SPECIAL EVENTS VENDOR APPLICATION. Valid January 1, 2015 through December 31, 2015

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1 GSF032515mt SPECIAL EVENTS VENDOR APPLICATION Valid January 1, 2015 through December 31, 2015 Please read: Emceesquare Media Inc. in partnership with the City of St. George and the Historic Downtown Business Merchants are proud to host a monthly first Friday community event. With experience in community event design, management and promotion, Emceesquare s goal is always to improve the quality of life of St. George residents and families, and to contribute to the economic vitality of the local businesses. The vendor application process is critical in helping ensure the quality and integrity of the event through verification of goods, services, presentation and permits. Terms and Payment Information The vendor application process begins once your application is submitted. An initial review of your application will be done by Emceesquare to determine best fit for your goods or services. Documentation you provide will then be shared with event management to determine final approval. Throughout the review process you, will be notified if any additional information or documentation is required. Any additional information requested must be received before final approval is given. Delay in securing this information may result in a denial of your application. Once your application is approved, you will be placed on the Approved Vendor List for not only this event, but for future community events and festivals managed by Emceesquare. Fees for various events may vary, but you will be included the initial group of vendors offered participation. There is no fee to apply to be an approved vendor, but each event will have a fee schedule that you will be provided with upon invitation to participate. For all Emceesquare managed events, vendor booth fees are due (paid in full) no later than 5 p.m., 14 days prior to the event. Other Terms and Conditions Your business will be the only business to occupy your vendor booth. Booth rental is not transferrable. Once your rental fee is paid, it is non-refundable. If for some reason the event is not held because of an act of nature (tornado, earthquake, fire, flooding, severe lightning) your funds will be credited for a future event. Each event will require a newly signed vendor contract unless you have contracted to be a vendor at an ongoing event of the same event name and title.

2 Checklist In order for your application to be complete and ready for processing, the following items on this checklist must be present. If all items below are not present your application will be returned. 4 x 6 or digital photo of items listed for sale 4 x 6 or digital photo or mockup of your entire booth setup including items for sale If applicant is a corporation, Emceesquare requires a copy of your letter of incorporation * photos to cindy@emceesquare.com. List company/vendor name in subject line. Additional Requirements Vendor Booth Fee (upon approval of application) If applicant is a Food Vendor, the City of St. George will require a copy of your current Health Permit from the Washington County Department of Health 620 S. 400 E. Suite 400 St. George or unless otherwise indicated by City staff (upon approval of application). Should you require assistance or have any questions, please contact Emceesquare Special Events staff at (480) You may also contact us via at cindy@emceesquare.com. Please fill out this form in its entirety and mail to: Attn: Cindy w/special Events Emceesquare Media & Events, Inc. 368 S. Mall Drive, Unit C108 St. George, Utah Or scan and with appropriate attachments to: cindy@emceesquare.com Please contact me for the following Emceesquare sponsored events (check all that apply): Downtown Farmers Market Family Festivals/Celebrations Children s Events Street Fairs/Art Shows Arts & Cultural Events Food/Beverage Events Other: Contact Information:

3 I am on the Approved Vendors List. (I have already been approved to be a vendor for Emceesquare-sponsored events.) I am not on the Approved Vendors List. (Please review my application and, if approved, add me to your Approved Vendors List.) Business Name: Primary Contact Person(s): Phone: ( ) Cell:( ) E Mail Address: Secondary Contact Person(s): Phone: ( ) Cell:( ) E Mail Address: Business Website (if available): Street Address: City: State: Zip: Mailing Address (if different from above): Business Information This section of the application is intended to provide Emceesquare staff with basic information regarding your booth/trailer and products. The size of your booth/trailer may identify the best location for your set up. Information you provide in this section might be used for promotional purposes including but not limited to print, electronic and Internet formats. A COPY of required permit(s) must be included in the application. Is your business a sole proprietorship? Yes No Is your business a corporation? Yes No

4 Food Vendors: If applicable, do you have a valid Food Handler s Permit from the Utah Department of Health? Yes No If applicable, do you have a valid Temporary Food Service Permit from the Utah Department of Health? Yes No Do you have a valid Cottage Kitchens Permit (Randy Jensen ) issued by the Utah Department of Agriculture? Yes No Permit #(s): All Vendors: Seller s Permit #: Tax ID #: Type of Vendor (check only one): Produce Flowers/Plants Food and/or Beverages Arts & Crafts Novelty Other: Booth/Trailer Dimensions: Please describe the nature of your business: Please list items for sale with corresponding prices (if applicable, attach menu or catalog). Please provide photos of products for sale along with a photo of your entire booth set up.

5 Electricity This section is used to determine if the city of the event can accommodate your electrical requirements and, if so, where you will be set up during the event. Please fill out the following section as accurately as possible; inaccuracies may cause set up delays on the day of the event and may cause your booth to be shut down. Vendors are responsible for bringing their own heavy duty extension cords, ULapproved for outdoor use, and must bring any necessary materials to tape down all exposed cords. I will bring my own silent generator and will not require the use of the City s power. I will require the use of City s power. Please fill out the following section: Utilities Needed: Electricity Water Drain Please list your EXACT electrical requirements. This is written in either watts or amps on each appliance. It is your responsibility to BE ACCURATE. Inaccuracies may cause set up delays and may cause your booth to be shut down. Watts Amps Volts Please describe what equipment will be powered: Please provide a chronology of your selling experience(s) beginning with the most current: Company Name Location/Venue Start Date End Date Items Sold References:

6 GSF022115mt VENDOR EVENT CONTRACT VENDOR AGREES, IN CONSIDERATION OF THE GRANTING OF THIS APPLICATION FOR VENDOR PRIVILEGES AT ANY CITY or EMCEESQUARE SPONSORED SPECIAL EVENT, TO THE FOLLOWING: Insurance Requirements Vendor shall provide certificate of insurance and name Emceesquare a certificate holder, and shall thereafter maintain during the specified special event. All insurance documents must state: Emceesquare, its officers, employees and agents are named as Additional Insured with respect to liability arising out of [the specified special event]. If a vendor does not have insurance, Emceesquare will provide a quote to be covered under the event umbrella policy. Indemnification Vendor agrees that except as to sole negligence or willful misconduct of the Emceesquare, vendor shall defend, indemnify, and hold Emceesquare, and its officer, employees and agents, harmless from any and all loss, damage, claim for damage, liability, expense or cost, including attorneys fees which arise out of or is in any way connected with the Vendor s temporary business exhibit/booth during the specified special event, notwithstanding that Emceesquare may have benefited from Vendor s temporary exhibit/booth. This indemnification provision shall apply to any acts or omissions, willful misconduct or negligent misconduct, whether active or passive, on the part of vendor or of vendor s employees, subcontractors or agents. X DO NOT WRITE BELOW THIS LINE: Date Application was Received: Approved Denied Notes: Staff Signature: Date: