Managing Invoice Flows: AP automation for Microsoft Dynamics NAV. Bob Monio Director of Global Alliances
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1 Managing Invoice Flows: AP automation for Microsoft Dynamics NAV Bob Monio Director of Global Alliances
2 Overview of AP automation Accounts Payable
3 Factors driving demand for AP automation Greater control over cash flow Companies need invoices paid in a timely manner Need to be nimble Time and money efficiencies matter more than ever DISCOUNT 4% 3% A Agile orgs succeed against competition Push to do more with less 2% B Fewer employees Time management is crucial 1% C Strategy to improve customer experience 0% DAYS Better vendor relationships
4 Industry research about AP automation & Dynamics ERP AP processes can be drastically improved with automation Especially in the areas of invoice receipt, matching and approval workflow Manual routing and lost invoices are key areas for improvement Manual routing of invoices 75% Missing information on invoices 23% Large numbers of exceptions 43% AUTOMATION DRIVES BEST-IN-CLASS AP PERFORMANCE Lengthy approval cycles 30% 80% Lower invoice processing costs 75% Shorter invoice processing time Lost Invoices 37% Decentralized invoice receipt 34% Source: PayStream Advisors 2014 Microsoft Dynamics Report
5 Four key benefits of AP automation I II III IV Efficiency Visibility Cycle time Control
6 AP process the 6 steps Invoice receipt (centralized/decentralized) Invoice data entry into Microsoft Dynamics NAV Transaction creation in Microsoft Dynamics NAV 4 Attachment of invoice image in Microsoft Dynamics NAV 5 Approvals, matching, exception handling, coding 6 Invoice approval and post for payment
7 What does AP automation really mean? Reporting & analytics PayStream Advisors, Invoice and Workflow Automation Report 2013
8 Options for Dynamics NAV users Collaborative business network available (move from paper to electronic) Capture, validation & attach/storage Basic automation Advanced automation integrated with Microsoft Dynamics NAV core workflow functionality integrated with Microsoft Dynamics NAV integrated with Microsoft Dynamics NAV Deployment options across all offerings: Cloud, On-premises, Hybrid
9 HOW IT WORKS
10 Paul, the Director of AP, logs in via a web browser to review current tasks assigned to him, and an overview of current AP processing status in this home screen.
11 Many of the invoices Paul and his team of 15 processors receive are electronic and processed automatically, but he can upload quite easily as well.
12 Most of the time, invoice information is captured and the invoice doesn't need to be reviewed. But when the system has a question, AP processor Gail can easily identify the values that need clarification and type or use the mouse to confirm the data.
13 Line items are captured during the incoming process, so Gail doesn't have to key them in. Paul likes control, and by leveraging the vendor master data directly from Microsoft Dynamics NAV his AP team can easily select GL codes and financial dimensions from dropdown menus at line item level. Workflows can be kicked off automatically via Paul's business rules, or he can choose to do ad hoc routing when necessary.
14 Once coding, exception handling and approval is complete, Gail or Paul can approve the invoice, immediately creating an approval journal in Microsoft Dynamics NAV.
15 Post automation: Best-in-Class performance The top preforming 20% of companies % DAYS Invoice processing time 65.8% EARLY Payment discount capture rate 83% PROCESSING Cost per invoice $4.00 PROCESSING Cost per invoice 86% EARLY Payment discount capture rate The underperforming bottom 30% DAYS Invoice processing time Source: Aberdeen Group, October 2013
16 Energizer Inc. DECREASED FTEs from 21 to 11 INCREASED volume by 110,000 invoices ELIMINATED time-consuming 100% audit
17 Rich Products: Seven months after first implementation NOVEMBER 74% of PO-related invoices pass 3-way match Discount capture rate went from 71% to 92% Full visibility of liabilities Invoice cycle time cut in half 27% increase in processing rate per FTE
18 Dynamics customer studies 44,000 Invoices per year 10,000 Invoices per year 33% Reduction in cycle time 6 months to see ROI
19 New Dimensions for Microsoft Dynamics NAV REDUCES ENABLES ALLOWS data entry supplier collaboration for straight-thru processing 12,000 global customers processing more than 2,000,000,000 invoices annually GIVES FLEXIBLE OFFERS control & processing and easy to configure Cloud/On-premises/Hybrid Tight integration with Microsoft technologies Swiftly onboard processes beyond P2P
20 Our credibility As a leader in hybrid cloud AP automation solutions based wholly on Microsoft Azure, ReadSoft solutions for Microsoft Dynamics can help improve a customer s financial performance and operations. Globally managed ISV Built exclusively on Microsoft technology stack Jeremy Thies, Microsoft
21 Acknowledgement by analysts If invoice processing is your goal, you should consider ReadSoft. With a wide range of solutions for procure to pay and order to cash, ReadSoft continues to excel at document process improvement surrounding ERP.
22 Questions? Get your copy of the PayStream Report
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