It has a teacher workforce of 3,282 FTE and a single status workforce of 2,706 FTE (per the March 2012 Staffing Watch return).

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1 Savings 2013/2016 Learning Leisure Services Between 2013/14 and 2015/16 North Lanarkshire Council is required in a managed way to make a budget saving of 100m. Learning & Leisure Services is required to present options of 42.6m. Clearly, such a level of saving will have a very significant impact on the service and its provision. However, the service has a clear focus on maintaining and sustaining the existing quality of provision supporting the Service & People First agenda and protecting frontline services. Learning & Leisure as a service is organised around three broad constituent parts under the strategic management of a Head of Service. These being: Resources, Quality and Development (including Additional Support Needs and Early Years and Childcare), and Community Information and Learning. It has a teacher workforce of 3,282 FTE and a single status workforce of 2,706 FTE (per the March 2012 Staffing Watch return). All areas of the Learning & Leisure Service have been thoroughly reviewed within the context of the Council s service prioritisation framework and as a consequence options for savings have been identified. When reviewing the service the largest costs are associated with the workforce (65.5% of controllable budget) and property (19.7%, including PPP Unitary Charge at 6.5% of the Service s budget). Consequently, the savings options package has a significant impact on these areas. In addition, a number of the rationalisation proposals are predicated on the availability of capital resource. Furthermore, a significant element of the service is involved in providing statutory provision, including education (66.7%). The service, as with all other services of the council, has already been subject to budget reductions totalling m between 2011/12 and 2012/13 which have resulted in such outcomes as school closures (Gartsherrie, Belvidere, St Francis of Assisi, St Matthews and nursery schools such as Cedar Road Nursery School) and significant workforce reductions, including senior management, and the resultant redeployment of staff. Previously approved savings for 2011/12 and 2012/13 included a reduction of 182 FTE, part of which was 90 FTE teaching and a 27% reduction in the Quality Improvement Service. Learning & Leisure Services has developed a comprehensive package of savings options which impact on each aspect of the service. Supplementary to those principles outlined by the Council, the savings proposals are based on a set of key criteria: Reducing and revising management structures Maximising efficiency of the workforce Succession planning Reduction in property costs Reduction in workforce in targeted areas Transfer of cultural services to a non profit distributing organisation (NPDO) Procurement

2 Savings 2013/2016 Learning Leisure Services Additionally, when considering the savings, attention has also been given to supporting the Service & People First agenda, Best Value and the reform of Local Government (Crerar Review, McLelland Report and Cameron Report). While recognising that the savings require to be achieved the service has given attention to the timing of the savings particularly in the context of workforce reductions in order to avoid large numbers of experienced staff leaving the organisation simultaneously and to effectively manage the significant workforce reduction thus creating an unnecessary knowledge gap. An analysis of the workforce profile has been undertaken and there is clear indication that some of the savings will be achieved as a result of age retirements and natural wastage. In the context of the remaining workforce savings, the service is aware that a range of approaches are available and will be applied. These include restructures, vacancy management, retirement, voluntary severance and compulsory redundancy. Clearly, in the case of any compulsory redundancy the service will make every effort to redeploy, however, many of the vacancies previously available have been deleted as part of the previous savings strategy. The savings proposed would see a reduction in the Service s employee establishment of FTE (around 10% of total workforce) and Environmental Services employee establishment of FTE, with a further 69 FTE impacted by a recategorisation of job type. Whilst developing the options there are a number of areas within our budget which have an element of protection and a high level of statutory requirement. As a consequence, the service has faced difficulties and challenges in the extent to which savings can be made. Despite these restrictions, the service has given every consideration to ensuring efficiency, effectiveness and Best Value across the service. The most notable examples where restrictions operate include: Teacher numbers School transport (statutory element) Class sizes maxima (including adult/pupil ratios) Rural schools Legislative requirements e.g. Education (Additional Support for Learning) (Scotland) Act Standards in Schools (Scotland) Act (2000) and The Regulation of Care Act. Early Years Framework The most significant area of challenge for the service is that of delivering workforce reduction in the context of teacher numbers. Presently, there is an agreement between the Scottish Government and Local Authorities to maintain teacher numbers. In return for this agreement the Scottish Government has agreed to reduce local authority budgets by 2.6% as opposed to 6.4%.

