Korean Military Spruitment System ( ASAT)

Transcription

1 Business Process Automation System Project Processes to Automate Following table describe different processes to automate through BPAS project. The processes of 16 divisions are provided here along with details of their priority with frequency of usage (per day, per week, per year) and define its user (internal/ external). The description in this table will enable better understanding of scope of work of BPAS Project. Divisions Project / Program Active Priority Frequency Users 1. A & A 2. A & C 1 Degree Attestation System Yes High 300 per day General Public 2 Degree Attestation System (working for Yes High 20 per week General Public Embassies) 3 Degree Equivalence Yes High 100 daily General Public 4 Establishment of New universities Yes Med 12 per year Universities 5 Collaboration with Foreign universities Yes Low 4 per year Universities 6 Rating of universities Yes Low after 3 years (130 universities) 1 Commission meetings Yes High 3 per year (20 meetings approx.) 2 Senate/ National Assembly Standing Yes Med on demand Committee meetings 3 Nomination Cases (Pool of experts for Yes High 4 per year (130 nomination cases- a DB) universities) 4 Summaries sent to President/PM Yes Med 5 per year 5 Yearly /Monthly Divisional progress report Yes Med 12 per year 6 PM/ President Directives Yes High 50 per year Universities

2 3. Academics 7 Cabinet Decisions Yes High 6 per year 8 VC Search Committee Meeting Yes Med 2 per year (14 meetings approx.) 9 VC Committee Meeting Yes High 4 per year (130 universities) 10 FAPUASA meetings Yes Low 4 per year (130 universities) 11 Speeches Yes Low 4 per year 12 Financial Assistance requests Yes Low 40 per month 13 Complaints and general inquiries Yes Low 20 per month 14 Constitution of Various Committees Yes Low on demand 15 Instructions / Orders issued by authorities Yes Low on demand 16 Item for meeting of Commission & Action Yes Low on demand taken report 17 Internal Portal for universities Yes Med on demand 18 Senate Questions Yes High 5 per month 19 Centralized database of contact details of VCs/ universities (Public Sector) Yes High 4 per month 1 Curriculum section tasks Yes High 1 per week all public / private sector Universities, degree awarding institutes 2 Best universities Teacher Award Yes High 1 per year 2 users per universities 3 Institutional Strengthening & Up gradation Yes High 15 per month universities faculty of Laboratories and Libraries 4 Nominations for Civil, Presidential, Yes High 1 per year 80 President Medal for Technology, Cultural award for minorities 5 Admission of Foreign Students in Yes High 20 per day Based on NOC educational institutions of Pakistan 6 Admission of Foreign Students under selffinance Yes High 20 per day OPEN scheme 7 Invitation for foreign nominations & dissemination of information regarding scholarships & admission in foreign universities, workshops and training abroad High 20 per month

3 8 Nominations under UNESCO Yes High 20 per month Universities Research Teachers 9 MoUs/ Agreements/ Pacts/ Protocols Yes High 5 per day Ministries, High Commission/ Embassies, universities, 10 Affairs of Area Study Center, Pakistan Yes High 5 per day Centers, Ministries, universities Study Center, Center of Excellence 11 Social Science & Humanities Research Yes Council of Pakistan project 12 Thematic Research Grant Program Yes Med 1 per year all universities 13 HEC Approved Supervisors Yes 14 HEC Recognized Journals Yes High 10 per Daily universities discipline wise journals Afghan Scholarships Yes Low 16 Media Publications, Advertisements, Press Yes High 5 per week Releases 4. Finance Operation 1 Claims Yes High Internal i TA/ DA Yes High Internal ii Benevolent Fund Yes High Internal iii Pension Yes High Internal iv General Provident Fund Yes High Internal v Farewell Grant Yes High Internal vi Leave Prior Retirement (LPR) and Leave Yes High Internal Encashment Request 2 Loans And Advances Yes High Internal i Accommodation (Home) Yes High Internal ii Conveyance (Car) Yes High Internal 3 Allocation of Foreign Exchange (by Yes High Internal universities) 4 Last Pay Certificate Request Yes High Internal 5 Non-marriage / separation Certificate Yes High Internal 5. Financial Planning 1 Preparation of Budget Yes High 1 per year Internal

4 6.Human Resource Division 2 Allocation of funds for HEC programs Yes High 1 per year Internal 3 Review of Budget Yes High 1 per year Internal 4 Med term Budget Framework Yes High 1 per year Internal 1 Indigenous 5000 Program Yes High 1 per year (10 12,000 online form submissionyear project) 7500 hard copy 2 Need Based Scholarships Yes High 3 per year 6000 per year 3 Post-Doctoral Fellowships Yes High PhD faculty members 4 Overseas Scholarship Program Yes High 5 Interim Placement of Faculty Yes med 400 per year PhD scholars 6 Foreign faculty hiring program Yes High around year 4 per International faculty month 7 Short term Yes High 50 per year International faculty 8 Visiting scholar program Yes High around year 5 per International faculty month 9 Full Bright scholarship No low record keeping activities 10 USTP Yes High 300 per year HEC Approved Supervisors Yes High Monthly Development of S & T through indigenous Yes low 55 scholarship program 13 Merit scholarship 200 Yes low Split PhD program, development of man Yes low 55 power through S&T 15 Development of Social Sciences, Arts and Yes High No announcement Admin Humanities 16 Japanese Need based program Yes High 4 per year, 7000 Students of 50 universities 17 IRSIP Yes High 1000 per year PhD Enrolled students 18 Practical Support Yes High 200 per year 19 Balocgihstan FATA Scholarship Program Yes Med 1 per year ending 20 MS level Training in Korean universities Yes Med 2 per year 800 per year

5 (HEC funded) 21 Public Private Partnership Projects Yes Med 1 per Year 200 per year 22 Foreign Funded Scholarship Programs Yes Med 1 per year 2000 per year 7. Human Resource Management 1 Complete Employee's data along with photos into SAP Yes High ongoing process Internal 2 Performance Evaluation Reports (PERs) Yes High ongoing process Internal (BPS-17 & above) + Annual Confidential Report (ACRs) (BPS-16 & below) 3 Recruitment Process Management Yes High ongoing process Internal 4 Training Programs for HEC employees Yes High ongoing process Internal Nomination, Payment and maintenance of record 5 Project Based Process ongoing process Internal I. Transfer of Project Employees Yes High II. Transfer of Projects from One Division to Yes High another III. Reporting of Project Expiry Yes High 6 Fixation of Pay & Allowances ongoing process Internal I. Cases for enhancement in Salary Yes High II. Annual Increment Yes High III. Payment of Bills (NTS, Legal Fee, Cafeteria Yes High ongoing process etc.) 7 Declaration of Assets Yes High ongoing process Internal 8 Public and Optional Holidays Yes High ongoing process Internal 9 Transfer / Posting / Job Rotation Cases Internal I. Extension in Contract Appointment of MP Yes High Officers II. Creation / Re-designation / Up-gradation / Yes High Down-gradation of Posts III. Resignation of Employee Yes High IV. Termination of Employee during probation Yes High

6 period, contract appointment, Contingent Appointment V. Process of Initial / Direct Appointment Yes High Advertisement to Posting VI. Case for Current / Additional Charge Yes High VII. Delegation of Powers Yes High VIII. Seniority List of Officers / Officials Yes High VIII. Jobs Definition Yes High IX. Hiring of Regular Staff Yes High X. Hiring of Project Staff Yes High XI. Hiring of Contingent Paid Staff Yes High XII. Termination / Extension of Probation Period Yes High XIII. Extension in Contract Period Yes High XIV. Promotion Cases Yes Normal XV. Deputation Cases Yes Normal XVI. Repatriation of Deputations Yes Normal XVII. Absorption of Deputations Yes Low 10 On-Job Processes ongoing process Internal I. Employee Profile Management Yes High II. Transfer / Posting Cases Yes Low III. Re-Designation of Posts Yes Low IV. Resignation of Employee Yes High V. Termination of Employee Yes Low VI. Extension in Contract appointment of MP Yes Low Officers VII. Disciplinary Actions & Appeals Yes Low VIII. VIII. Placement of Internees under National Internship Programs Note Verb ale to Foreign office for Visa endorsement, Fee Concession, Experience Letter Yes Yes Low

7 11 Pay Processes ongoing process Internal I. Fixation of Pay Yes High II. Grant of Special Pay for PAs /P.Ss Yes High III. Cases for enhancement in Salary Yes High IV. Annual Increment Yes High V. Conveyance charges on late sitting Yes High VI. Declaration of Assets Yes High 12 Grant of Allowances ongoing process Internal I. Medical Yes Normal II. Computer Allowance Yes Normal III. Science & Tech Allowance Yes Normal IV. Insurance Process Yes Low V. Group Life Insurance (in case of death Yes Low during service) VI. Group Insurance of Employees Yes Low VII. Adoption of Govt. Orders (e.g. Pay & Yes Low Allowances) VIII. Special Pay for PAs / P.Ss Yes High 13 Leave Management ongoing process Internal I. No Objection Certificates Yes Low II. Study Yes High III. Job Yes High IV. Passport Yes High V. Visa Yes High VI. Notifications / orders/ Instructions by Yes Low Authorities (e.g. observance of office timings etc.) VII. Commission Meetings & Actions details Yes Low VIII. Public & optional Holidays Yes Low IX. Payment of Bills (NTS, Legal Fee, Cafeteria Yes Low

8 etc.) X Insurance Process Yes High 14 Accommodation Cases High ongoing process Internal I. Hiring Process Yes High II. Re-hiring and De-hiring process Yes High III. Rent Payment (Annually, Monthly, semi- Yes High Monthly etc. difference of rent payment) IV. Retention of House Yes High 15 Medical Cases ongoing process Internal I. Re-imbursement to Hospital Yes Low II. Re-imbursement to Employee Yes High III. Advance / Adjustment of Medical Allowance Yes High IV. Permission of Medical Treatment Yes High V. Permission of Medical Treatment from Shifa Yes Low International Hospital VI. Vaccination of HEC Employees (and their Yes Low dependent family members) VII. Placement of Hospital at HEC s Panel List Yes High of Hospitals 16 Pension Cases ongoing process Internal I. Family Pension Yes High II. Benevolent Fund Payment Yes High III. Farewell Grant Payment Yes High IV. Leave Encashment Yes High V. Final Payment of GP Fund Yes High VI. T.A on Retirement Yes High 8. Information Technology 1 PERN Yes 2 Video Conference Facility Yes High ongoing process External 3 Higher Education Job Portal Yes High ongoing process External

9 9. Learning Innovation 4 Attendance Record System Yes High ongoing process Internal 5 File Tracking System Yes High ongoing process Internal 6 Anti-Plagiarism Software Solution Yes High ongoing process External 7 IT Support (at HEC & for HEIs) Yes High ongoing process Internal 8 IT Equipment Procurement Yes High ongoing process Internal 9 IT Equipment Requisition Yes High ongoing process Internal 10 IT Equipment Repair & Maintenance Yes High ongoing process Internal 11 Event Management System Yes ongoing process External 1 Short Term Faculty Professional Development Program (FPDP) 2 Master Trainer Faculty Professional Development Program (FPDP) 3 Modern universities Governance Program (MUG) for universities Administrators 4 National Committee on Examination System (NCES) - Semester / Examination Policy awareness Seminars/ Workshops 5 Professional Competency Enhancement Program for Teachers (PCEPT) 6 Incorporating Technology in Education (ITE) 7 English Language Teaching Reforms (ELTR) - Short Term Trainings 8 English Language Teaching Reforms (ELTR) - Long Term Trainings 9 International Training Program (Advance Specified course for MT-FPDP alumni at AIT Extension) 10. Monitoring & Evaluation Yes Med 20 per year All universities Yes High 3-4 per year HEC, universities Yes High 5 per year admins of universities Yes High 10 per year HEC Yes Yes low High Yes High per year universities and college faculty Yes High 1 per year Yes High 2 per year 1 Cash and Work Plan Performa Yes High 1st quarter, 1 per PhDs of universities and HEC year 2 Quarterly Monitoring Performa Yes High 4 times per year universities and HEC 3 HRD / Scholarship Performa Yes High 4 times per year universities and HEC

10 11. Print Shop 4 Civil Work Performa Yes High 4 times per year universities and HEC 5 Equipment Performa Yes High 4 times per year universities and HEC 6 Staff / HR Performa Yes High 4 times per year universities and HEC 7 Project Director Performa Yes High 4 times per year universities and HEC 8 Vehicle Performa Yes High 4 times per year universities and HEC 9 PSDP Performa Yes High 400 per year PhDs of universities and HEC 1 Business Card, Invitation cards, certificates, Yes High internal Information brochures 2 Books & Monographs Printing Yes High internal 3 Procurement of printing Items Yes High internal 4 Printing Services for other organizations (universities) 12. Quality Assurance Cell 13. Quality Assurance Agency 1 Quality Enhancement Cells Yes Med 2 Accreditation Councils Yes High 3 PhD Review Committee Yes High 4 Accreditation of Institutions Yes High Yes Low internal 1 Pakistan Research Repository Yes high Already developed in BI-DRS 2 Subject Level Information (data collection for Ranking of HEIs) Yes high Already developed in BI-DRS 3 Graduates Repository of HEIs Yes high Already developed in BI-DRS 4 Directory of HEIs Yes High Already developed in BI-DRS 5 Tenure Track System Yes high 400 per year external 6 HEC Recognized Journals Yes Med 12 per 3 month, 180 in progress, usually depend on financial release 7 Plagiarism (working on complaint cases) Yes high Weekly universities faculty

11 8 Implementation of HEC's Quality Criteria at Yes high ongoing process universities and HEC HEIs 9 Directorate of distance Education Yes Med 1 admission section external, 6 universities are users per year 10 Affiliated colleges enrolments Yes Med Already developed in BI-DRS 11 QS Ranking Yes Med Already developed in BI-DRS 14.Research And Development 1 universities Industry Technology Support Yes High regular, 12 per year external universities program (UITSP) 2 Pakistan Program for Collaborative Yes High 4 per month faculty, PhD scholars Research program (PPCR) 3 National Research program for universities Yes High faculty, PhD scholars (NRPU) 4 Access to Scientific Instrumentation program (ASIP) Yes High 50 per month public sectors universities, RND organizations 5 Patent filling Yes High 50 per year universities, orgs from Pakistan 6 Provision of Grants for Repair and Maintenance of Scientific Equipment Yes High 15 per month public and private sectors universities 7 Travel Grants Yes High 50 per week Faculty, PhD scholars, non-teaching faculty members, HEC employees, students presuming PhD, tickets for PhD students and post doc, culture exchange program. General public. 8 Grants for Organizing Seminars, Yes High 30 per month universities employee Conferences, Symposiums, Workshops 9 International Linkages of Pakistani Yes High 27 faculty universities with Foreign universities 10 Pak-US Joint Academic and Research Yes High 2 per year, 250 plus universities faculty members Program 11 HEC's Outstanding Research Award Yes High Faculty of different 1 per year, hits, 33 awards Series universities 12 INSPIRE: International Strategic Yes Med 1 per year, recurring, 250 users Partnerships in Research and Education 17 projects 13 APNA Merit Visiting Expert Program Yes Med Recurring 10 per year 14 universities-industry-interaction No

12 15. Services 15 Higher Education Links with British No universities 16 Monograph & Textbook Writing Scheme Yes Med 20 per year Researcher, faculty, students, universities central libraries, public universities. 17 Higher Education Commission & British No Council Joint Higher Education Links Program 18 Talent / Training Program for Technical / No Scientific Staff and Researchers 19 Improvement of Infrastructure in universities No / Institutions of Higher Learning in Pakistan, HEC 20 Strengthening of universities and No Institutions of Higher Learning in New and Emerging Technologies 21 Sabbatical Leave Fellowship Program Yes Low 7 per year Faculty 22 Provision of Grants to Public universities & Degree Awarding Institutions For Maintenance of Scientific Equipment, HEC 23 Country Licenses of Advanced Design Software for Teaching & Training in Engineering Institutions Yes High 10 per month public sector universities and DAIs only No 24 Pak-US Faculty Development Program No 25 Electronic Design Automation (EDA) Tools No to Facilitate VLSI Design in universities / DAIs-HEC 26 Digital Library Yes High 27 HEC British Council Knowledge Exchange Yes Med British Council users, faculty program 28 ORICs Yes High 3 year project 10 x offices in universities, eligible for funding 1 Cafeteria System Yes High Daily Internal 2 HEC's Guest House & Halls Reservation Yes High 300 per month External and Internal 3 Civil & Engineering Works Yes High Daily Internal

13 16. Sports 4 Estate Tasks Yes High on demand Internal 5 Transport System Yes High Daily Internal 6 Material Requisition (includes Furniture's & Yes High Daily Internal Fixtures) 7 Purchase Section Yes High Daily Internal 8 Delivery of materials at Officers home Yes High 1 Intervarsity Sports Championships Yes High 38 per year universities 2 National Championship Yes High 30 events universities 3 National Games Yes High Extranal and Internal 4 Participation in International Games/ Yes Med 30 events Extranal and Internal Events 5 Sports Training Courses Yes Low 1 per year External and Internal