The City University of New York. Revised April Table of Contents

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "The City University of New York. Revised April 2010. Table of Contents"

Transcription

1 The City University of New York FLEET MANAGEMENT POLICY Revised April 2010 Table of Contents PAGE I. INTRODUCTION AND STATEMENT OF POLICY 2 II. VEHICLE SAFETY PROGRAM 2 A. Minimum Requirements for Operating a University Vehicle 2 B. Motor Vehicle Records Review 4 C. Safety Checks & Maintenance Schedule 4 D. Defensive Driving Course 5 E. License Suspension/Revocation Due Process Rights 5 III. ASSIGNED, POOL AND MULTI-PASSENGER UNIVERSITY VEHICLES 5 A. Assigned Vehicle Use Policy 5 B. Pool Vehicles 6 C. Multi Passenger Vans/Buses 6 IV. IN CASE OF AN ACCIDENT 7 A. Immediately at the scene 7 B. Vehicle Accident Reporting 7 V. USE OF RADAR DETECTORS 8 VI. USE OF PERSONAL VEHICLES ON CUNY BUSINESS 8 VII. EMPLOYEES WITH PHYSICAL DISABILITIES 8 VIII. USE OF RENTAL VEHICLES 8 IX. VEHICLE MAINTENANCE 8 X. VEHICLE ACQUISITION 9 1

2 I. INTRODUCTION AND STATEMENT OF POLICY This manual contains the information you will need to help you safely operate and properly maintain any vehicles owned or leased by the University, including assigned and pool vehicles, and multi-passenger vehicles (each a University vehicle ). This manual also contains the University s policies regarding who is permitted to operate University vehicles and for what purposes. Portions of this manual also apply when renting vehicles or using your personal vehicle for University business. Each time a City University of New York (hereafter referred to as "CUNY" or "University") vehicle is operated in an inappropriate and unsafe manner, it places the University, the vehicle operator, any passengers, other drivers and pedestrians at risk. Proper use of any University vehicle will help protect CUNY and the vehicle operator from potential public liability and negligence lawsuits in the event of an accident. The University will attempt to ensure that all drivers are instructed in the safe and proper use of the University vehicles and that all vehicles are properly maintained. Our goal is to reduce the risk of and/or eliminate all vehicle accidents involving University vehicles. Please read this manual carefully and keep it handy for future reference. II. VEHICLE SAFETY PROGRAM A) MINIMUM REQUIREMENTS FOR OPERATING A UNIVERSITY VEHICLE (i) All potential drivers of University vehicles must satisfy all of the criteria listed below: 1. Drivers must possess a legal current US driver s license, recognized by the State of New York, a copy of which must be provided to the Campus Fleet Safety Manager. Drivers who do not possess a New York State driver s license must provide the Campus Fleet Safety Manager with a copy of their driving abstract each semester. 2. Drivers must be University employees or employees of one of the following entities or types of entities related to the University, conducting University business: the Research Foundation, auxiliary enterprise corporations, college associations, student services corporations, child care centers, performing arts centers, and art galleries. 3. Drivers must be of driving age and preferably, but not necessarily, licensed 4 or more years. 4. Drivers must have a good driver record as determined by a Motor Vehicle Records Review; see Section II (B) below. 5. Employees who are required to attend a Defensive Drivers course will be allowed to continue to drive until successful completion of the course, 2

3 (ii) (iii) (iv) (v) (vi) except for violations as noted in Section II (A) (ii) below. ANY driving violations involving a conviction for intoxication and/or use or possession of any controlled substance, reckless driving, license suspension or failure to report an accident are unacceptable and may lead to revocation of driving privileges by the University. It is each driver's responsibility to immediately report all restricted licenses and/or suspended licenses to the driver s Campus Fleet Safety Manager. Failure to report the existence of a restricted or suspended license may lead to revocation of driving privileges. All drivers are responsible for parking and/or traffic violation tickets received while driving a University vehicle. Smoking in University vehicles is prohibited. Drivers are prohibited from using mobile phones, BlackBerries and other electronic devices without a hands-free adapter. Many localities and municipalities have enacted regulations governing the usage of mobile phones while operating an automobile. In New York State, it is illegal to operate a mobile phone without using a hands free device, and, it is expected that all drivers of University vehicles will obey the law and comply with applicable regulations. Drivers must adhere to the following safety guidelines regarding mobile phones: 1. Make driving your priority you may be endangering yourself and others if you are using a mobile phone while driving. 2. Choose a phone with hands-free capabilities, but understand that while risk is diminished, it is not eliminated. 3. Pull to the side and put the vehicle in PARK to place your mobile phone call(s) or send text messages, or use a hands free mobile phone headset for calls. 4. If you receive calls while driving, use a hands free headset and keep conversations as brief as possible. Reserve discussions that require complex thought or note-taking for your non-driving time. Do not send or read text messages while driving. 5. Actively compensate for the potential distraction created by mobile phone use. Move to a slower travel lane, increase your following distance, and be alert to current conditions and be prepared for the unexpected. 6. Terminate a call immediately if the traffic situation requires. 7. Use the memory-dialing features to program emergency numbers and frequently called numbers into your phone. 3

4 8. TURN OFF your mobile phone if you need to jump start your vehicle, while refueling and/or in accordance with "Blasting Operations" warning signs. (vii) All University vehicles are equipped with seat belts, as required by law. Drivers and all passengers of University vehicles are required to use available seat belts at all times while the vehicle is in motion including passengers in the rear seat(s). (viii) Driving under the influence of drugs/alcohol is prohibited. (ix) (x) Possession and/or use of alcohol, illegal drugs or other intoxicating substances in a University vehicle is forbidden. Operation of University vehicles must be in full compliance with all applicable federal, New York State and New York City laws B) MOTOR VEHICLE RECORDS REVIEW The University will review all University vehicle operators Motor Vehicle Records to evaluate their driving history. For drivers with New York State licenses, this will be conducted through the NYS DMV License Event Notification System (LENS); all such drivers will be enrolled in LENS. This system keeps accurate records of driving infractions and associated points, and notifies the University of any action taken by governmental entities with respect to driving licensing. Previously, all drivers were required to sign an Authorization and Release of driving information from the NYS DMV. This will no longer be required under the LENS program. Drivers who do not possess a New York State license must provide the Campus Fleet Manager with a copy of their driving abstract each semester (see Section II.A.(i).1) C) ROUTINE SAFETY CHECKS BY DRIVERS Drivers are responsible for routine checks of the University vehicle they are assigned or about to use. This includes but is not limited to: 1. Visual inspection of tire wear and inflation; 2. Inspection to insure all lights and horn are operational; 3. Inspection to insure brakes operate in a normal fashion; 4. Inspection to insure gas, oil and other fluid levels are adequate; and 5. Inspection to insure no physical damage to vehicle such as dents, scrapes, etc. No driver should perform work, other than safety and fluid checks listed above, to vehicles themselves. Each driver is responsible for notifying the Fleet Manager in the event a University vehicle is not operating properly, requires repairs and/or 4

5 there is a reason to believe the vehicle is not safe to drive. D) DEFENSIVE DRIVING COURSE Drivers may be required to attend a National Safety Council Defensive Driver Course. The Defensive Driver Course will be provided by the University at no cost to the employee and can be taken during the employee s regular work schedule. E) LICENSE SUSPENSION/REVOCATION DUE PROCESS RIGHTS In the event of a suspension or revocation of the drivers license of an employee who is required to drive as part of his/her duties and responsibilities, the college may proceed to file disciplinary charges subject to the employee's due process rights to representation and a hearing in accordance with the disciplinary procedures of CUNY's collective bargaining agreements. The CUNY Fleet Management Policy does not diminish an employee's collective bargaining rights or rights under Section 75 of the New York State Civil Service Law, as may be applicable. III. ASSIGNED, POOL AND MULTI-PASSENGER UNIVERSITY VEHICLES A) ASSIGNED VEHICLES 1. All assigned University vehicles shall be considered part of the University s motor pool, available for the University s use as needed. 2. While part of the University s stand-by fleet, vehicles provided to Presidents and Vice Chancellors in their letters of employment may continue to be used for commuting purposes, but must be made available for University use as needed. 3. Assigned University vehicles must only be used for official University business, and use for personal purposes is not permitted unless such use is incidental or ancillary to official business. 4. Notwithstanding paragraph 3 above, a limited number of critical employees are deemed to have emergency responsibilities and are expected to be on duty seven days per week, 24 hours per day. These employees are granted authorization to have their assigned University vehicles with them at all times, except when they are on personal business outside of the New York City Metropolitan area. Use by these employees of assigned vehicles for personal purposes within the New York City Metropolitan area is deemed to be incidental to authorized purposes and is therefore permitted under this policy. 5. The University requires operators of assigned University vehicles to keep a detailed log of all business-related use of the vehicles, including mileage of assigned University vehicles and locations traveled to and from. Any mileage not reported as having a valid business purpose will be considered personal use 5

6 and the value of such use must be imputed as personal income. B) POOL VEHICLES 1. Access to pool vehicles shall be restricted to drivers authorized by the University. 2. Keys to pool vehicles shall be kept in a secure location. 3. The Fleet Safety Manager shall maintain a Pool Vehicle Use Log that will contain: drivers name, vehicle license plate number, date and time vehicle taken, date and time date of return, etc. 4. Drivers must sign the Pool Vehicle Use Log prior to removing any pool vehicle from its space and after returning it. Upon returning the pool vehicle, drivers should note in the log any condition(s) affecting the safety of said vehicle. 5. Pool vehicles shall only be used to conduct official University business. 6. Pool vehicles must always be used if available and in preference to use of rentals or reimbursement for personal vehicle use. C) MULTI PASSENGER VANS/BUSES 1. Drivers must be properly licensed to operate a multi-passenger van/bus as required by the State of New York. 2. Each driver must sign a statement certifying that s/he does not have a physical/medical condition that would impair her/his ability to operate a vehicle. 3. Drivers must participate in a training seminar conducted jointly by the University s designated broker and insurer. The training seminar is at no cost to the employee. 4. The Fleet Safety Manager shall maintain a Van/Bus Vehicle Use Log that will contain: drivers name, vehicle license plate number, date and time vehicle taken, date and time date of return, etc. 5. Drivers must sign the Van/Bus Vehicle Use log prior to removing any van/bus from its space and after returning it. Upon returning the van/bus vehicle, drivers should note in the log any condition(s) affecting the safety of said vehicle. 6. Vans/Buses shall only be used to conduct official University business. 6

7 IV. IN CASE OF AN ACCIDENT A) IMMEDIATELY AT THE SCENE If you are involved in an accident, your first duty as a driver is to: 1. Immediately call 911 for help; 2. Protect the scene so that further damage and/or injuries do not occur; 3. If possible, give assistance to anyone who has been injured. 4. DO NOT LEAVE THE SCENE, REGARDLESS HOW MINOR THE DAMAGE MAY APPEAR. B) VEHICLE ACCIDENT REPORTING A Vehicle Accident Reporting Kit is provided for every University vehicle. A sample of the items contained in the Accident Reporting Kit is attached to this manual. This kit must be kept in your vehicle's glove compartment at all times. Instructions for completing the forms are included in the kit. If you need a replacement kit please contact your college s Fleet Safety Manager. Any driver involved in an accident with a University vehicle should: 1. Call 911 and give assistance as described above, if possible; 2. Attempt to get names, addresses and telephone numbers of any witnesses. If witnesses refuse to give their contact information, copy down their vehicle license plate number, if possible; 3. Draw a rough diagram of the scene of the accident. If possible, take photos; 4. When police arrive, request a formal police report. Get name, precinct and badge number of officer; 5. Unless your vehicle creates a hazard, refrain from moving the vehicle until the police department, fire department and/or other emergency responders arrive; 6. Refrain from giving statements or signing anything other than those absolutely necessary for the police report; 7. NEVER admit responsibility or agree to pay for anything; 8. NEVER argue about who is responsible for the accident. BE COURTEOUS!; and 9. Report all accidents and/or property damage within 24 hours, and personal injury/deaths or major accidents immediately as instructed in the Accident 7

8 Reporting Kit. Failure to comply with this requirement may result in revocation of driving privileges. V. USE OF RADAR DETECTORS The University prohibits the installation, possession, and/or use of radar detectors in University vehicles. VI. USE OF PERSONAL VEHICLES ON CUNY BUSINESS Personal vehicles should not be used for University business unless no pool vehicle is practically available, a location is not easily accessible by mass transit, or in case of emergency. Employees who use their personal vehicles for University business must maintain the minimum statutory automobile liability limits as required by the State in which the vehicle is registered. Certificates of insurance verifying these minimum limits may be requested and must be provided upon request. VII. EMPLOYEES WITH PHYSICAL DISABILITIES University employees who are disabled and who have personal vehicles that have been modified to accommodate their disabilities, are authorized to use their vehicles when automobile transportation is needed to fulfill official University business. VIII. USE OF RENTAL VEHICLES In circumstances where a location is not easily accessible by mass transit and a pool vehicle is not practically available, employees may use the least expensive option of either a rental vehicle or their personal vehicle. Rental vehicles shall be deemed University vehicles for purposes of Articles II, IV, and V of the Policy. IX. VEHICLE MAINTENANCE 1. A University vehicle shall be considered for replacement upon reaching a total mileage of 75,000 miles or when maintenance and operating costs exceed $10,000 per year. 2. The need for University vehicles with annual mileage under 10,000 shall be reviewed annually and continued use must be authorized by the Chief Operating Officer. 8

9 3. University vehicles shall undergo a full 13 point vehicle check every 3500 or 7500 miles driven. The Fleet Manager shall monitor vehicle mileage to ensure that these services are completed according to schedule. X. VEHICLE ACQUISITION 1. University vehicles shall be purchased or leased off contracts administered by the OGS when available. 2. Leasing or outright purchasing are the most cost effective means of acquiring vehicles for the University. (Complete and return to Fleet Manager) I have received, read and understand the Fleet Management Policy. (Print Name) (Signature) (Date) 9

SAMPLE VEHICLE FLEET SAFETY & USAGE POLICY

SAMPLE VEHICLE FLEET SAFETY & USAGE POLICY SAMPLE VEHICLE FLEET SAFETY & USAGE POLICY Policy The purpose of this policy is to ensure the safety of those individuals who drive company vehicles and to provide guidance on the proper use of company

More information

Fashion Institute of Technology OPERATIONAL SERVICES

Fashion Institute of Technology OPERATIONAL SERVICES Fashion Institute of Technology OPERATIONAL SERVICES Motor Vehicle Use Manual 2010 Table of Contents 1. Introduction............................................. 1 1.1 Purpose and Application of Manual..........................

More information

College Vehicle and Driver Policy

College Vehicle and Driver Policy College Vehicle and Driver Policy For College Vehicles - Fleet Van Usage The College maintains a small fleet of passenger vans as a service to College employees and students who are traveling on College

More information

UNION COLLEGE MOTOR VEHICLE POLICY

UNION COLLEGE MOTOR VEHICLE POLICY UNION COLLEGE MOTOR VEHICLE POLICY October 2015 1 TABLE OF CONTENTS Section Title I. Scope II. III. IV. Eligibility and Authorization Procedures Reserving a Fleet Vehicle Passengers V. Vehicle Use/Fleet

More information

Associate Vice President of Public Safety & Administrative Services

Associate Vice President of Public Safety & Administrative Services Policy Title: Vehicle Use Policy Policy No.: 5810 Effective Date: June 1 2013 Responsible Office: Responsible Official: Department of Public Safety Associate Vice President of Public Safety & Administrative

More information

310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977. Lansing Housing Commission. Policy No. 2010-2 Resolution 1098

310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977. Lansing Housing Commission. Policy No. 2010-2 Resolution 1098 310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Lansing Housing Commission Vehicle Standard Operating Procedure Vehicle Standard Operating Procedure The purpose of this Standard

More information

VEHICLE AND EQUIPMENT USE POLICY

VEHICLE AND EQUIPMENT USE POLICY VEHICLE AND EQUIPMENT USE POLICY 1.0 PURPOSE...1 2.0 DEFINITIONS...1 3.0 POLICY...2 4.0 CLASSIFICATION...4 5.0 ASSIGNMENT CRITERIA...4 6.0 FEDERAL INCOME TAX...7 7.0 INSURANCE...7 8.0 OPERATOR LICENSING...7

More information

MAINE COMMUNITY COLLEGE SYSTEM

MAINE COMMUNITY COLLEGE SYSTEM MAINE COMMUNITY COLLEGE SYSTEM HEALTH AND SAFETY Section 800.1 SUBJECT: PURPOSE: MOTOR VEHICLE PROCEDURE To promote the safe the authorized operation of motor vehicles operated on behalf, or for the benefit,

More information

Wesley Theological Seminary Motor Vehicle Operation Policy

Wesley Theological Seminary Motor Vehicle Operation Policy Wesley ological Seminary Motor Vehicle Operation Policy Effective Date: 2/1/2007 Related Materials: Covenant for Drivers PURPOSE: following guidelines for the operation and maintenance of motor vehicles

More information

COMPANY VEHICLE POLICY

COMPANY VEHICLE POLICY COMPANY VEHICLE POLICY Overview As an authorized driver of a company vehicle, you have been given certain privileges. You assume the duty of obeying all motor vehicle laws, maintaining the vehicle properly

More information

Automobile Fleet Safety Manual. William Gallagher Associates Automobile Fleet Manual 1

Automobile Fleet Safety Manual. William Gallagher Associates Automobile Fleet Manual 1 Automobile Fleet Safety Manual William Gallagher Associates Automobile Fleet Manual 1 Table Of Contents Mission Statement 3 Company Rules and Regulations 4-5 Driver Qualifications 6 Drivers Licenses 6

More information

Sample Written Program For. Vehicles/Fleet

Sample Written Program For. Vehicles/Fleet Sample Written Program For Vehicles/Fleet 1 Vehicle Safety Program Table of Contents I. Purpose II. Policy III. Responsibilities IV. Training V. Vehicle Inspection VI. Driving Safely VII. Reviewing Drivers

More information

TABLE OF CONTENTS. Contact Information Regarding Fleet Operations...2. Driver Qualifications...3. Fleet Operations...4. Use of Personal Vehicles...

TABLE OF CONTENTS. Contact Information Regarding Fleet Operations...2. Driver Qualifications...3. Fleet Operations...4. Use of Personal Vehicles... TABLE OF CONTENTS Contact Information Regarding Fleet Operations...2 Driver Qualifications...3 Fleet Operations...4 Use of Personal Vehicles...6 Commercial Motor Vehicles (CDL Drivers)...7 Driver License

More information

NYU Safety Policy Manual

NYU Safety Policy Manual NYU Safety Policy Manual Page 1 of 8 PURPOSE To provide guidance for the implementation of New York University's (NYU) Fleet Safety Program, which includes selection of drivers who operate University vehicles.