3 SAVING OPTIONS TO TOTALS 13,426 14,053 15,167 42, L&L13 Reconfiguration of Janitorial Services to primary, special, and secondary schools Refocus janitorial service for smaller primary schools and special schools with the allocation of janitorial time based on school roll and taking into account specific building requirements. Refocus service provision on requirements around the school day reducing/removing need for contractual overtime arising from 195 teaching and in-service days for janitors. Consideration could be given to reduce one assistant janitor in each of the 21 secondary schools to term time and look at the shift overlap to reduce the length of the working week. There will be a reduction in overtime working associated with lets ,461 L&L15 Reduction in catering costs to primary, special, and secondary schools. There will be a review of the Hungry for Success Budget. There will also be review of the mix of production kitchens, regeneration kitchens and dining centres to produce savings at catering manager level. There will be a review of the school meal price to generate above inflation increases. The number of 52 week catering manager posts will be reviewed to reduce contracts to 192 days in line with service requirements. The number of working days will also be standardised where possible from 199 or 194 days to a maximum of 192 days for catering assistants. There will be a review of products and specification, and also a review of menus to move from a 4 week cycle to a 3 week cycle to achieve a reduction in the cost of producing a school meal. There will also be a review of budget lines across nonemployee and non-food costs. There will be a review of the adult meal selling price L&L18 Review of Cleaning Costs Reduction in cleaning specification in conjunction with the introduction of team cleaning to secondary schools and larger primary schools. Review of budget lines across non-employee costs. Reassessment of cleaning supervision arrangements in secondary schools

4 SAVING OPTIONS TO L&L20 Review of Grounds Maintenance The saving will be achieved by a reduction of miscellaneous activities, including painting goalposts, inspecting pitches and posts, rolling grass pitches, surface renewal of hard porous pitches, shrub bed pruning and weedkilling, hedge cutting and a reduction of grass cutting from 21 occasions a year to 14 occasions a year. These activities could be carried out on instruction using the non routine or adhoc budget allocation as required L&L22 Review of Refuse Collection Arrangements Savings will be generated principally by segregation of the existing residual waste service into three separate streams. By doing so the service will reduce charges for waste services. Current arrangements involve mixed waste collection, however following the approval of the Zero Waste Regulations by the Scottish Parliament in May 2012 there is now a statutory requirement for all commercial premises to source segregate their waste (this includes educational establishments) The plan would be for three main streams of collection to be offered to collect food, blue bin and the residual materials separately. This proposal would allow the Educational establishments within NLC to meet their statutory requirements for pre sorting of waste.

5 SAVING OPTIONS TO Years 1 and 2 reflect potential amalgamation of two secondary schools with consultation documents developed for consideration by Learning & Leisure Services Committee. L&L24 Secondary School rationalisation Where combined rolls prevents consideration of the option to amalgamate two schools on current campuses, an option appraisal covering the following would require to be carried out : (i) A temporary village put onto one of the campuses with a closure of the other campus. Ultimately, this may involve the complete rebuild of the "receiving" campus as part of a future phase of S&C21: or (ii) Construction of a permanent extension on to the "receiving" campus. this would not necessitate a new build in the next phase of S&C21. (iii) Delaying the rationalisation until the new school is ready , Full-year savings from either of these options could be achievable from year 3, but there is a risk of project delivery running past 2015/16.

6 SAVING OPTIONS TO L&L26 Primary School rationalisation This first part of the option covers a scenario of an existing school closing and its current catchment being wholly zoned to a neighbouring school. Consultation documents will be developed for consideration by Learning & Leisure Services Committee. Affected schools are likely to be currently defined as "accessible rural" and, as such, consultations cannot be initiated without the current moratorium being lifted. For this reason, savings are not likely until at least Primary Schools would be amalgamated/rationalised into 4 as part of the next phase of School & Centres 21. Consultation documents would require to be developed for consideration by the Learning & Leisure Services Committee. Proposal could only be taken forward if capital resource is made available as there is not sufficient space to accommodate the four proposals on four campuses at present. There is a possibility that project delivery could run past 2015/ L&L28 Rezone Primary Rationalisation Where a school could be closed and its current catchment rezoned to two or more neighbouring schools. Consultation documents will be developed for consideration by Learning & Leisure Services Committee L&L30 Revision of Secondary School Management Structures The saving will be achieved by undertaking a review of management structures resulting in a reduction of the allocation of management posts within the secondary sector , L&L32 Creation of Partnership Schools Part year saving in year of implementation. Reduction in the management structure in a grouping of primary schools i.e.. the creation of cluster partnership school approach. Approximately 8-10 establishments will be considered as part of this proposal L&L34 33 Period week in secondary schools The saving will be achieved by re-designing the present secondary school time table from the existing 30 period week to a 33 period week. In doing this the timetable becomes more efficient and class contact can be driven out thus saving an average of 2 fte per average secondary school. 0 1, ,920 48

7 SAVING OPTIONS TO L&L36 Review Primary Class Configuration Flexibility Primary Flexibility will be reduced ultimately as head quarters will calculate class sizes and reconfiguration to maximise class sizes and ensure maximum efficiency of staff deployment. Recognising such a change of approach requires time to successfully implement, savings are largely deliverable from , L&L38 Non-delegated teachers Reduction in non-delegated teachers allocated to schools to support a range of initiatives. Examples would include support for schools experiencing significant illness, those requiring specialist short-term support to enhance performance (i.e. following HMIe visits), to support teaching time under the 'McCrone' agreement and support for Sports & Music Comprehensives L&L40 Absence Management 10% reduction in teachers sickness absence cover budgets. This will be achieved by budgets being cut from the centre prior to funds being downloaded to schools. Management action will be required in terms of consistent application of the Council and Service's absence management policies. A further 10% reduction is envisaged from onwards to achieve a full-year saving of 0.250m L&L42 Procurement and other savings in delivery of ASN transport. Procurement savings by exploring the introduction of tenders based on discounted maximum licence rate by contractors. Index linked contracts to encourage lower initial bids from contractors. Collection of pupils attending alternative college placements from school rather than home. Promotion of mileage allowance of 45p per mile to increase uptake of parents driving children to school. Reduction of payments to contractors where child absent from school. Taxi contractors will not be paid for afternoon journey. Fixed escort rates (currently set independently by contractors)

8 SAVING OPTIONS TO L&L44 Additional Probationer Grant Probationer grant funding sits outwith the Aggregated External Finance figure within the LGF settlement and is drawn down by Local Authorities on an annual basis, in two tranches. In Financial Year 2011/12 pressure was applied to the Scottish Government by ADES to release the annual unallocated element to Local Authorities and this was done. This saving is based on the premise that this will continue in future years L&L46 Review of administration & financial support staff within schools (i) The AFA saving will be achieved through a restructure linked to a critical review of the existing school clusters allocated to each AFA. This will ensure each AFA has a more equitable number of establishments to oversee. Target reduction is 3 fte. (ii) The school clerical saving will be achieved through a restructure by increasing the trigger levels at which schools are allocated clerical/admin staff. Target reduction is 41.2 fte. Alternatively there could be overall reduction in hours allocated to each post holder L&L48 Review functions of Classroom Assistants and ASN Assistants Undertake a review of the posts of Classroom Assistant and Additional Support Needs Assistant with the aim of creating a generic school support post, which will be subject to job evaluation. 1, , L&L50 More Efficient purchasing: service-wide Procurement best practice processes will be further integrated across the service to deliver further efficiencies coupled with a critical review of discretionary budgets and resource utilisation L&L52 HQ Resource Support staff The saving will be achieved through a restructure linked to a critical review of the Resources functions to deliver a targeted reduction of 20%. At this point it is considered that there will be a net FTE reduction of L&L54 Early Years Teachers (former Growth) Removal of centrally held budget for early years teachers used to staff newly developed nursery classes. Previous National Priorities Action Plan funded, current model is now sustainable. Issues will arise if a new nursery class is formed

9 SAVING OPTIONS TO L&L56 Change Early Years Teacher to Early Years Workers Early Years Teachers within primary classes to be substituted with Early Years Workers L&L58 Early Years HQ Support Staff HQ Early Years support staff team 20% - Central Admin, Commissions Excess, Childcare Strategy, Workforce Development. A reduction in posts across the central support service managed by EO Early Years and Childcare. 5 posts in total, saving 160, L&L60 Support For Learning Structure Review Reduce the number of posts by 3 and re-structure the service to re-allocate remits L&L62 Review ASN Assistants Reduction in approximately 15 FTE ASN posts. This saving should be examined in parallel with the proposal to restructure the existing post of Classroom Assistants and to realign with the post of ASN Assistant to create a generic post to support children and young people within schools and establishments. Posts will be re-allocated to schools in an agreed formula L&L64 Review of Alternative provision Review of special school provision and interventions for young people with a range of additional support needs. A range of options will be under consideration including rationalisation and potential closure of existing services and/or withdrawal of service (s) currently provided externally. Early indications highlight that the options available, or a combination, would result in savings across infrastructure, expenditure on external placements and staffing L&L66 Psychological Services & Support staff Reduction of 2 Education Psychologist posts and 1 clerical staff post and reallocation of remits L&L68 Review of HQ Support Services Savings will be delivered via the implementation of a review of the support services requirement for LLS HQ in Kildonan Street, Coatbridge. It is envisaged a saving of up to 7 FTE can be delivered following a restructuring of all posts

10 SAVING OPTIONS TO L&L70 Review of Technician Support Review of management of technical support functions, within schools, including review of line management/supervisory structure and responsibilities within Technical Services resulting in improved service delivery including introduction of absence cover at no additional costs within secondary schools. The overall reduction in posts is 17FTE coupled with an adjustment of science and D&T technician contracts to term-time (39 weeks) L&L72 Review Of School Librarians This saving will be delivered through a review of school based librarians. The review will focus on the priority for the delivery of school based library services which predominantly focuses on support materials for learning and teaching purposes particularly within the context of the delivery of Curriculum for Excellence L&L74 Review Range of Community Learning and Development Service This saving will be delivered over 3 years by downsizing the level of CLD resources currently available to provide the breadth and range of learning programmes and related activities. The approach builds on the strategy developed during 2011/ /13 which implemented a streamlined and reduced management and support structure. Going forward service delivery will require to be further focused on services directed towards the most vulnerable individuals, families and communities, whilst continuing to address the national CLD standards and principles of early intervention and community empowerment. The targeted prioritisation of services inherent in this saving result in a reduction in the quantity and range of learning programmes currently available ,228 1, The saving itself will be achieved by a workforce reduction across the range of post types and grades within the service. Reducing the workforce will be achieved by deletion in vacant posts, redeployment, voluntary and compulsory redundancy measures.

11 SAVING OPTIONS TO L&L76 Reduced and remodelled deprivation allocation 50% reduction in both Primary and Secondary deprivation allocations (18FTE in primary and 15 FTE in secondary). A new approach will be adopted in the allocation of deprivation staffing. This process would be based on the consideration of data zones rather than clothing grants, which is the present system , L&L78 Review Devolved contiuous professional development to Schools Review of budgets devolved to schools to support CPD. 10% will be removed at the centre from the budgets prior to the budgets being downloaded to schools L&L80 Primary Transport per statutory requirement To extend the existing one mile geographical limit for transportation of primary pupils to two miles, still in compliance with the statutory requirement ,173 0 L&L82 Secondary Transport per statutory requirement Assumption that similar savings could be achieved as those originally proposed for December To extend the existing 2 mile geographical limit for transport to 3 miles. If implemented the council will remain within statutory minimum requirement ,356 0 L&L84 Payment to Independent Providers Reduction of 200,000 entitlement in base budget. This budget pays for the wide range of support services, e.g., speech therapy, independent provision to meet need. The majority of this budget is spent in a range of service level agreements and these will require to be renegotiated L&L86 Support for Learning Teachers 50% reduction in post holders within primary & secondary schools in years 2 and 3. Staff will be reallocated to schools were possible or offered early retirement, where applicable. Schools will receive a reduced service , L&L88 Support For Learning General Budgets Reducing the budget entitlement across the range of Support for Learning Cost Centres which will limit the current flexibility to respond to needs L&L90/L&L92 Early Years Admin Budgets Efficiencies to be made across a series of budget heads. Significant reduction to support a range of out of school care providers reducing service to parents and removal of subsidy for this non statutory provision

