Board of Public Works

Transcription

1 THEODORE J. VONK Chair SHANA SHROLL Vice Chair WILLIAM BYL Secretary DAVID GROENLEER ROGER MORGAN DAVE BULKOWSKI RICHARD VANDER MOLEN DOUGLAS G. WOOD Director Board of Public Works AGENDA I. Call to Order II. III. IV. Public Comment Review and Approval of Minutes Administration November 6, :30 AM Kent County Administration Building Board of Commissioners Chambers 300 Monroe Ave. NW Grand Rapids, Michigan A. Introduction-Kimberly Williams, Finance and Accounting Director B. Staff changes South Kent Landfill C. Cell Tower Lease Agreement Amendment V. Solid Waste Operations VI. VII. VIII. IX. A. Oetman Excavating Agreement South Kent Landfill 2015 Earthwork Contract B. Backup Trash Compactor South Kent Landfill Resource Recovery and Recycling Operations A. Goodwill Industries Service Agreement Environmental Compliance Management/Closed Landfills A. North Kent Landfill Pretreatment Bldg. Insulation Distributed at meeting Approval of Monetary Outlays Director s Report A. Environmental Health & Safety Program Review - Sunset ISO at SKL B. South Kent Landfill Tree Farm C. Kentwood Landfill Engineering D BPW Schedule X. Miscellaneous XI. Adjournment Earl G. Woodworth Building 1500 Scribner Avenue, N.W. Grand Rapids, Michigan Telephone: (616) Facsimile: (616) address: kcdpw@kentcountymi.gov printed on recycled paper

2 KENT COUNTY BOARD OF PUBLIC WORKS October 2, :30 AM Earl G. Woodworth Building Meeting Room Chambers 1500 Scribner Avenue NW Grand Rapids, Michigan MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Commissioners, Vonk, VanderMolen, Morgan, Groenleer, Shroll, Byl, Bulkowski Commissioner Morgan Douglas G. Wood, Director; Dar Baas, Solid Waste Division Director; Elissa Soto, Office Manager; Molly Sherwood, Environmental Compliance Manager; Kristen Wieland, Resource Recovery & Recycling Manager; Becky Dyer, Financial Analyst; Cal Brinks, Purchasing Division; Linda Howell, Kent County Assistant Corporate Counsel I. Call to Order II. III. MOTION The meeting was called to order at 8:30 a.m. Public Comment None Review and Approval of Minutes It was moved by Commissioner Byl and supported by Commissioner Groenleer to approve the September 4, 2014 minutes. Motion carried unanimously IV. Solid Waste Operations A Disposal Rates Staff requested the approval of the 2015 Waste Description and Rates schedule for the North Kent Transfer Station and the South Kent Landfill. The rate schedule proposes a $1.25 increase for minimum charge customers for car; car & trailer; pickups, vans and SUV s; and truck and trailer loads for No rate increases are proposed for the other waste descriptions. 1

3 MOTION Commissioner Groenleer asked why there was an increase to cars and trucks. Mr. Baas explained that there had not been an increase in rates for at least five years and this increase will help offset some maintenance costs at the site. He added that a market study showed that even with the slight rate increase, rates at our sites are still below the prices at comparable landfills. It was moved by Commissioner Byl and seconded by Commissioner Shroll to approve the 2015 Waste Description and Rates schedule for the North Kent Transfer Station and the South Kent Landfill. Motion carried unanimously. V. Waste-To-Energy Operations MOTION A Disposal Rates Staff requested approval of the Waste-to-Energy Facility 2015 General Refuse and Special Waste Disposal Rates. The General Refuse disposal fee of $45.00 per ton and the Special Waste Rate consisting of a minimum fee of $67.50 for up to the first 2,000 pounds of material and prorated at $67.50 per ton for any additional material is unchanged from the 2014 Rate. No adjustments were made to the WTE disposal rate. It was moved by Commissioner Byl and seconded by Commissioner Shroll to approve a 2015 Waste-to-Energy General Refuse Disposal Rate of $45.00 per ton and a minimum Special Waste Disposal Rate of $67.50 per ton effective January 1, Motion carried unanimously. VI. MOTION Approval of Monetary Outlays It was moved by Commissioner Byl and supported by Commissioner Groenleer to approve the monetary outlays for September Motion carried unanimously. VII. VIII. Standing Rules To Be Distributed at the Meeting Board members received the Standing Rules with the recommended revisions presented by Commissioner Groenleer. Ms. Howell stated that Commissioner Bulkowski will review the Standing Rules one final time and once complete it will be bound and printed. Director s Report A. Community Partner of the Year Award Ms. Wieland reported that the Department received the award from Goodwill Industries because of the partnership with the Transitional Workers program at the MRF. B. Credit/Debit Card Transactions Staff has been working on implementing a system where credit card transactions are accepted. Credit transactions will receive a convenience fee of about 3%, which will cover any bank charges associated with this program. After a year of use, staff will determine whether to increase or lower the convenience fee based on bank charges. 2

4 IX. The system will be in place in November C. North Kent Transfer Station Floor Repairs Mr. Rose reported repairs to the NKTS tipping floors. While in repair the site was down to one compactor. The repairs are complete and took almost two weeks. The site is now fully operational. D. 11th Annual Mayor s Grand River Cleanup Participation Mr. Baas reported that WMEAC asked the Department assist with the 11 th Annual Mayors Clean-up. The DPW placed a rolloff truck at their location and collected 4,300 pounds of trash along the river. E. South Kent Landfill Summer Construction Update i. Newly installed gas wells producing at South Kent Landfill Mr. Baas reported that four (additional wells have been placed and gas production has increased 30%. ii. Cell 55 Construction F. Recycle Center/Processing Labor Miscellaneous Mr. Baas reported a change in labor at the MRF. Staff has determined that it is best to transition away from utilizing the court work crew for processing labor. The Department plans to increase their involvement with Goodwill s Transitional Worker Experience workforce. This group of laborers are better motivated, paid and supervised. Staff has also noted the increase in production when transitional workers are on the processing line. The Department will continue to utilize court work crew for trash management and other projects as they arise. A. Finance Division Director Replacement Director Wood reported that a decision has been made on Dan Kendall s replacement and an offer will be made this week. B. DPW Director Replacement X. Adjournment Mr. Wood stated that the County will be using Advisa s Predictive Index study to assist with hiring the new Director. Members of the Personnel committee will be meeting with the Advisa consultant to begin this process. The meeting was adjourned at 9:03 a.m. 3

5 MEETING DATE: November 6, 2014 AGENDA ITEM#: IV B BOARD OF PUBLIC WORKS ACTION REQUEST SUBJECT: South Kent Landfill staffing changes DIVISION: Solid Waste/South Kent Landfill PREPARED BY: Dar Baas, Solid Waste Division Director ACTION REQUESTED: To Approve the deletion of a Transfer Station Operator (UAW 18) and adding an Equipment Operator (UAW 20) for South Kent Landfill. SUMMARY OF REQUEST: With an increase in waste tonnage received at South Kent Landfill and to optimize placement and compaction of refuse, particularly in wet or winter working conditions, a loader, dozer and compactor working together is required. Current staffing levels only allows for two equipment operators on certain days and requires the Operations Supervisor to spend up to 50% of their time operating equipment. Supervisor s time should be allocated to supervising personnel, onsite earthwork contractor, conducting load inspections, completing equipment reports, preparing daily logs and as time allows focus on smaller projects such as shaping ditches, grading roads, merging stockpiles and similar earthwork. DPW staff is recommending deleting a current Transfer Station Operator (UAW 18) position and adding an Equipment Operator (UAW 20) position. Duties will include operating heavy equipment, assisting with load transfers, cleaning and maintaining equipment and completing other projects as directed and will allow the supervisor to focus on the above-mentioned responsibilities. SUGGESTED MOTION: It was moved by and seconded by to approve the deletion of a Transfer Station Operator (UAW 18) position and adding an Equipment Operator (UAW 20) for South Kent Landfill. GOVERNING/ADVISORY BOARD APPROVAL DATE: November 6, 2014 DEPARTMENT DIRECTOR:

6 MEETING DATE: November 6, 2014 AGENDA ITEM#: IV C BOARD OF PUBLIC WORKS ACTION REQUEST SUBJECT: Cell Tower Lease Amendment DIVISION: Solid Waste/North Kent Landfill PREPARED BY: Douglas Wood and Linda Howell ACTION REQUESTED: Review and Approval of Cell Tower Lease Amendment SUMMARY OF REQUEST: In 1999 the DPW entered into a ground lease with T-Mobile for property at the North Kent Landfill on which T-Mobile would construct and operate a cell tower. The Lease included several 5 year renewal periods. The last extension period will be triggered next year and will expire in T-Mobile (through its tower management company Crown Castle) requested an extension now due to its business needs to confirm continued access to the tower for the long term. Base rent will increase from $14,979 to $18,000. The base rent will increase by a set 3.0% per year. DPW also will receive 15.0% of all revenue received by T-Mobile for equipment placed on the tower by other cell companies. Lease extension is for 5 extension terms of 5 years each. If all extensions are taken, the Lease will expire in This length is common in the cell tower industry and is less than T-Mobile originally requested. T-Mobile continues to be responsible for all tower maintenance and will provide liability insurance and a bond to guarantee the ultimate removal of the tower at the conclusion of the Lease. The Lease allows T-Mobile to terminate early with 12 months notice and an early termination fee equal to one year of rent (i.e., notice given on January 1, 2020, effective December 31, 2020 with rent paid through December 31, 2021). Staff recommends approval. SUGGESTED MOTION: It was moved by and seconded by to approve the Cell Tower Lease Agreement Amendment and extension. GOVERNING/ADVISORY BOARD APPROVAL DATE: November 6, 2014 DEPARTMENT DIRECTOR:

7 MEETING DATE: November 6, 2014 AGENDA ITEM#: V A BOARD OF PUBLIC WORKS ACTION REQUEST SUBJECT: Extension of South Kent Landfill Earthwork Contract DIVISION: Solid Waste Division PREPARED BY: Dan Rose ACTION REQUESTED: Approval of the extension of the South Kent Landfill Earthwork Contract for SUMMARY OF REQUEST: Staff is requesting an extension of the and South Kent Landfill Earthwork Contract between Oetman Excavating and Kent County DPW. Oetman Excavating has agreed to continue with 2012/2013 rates for the upcoming contract period. The unit price contract is estimated to be $561, Supporting documentation is attached. Work will involve excavation of future municipal solid waste cells, providing daily cover to the working face, stockpiling material, placement of intermediate cover and placement of final cover along with additional hourly work such as soil erosion and sedimentation control, ditch cleaning and storm water pipeline installation. Over the past year Oetman Excavating provided operators and equipment to meet daily needs at the South Kent Landfill. Continuity of service and unit pricing provided in an extension of this contract would be favorable in the upcoming contracting period. SUGGESTED MOTION: It was moved by and seconded by to award the South Kent Landfill Earthwork Contract to Oetman Excavating, LLC in the amount of $561, Unit prices provided in the Earthwork Contract remain unchanged. ATTACHMENTS: Oetman Excavating, LLC Letter dated October 13, 2013 Bid Form Equipment Rate Sheet GOVERNING/ADVISORY BOARD APPROVAL DATE: November 6, 2014 DEPARTMENT DIRECTOR:

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11 MEETING DATE: November 6, 2014 AGENDA ITEM#: V B BOARD OF PUBLIC WORKS ACTION REQUEST SUBJECT: SKL Secondary Trash Compactor DIVISION: Solid Waste Division PREPARED BY: Dar Baas, Solid Waste Division Director ACTION REQUESTED: Review and approval to purchase a certified refurbished Al-Jon ADV 500 trash compactor for use at the South Kent Landfill. SUMMARY OF REQUEST: The DPW has historically used a primary trash compactor with overlapped coverage of a secondary compactor at the South Kent Landfill because of the difficult working environment and tendency for compactors to need mechanical repair and ongoing preventative maintenance. The secondary compactor experienced a reoccurring mechanical problem and to avoid future repair costs, in October, was returned for the buyback amount of $129,600 at the end of the guaranteed maintenance period. Trash compaction is critical in maximizing use of constructed airspace. The DPW is using a D8 dozer as a backup but it does not provide sufficient compaction. Staff evaluated used equipment purchase and lease options from several suppliers and located a certified refurbished Al-Jon compactor that is currently available for sale. The previous owner was contacted concerning performance, repairs and maintenance history which was favorable. As provided for in Kent County Purchasing Fiscal Policy, the requirements for competitive sealed bids set forth in the policy may be exempted by the Public Works Board. The Kent County Purchasing Division has reviewed this request and recommends approval. Purchase price includes scheduled preventative maintenance for the first 1500 hours of use. Staff is recommending waiving Purchasing Fiscal Policy and purchase of a certified refurbished Al-Jon ADV 500 to be used as the secondary compactor. SUGGESTED MOTION: It was moved by and seconded by exempting County requirements for a sealed competitive bid for the acquisition of a solid waste compactor and further to purchase a certified refurbished Al-Jon ADV 500 trash compactor from Tri County Equipment Sales for in the amount of $261,000. ATTACHMENTS: Tri County Equipment Sales - Quotation GOVERNING/ADVISORY BOARD APPROVAL DATE: November 6, 2014 DEPARTMENT DIRECTOR:

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16 MEETING DATE: November 6, 2014 AGENDA ITEM#: VI A BOARD OF PUBLIC WORKS ACTION REQUEST SUBJECT: Recycling Center Goodwill Service Agreement DIVISION: Solid Waste Division PREPARED BY: Dar Baas, Solid Waste Division Director ACTION REQUESTED: To approve and authorize the Public Works Director to execute a Service Agreement with Goodwill Industries of Greater Grand Rapids to provide transitional work experience workers for the Kent County Recycling and Education Center processing line. SUMMARY OF REQUEST: Since 2011, Goodwill has provided workers at the Recycling and Education Center to supplement staffing needs on the processing line. The Transitional Work Experience (TWE) Program was developed by Goodwill to provide participants with an opportunity to gain work experience as they seek out permanent employment opportunities. After a review of Recycling Center operations, DPW staff made a decision to use Goodwill transitional work force (TWE) workers to staff the processing line. TWE workers provide a consistent, motivated, and supervised work force. Corporate Counsel has reviewed and approved the contract. Funds are available in the 2015 budget. SUGGESTED MOTION: It was moved by and seconded by to approve and authorize the Public Works Director to execute a Service Agreement with Goodwill Industries of Greater Grand Rapids to provide transitional work experience workers for the Recycling & Education Center processing line. ATTACHMENTS: Goodwill Service Agreement GOVERNING/ADVISORY BOARD APPROVAL DATE: November 6, 2014 DEPARTMENT DIRECTOR:

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22 MEETING DATE: November 6, 2014 AGENDA ITEM#: VII A BOARD OF PUBLIC WORKS ACTION REQUEST SUBJECT: Insulation of NKL Pretreatment Building DIVISION: Solid Waste Division PREPARED BY: Molly Sherwood, Environmental Compliance Manager ACTION REQUESTED: Approval of the quote for installation of spray-in-place foam insulation in the North Kent Landfill Pretreatment Building. SUMMARY OF REQUEST: With the addition of the air stripper for treatment of contaminated groundwater at North Kent Landfill, the need has arisen for a heated building. The air stripper has been housed in the Pretreatment Building at NKL, but the lack of building insulation and heat meant the air stripper could not be used in the winter. The Pretreatment Building has remained largely unused since leachate pretreatment ceased at the site in The space is ideal for the air stripper due to its electrical and water supplies, its connection to the existing leachate system, and the available space in the building. Insulation of the building will allow the air stripper to operate year round, and it will also provide much needed additional work space for site maintenance activities. Three quotes were obtained from contractors who specialize in spray-in insulation. Of these quotes, staff is recommending that Comfortzone Foam Insulation perform the work for $4,600. Below is a summary of the quotes that were obtained. Contractor Quote Comfortzone Foam Insulation $4,600 Advanced Insulation Technology $6,250 Whitson Insulation Company $10,100 SUGGESTED MOTION: It was moved by and seconded by to approve Comfortzone Foam Insulation to install foam insulation in the North Kent Landfill Pretreatment building for $4,600. ATTACHMENTS: Quotes from Comfortzone Foam Insulation, Advanced Insulation Technology and Whitson Insulation Company GOVERNING/ADVISORY BOARD APPROVAL DATE: November 6, 2014 DEPARTMENT DIRECTOR:

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