronic study plan permits professors to communicate with the students and exchange materials with them. You have to upload the course in the study plan to have it registered after the examination. TBN: the study plan opens every year and remains editable for 5/6 months. Even after its closure, ScuDo can make changes on it, upon written request SEGRETERIA ONLINE > it includes several sections: Tasse e pagamenti: you can check due amounts for tuition fees from here Certificati: you can print certificates by yourself only if they are in Italian and you bought the duty stamps ( each) Autocertificazioni: you can print selfdeclarations

19 STUDENT ACCOUNT AND PORTAL From your Portal you will be able to: - verify the number of hours/points totalised for courses, publications and external research activities - upload courses attended outside PoliTO to be validated by the Coordinator (not by ScuDO) - upload external research activities to be authorised by the Coordinator before the departure and to be validated at the end of the period. Remeber to attach a certificate/letter of attendance. Information about courses at PoliTO: - Course are registered via an on line procedure by the teaching professor (not ScuDO). In order to get the points, it is necessary to comply with course requirements and to have the rigth course code in the study plan. - Courses programme and hours are available on line (if hours and dates are not mentioned, contact the professor directly) - Course starting: news on starting dates of 3rd level courses on ScuDO web site

20 CERTIFICATES AND SELF-DECLARATIONS Certificates can be requested at the student office (not at ScuDO) in person or via , writing at A 16,00 stamp duty (marca da bollo) on each page is needed. Certificates in Italian can be printed via SEGRETERIA ONLINE directly by the student. The number of duty stamps depends on the n of pages of the certificate. Certificates in English can be printed only by the personnel of the student office. The number of duty stamp depends on the n of pages of the certificate + 1 duty stamp for the request A self-declaration (Autocertificazione) is selfwritten document which has to be provided to Italian public administrations when asked to certify the authenticity of facts and information. No duty stamps needed According to Italian legislation (Law 183/2011), only self-declarations have to be employed for the purpose of certifying information verifiable by public administrations. For Instance: Questura asksfor certificate of enrolmentto issuethe residence permit> provide a self-declaration For information see zioni/en/

21 ENROLMENT AND TUITION FEES Enrolment in second and subsequent years 1. Admission in 2 and subsequent years shall be granted by the Academic Board 2. Enrolment is made autonomously by students: a) Updating the study plan via b) Paying the tuition fees within the deadline For further information contact and check the regulations Tuition fees and fee reduction By 31/01/2016, the first instalment amounting to 200,00 shall be paid ( 160,84 for students with scholarship) By 31/03/2016, the second instalment amounting to a max of 2.401,51 shall be paid Only for PhD students without scholarship, it is possible to ask for fee reductions from 12/10/2015 to 31/03/2016 by submitting ISEE to For detailed information on fee reduction contact and see

22 PHD ACCOUNT AND PORTAL PHD ACCOUNT To access the PhD account, login with and password TBN: lost password cannot be reset by ScuDO. If necessary, contact The PhD is the official to which ScuDO writes official communications

23 PHD ACCOUNT AND PORTAL The section MYPoli of the PhD portal allows you to access the area dedicated to the upload of research articles and Phd thesis via the repository system IRIS (MYPoli>La mia Ricerca>Le mie Pubblicazioni>Accesso al catalogo della Ricerca) Instructions on how to upload documents can be found in Le mie Pubblicazioni > Documentazione IRIS e tutorial

24 STUDENT AND PHD S ID Accounts of PhD Student Each new PhD student is assigned two new parallel IDs: one of them is valid for the Student Services (login Students), the other one is for Research Services (login Staff). Both of them are linked to two different ID numbers. SERVIZI PER LA RICERCA SERVIZI PER GLI STUDENTI ID NUMBER d s MAIL ADDRESS ALIAS PASSWORD n-s-dd-mm-yyyy dd/mm/yyyy n = Name initial (lowercase) S = Surname Initial (uppercase) dd = birth day (two-digit n ) mm = birth month (two-digit n ) yyyy = birth year (four-digit n ) SERVIZI PER LA RICERCA (RESEARCH/PHD ) This address will be used by the Doctoral School (ScuDo) for official communications and will be visible in PoliTO Address Book. It is possible to use this account through PoliTO Webmail Service at the following link: For any changes to the new account (adding, removing second surname/name) students should write to SERVIZI PER GLI STUDENTI (STUDENT ) It is possibleto log in the student account from the Student Portal. TBN: The students holding previous ID numbers (i.e. if they have already been PoliTO students) can still use those IDs but they should know that the password for that account is that which is set for the new ID (dd/mm/yyyy). Since students will have to manage two different accounts, it is strongly recommended that they choose which account is the main one, while setting an automatic forward from the secondary account to the main one.

25 DOCTORATE AND INTERNATIONALISATION Cotutelle agreements: how to obtain a dual PhD title REQUIREMENTS OPPORTUNITIES Finding a supervisor in the Host University Normally, the minimum stay at the Host University is months Complying with all the requirements set by PoliTo and the Host University Dual supervision of thesis and dual PhD degree International research and academic activities enhancing intellectual and technological transfer, enriching the candidates scientific background Admission in the final exam granted both by Home and Host University Academic Boards

26 DOCTORATE AND INTERNATIONALIZATION Thanks to a strong network of connections and exchange programmes, Politecnico di Torino is able to offer to its PhD students several opportunities for carrying out academic and research activities at international level (i.e A* Star Programme in Singapore, Qatar Unviersity, Bando Vinci to support mobility towards France, European initiatives in the frame of Horizon 2020 and Erasmus+,...) For information concerning mobility within the framework of existing agreements or establishing a cotutelle with a new partner university, contact

27 OTHER OFFICES AND SERVICE STUDENT OFFICE: Certificates, tuition fees, enrolment, fee reduction / FOREIGN CITIZENS: International students office, accommodation and relocation support OUTGOING STUDENTS: Erasmus + calls and applications STAGE&JOBS: Internship and jobs offerts

28 CONTACTS: ; OFFICE HOURS: Mon-Fri from 8.30 to 12.00

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