12 SAVING OPTIONS TO L&L94 Quality Improvement Service Reconfigured The service will be reconfigured to further reduce by 6 teaching staff and 2.3 clerical posts. QIS staff will be offered teacher early retirement scheme, clerical posts are currently vacant. The service will be restructured L&L96 Reduced support for Nutrition initiative Reducing the contribution to catering services and reducing the resource to support this initiative in Learning & Leisure Services. Specifically, this will require a significant reduction in Free Fruit provision for Primary 1/2 pupils - however Nursery (High 5) free fruit initiative unaffected. Removal of Free Bread initiative, reduction in budget for a range of 'support' initiatives including marketing and promotion. Training budget for Catering Services personnel will also be reduced. The funding used for supporting primary schools develop food activity areas will be removed L&L98 Reduced delivery of Princes Trust & Skillforce Reduce the service delivery in schools. Reduction in the number of schools/pupils who will be able to access these alternative courses. The agreements between the Princes Trust and Skillforce will be re-negotiated L&L100 Vocational Education programme (30% saving) Reduce by 30% payments to the college providers who provide vocational educational programmes as part of the senior phase in secondary/special schools. Agreements with colleges will be re-negotiated L&L102 Reduction in Management Support For Music Reduction in HQ support posts and reconfiguration of the music instruction service. Currently 577,831 grant provided for the Youth Music Initiative from Scottish Government

13 SAVING OPTIONS TO L&L104 Implementation of Cultural Trust (FTE impact tbc) Through the creation of a new ALEO it is anticipated that there will be net savings of 1,300,000 (predominantly NNDR savings, increased income offset with VAT costs). 200k of this saving has been used against 2012 budget, leaving a balance of 1.1m available for savings. Further savings will then be achieved via a number of measures yet to be determined by the ALEO's Board which could include:- further incremental rates savings 200k, reduction in payments to other bodies (20% reduction to Cumbernauld Theatre, 20% reduction in cultural grants, cessation of talented & gifted individuals grants scheme) 45,000 ; adaptation of a number of employee contracts to encompass 5 days over 7 working 55,000; additional income from events 50,000; retirement, employee VRS across all of the services in scope 200,000; building closures and associated reduction in building based staff 850,000 - total 1,400,000 1, ,500 0 L&L106 Reduction in North Lanarkshire Leisure Management fee (@18.9%, FTE impact tbc) A reduction in the Management Fee will be agreed with NLL approximating 18.9%. It is anticipated this will be achieved in the main through maximising income generating opportunities. Year 1 savings (2013/14) 500k reduction in management fee already approved by NLL Ltd Board ,494 1,994 L&L108 Review Single Source Grant Programme This saving will be delivered by a reduction in the level of grant funding available within the Single Source Grant Programme which includes: 1. direct service provision (CLD) 1,073,199; 2. discretionary grants programme (council wide) 758,271; 3. community grants programme 253,

14 SAVING OPTIONS TO L&L110 Cessation Education Resource Centre This saving will be delivered by the cessation of the education resource service (ERS). The ERS provides a curricular resource service to all educational establishments. Resources available support all aspects of the curriculum but are of particular value to the primary sector in many aspects of learning topics and programmes. The service also provides support to primary establishments to develop and maintain library provision in each of the establishments L&L113 Sports Development Match with External Funding and revised demand 100k will be achieved from a reduction in payments to other bodies, previously allocated to sports grants. A further 100k will be delivered via a review of sports development posts taking account of new external funding awards achieved during 2012/13 for up to a 3 year period L&L115 Remove training support for Literacy base Removal of 2.6 training support staff from literacy base. Transfer of responsibility to support literacy development directly to schools L&L117 Cease Attendance officers Cease delivery of service provided by 12 Attendance Officers located in secondary schools across the authority. Savings will be generated through voluntary retirement, redeployment or redundancy L&L119 Swimming Programme -Primary: Remove or charge OPTION 1 - Cease Programme OPTION 2 - Implement a charging policy for P5 pupils who are not in receipt of free school meals. Costs would be 40 for a 12 week swimming and dry sports programme, weekly payment of 3.30 per paying pupil per week. Loss of income of 17,000 from Scottish Government/Sport Scotland for swimming programme L&L121 New Community Schools budget no longer needed Small centrally held discretionary budget. Residual from integrated schools activity which is now mainstreamed

15 SAVING OPTIONS TO L&L123 Nurture Groups- cessation Cessation of Nurture Group initiative in identified areas of deprivation L&L125 OSHL & Loch Eli Secondary Eradicate budget and all activity associated including all secondary out of school hours learning and annual outward bound expedition for vulnerable S4 pupils in 24 secondary schools L&L127 OSHL Primary Eradicate budget and all activity associated in primary out of school hours learning. Stop all after school clubs and transition projects L&L129 Activate SDS Reduce currently held HQ budget and terminate Activate programme which delivers individualised programmes for vulnerable S3 pupils in 14 targeted schools L&L131 Cessation of Determined to Succeed Cessation of remaining Determined to Succeed programmes for Enterprise in schools L&L133 Kilbowie Closure Part year saving in year of implementation, 15FT 2PT L&L135 Cessation of Breakfast Clubs Breakfast clubs are not universally provided across our estate with 70 in operation. This proposal would close these clubs L&L137 Closure of school swimming pools Only 6 of our 24 High Schools currently have swimming pools, with swimming pools being phased out in new build / modernisation projects. The most recent example being Clyde Valley High School and, if successful, the Scottish Futures Trust bid for Greenfaulds High School. This saving is put forward due to: 1) The poor condition of our ageing pools which would require significant investment to bring them up to acceptable standard; 2) The limited usage of the pools, both by schools and the wider community An option may exist to not simply close off the pools but convert them to alternative use within the capital programme. L&L139 Kilbowie increased charges Increased charges to pupils and other visitors

16 SAVING OPTIONS TO L&L141 Review of music instruction service delivery and charging policy Option 1 - Further reduce number of music instructors by 4 FTE. Option 2 - Increase music charges from 150 per year to 237 in 2014/2015 then to 288 in 2015/2016. Option 3 - Reduce number of music instructors by 3 FTE and increase charges to 172 in 2014/15 and 185 in 2015/16. NB. Children in receipt of free school meals and clothing grant and pupils studying SQA courses will continue to be exempt from charges L&L143 Reduction in service delivery in nursery centres from 52 week to term-time only Savings will be achieved by reduction of costs relating to service delivery in 16 nursery centres which currently provide 52 week service. Service will be reduced to 39 weeks to bring the centre based services in line with nursery classes. The centres provide a service for children from birth to 5 years - except 1 which is for 3-5 year olds - and all children from birth to three years attend after referral from another agency because of particular level of need. One centre also provides an out of school care service which provides a childcare service during term-time and holiday periods for primary school age children. The children aged 3-5 years who attend over holiday periods are children of working families who use the centres for economical childcare L&L145 Restructure of Nursery centre management structure Review of staffing of early years centres reducing management structures, estimated reduction of 9FTE L&L147 Targeted review of probationer allocations to school vacancies A full financial year saving can be realised by placing probationers against 1 FTE vacancies as the differential costs between the probationer placement and the substantive average salary costs of a 1 FTE unpromoted teacher accumulate a saving

17 SAVING OPTIONS TO L&L149 Review of permanent supply employees within primary teaching sector A full-year financial saving will be achieved by undertaking a review and reduction of permanent supply employees, specifically within the primary sector. Any backfill requirements, should they be necessary, would be addressed via an increase in the allocation of probationers (ensuring there is no increase to the established budget of the school) and add to the Council's non contracted supply employees, but does allow the Council to support the further development of the teaching profession L&L151 Review of permanent supply employees within secondary teaching sector A full-year financial saving will be achieved by undertaking a review and reduction of permanent supply employees, specifically within the secondary sector. Any backfill requirements, should they be necessary, would be addressed via an increase in the uptake of probationer teachers to a level which does not increase the established budget of the school, and also the Council's non contracted supply employees L&L153 Review ratio of management posts to unpromoted posts in both Primary and Secondary sectors A full-year financial saving will be achieved by undertaking a review of management posts in relation to unpromoted teachers to ensure consistency across the both primary and secondary sectors. Any reduction in management posts would be offset by an increase to unpromoted posts to ensure that school FTE remained constant. 1,435 1,