MINUTES Regular Meeting Governing Board of the Greene County Educational Service Center Thursday, August 18, :30 AM

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1 MINUTES Regular Meeting Governing Board of the Greene County Educational Service Center Thursday, August 18, :30 AM Call to Order/Roll Call Mr. Snell called the Meeting to order at 9:40 AM with the following in attendance: Mrs. Wiseman, Dr. Frank, Mr. Cross, Mrs. Brooks and Mr. Snell. Also in attendance: Mr. Thomas, Superintendent and Mr. Arledge, Treasurer. Adoption of Agenda # Moved by Mrs. Wiseman, seconded by Mr. Cross that the Agenda be approved. Revisions and additions were noted. Vote: Dr. Frank, aye; Mr. Cross, aye; Mrs. Brooks, aye; Mr. Snell, aye; Mrs. Wiseman, aye. Approve Minutes of the July 14, 2011, Regular Board Meeting # Moved by Dr. Frank, seconded by Mrs. Wiseman that the Minutes of the July 14, 2011, Regular Board Meeting be approved. Vote: Mr. Cross, aye; Mrs. Brooks, aye; Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye. Open Communications After discussion, Mr. Snell appointed Mrs. Wiseman as delegate and Dr. Frank as alternate to the Annual Business Meeting to be held November 14, 2011 at the upcoming Capital Conference. 1

2 Treasurer's Report # The Treasurer presented the list of Bills paid for the Month of July 2011 (summary below) for the Board s Approval. List of Bills Paid during July 2011 General Fund "001" $1,349, Local Grants "019" 11, Staff Development "020" State Grants "400" 4, Federal Grants "500" 5, Total $1,371, The Treasurer discussed the status of the FY11 Audit. He discussed the Health, Dental, Vision and Life Insurances renewals effective with the October premium. He discussed the reconciliations with the districts, for approval later in the Meeting. He mentioned the Fleet Insurance renewal and the Depository Agreements with two banks also for approval later in the meeting. Moved by Mrs. Brooks, seconded by Mrs. Wiseman that the Treasurer s report be approved. Vote: Mrs. Brooks, aye; Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye; Mr. Cross, aye. Director s Report No Report Superintendent's Report Mr. Thomas queried the Board members as to their needs for hotels for the upcoming Capital Conference in November. He told the Board that the courier service would now be just two days a week, instead of three, as in the past, and that the position would be shared between Ed Bowman and Jerry Whalen. He also talked about the districts that did not want the service. He then reviewed the Personnel Recommendations. Personnel Recommendations # The Superintendent recommended the following Personnel Recommendations be approved. Classified Chris Kukla - School Based Mental Health Therapist, 1-year contract, $60, for 191 total paid days for school year Tammy Williams-Petry - School Based Mental Health Therapist, REVISED 1 YEAR $50, for 202 total days for school year 2

3 Jamie Hilling - School Based Mental Health Therapist, REVISED CONTRACT to read August 1, 2011 through school calendar $54, for 202 total days David Kirker - School Based Mental Health Therapist, REVISED CONTRACT to 2 $ for August 2011 Jill Pritchard - INC Aide, REVISED CONTINUING CONTRCT to $15.02 per hour, 5 days per week, 7 hours per day for total of 190 days for school year Donna Stover - Learning Center Aide, REVISED CONTINUING CONTRCT to $15.76 per hour, 5 days per week, 6.5 hours per day for total of 192 days for school year Sky Noble - Preschool Aide, 1 year contract, 152 total days, 3.5 hours per day 4 days per $14.84 per hour for school year Jamie Weisman - INC Aide, REVISED CONTRACT to 192 $19.66 per hour for school year Lisa Beegle - Academy Assistant, REVISED CONTRACT to $35, for 198 days for the school year Ed Bowman Courier, $15.43 per hour payable by time card Jerry Whalen - Courier, $15.43 per hour payable by time card Coaching Contracts Beavercreek City Schools Robert Beekman - Assistant Athletic Director, 1-year contract, $6, Payable last pay in Oct., Jan, March and May. Thomas J. Smart - Assistant Varsity Football Coach, 1-year contract, $2, payable last pay in September and November. Administrative Staff Judy Graf - Speech & Language Supervisor, REVISED CONTRACT to $56, $ for Master s + 30 for a total of $57, for 155 days for school year Ron Anderson - Director of Communication and Special Projects, REVISED CONTRACT to $52, $1, for doctorate degree totaling $53, for 120 days for school year Certified Staff Katie Weber - School Psychologist, 3 additional days payable by timesheet. Mel Campbell - REVISED CONTRACT to $54, for 189 days for the school year Victoria Kennedy - Nurse, payable $25.00 per hour for days student is in attendance at Friends Preschool, payable by timesheet for school year 3

4 Substitute Teachers & Aides Scott Noble Kim Baird Dulcinda Wilson Jared Reed $40 CPI training stipend on 8/19/11 half day PM session Jessica Gibson Judi Bilbrey Candace Greenwood Sky Noble Shelley Gault, Dave Puckett Jared Reed Ben Parish Dulcinda Wilson $40 CPI training stipend on 8/22/11 half day AM session Ben Parish Dulcinda Wilson Sky Noble Jared Reed $40 CPI training stipend on 8/22/11 half day PM session Christy Smith Chris Stacy Debbie Guthrie Donna Stover Lisa Kendrick Jill Pritchard School Bus Driver Certification Sugarcreek Local Amy Keller Russell Hodge Greeneview Local Mike Davis Paige Pate Resignations Alissa Davis - effective end of school year Donna First - Special Education Supervisor, effective August 17, 2011 Moved by Dr. Frank, seconded by Mr. Cross that the Personnel Recommendations be approved. Vote: Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank aye; Mr. Cross, aye; Mrs. Brooks, aye. 4

5 Approve Contract with Greene Memorial Hospital for the Employee Assistance Program for $3, for FY12 # Moved by Dr. Frank, seconded by Mrs. Wiseman that the FY2012 Employee Assistance Program with Greene Memorial Hospital be approved. Vote: Mrs. Wiseman, aye; Dr. Frank, aye; Mr. Cross, aye; Mrs. Brooks, aye; Mr. Snell, aye. Approve American Fidelity Section 125 Plan - October 1, 2011 through September 30, 2012 # Moved by Dr. Frank, seconded by Mrs. Wiseman that the Section 125 Plan, through American Fidelity, for October 1, 2011 thru September 30, 2012 be approved. Vote: Dr. Frank, aye; Mr. Cross, aye; Mrs. Brooks, aye; Mr. Snell, aye; Mrs. Wiseman, aye. Approve Group Enrollment Rating Fee for Workers Comp # The Treasurer requested the Board approve the 2012 Enrollment with the Southwestern Ohio Educational Purchasing Council, with Hunter Consulting Inc., as Third Party Administrator for the purpose of Workers Compensation Group Rating at a cost of $1, Estimated 2012 BWC Premium (outside of Pool) $72, Estimated 2012 BWC Premium (inside of Pool) $59, Estimated Savings $12, Calculated Group Rating Fee 12.2% - $1, Moved by Mrs. Wiseman, seconded by Mrs. Brooks that the Group Enrollment Fee be approved. Vote: Mr. Cross, aye; Mrs. Brooks, aye; Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye. Approve Bank Depository Agreements 5-Year # The Treasurer requested that Depository Agreements with both US Bank and Fifth/Third Bank be approved for the period Jul1, 2011 through June 30, 2016 be approved. Moved by Mr. Cross, seconded by Mrs. Wiseman that the Depository Agreements be approved. Vote: Mrs. Brooks, aye; Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye; Mr. Cross, aye. 5

6 Approve FY11 Reconciliations of Service Cost with Districts # The Treasurer presented the Actual Cost of Services for FY11 and requested approval for the reconciliations with the districts, with the refunded and invoiced amounts summarized below. Refunds to: Beavercreek City Schools $81, Xenia Community Schools $63, Yellow Springs E.V. Schools $25, Cedar Cliff Local Schools $3, Greeneview Local Schools $86, Bellbrook-Sugarcreek Schools $38, Invoiced of: Fairborn City Schools $84, Moved by Mrs. Brooks, seconded by Mrs. Wiseman that the Reconciliations for FY11 Services with the Districts be approved. Vote: Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye; Mr. Cross, aye; Mrs. Brooks, aye. Approve Handbooks Itinerant Preschool Friends Preschool Greeneview Preschool Learning Center Greene ESC Employee # Moved by Mrs. Wiseman, seconded by Mrs. Brooks that the Handbooks be approved. Vote: Mrs. Wiseman, aye; Dr. Frank, aye; Mr. Cross, aye; Mrs. Brooks, aye; Mr. Snell, aye. Approve Audit/Agreed Upon Procedures with MHRB of Clark, Greene and Madison Counties - performed by Clark, Shaeffer, Hackett and Co. # Moved by Mrs. Brooks, seconded by Dr. Frank that the Agreed Upon Procedure, to be performed by Clark, Shaeffer, Hackett and Co., to verify calculated FY11 actual cost per unit for all services provided under the FY11 contract with the MHRB, with $2,350 charged to Mental Health, and $400 charged Drug and Alcohol, for a total of $2,750, be approved. Vote: Dr. Frank, aye; Mr. Cross, aye; Mrs. Brooks, aye; Mr. Snell, aye; Mrs. Wiseman, aye. 6

7 Approve Revised 9 month school calendar. # Moved by Dr. Frank, seconded by Mr. Cross that the Revised 9 Month School Calendar be approved. Vote: Mr. Cross, aye; Mrs. Brooks, aye; Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye. Approve Fleet Insurance with Ohio Casualty Insurance # Moved by Mrs. Wiseman, seconded by Mrs. Brooks that the Fleet Insurance, effective September 14, 2011 thru September 14, 2012, with a premium of $500, be approved. Vote: Mrs. Brooks, aye; Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye; Mr. Cross, aye. DASA/UD Internal Services Annual Dues $ # Moved by Dr. Frank, seconded by Mrs. Brooks that the DASA/UD Internal Services Annual Dues $ be approved. Vote: Mr. Snell, aye; Mrs. Wiseman, aye; Dr. Frank, aye; Mr. Cross, aye; Mrs. Brooks, aye. Approve OESCA Membership Dues $4, # Moved by Mrs. Wiseman, seconded by Mr. Snell that the FY 2012 OESCA Membership Dues of $4, be approved. Vote: Mrs. Wiseman, aye; Dr. Frank, nay; Mr. Cross, aye; Mrs. Brooks, nay; Mr. Snell, aye. Motion carried 3 2. Approve AESA Membership Dues $ # Moved by Mrs. Wiseman, seconded by Mr. Snell that the FY2012 AESA Membership Dues of $ be approved. Vote: Dr. Frank, abstain; Mr. Cross, nay; Mrs. Brooks, nay; Mr. Snell, aye; Mrs. Wiseman, aye. Motion fails

8 Adjourn There being no further business to come before the Board, Mr. Snell adjourned the Meeting at 11:46 AM. Attest Lee Snell, President Robert L. Arledge Jr., Treasurer Upcoming Events August 19, :30 a.m. Opening Day Meeting 10:00 a.m. Departmental Meetings & Pictures 12:00 p.m. CPI Training & Departmental Meetings Governing Board Meeting September 8, 2011 at 9:30 AM ESC offices Governing Board Meeting October 13, 2011 at 9:30 AM - Academy/OA/INC Sugarcreek location 8

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