More information

M E M O R A N D U M. TO: Campus Community. SUBJECT: Vehicle Reservation Procedures. DATE: September 5, 2014

M E M O R A N D U M. TO: Campus Community. SUBJECT: Vehicle Reservation Procedures. DATE: September 5, 2014 M E M O R A N D U M TO: Campus Community FROM: Dawn Eakin SUBJECT: Vehicle Reservation Procedures DATE: September 5, 2014 For liability and cost effectiveness reasons, the campus is requiring all faculty

More information

Villanova University Van Fleet Policy Effective Date: September 22, 2011 Revision Date: August 22, 2013

Villanova University Van Fleet Policy Effective Date: September 22, 2011 Revision Date: August 22, 2013 Villanova University Van Fleet Policy Effective Date: September 22, 2011 Revision Date: August 22, 2013 I. PURPOSE: The purpose of this policy is to set forth operating procedures for all drivers of Villanova

More information

STATE OWNED OR LEASED FLEET VEHICLE USE PROCEDURE

STATE OWNED OR LEASED FLEET VEHICLE USE PROCEDURE I. General Rules A. State owned or leased vehicles will be used for official state business only. B. Authorized drivers of vehicles are state employees, students, workstudy students and student employees

More information

. FLEET MANAGEMENT POLICY

. FLEET MANAGEMENT POLICY Fleet Management Overview It is the policy of to safely operate company vehicles in adherence with all applicable laws and regulations. This fleet policy reflects the requirements and standards to effectively

More information

THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES

THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES Definitions System Fleet Manager Individual appointed by the Vice Chancellor for Business Services responsible for ensuring compliance

More information

City of New Haven Vehicle Use Policy

City of New Haven Vehicle Use Policy Purpose: The purpose of this policy is to define and describe the usage parameters related to the operation of City of New Haven vehicles by City employees. The purpose of this policy is to: a) Ensure

More information

BUSINESS SERVICES POLICIES AND PROCEDURES

BUSINESS SERVICES POLICIES AND PROCEDURES BUSINESS SERVICES POLICIES AND PROCEDURES DEPARTMENT: Risk Management BSL 025 Fleet Safety/Vehicle Management Policy PURPOSE... 2 SCOPE... 2 POLICY... 2 DEFINITIONS... 2 RESPONSIBILITIES... 3 Employee

More information

Model Fleet Safety Program Short

Model Fleet Safety Program Short TM Model Fleet Safety Program Short CORPORATE HEADQUARTERS 518 EAST BROAD STREET COLUMBUS, OHIO 43215 614.464.5000 STATEAUTO.COM TM Disclaimer: The information contained in this publication was obtained

More information

VEHICLE and DRIVER SAFETY PROCEDURES FOR R I T

VEHICLE and DRIVER SAFETY PROCEDURES FOR R I T VEHICLE and DRIVER SAFETY PROCEDURES FOR R I T Table of Contents Purpose.. 1 1. Use of RIT Owned or Leased Vehicles......1 2. New Faculty & Staff....... 1 3. Eligibility Requirements for Drivers of RIT

More information

COUNTY OWNED VEHICLE USAGE POLICY. Effective January 1, 2009

COUNTY OWNED VEHICLE USAGE POLICY. Effective January 1, 2009 COUNTY OWNED VEHICLE USAGE POLICY Effective January 1, 2009 Ohio Revised Code 307.72 states that motor vehicles purchased or leased as provided by section 307.41 of the Revised Code shall be for the use

More information

University Fleet Services

University Fleet Services University Fleet Services Policies and Procedures May 2008 Contents Assignment and use of vehicles................. 2 Definition of personal use...................... 2 Driver requirements...........................

More information

Effective: July 10, 1995 Last Revised: August 2, 2010. Rev. 8/2/2010. Policy: Vehicle Use and Driver Responsibilities

Effective: July 10, 1995 Last Revised: August 2, 2010. Rev. 8/2/2010. Policy: Vehicle Use and Driver Responsibilities Effective: July 10, 1995 Last Revised: August 2, 2010 Xavier University Risk Management Flynn Hall ML 7211 Ph (513) 745-2090 Fax (513) 745-2092 XAVIER UNIVERSITY VEHICLE USE AND DRIVER RESPONSIBILITIES

More information

Company Vehicle Policies and Procedures

Company Vehicle Policies and Procedures Company Vehicle Policies and Procedures Eligibility to Drive a Company Vehicle Employees eligible for assignment of a company vehicle are selected at the discretion of the company s Chief Executive Officer

More information

1004 VEHICLE AND FLEET SERVICE POLICY. I. Legislative Authority:

1004 VEHICLE AND FLEET SERVICE POLICY. I. Legislative Authority: 1004 VEHICLE AND FLEET SERVICE POLICY I. Legislative Authority: This policy is written in accordance with legislation passed by the Arkansas General Assembly, (Arkansas Code: 19-4-902, 19-4-905, 19-4-907,

More information

Use of Cornell Vehicles

Use of Cornell Vehicles CORNELL UNIVERSITY POLICY LIBRARY POLICY 3.4 Chapter 4, Responsible Executive: Vice and Insurance POLICY STATEMENT Cornell University vehicles are available under certain circumstances for use in support

More information

Vehicle Use Guidelines

Vehicle Use Guidelines Administrative Services Operational Guidelines Vehicle Use Guidelines Adopted July 1, 2011 Revised August 7, 2013 North Idaho College Administrative Guidelines: Vehicle Use (Revised August 7, 2013) Contact:

More information

Vehicle Fleet Safety Program Procedures for Employees & Students

Vehicle Fleet Safety Program Procedures for Employees & Students PURPOSE The use of vehicles is necessary and common for business and activities at Riverland Community College ( Riverland ). Given the significant number of vehicles in use and the number of miles driven,

More information

FLEET SAFETY POLICY (FSP)

FLEET SAFETY POLICY (FSP) FLEET SAFETY POLICY (FSP) Waterville, ME 04901 Page 1 of 11 REVISION HISTORY The FSP will be reviewed annually unless an accident or near miss indicates deficiencies in the policy. REVISION A B C DESCRIPTION

More information

Motor Vehicle and Fleet Management Policy and Procedures. Facilities Management

Motor Vehicle and Fleet Management Policy and Procedures. Facilities Management Motor Vehicle and Fleet Management Policy and Procedures Facilities Management September, 2010 Table of Contents Page General 1 Vehicle Use 1 Accidents 6 Vehicle Rates 7 Maintenance Procedures 7 1 Delta

More information

UIC Safe Driver Auto Policy & Procedures 1.5

UIC Safe Driver Auto Policy & Procedures 1.5 UIC Safe Driver Auto Policy & Procedures Adopted 6/1/2007 TABLE OF CONTENTS: SECTION 1 INTRODUCTION AND GENERAL INFORMATION...1 A. POLICY STATEMENT:... 1 B. STAFF IMPLEMENTATION:... 1 C. AMENDMENT HISTORY:...

More information

Policies and Procedures

Policies and Procedures Effective Date: July 1 st, 2015 Policies and Procedures Recognized Student Organization Vehicle Use Responsible Office: Responsible Official: Department of Student Activities Director of Student Activities

More information

RESOLUTION NO. 507 RESOLUTION OF THE COUNTY COUNCIL OF DORCHESTER COUNTY, MARYLAND ADOPTING AN VEHICLES USED FOR COUNTY BUSINESS POLICY

RESOLUTION NO. 507 RESOLUTION OF THE COUNTY COUNCIL OF DORCHESTER COUNTY, MARYLAND ADOPTING AN VEHICLES USED FOR COUNTY BUSINESS POLICY .\,n.3:i'' " ' 7 : - id 1 i.,, 1 I.., 01!? i? P, -.,, L,,-,.:-,,~;;c-.>,< 7.- 1 1 r-,. : Eil [;!!I.:;'; ' 1 -' 1 RESOLUTION NO. 507 RESOLUTION OF THE COUNTY COUNCIL OF DORCHESTER COUNTY, MARYLAND ADOPTING

More information

Fleet Management Policy Table of Contents

Fleet Management Policy Table of Contents Fleet Management Policy Table of Contents Article I. Purpose and Policy... 1 Article II. Adoption, Amendment, Repeal... 1 Article III. Definitions... 1 Article V. General... 2 Article V. Authorized Drivers...

More information

Vehicle Accident Prevention and Safety Policy

Vehicle Accident Prevention and Safety Policy Vehicle Accident Prevention and Safety Policy Policy Type: Administrative Responsible Office: Insurance and Risk Management Initial Policy Approved: 12/06/12 Current Revision Approved: 12/06/12 Policy

More information

maintenance is the responsibility of the departments to which they have been assigned.

maintenance is the responsibility of the departments to which they have been assigned. Eastern University Vehicle Policy Revised August 2015 I. Policy Purpose and Objectives... 1 II. Safe Driving Requirements... 2 III. The Van Fleet: Use and Licensing... 2 a. Seeking Approved Driver Status...

More information

VEHICLE USE POLICY Office of Risk & Safety November 2004

VEHICLE USE POLICY Office of Risk & Safety November 2004 VEHICLE USE POLICY Office of Risk & Safety November 2004 TABLE OF CONTENTS POLICY STATEMENT...3 POLICY...4 REASON FOR POLICY...4 ENTITIES AFFECTED BY THIS POLICY...4 WHO SHOULD READ THIS POLICY...4 RELATED

More information

POLICY INVOLVING VEHICLE USE ON OFFICIAL COLLEGE BUSINESS AUTOMOBILES & OTHER MOTORIZED VEHICLES Last update: August 9, 2011

POLICY INVOLVING VEHICLE USE ON OFFICIAL COLLEGE BUSINESS AUTOMOBILES & OTHER MOTORIZED VEHICLES Last update: August 9, 2011 POLICY INVOLVING VEHICLE USE ON OFFICIAL COLLEGE BUSINESS AUTOMOBILES & OTHER MOTORIZED VEHICLES Last update: August 9, 2011 INTRODUCTION: Rollins College has many faculty, staff and students whose responsibilities

More information

MOTOR VEHICLE FLEET MANAGEMENT POLICY FOR ADMINISTRATIVE DIVISION VEHICLES SECTION 01-03 ASSIGNMENT OF COUNTY MOTOR VEHICLES

MOTOR VEHICLE FLEET MANAGEMENT POLICY FOR ADMINISTRATIVE DIVISION VEHICLES SECTION 01-03 ASSIGNMENT OF COUNTY MOTOR VEHICLES Washington County Board of Supervisors PERSONNEL POLICIES AND PROCEDURES MANUAL FOR ADMINISTRATIVE DIVISION EMPLOYEES ATTACHMENTS ATTACHMENT C Effective Date: January 1, 1998 PART 01. GENERAL SECTION 01-01

More information

City of Elkins Motor Vehicle Policy Adopted by Elkins City Council October 22, 2015 Revised:

City of Elkins Motor Vehicle Policy Adopted by Elkins City Council October 22, 2015 Revised: City of Elkins Motor Vehicle Policy Adopted by Elkins City Council October 22, 2015 Revised: Contents 1. Introduction... 2 2. Applicability of this Policy... 2 3. Policies Applicable to All City Vehicles...

More information

University Vehicle Use Policy

University Vehicle Use Policy POLICY No.: 97-4 University Vehicle Use Policy Responsible Executive: VP, Finance Responsible Office: Dept. of Public Safety Effective: 1997 Revised: July 1, 2015 PURPOSE The purpose of this policy is

More information

Rhode Island School of Design Fleet Safety Policy. February 2015

Rhode Island School of Design Fleet Safety Policy. February 2015 Rhode Island School of Design Fleet Safety Policy February 2015 Reviewed February 2015 Table of Contents 1.0 Vehicle Safety Policy 2.0 Definitions 3.0 Roles and Responsibilities 3.1 RISD Fleet Safety Committee

More information

Anne Arundel Community College Motor Vehicle Policy and Procedure

Anne Arundel Community College Motor Vehicle Policy and Procedure I. Purpose Anne Arundel Community College Motor Vehicle Policy and Procedure Table of Contents II. Scope III. Definitions IV. Driver Requirements V. Use of Pool Vehicles VI. General Rules for Vehicle Use

More information

Moody Bible Institute Policy and Guidelines for Vehicle Use and Driver Operations

Moody Bible Institute Policy and Guidelines for Vehicle Use and Driver Operations Moody Bible Institute Policy and Guidelines for Vehicle Use and Driver Operations It is the policy of the Moody Bible Institute that its vehicles should be operated safely and in compliance with applicable

More information

Vehicle Use and Driver Responsibilities Policy Rev. 7/25/14

Vehicle Use and Driver Responsibilities Policy Rev. 7/25/14 Vehicle Use and Driver Responsibilities Policy Rev. 7/25/14 Office of Student Support Services (808) 735-4724, M-F, 8:30am-5:00pm Policy Administration Chaminade University Van Administration Contact List

More information

Fleet Management and Motor Vehicle Use Policy

Fleet Management and Motor Vehicle Use Policy Approved by President s Cabinet 8/26/14 Fleet Management and Motor Vehicle Use Policy The office of the Vice President for Business Affairs has established a fleet management and motor vehicle use policy

More information

COMPANY VEHICLE OPERATING POLICY Effective May 2013

COMPANY VEHICLE OPERATING POLICY Effective May 2013 COMPANY VEHICLE OPERATING POLICY Effective May 2013 TABLE OF CONTENTS 1. INTRODUCTION...3 2. VEHICLE ASSIGNMENTS AND POOL TRUCKS...4 3. VEHICLE MAINTENANCE AND OPERATION...6 4. VEHICLE SAFETY AND REGULATIONS...7

More information

LifeWays Operating Procedures

LifeWays Operating Procedures 9-01.13. STAFF MOTOR VEHICLE USE PURPOSE: The purpose of this policy is to comply with insurance requirements for LifeWays positions that require an employee to drive a vehicle as an essential function

More information

MIDDLETON SCHOOL DISTRICT #134 POLICY AND PROCEDURE MANUAL SECTION 800 Business Procedures. Conditions for Use of District Vehicles...

MIDDLETON SCHOOL DISTRICT #134 POLICY AND PROCEDURE MANUAL SECTION 800 Business Procedures. Conditions for Use of District Vehicles... MIDDLETON SCHOOL DISTRICT #134 POLICY AND PROCEDURE MANUAL SECTION 800 Business Procedures Conditions for Use of District Vehicles...POLICY 808 OVERVIEW As a driver of a Middleton School District vehicle,

More information

MOTOR VEHICLE USE POLICY

MOTOR VEHICLE USE POLICY MOTOR VEHICLE USE POLICY A university vehicle is defined as a vehicle which is self-propelled and is owned, leased or rented by the university. University vehicles shall be used only in the conduct of

More information

State University of New York University at Albany. Policy on the Use of State Owned Vehicles. Division of Finance and Business

State University of New York University at Albany. Policy on the Use of State Owned Vehicles. Division of Finance and Business State University of New York University at Albany Policy on the Use of State Owned Vehicles Division of Finance and Business Introduction The University at Albany maintains state-owned vehicles for general

More information

SKIDMORE COLLEGE MOTOR VEHICLE POLICY

SKIDMORE COLLEGE MOTOR VEHICLE POLICY SKIDMORE COLLEGE MOTOR VEHICLE POLICY TABLE OF CONTENTS Section Title Page I. Purpose... 2 II. III. IV. Scope... 2 Sponsoring Department Responsibility... 2 Driver Eligibility... 2 V. Authorization Procedures...

More information

UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES

UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES SECTION: Administrative Operations Number: 03.01.04 AREA: General SUBJECT: Fleet Management Plan I. PURPOSE AND SCOPE This document

More information

Turning Points for Children

Turning Points for Children Turning Points for Children SUBJECT: TRAVEL SAFETY POLICY DATE ISSUED: April 22, 2015 (Addition: June 1, 2015) REVISION: This Travel Safety Policy is inclusive of the following policies in TPFC Handbook

More information

a. A completed District Motor Vehicle Driver Authorization Request Form B-167 (see this section for qualifications).

a. A completed District Motor Vehicle Driver Authorization Request Form B-167 (see this section for qualifications). ADMINISTRATIVE PROCEDURE 6530: Vehicle Use/Driver Authorization A. Driver Requirements/Authorization The district expects all authorized drivers to be conscientious and courteous drivers and understand

More information

Vehicle Fleet Safety Policy Amendment. The attached policy reflects a couple of important. The additions are underlined in red and the

Vehicle Fleet Safety Policy Amendment. The attached policy reflects a couple of important. The additions are underlined in red and the City of Pe not AGENDA ITEM # 10. 5 Lakes. REPORT TO CITY COUNCIL Report Prepared by: Sandy Peine, City Clerk Date: March 3, 2015 Subject: Vehicle Fleet Safety Policy Amendment Report: The attached policy

More information

ABC Corporate Vehicle Policy

ABC Corporate Vehicle Policy ABC Corporate Vehicle Policy All recipients of a company car are required to follow the fleet guidelines regarding its maintenance and participate in web-based driver training or behind the wheel driver

More information

Wheaton College. Fleet Safety Program. September 2008

Wheaton College. Fleet Safety Program. September 2008 Wheaton College Fleet Safety Program September 2008 2 Table of Contents Introduction 1. Definitions 2. Roles and Responsibilities 3. Fleet Driver Qualification 4. Insurance Requirements 5. Vehicle Maintenance

More information

Policy: Motor Vehicle Record Policy for Drivers of University Vehicles

Policy: Motor Vehicle Record Policy for Drivers of University Vehicles Policy: Motor Vehicle Record Policy for Drivers of University Vehicles Financial Affairs Department Insurance and Risk Management Effective: June 2005 Revised: January 2014 I. PURPOSE The purpose of this

More information

USE OF STATE VEHICLES

USE OF STATE VEHICLES ILLINOIS PRISONER REVIEW BOARD POLICY, VEHICLE USAGE RESCINDS: N/A ESTABLISHED: 09/11/2014 RELATED DOCUMENTS: DISTRIBUTION: All PRB Board Members and employees Office/desk copy Employees working for the

More information

Revised 7/1/2010 CLEVELAND STATE UNIVERSITY DRIVING AND MOTOR VEHICLE POLICY

Revised 7/1/2010 CLEVELAND STATE UNIVERSITY DRIVING AND MOTOR VEHICLE POLICY Revised 7/1/2010 CLEVELAND STATE UNIVERSITY DRIVING AND MOTOR VEHICLE POLICY Purpose: The safety of Cleveland State University s students, faculty, staff, and the public is a central concern to this University.

More information

Bannock County Vehicle Use Policy

Bannock County Vehicle Use Policy NOTE: This policy applies to all Bannock County employees, volunteers, etc. who operate vehicles for Bannock County business (including those who submit mileage reimbursement request forms or are authorized

More information

Policy Contact: Director of Facilities Management gbowerso@mines.edu. Issued: April 2008. Revised: April 2015. Finance & Administration

Policy Contact: Director of Facilities Management gbowerso@mines.edu. Issued: April 2008. Revised: April 2015. Finance & Administration 1.0 BACKGROUND AND PURPOSE The Colorado School of Mines ( Mines or the University ) withdrew from the State Fleet Program on July 1, 2008, and established the campus vehicle fleet service under Facilities

More information

Driver Certification

Driver Certification Driver Certification Environmental Health & Safety/Risk Management Department of Campus Operations 300 College Park Dayton, Ohio 45469-2904 937-229-4503 Agenda: Part I: Review of UD Driver Certification

More information

Vehicle Use and Operation

Vehicle Use and Operation Vehicle Use and Operation Approved By: Vice President for Finance and Administration Date Approved: May 17, 1999 Revised: August 2002 Date of Next Review: Related Policies: OAR 580-040-0030, ORS 184.305,

More information

Babson College Driver and Vehicle Use Policy. Babson College Driver and Vehicle Use Policy

Babson College Driver and Vehicle Use Policy. Babson College Driver and Vehicle Use Policy Babson College Driver and Vehicle Use Policy EFFECTIVE: September 1, 2013 1 Contents Quick Guidelines I. Purpose II. III. IV. Updates Management a. