BoPP Policies and Procedures PR12 BOPP Fleet management and use of vehicles

Size: px
Start display at page:

Download "BoPP Policies and Procedures PR12 BOPP Fleet management and use of vehicles"

Transcription

1 BoPP Policies and Procedures PR12 BOPP Fleet management and use of vehicles Key evaluation question QMS Standard Key Stakeholders involved in consultation Directorate, Management Forum, Facilities team 6. How effective are governance and management in supporting educational achievement? #3. Financial, Administrative and Physical Resources 1. PURPOSE The purpose of this policy is to set out how the BOP Polytechnic (BOPP) will acquire, manage and operate its fleet of vehicles and the manner in which the users will operate fleet vehicles. 2. SCOPE This policy applies to all vehicles acquired for use by the Polytechnic or its partner institutions for use in meeting the operational needs of BOPP. 3. PRINCIPLES 3.1 Facilities will acquire, and manage a fleet of vehicles fit for purpose to accommodate the requirements of the BOPP. The vehicles will be available for use by BOPP and partner institutions at cost. 3.2 Ongoing monitoring of business costs and alternative provider options (leasing arrangements) will ensure best practise and viability is procured to suit BOPP requirements. 4. PROCEDURES Acquisition Business case review Replacements Disposals; 4.1 Acquisition decisions will have regard to BOPP procurement policy and the Ministry of the Environment Sustainable Vehicle Procurement guidelines in order to achieve transparency and high levels of environmental sustainability in the selection, acquisition and operation of vehicles within the fleet. Procurement strategy will be developed with due consideration of all life cycle costs of ownership in conjunction with current and future requirements of BOPP. 4.2 In addition to the fleet of owned vehicles, rental vehicles will be obtained during peak demand when fleet capacity is exceeded or when special purpose vehicles are required. Any rental procurement will adopt the same procurement philosophy of Vehicle Fleet leasing proposals will be periodically investigated to test the business case of BOPP fleet ownership. (At 3 year intervals). 4.4 Fleet asset replacement / additions will form part of the annual Capex bids. Due regard will be given to any changes of predicted vehicle condition or BOPP demand. 4.5 The Polytechnic will usually seek to replace its vehicles within the following framework: (Ongoing condition assessments will inform and influence this framework). 1

2 Passenger carrying vehicles (cars, utes & vans) at 6 years or 180,000km whichever is the sooner. Trucks & buses, on campus management vehicles and trailers at an age and mileage appropriate to the particular vehicle where the ongoing cost of ownership is becoming uneconomic. Boats - based on the expected hull life, also having regard to the life of the motors, ancillary equipment and future cost of ownership. 4.6 Disposal. Vehicles for disposal will be identified as part of the Capex strategic process. The preferred method of disposal of vehicles is via Polytechnic advertised public tender or via auction through GSB auctioneer, Turners Auctions Ltd. The choice of disposal type will be governed by; - the type and nature of the vehicle - the market & likely purchasers - the methodology likely to draw the highest return on sale The reserve / sale price for any vehicle disposal is to be established on a written market valuation from an independent party prior to sale. This valuation is to be kept confidential. Staff members of the Polytechnic and partner institutions may bid for the purchase of vehicles to be disposed of along with any other potential purchasers. In special circumstances (to be recorded) the Chief Executive may authorise direct sale to staff members. Fleet Management: 4.7 The fleet vehicles will be managed by the Facilities vehicle booking system. Facilities will operate the fleet to promote a high level of utilisation with prudent observation of costs while providing fit for purpose vehicles. The fleet will be operated on the basis of a full cost of ownership recovery from users with cost recovery to be allocated according to bookings and actual use charged on a daily/half day basis. 4.8 Facilities will maintain the fleet of vehicles in a serviceable clean state and fully compliant with all regulatory requirements at the time they are released for use. The users are to report to the Facilities Helpdesk any defects, maintenance or compliance issues as soon as practicable after they have been noted. 4.9 Facilities will monitor the dynamics of the fleet and provide recommendations to BOPP on the asset make up of the fleet that best serve the needs of the BOPP BOPP fleet vehicles will carry the Polytechnic s branding and the vehicles will be clearly identifiable as Polytechnic vehicles. All general use vehicles will be a white colour Facilities will ensure that all vehicles retain current insurance. The insurance covers the vehicle and its accessories. It does not cover the user s personal effects in the vehicle. Any accident is to be reported to the Facilities team as soon as practicable after the event. This notification is to be accompanied by an accident report on the approved form and a copy of the incident report provided to the drivers manager for filing under the Health & Safety Policies Cost of Use. All vehicles available for use on the open road or on water are available for use by Polytechnic and partner institutions for their business purposes. The cost of all vehicle use will be charged back to the users cost centre at an appropriate charge out rate which will be established from time to time.(to be approved by Directorate). The costs associated with vehicle use will be calculated from time to time by Facilities and published in a schedule, for information of users. Fleet Use: Charge back costs will be incurred for; - Returning the vehicle with less than a half of a tank of fuel. - A booked vehicle will be charged in full even if not collected The proposed (Staff) user of the vehicle must sign a declaration that they hold a Full & valid, current driver s license for the class of vehicle they are taking when vehicle keys are issued. 2

3 Students are not permitted to drive Polytechnic vehicles unless the journey is essential and no staff member is available to drive. In such circumstances the staff member responsible for arranging the use of the vehicle is to follow the processes set out by Facilities and is responsible for the use and to ensure the student driver complies with the Polytechnic policy obligations in respect to that use. Student driving licenses will be requested for inspection before keys are issued. Exceptions will apply to age or experience of students with regard to the horticultural vehicles or road transport vehicles where the students are under supervised instruction from BOPP tutors The proposed user is responsible for obtaining the approval for use from the cost centre manager to whom the cost will be charged N.B. Private use of the vehicles is not allowed. Vehicles must only be used for the purposes of the BOPP or its partner institutions as approved by the user s Manager or the Facilities Manager or the Fleet Manager. Any departure by the user may render the user liable for uninsured losses. Trailers may be hired for personal use and the user will be responsible for all and any losses. A scale of charges will be determined by Facilities The user is responsible for safe storage of the vehicle when on authorised travel away from home (or when at the user s home in the event of early journey departure) In the event of any accident or incident: drivers are to avoid making any admission of liability to any prospective claimant drivers are to report modifiable incidents to appropriate authorities, and to provide assistance to those authorities and any other parties involved claim forms are to be fully completed for the Polytechnic s insurers and handed to Facilities or Fleet Manager as soon as practicable Any insurance excess will be charged to the users cost centre 4.18 Fuel and oil is to be purchased from the BOPP nominated suppliers using the purchase cards provided with the vehicle. Users are to keep the fuel cards secure (any costs arising from loss by users will be allocated back to users cost centre). Fuel cards are to only be used for the specific vehicle to which they are allocated. No personal expenses are to be charged to fuel cards. Odometer readings are to be provided at the time of purchasing fuel 4.19 The fleet is supported by vehicle specific corporate AA membership. (Maintained by Facilities) 4.20 All vehicles are a designated place of work under the H & S in Employment Act 1992 and the Smoke Free environments Act All provision and use of the vehicles is to be compliant with these Acts. All vehicles are to be smoke free at all times. No vehicles are to be operated in contravention of the regulatory requirements around vehicle operation and mobile devices The licensed driver is responsible for ensuring the use at all times complies with the statutory requirements, the Polytechnic s policies and the behaviour / actions of any passengers while in the vehicle. The licensed driver shall instruct all persons in the vehicle to use seat belts where fitted Returning vehicles interiors must be free from rubbish, discarded items and excessive soiling. Failure to comply will incur the cost of cleaning to their cost centre The licensed driver is responsible for the following; The consequences of any traffic infringement or the cost of any damage caused to a vehicle under their control where that damage is not recoverable under insurance. Any infringement notice awarded against non-driving users of a vehicle for non-compliance with any act or regulation will be the sole responsibility of that user No vehicle is to be driven /operated by any person who is under the influence of alcohol or drugs except prescribed drugs where these do not impair the user s ability to safely operate the vehicle Electric vehicles on campus are only to be driven by Facilities staff and other staff for appropriate use. 3

4 4.26 Procedures for booking, and cost details of vehicle use will be published for user guidance on the Polytechnic Intranet. 5. EVALUATION Any review of policy will consider the effectiveness of successful application. 6. RELEVANT DELEGATIONS No applicable Delegations. 7. LINKS TO LEGISLATION, GUIDELINES, RELATED POLICIES AND FORMS Relevant legislation Related policies PR02 Use of Polytechnic Vehicles PR07 Campus Parking and vehicle Movement Safety F02 Purchasing of Goods and Services G05 Smoke Free Environment G12 environmental Policy Related guidelines Ministry of the Environment Sustainable Vehicle Procurement guidelines. Related forms Insurance claim form Agreement of Use Brochure Fleet Vehicle User Regulations BOPP Intranet fleet booking instructions 8. DEFINITIONS Vehicles Facilities Facilities Helpdesk Licensed driver Cost Centre Cost of ownership Private use of a vehicle Fleet Manager Includes all vehicles used in the operations of the Polytechnic and will include cars, vans, trucks, boats, tractors, ATV s, campus service vehicles and related machinery The Facilities Team of the BOP Polytechnic The Helpdesk operation of the Facilities team which receives issues /problems / support requests from users and allocates the problem Is a person with a full, license, that allows that person to legally operate that vehicle in NZ. A licensed driver of a road vehicle is one that at all times has a valid license on their person or in the vehicle while driving The nominated accounting cost code to which the users costs are charged Is the total cost to acquire and operate a vehicle over a period of time and includes capital costs, capital financing costs, depreciation, licensing & tax costs, running and maintenance costs Is any use of the vehicle either unconnected with the business of the Polytechnic and/or provides a personal benefit to the employee. A Facilities staff member responsible to the Facilities Manager for the management of the Polytechnic s fleet 9. DOCUMENT CONTROL Approving body: Management Forum Responsibility: Facilities Manager First point of contact: Facilities Manager First approved: April

5 This version approved: April 2014 Applies from: April 2014 Review due: April

PASSENGER AND LIGHT COMMERCIAL VEHICLE

PASSENGER AND LIGHT COMMERCIAL VEHICLE Governance Division Employment Policy Section ACTPS NON-EXECUTIVE PASSENGER AND LIGHT COMMERCIAL VEHICLE MANAGEMENT GUIDELINES May 2010 CONTENTS 1. DEFINITIONS 2. INTRODUCTION 3. FLEET MANAGEMENT AND REPORTING

More information

VEHICLE MANAGEMENT AND USAGE PROCEDURES

VEHICLE MANAGEMENT AND USAGE PROCEDURES VEHICLE MANAGEMENT AND USAGE PROCEDURES Section Contact Campus Facilities Regional Registrar Facilities Management - Manawatu Last Review February 2008 Next Review February 2009 Approval n/a Purpose: To

More information

University Fleet Procedures

University Fleet Procedures University Fleet Procedures Category: Human Resources Facilities 1. LEGISLATION/ENTERPRISE AGREEMENTS/POLICY SUPPORTED Remuneration and Benefits Policy 2. IMPLEMENTATION PRINCIPLES 2.1. The University

More information

FLEET ROAD RISK POLICY

FLEET ROAD RISK POLICY FLEET ROAD RISK POLICY SGPilliner U:\PolicieandProcedures\FleetRoadRiskPolicy\FleetRoadRiskPolicy040903 1 Fleet Road Risk Policy. 1.0 Introduction. Carmarthenshire County Council is committed to manage

More information

1. University General Fleet refers to conditions for management of vehicles purchased by the University for pool or special purpose use.

1. University General Fleet refers to conditions for management of vehicles purchased by the University for pool or special purpose use. UNIVERSITY TRANSPORT POLICY Motor vehicles, purchased by the University, are managed under one of two arrangements. Each of these arrangements is governed by a discrete policy as indicated below. Although

More information

This document details University of Canterbury policy, procedures, conditions of use and responsibilities for users of University owned vehicles.

This document details University of Canterbury policy, procedures, conditions of use and responsibilities for users of University owned vehicles. UC Policy Library Vehicle Use and Fleet Management Policy Last Modified September 2014 Review Date February 2016 Approval Authority Director, Learning Resources Contact Person Property and Vehicle Services

More information

POLICY TEMPLATE. Vice President, Finance and Administration

POLICY TEMPLATE. Vice President, Finance and Administration POLICY TEMPLATE Procurement, Lease, Maintenance and Use of Motor Vehicles Category: Approval: Responsibility: Date: Operations Vice President, Finance and Administration Vice President, Finance and Administration

More information

Vehicle Replacement & Fleet Utilisation Policy To be considered as part of the overarching Fleet Strategy. Submitted: 29 September 2013

Vehicle Replacement & Fleet Utilisation Policy To be considered as part of the overarching Fleet Strategy. Submitted: 29 September 2013 Vehicle Replacement & Fleet Utilisation Policy To be considered as part of the overarching Fleet Strategy Submitted: 29 September 2013 To be Reviewed: September 2015 VERSION: AUTHOR: OWNER: v2.3 Barry

More information

www.saffroninsurance.co.uk Motor claims assistance When things don t go to plan, we go to work.

www.saffroninsurance.co.uk Motor claims assistance When things don t go to plan, we go to work. www.saffroninsurance.co.uk Motor claims assistance When things don t go to plan, we go to work. Motor claims assistance In the event of a claim, experienced specialists are on hand to ensure that your

More information

UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES

UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES SECTION: Administrative Operations Number: 03.01.04 AREA: General SUBJECT: Fleet Management Plan I. PURPOSE AND SCOPE This document

More information

Fleet Policy. Version Number: 2 Controlled Document Director of Corporate Affairs

Fleet Policy. Version Number: 2 Controlled Document Director of Corporate Affairs Fleet Policy CONTROLLED DOCUMENT CATEGORY: CLASSIFICATION: PURPOSE: This Document supports: Controlled Document Number: Policy Governance To set out the principles for the management of the Trust Fleet

More information

National Archives of Australia - Administrative Functions Disposal Authority March 2010

National Archives of Australia - Administrative Functions Disposal Authority March 2010 Accidents The activities involved in dealing with mishaps causing injury or damage. Includes damage or injury to the organisation's property or member of staff incurred while coming to, at, or leaving

More information

Vehicle Policy Version 2 January 28, 2014

Vehicle Policy Version 2 January 28, 2014 Vehicle Policy Version 2 January 28, 2014 Contents Record of Updates...2 1. Background...3 2. Types of Transportation...3 3. Usage...3 4. Public Transportation...3 5. Privately Owned Vehicles...3 5.1 Authorization...

More information

State of Minnesota Model Fleet Safety Management Standards

State of Minnesota Model Fleet Safety Management Standards State of Minnesota Model Fleet Safety Management Standards Anyone who has ever been involved in even a minor fender bender is aware of the resulting fallout which involves time, money and effort. Accidents

More information

SAFE DRIVING and FLEET MANAGEMENT POLICY

SAFE DRIVING and FLEET MANAGEMENT POLICY Controlled Document Refer to NMIT website or intranet for latest version SAFE DRIVING and FLEET MANAGEMENT POLICY Section Health and Safety Approval Date 01.07.2015 Approved by Directorate Next Review

More information

Motor Vehicle Policy

Motor Vehicle Policy Motor Vehicle Policy Introduction The Queensland Association for Healthy Communities Inc (QAHC) maintains a motor vehicle fleet to support the work of staff and volunteers. The use of QAHC s motor vehicle

More information

DRIVING A VEHICLE COVERED ON THE UNIVERSITY MOTOR INSURANCE POLICY DRIVERS HANDBOOK

DRIVING A VEHICLE COVERED ON THE UNIVERSITY MOTOR INSURANCE POLICY DRIVERS HANDBOOK DRIVING A VEHICLE COVERED ON THE UNIVERSITY MOTOR INSURANCE POLICY DRIVERS HANDBOOK INTRODUCTION LICENCE REQUIREMENTS CAN I DRIVE A UNIVERSITY VEHICLE? USE OF UNIVERSITY VEHICLES WHAT TO DO IN THE EVENT

More information

Motor Vehicle Manual. August 2013. TRIM Ref: 2012/08963/F

Motor Vehicle Manual. August 2013. TRIM Ref: 2012/08963/F Motor Vehicle Manual August 2013 TRIM Ref: 2012/08963/F Table of Contents Page 1 Scope... 1 2 Principles... 1 3 Definitions... 1 4 Responsibilities for the Control of Motor Vehicles... 2 4.1 Deputy General

More information

SOLOMON ISLANDS NATIONAL UNIVERSITY TRANSPORT POLICY

SOLOMON ISLANDS NATIONAL UNIVERSITY TRANSPORT POLICY SOLOMON ISLANDS NATIONAL UNIVERSITY TRANSPORT POLICY Approved by Council, 20 th August 2014 Contents TRANSPORT POLICY... 3 (1). PURPOSE... 3 (2). DEFINITIONS... 3 (3). AUTHORITY... 3 (4). RESPONSIBILITY...

More information

BoPP POLICY F17 Travel and Reimbursement of Expenses

BoPP POLICY F17 Travel and Reimbursement of Expenses BoPP POLICY F17 Travel and Reimbursement of Expenses Travel and Reimbursement of Expenses.docx Key evaluation question 6. How effective are governance and management in ensuring educational achievement

More information

STATE OWNED OR LEASED FLEET VEHICLE USE PROCEDURE

STATE OWNED OR LEASED FLEET VEHICLE USE PROCEDURE I. General Rules A. State owned or leased vehicles will be used for official state business only. B. Authorized drivers of vehicles are state employees, students, workstudy students and student employees

More information

Employment Policies, Procedures & Guidance CONTRACT HIRE (CAR LEASING) SCHEME

Employment Policies, Procedures & Guidance CONTRACT HIRE (CAR LEASING) SCHEME CONTRACT HIRE (CAR LEASING) SCHEME 1. Introduction GUIDANCE NOTES The following details describe the conditions for providing a contract hire car to employees of the Council. Under the scheme, the Council

More information

USE OF SCHOOL VEHICLES - GUIDELINES

USE OF SCHOOL VEHICLES - GUIDELINES REFERENCE DOCUMENTS The University of Adelaide HSW Handbook Field Work http://www.adelaide.edu.au/hr/ohs/handbook/field_work/ The School of Agriculture, Food & Wine Field Work Procedures..\..\..\OHS\AFW

More information

COMPANY VEHICLE POLICY

COMPANY VEHICLE POLICY COMPANY VEHICLE POLICY The following is a guide of what to include in a Company Vehicle Scheme. This can be used as a template by you to construct your own policy and adapted to suit your own company.

More information

[Author Name] [Type the abstract of the document here. The abstract is typically a short summary of the contentsof the document.] Utility Take-Home

[Author Name] [Type the abstract of the document here. The abstract is typically a short summary of the contentsof the document.] Utility Take-Home [Author Name] [Type the abstract of the document here. The abstract is typically a short summary of the contentsof the document.] Utility Take-Home Vehicle Policy Example Fleet Management Approved by:

More information

SECTION A: COMMON FLEET MANAGEMENT FRAMEWORK

SECTION A: COMMON FLEET MANAGEMENT FRAMEWORK SECTION A: COMMON FLEET MANAGEMENT FRAMEWORK Introduction This Common Fleet Management Framework is the recommended policy/methodology/procedural environment for a rural council, based largely upon the

More information

SERVICE PLAN & WARRANTY PASSENGER CARS PLUG-IN HYBRID ELECTRIC VEHICLE

SERVICE PLAN & WARRANTY PASSENGER CARS PLUG-IN HYBRID ELECTRIC VEHICLE SERVICE PLAN & WARRANTY PASSENGER CARS PLUG-IN HYBRID ELECTRIC VEHICLE WARRANTY STATEMENT Your authorised Mitsubishi Motors Dealer will repair or replace without charge: any part of your Mitsubishi Motors

More information

State of Minnesota Department of Transportation. Fleet Management Policy

State of Minnesota Department of Transportation. Fleet Management Policy 11/12/03 State of Minnesota Department of Transportation Fleet Management Policy General Policy Statement: The Minnesota Department of Transportation has a significant investment in its mobile equipment

More information

A D M I N I S T R A T I V E P O L I C Y

A D M I N I S T R A T I V E P O L I C Y TITLE: VEHICLE USE POLICY APPROVED: July 1992 REVIEWED: December 2, 2002 April 11, 2006 December 8, 2008 NEXT REVIEW: 2011-2012 RESPONSIBILITY: Director, Campus Operations APPENDICES: CROSS-REFERENCE:

More information

When you make a holiday rental booking using Wotusee.com the following terms and conditions apply.

When you make a holiday rental booking using Wotusee.com the following terms and conditions apply. When you make a holiday rental booking using Wotusee.com the following terms and conditions apply. You must be 18 years and over to book holiday rental displayed on Wotusee.com. 1) Supplier goods and services

More information

Van Services. Table of Contents

Van Services. Table of Contents Van Services Transportation Services coordinates the rental of University vans to assist the transportation needs of faculty, staff, students and University sanctioned organizations conducting official

More information

Fleet Management Services

Fleet Management Services Fleet Management Services Welcome to Smartfleet What is Smartfleet? Overview Managed Services Powerful Modules Reporting Overview Smartfleet is a leading Australian fleet management company, helping organisations

More information

Health and safety policy

Health and safety policy 1. General statement of intent The Company recognises and accepts its responsibilities as an employer to ensure, so far as is reasonably practicable, the health, safety and welfare of its employees and

More information

Use of Cornell Vehicles

Use of Cornell Vehicles CORNELL UNIVERSITY POLICY LIBRARY POLICY 3.4 Chapter 4, Responsible Executive: Vice and Insurance POLICY STATEMENT Cornell University vehicles are available under certain circumstances for use in support

More information

VEHICLE AND EQUIPMENT USE POLICY

VEHICLE AND EQUIPMENT USE POLICY VEHICLE AND EQUIPMENT USE POLICY 1.0 PURPOSE...1 2.0 DEFINITIONS...1 3.0 POLICY...2 4.0 CLASSIFICATION...4 5.0 ASSIGNMENT CRITERIA...4 6.0 FEDERAL INCOME TAX...7 7.0 INSURANCE...7 8.0 OPERATOR LICENSING...7

More information

OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES

OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES FLEET MANAGEMENT DEPARTMENT ADMINISTRATIVE RULES OAC 260:75 Including revisions effective Sep 12, 2014 Notice: The rules found on this Web site are unofficial.

More information

Policy: Driving Issued By: SHE Team Effective Date: March 2015 Review Date: March 2016 Version: 1. Driving Policy

Policy: Driving Issued By: SHE Team Effective Date: March 2015 Review Date: March 2016 Version: 1. Driving Policy Policy: Driving Effective Date: March 2015 Review Date: March 2016 Driving Policy 1. POLICY STATEMENT 2. SCOPE 3. RESPONSIBILITY 4. DEFINITIONS 5. PROCEDURE 5.1 Alternatives to Driving 5.2 Authorisation

More information

ADMINISTRATIVE PROCEDURES MANUAL

ADMINISTRATIVE PROCEDURES MANUAL REGULATION NUMBER: EFFECTIVE DATE: FLEET MANAGEMENT OPERATING PROCEDURES PURPOSE: To establish procedures and policies to ensure that the Alachua County Board of County Commissioners vehicles and motorized

More information

Policy and Procedure Statement

Policy and Procedure Statement Policy and Procedure Statement SUBJECT: Fleet Vehicle Usage CATEGORY: Materials Management NO. 1001 PREAMBLE By acquiring vehicles in large quantities and operating a central fleet, the Ministry of Central

More information

B37: Managing Occupational Road Risk: Guidance. This document should be read in conjunction with Section B37: Managing Occupational Road Risk: Policy.

B37: Managing Occupational Road Risk: Guidance. This document should be read in conjunction with Section B37: Managing Occupational Road Risk: Policy. B37: Managing Occupational Road Risk: Guidance This document should be read in conjunction with Section B37: Managing Occupational Road Risk: Policy. 1. Introduction 1.1 This document outlines the mechanisms

More information

NARACOORTE LUCINDALE COUNCIL COUNCIL POLICY C1.9 MOTOR VEHICLES

NARACOORTE LUCINDALE COUNCIL COUNCIL POLICY C1.9 MOTOR VEHICLES RESPONSIBLE OFFICER: RELEVANT DELEGATIONS: LEGISLATION AND REFERENCES: Chief Executive Officer Director Corporate Services PURPOSE OF POLICY To define the parameters under which all employees, Elected

More information

Motor Vehicle and Fleet Management Policy and Procedures. Facilities Management

Motor Vehicle and Fleet Management Policy and Procedures. Facilities Management Motor Vehicle and Fleet Management Policy and Procedures Facilities Management September, 2010 Table of Contents Page General 1 Vehicle Use 1 Accidents 6 Vehicle Rates 7 Maintenance Procedures 7 1 Delta

More information

Records Disposal Schedule. NT Fleet Management. Department of Corporate and Information Services. Disposal Schedule No. 2004/2

Records Disposal Schedule. NT Fleet Management. Department of Corporate and Information Services. Disposal Schedule No. 2004/2 DISPOSAL SCHEDULE FOR RECORDS OF THE NT FLEET SEPTEMBER 2003 Records Disposal Schedule NT Fleet Management Department of Corporate and Information Services Disposal Schedule No. 2004/2 June 2004 For information

More information

AQ1101 - RESPONSIBILITY CODE FOR USE OF INTERIOR HEALTH FLEET VEHICLES

AQ1101 - RESPONSIBILITY CODE FOR USE OF INTERIOR HEALTH FLEET VEHICLES 1.0 PURPOSE AQ1101 - RESPONSIBILITY CODE FOR USE OF INTERIOR HEALTH FLEET VEHICLES To provide a framework for the administration of the IH Fleet Vehicle Program and to outline the use and responsibilities

More information

HC VEHICLE Local Government (Miscellaneous Provisions) Act 1976 The Town Police Clauses Act 1847

HC VEHICLE Local Government (Miscellaneous Provisions) Act 1976 The Town Police Clauses Act 1847 HC VEHICLE Local Government (Miscellaneous Provisions) Act 1976 The Town Police Clauses Act 1847 NEW APPLICATION FOR HACKNEY CARRIAGE VEHICLE LICENCE APPLICANT DETAILS Full Name Home Address Home Telephone

More information

STATUTORY INSTRUMENTS. S.I. No.[ ] of 2014 SMALL PUBLIC SERVICE VEHICLE (CONSOLIDATION AND REFORM) REGULATIONS 2014

STATUTORY INSTRUMENTS. S.I. No.[ ] of 2014 SMALL PUBLIC SERVICE VEHICLE (CONSOLIDATION AND REFORM) REGULATIONS 2014 STATUTORY INSTRUMENTS S.I. No.[ ] of 2014 SMALL PUBLIC SERVICE VEHICLE (CONSOLIDATION AND REFORM) REGULATIONS 2014 SMALL PUBLIC SERVICE VEHICLE (CONSOLIDATION AND REFORM) REGULATIONS 2014 ARRANGEMENT OF

More information

Monash University. Novated Lease Vehicle Policy

Monash University. Novated Lease Vehicle Policy Novated Lease Vehicle Policy Please note: changes and modifications to this policy and its attachments may occur from time to time without prior notice. It is encouraged that you review the policy on the

More information

Service Guide. Help on the road. 24-hour service hotline: +41 800 818 418

Service Guide. Help on the road. 24-hour service hotline: +41 800 818 418 Service Guide. Help on the road. 24-hour service hotline: +41 800 818 418 Table of contents. 24-hour service hotline Page 3 Service Card Page 4 Claims management Page 5 Insurance management Page 6 Fuel

More information

Measuring your capabilities in Fleet Safety Management

Measuring your capabilities in Fleet Safety Management Page 1 Measuring your capabilities in Fleet Safety Management ACC Fleet Saver programme for rental fleets Audit Standards 1 July 2014 V2.0 Page 2 Table of Contents 1 Introduction... 3 2 Critical Element

More information

COUNCILLORS VEHICLE USE POLICY

COUNCILLORS VEHICLE USE POLICY COUNCILLORS VEHICLE USE POLICY (ADMINISTRATIVE POLICY) 1. Scope: This policy applies to all Rockhampton Regional Council Councillors who elect to have use of a Council vehicle. The type of vehicle provided

More information

College Vehicle and Driver Policy

College Vehicle and Driver Policy College Vehicle and Driver Policy For College Vehicles - Fleet Van Usage The College maintains a small fleet of passenger vans as a service to College employees and students who are traveling on College

More information

Derbyshire Healthcare NHS Foundation Trust. Lease Car Scheme

Derbyshire Healthcare NHS Foundation Trust. Lease Car Scheme Derbyshire Healthcare NHS Foundation Trust Lease Car Scheme October 2012-1 - 1. INTRODUCTION Derbyshire Healthcare Foundation Trust has agreed to introduce a Lease Car Scheme which enables employees who

More information

BUSINESS LEASE CAR POLICY

BUSINESS LEASE CAR POLICY BUSINESS LEASE CAR POLICY Version: 2 Ratified by Senior Managers Operational Group Date ratified August 2015 Title of originator/author: Title of responsible Committee/group Assistant Director of Finance

More information

Terms & Conditions Operational Leasing BYD Europe b.v.

Terms & Conditions Operational Leasing BYD Europe b.v. Terms & Conditions Operational Leasing BYD Europe b.v. Version 1.1 Date of Release: March 25, 2014 1. Relevance 1.1. These General Conditions apply to all operational leases of BYD Europe b.v. (hereinafter

More information

Closed on All City of Buckeye Designated Holidays

Closed on All City of Buckeye Designated Holidays CITY OF BUCKEYE Fleet Management PUBLIC WORKS DEPARTMENT DEFINITION OF FLEET MANAGEMENT SERVICES Scope of Services Available Public Works Department Fleet Management Division is an Automotive Service Excellence

More information

COMPANY CAR AND CAR ALLOWANCE POLICY

COMPANY CAR AND CAR ALLOWANCE POLICY COMPANY CAR AND CAR ALLOWANCE POLICY GENERAL It is the intention of Pilgrims Hospices to move progressively towards providing a car allowance for all employees who need cars routinely for business purposes

More information

FRINGE BENEFITS TAX. Car Benefits. Stop:

FRINGE BENEFITS TAX. Car Benefits. Stop: A car benefit arises where a car, that is either owned, leased or otherwise made available by a benefit provider (generally the employer), is: used by an employee (or an associate such as their spouse)

More information

Salary Sacrifice (Novated Vehicles) Guideline

Salary Sacrifice (Novated Vehicles) Guideline Salary Sacrifice (Novated Vehicles) Guideline Policy Hierarchy link This guideline is linked to the Fleet Management Policy Responsible Officer Manager, Campus Services, Ext: 53978 Contact Officer Manager,

More information

NYU Safety Policy Manual

NYU Safety Policy Manual NYU Safety Policy Manual Page 1 of 8 PURPOSE To provide guidance for the implementation of New York University's (NYU) Fleet Safety Program, which includes selection of drivers who operate University vehicles.

More information

Directives of the University Board of Directors concerning the use of vehicles owned and hired by the University

Directives of the University Board of Directors concerning the use of vehicles owned and hired by the University Directives of the University Board of Directors concerning the use of vehicles owned and hired by the University The University Board of Directors, in accordance with art. 39 para. 1 item k of the law

More information

Motor Vehicle Operations Program

Motor Vehicle Operations Program Motor Vehicle Operations Program July 31, 2008 Introduction The Texas Transportation Institute (TTI) is committed to providing a safe and healthful environment for its employees and visitors. All activities

More information

THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES

THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES Definitions System Fleet Manager Individual appointed by the Vice Chancellor for Business Services responsible for ensuring compliance

More information

The City University of New York. Revised April 2010. Table of Contents

The City University of New York. Revised April 2010. Table of Contents The City University of New York FLEET MANAGEMENT POLICY Revised April 2010 Table of Contents PAGE I. INTRODUCTION AND STATEMENT OF POLICY 2 II. VEHICLE SAFETY PROGRAM 2 A. Minimum Requirements for Operating

More information

Reference Title Created Owner Review 09.11.2012. Reviewed 11/12

Reference Title Created Owner Review 09.11.2012. Reviewed 11/12 1 Driving at Work Policy May 2012 Reference Title Created Owner Review HSWO- Driving at work Policy 09.11.2012 Reviewed 11/12 Health, Safety and Wellbeing Office HSWO/MR 11.05.2015 2 University of Sussex

More information

COMPANY VEHICLE OPERATING POLICY Effective May 2013

COMPANY VEHICLE OPERATING POLICY Effective May 2013 COMPANY VEHICLE OPERATING POLICY Effective May 2013 TABLE OF CONTENTS 1. INTRODUCTION...3 2. VEHICLE ASSIGNMENTS AND POOL TRUCKS...4 3. VEHICLE MAINTENANCE AND OPERATION...6 4. VEHICLE SAFETY AND REGULATIONS...7

More information

Using your Minibus legally and safely Church of Scotland Law Department

Using your Minibus legally and safely Church of Scotland Law Department Circular August 2012 Minibus Guidance CoS Law Department Using your Minibus legally and safely Church of Scotland Law Department Why is this guide important? The use of minibuses and other large vehicles

More information

Area Manager - Head of Operational Policy & Assurance

Area Manager - Head of Operational Policy & Assurance JOB DESCRIPTION Job Title: Fleet Manager Department: Operational Assurance Location: FSHQ Post Number: Grade/Role: PM2 Special Allowances: Essential Car User Responsible to: Area Manager - Head of Operational

More information

National Heavy Vehicle Accreditation Scheme: Standards and Business Rules - Maintenance Management standards

National Heavy Vehicle Accreditation Scheme: Standards and Business Rules - Maintenance Management standards National Heavy Vehicle Accreditation Scheme: Standards and Business Rules - Maintenance Management standards Version 1.0 February 2014 Maintenance Management standards Maintenance Management Systems 1.

More information

SECTION: COMPANY MOTOR VEHICLES PAGE: 1 / 8

SECTION: COMPANY MOTOR VEHICLES PAGE: 1 / 8 SECTION: COMPANY MOTOR VEHICLES PAGE: 1 / 8 1. Policy 1.1 Within the provisions stated in this Manual, it is the Company s policy to provide a company car serviced and maintained by the Company, to employees

More information

Terms and Conditions

Terms and Conditions Terms and Conditions To hire our vehicle you must be between the ages of 25-70 years old. Please note additional drivers (Maximum 2) there is an additional insurance charge of 5.00 per driver per day due

More information

Employee Starter Pack. www.sgfleet.com

Employee Starter Pack. www.sgfleet.com Employee Starter Pack www.sgfleet.com Table of Contents Welcome to sgfleet Novated Leasing 3 What is a Novated Lease? 3 The benefits of a Novated Lease 4 Choice and flexibility 4 Ability to achieve real

More information

Refers to a decrease in value of an item over time.

Refers to a decrease in value of an item over time. MOTOR VEHICLES 1. HELPFUL DEFINITIONS You/your/yourself/yours: Vehicle: Vehicle Accessories: Standard Vehicle Accessories: Non-Standard Vehicle Accessories: Depreciation: Betterment: Total Loss: Means

More information

GET THE CAR YOU LOVE THE SMART AND EASY WAY

GET THE CAR YOU LOVE THE SMART AND EASY WAY GET THE CAR YOU LOVE THE SMART AND EASY WAY What is Novated Leasing? NOVATED LEASING MADE EASY A Novated Lease is a three way agreement between you, Custom Fleet and your employer. It can potentially save

More information

MOTOR TRADERS- EXTERNAL- Absa Select

MOTOR TRADERS- EXTERNAL- Absa Select MOTOR TRADERS- EXTERNAL- Absa Select Defined events The company will in accordance with the terms, exceptions and conditions of Articles I and II indemnify the Insured in respect of any accident, loss

More information

MMU Vehicle Hire Policy: Information for Staff booking vehicles

MMU Vehicle Hire Policy: Information for Staff booking vehicles MMU Vehicle Hire Policy: Information for Staff booking vehicles The University will only allow vehicles to be hired where the purpose is exclusively for business use. Private use of such vehicles is strictly

More information

M E M O R A N D U M. TO: Campus Community. SUBJECT: Vehicle Reservation Procedures. DATE: September 5, 2014

M E M O R A N D U M. TO: Campus Community. SUBJECT: Vehicle Reservation Procedures. DATE: September 5, 2014 M E M O R A N D U M TO: Campus Community FROM: Dawn Eakin SUBJECT: Vehicle Reservation Procedures DATE: September 5, 2014 For liability and cost effectiveness reasons, the campus is requiring all faculty

More information

accident management by design

accident management by design accident management design Innovative, robust and accountable customer centric motor claims solutions, total peace of mind Integrity Ownership One team We have created a service that goes far beyond current

More information

Your guide to CompleteLease

Your guide to CompleteLease Your guide to 1300 888 875 8.30am 5pm (EST) Monday Friday smallbusiness@toyota.com.au www.toyotafleetmanagement.com.au Toyota Fleet Management is a division of Toyota Finance Australia Limited ABN 48 002

More information

Terms and Conditions. Security Deposit - By signing our hire agreement you agree that if the vehicle is

Terms and Conditions. Security Deposit - By signing our hire agreement you agree that if the vehicle is Terms & Conditions Terms and Conditions... 2 Booking... 3 Choice of Campervan... 3 Cancellation... 3 Security... 3 Charges... 4 Insurance... 4 Excess and Collision Damage Waiver... 4 Drivers Licences...

More information

Craicncampers. The Hirer must comply, and is liable for ensuring that the named Driver(s) comply with the following obligations:

Craicncampers. The Hirer must comply, and is liable for ensuring that the named Driver(s) comply with the following obligations: Craicncampers Terms and Conditions The following are the General Terms & Conditions of Hire between the hirer and Finnian O Connor & Thomas Rafferty trading as Craicncampers. Note that these terms & conditions

More information

NHS South Tees CCG. Lease Car Policy

NHS South Tees CCG. Lease Car Policy NHS South Tees CCG Lease Car Policy Policy Title: Lease Car Policy Date: July 2013 1. Introduction NHS South Tees CCG Guide to Scheme Principles and Conditions for Employees NHS South Tees CCG has in operation

More information

University Fleet Services

University Fleet Services University Fleet Services Policies and Procedures May 2008 Contents Assignment and use of vehicles................. 2 Definition of personal use...................... 2 Driver requirements...........................

More information

Audit of Fleet Life Cycle Management

Audit of Fleet Life Cycle Management Audit of Fleet Life Cycle Management Internal Audit 378-1-255 January 5, 2010 Audit of Fleet Life Cycle Management FINAL Report Table of Contents EXECUTIVE SUMMARY 4 1.0 INTRODUCTION 6 2.0 BACKGROUND 6

More information

CARS AND CAR ALLOWANCES POLICY COMPANY CARS MSR ROUP. www.msrgroup.org.uk

CARS AND CAR ALLOWANCES POLICY COMPANY CARS MSR ROUP. www.msrgroup.org.uk COMPANY CARS MSR ROUP www.msrgroup.org.uk CARS AND CAR Company cars If you are provided with a company car, this will be set out in your contract of employment. Unless you are notified otherwise, a company

More information

VEHICLE MAINTENANCE PROGRAM

VEHICLE MAINTENANCE PROGRAM VEHICLE MAINTENANCE PROGRAM Vehicle Maintenance Program The goals of the vehicle maintenance program of (Insert Name of Agency) are to support safe, reliable, and high quality transit services while making

More information

GUIDE. Motor Fleet and Driver Safety Guide

GUIDE. Motor Fleet and Driver Safety Guide GUIDE Motor Fleet and Driver Safety Guide Contents Introduction 3 Fleet vehicle facts 3 Planning 4 Planning Checklists 6 7 Reporting 8 Reporting and data management Checklist 9 Employment 10 Employment

More information

Please don t delay - report same day

Please don t delay - report same day How to make a claim How to make a claim Early reporting 1 Methods of reporting a claim 2 Policy covers Comprehensive cover 3 Non-comprehensive cover 3 Legal expenses 3 Broken windscreen or other glass

More information

FLEET MANAGEMENT POLICY

FLEET MANAGEMENT POLICY FLEET MANAGEMENT POLICY Contents 1. OBJECTIVES OF THIS POLICY...3 2. DUTIES OF THE TRANSPORT OFFICER...3 2. ITINERARIES...4 3. LOG-BOOKS FOR OFFICIAL VEHICLES...4 1 3.1 Completion...4 3.2 Supply...4 4.

More information

Company Vehicle Policies and Procedures

Company Vehicle Policies and Procedures Company Vehicle Policies and Procedures Eligibility to Drive a Company Vehicle Employees eligible for assignment of a company vehicle are selected at the discretion of the company s Chief Executive Officer

More information

Staff car leasing scheme

Staff car leasing scheme Staff car leasing scheme 1. General 1.1 This document details the arrangements and conditions for providing cars to employees under the Council's Car Leasing Scheme ("the Scheme"). Eligible employees are:-

More information

SUBSIDIARY LEGISLATION 104.01 MOTOR VEHICLES INSURANCE REGULATIONS

SUBSIDIARY LEGISLATION 104.01 MOTOR VEHICLES INSURANCE REGULATIONS MOTOR VEHICLES INSURANCE [S.L.104.01 1 SUBSIDIARY LEGISLATION 104.01 MOTOR VEHICLES INSURANCE REGULATIONS 1st August, 1947 GOVERNMENT NOTICE 611 of 1939, as amended by Government Notice 221 of 1947 and

More information

0870 600 4499 or visit our website www.arval.co.uk

0870 600 4499 or visit our website www.arval.co.uk Making the most of Contract Hire and Maintenance from Arval Your guide to service, repair and additional services For all your driver needs call 0870 600 4499 or visit our website www.arval.co.uk Passionate

More information

VEHICLE USE POLICY Office of Risk & Safety November 2004

VEHICLE USE POLICY Office of Risk & Safety November 2004 VEHICLE USE POLICY Office of Risk & Safety November 2004 TABLE OF CONTENTS POLICY STATEMENT...3 POLICY...4 REASON FOR POLICY...4 ENTITIES AFFECTED BY THIS POLICY...4 WHO SHOULD READ THIS POLICY...4 RELATED

More information

CORPORATE CAR POLICY

CORPORATE CAR POLICY Ermanno Molinari itiative 1. INTRODUCTION CORPORATE CAR POLICY The Corporate Car Policy document: defines the criteria for the optimum use and assignment of company car to employees, informing about rights

More information

Guidelines for Providing Cars April 2013

Guidelines for Providing Cars April 2013 April 2013 Introduction: The provision of cars for private use is a common practice amongst councils either as a private benefit in a senior staff contract of employment or as part of a leaseback arrangement

More information

Subject: UNIVERSITY VEHICLES AND RELATED VEHICLE EXPENDITURES

Subject: UNIVERSITY VEHICLES AND RELATED VEHICLE EXPENDITURES Policies on Specific Commodities/Services Number: 5.08 Subject: UNIVERSITY VEHICLES AND RELATED VEHICLE EXPENDITURES ENCOMPASSING Vehicle Acquisition, Vehicle Disposal, Fuel Purchases, Repair and Maintenance,

More information

Definition of a Lease

Definition of a Lease October 2015 Leases Project Update Definition of a Lease Project background The IASB and the FASB (the Boards) are working together to improve the accounting for leases. The Boards have concluded that

More information

Vice President of Human Resources. Name other related enterprise policies both within or external to this policy.

Vice President of Human Resources. Name other related enterprise policies both within or external to this policy. CAR ALLOWANCE POLICY Policy Title Policy Owner Policy Approver(s) Related Policies Related Procedures Storage Location Effective Date Next Review Date Car Allowance Policy Human Resources Vice President

More information

Wesley Theological Seminary Motor Vehicle Operation Policy

Wesley Theological Seminary Motor Vehicle Operation Policy Wesley ological Seminary Motor Vehicle Operation Policy Effective Date: 2/1/2007 Related Materials: Covenant for Drivers PURPOSE: following guidelines for the operation and maintenance of motor vehicles

More information

Procedure Manual. (Web Version) Provision of Fleet Management Services

Procedure Manual. (Web Version) Provision of Fleet Management Services Procedure Manual (Web Version) Provision of Fleet Management Services Cathy Moore Client Relationship and Marketing Manager StateFleet NSW Department of Finance and Services T 02 9372 7749 F 02 9372 7772

More information