Code of ethics of Raben Group s suppliers

Transcription

1 Code of ethics of Raben Group s suppliers

2 Pvzbbxnvbc Pvzbbxnvbc Publisher: Raben Group Author: Raben Group s Ethics Commission Team: Raben Group s Marketing Team Target Group: Raben Group s suppliers Available at: Composition: CGS Design: Katarzyna Ostojska, Raben Group Marketing Department Photo: Raben Group,

3 Preamble Employees and Suppliers of Raben Group go by shared values, which consist particular notes of a melody. Itemising the notes is not sufficient for the music to sound perfect. What is also crucial in music is time. To specify behaviours which are consistent with our corporate code of conduct, we introduce a code of ethics. The behaviours determined by the law, just as notes which determine music sounds, are the minimum. Only behaviours exceeding the minimum make time and accord which supplement the work of art. Written down regulations are beneficial for the company, its employees, enterprises which provide services for Raben Group as well as their employees and subcontractors. Determining the ethical horizon and appointing an Ethics Commission are an expression of Raben Group s corporate responsibility which conducts a dialogue with the environment to improve its actions and promote honest and reliable behaviours towards all interested parties. This document includes the Code of Ethics of Raben Group and information concerning the communication channel which can be used to signal doubts or deviations from the abovementioned rules (page 19). The acceptance of the Code of Ethics is the supplier s commitment that all present and future business relations with Raben Group are consistent with the rules included in this document. 1

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5 We create and act according to highest standards The supplier is obliged to supply responsible cooperation respecting the individual s rights. A dialogue is a key tool of cooperation in Raben Group. Therefore, the supplier cannot: resort to slave labour or forced labour (including forced labour of prisoners), use child labour. The supplier shall ensure: freedom of forming unions, right to terms of employment s class negotiations, proper work hours, consistent with local regulations. 3

6 Somebody once said that in looking for people to hire, you look for three qualities: integrity, intelligence, and energy. And if you don t have the first, the other two will kill you. Warren Buffett

7 Honesty and integrity control our actions Reliability determines honest and ethical behaviours. Promoting ethical business behaviours we pay special attention to the ethics of accepting gifts from Customers, partners and cooperating companies. This rule works both ways. 5

8 I have often noticed that a bribe has that effect it changes a relation. The man who offers a bribe gives away a little of his own importance; the bribe once accepted, he becomes the inferior ( ). Graham Greene

9 Preventing corruption Corruption is a threat to fair competition and it damages Raben Group s operations as well as its image. Raben Group abides by all legal regulations pertaining to preventing corruption. Raben Group s Employees, representatives or partners must not influence the current or prospective Customers or public officers in an unlawful way, in a manner contrary to good practices, by preferential treatment, nor by presenting gifts or any other personal gains. Public officers are in particular: persons holding posts in state authorities or candidates for such posts; public administration officials (state or local); members of Parliament and councillors of local government bodies of all levels, as well as persons running for such posts; members of the European Parliament; judges, jurors, district attorneys; persons holding managerial posts in state or international institutions; personnel of services appointed for maintaining state security; active military personnel; employees of state-owned companies; representatives of political parties or candidate for state offices, as well as close family members of the above-mentioned persons (e.g. a brother, sister, mother, father, husband, wife and children). 7

10 Act only according to that maxim whereby you can, at the same time, will that it should become a universal law. Immanuel Kant

11 Lawfulness Raben conducts a business activity in full compliance with the binding law while following the principles of integrity and good business practices. The same is demanded by Raben Group from its Customers, their employees and representatives. 9

12 Nothing astonishes men so much as common sense and plain dealing. Ralph Waldo Emerson

13 We predict the consequences of our decisions and actions We care about health and security of all people taking part in the processes connected with the functioning of Raben Group. Supplier is obliged to provide proper work conditions for all persons employed in his company and for his subcontractors: Secure environment and work processes are achieved through proper risk analysis of work processes. The analysis shall include at least hazard identification, preventive measures adequate to the identified hazards as well as the impact of the hazard on all parties. The supplier shall ensure, by himself and at his own cost, proper infrastructure and proper means minimizing the hazard of work accidents and improving safety. Adequate sanitary conditions ensuring access to drinking water, proper hygienic conditions at places where meals are prepared, clean toilets and washbasins, and in case of offering employees accommodation: proper living space, safety, cleanness, heating and air conditioning. Proper and safe infrastructure: vehicles, machines, and equipment used by employees and subcontractors and all surrounding infrastructure shall undergo regular periodical examinations and be equipped with proper security protecting employees. Additionally the supplier shall adjust processes, equipment and systems to technical advancement and evaluation of risk of work processes. The supplier and people he employs do not use alcohol, psychotropic products or other intoxicating substances at work or perform their duties while they still may be under the influence of the aforementioned substances. 11

14 Friendship rises from many sources, the biggest of which is RESPECT. Daniel Defoe

15 Respect one another Raben Group s strength is diversity. Experience and various points of view are our competitive advantage. Age, sex, religious belief, disability, sex orientation, skin colour, marital status, parental state, political opinions, nationality, ethnic origin or social status discrimination may contribute to destroying our characteristic feature. The aforementioned behaviours are not accepted at Raben Group. 13

16 Respect the truth so that your words are more RELIABLE than other people s promises. Socrates

17 We keep our promises Keeping deadlines, agreements and payments is an evidence of our credibility. Keeping promises concerns both time and scope of agreements. Confidentiality The supplier and his subcontractors are obliged to use only to the benefit of the company the data gained due to work at Raben Group. The supplier is obliged to protect information being the ownership of the company, its customers, partners and companies cooperating with Raben Group. Only selected persons are responsible for contact with the media and only they are authorised to speak on behalf of the company and give information about Raben Group. 15

18 Imagination is more important than knowledge. Albert Einstein

19 In our branch we set trends which bring additional benefits to the environment through sustainable development Ethical behaviour also refers to care for the environment which future generations will inherit from us. Therefore, our actions are aimed at protecting environment and saving resources. Verification of declarations Raben Group reserves the right to verify the compliance of suppliers actions with this document. Signing the cooperation agreement and accepting of the Code of Ethics are equal to giving consent to the possibility of carrying out a CSR audit in the supplier s company. 17

20 Our span of life is brief, but is long enough for us to live well and honestly. Cicero

21 Ethics Commission Ethics Commission has been created to consider claims and documents sent by employees, suppliers and their subcontractors working for all companies of Raben Group. It is to prevent unethical behaviours and abuses. Examining a case the commission refers to the Values and the Code of Ethics. The Commission gathers at least once in three months. Materials and information given to the Commission are strictly confidential. 1. Suppliers file motions by sending them to: Ethics Commission, Zbozowa 1, Robakowo, (ethics.commission@raben-group.com) and via Raben Group s internet site ( 2. The supplier can describe his observations but he must provide his contact data (not anonymously). Only such motions will be examined. The Ethics Commission ensures anonymity. 3. The cases must refer to situations which happened no longer than 6 months earlier. All mobbing-related issues can be submitted anonymously to the aforementioned address. Raben Group reserves the right to modify the rules so that they reflect the issues valid for the particular time and so they respond the submitted but previously not described cases. 19

22 If you don t have the laws of morality in your heart, you will not find them in books. Charles de Montesquieu

23 The rules described in this code also apply to all Employees of Raben Group

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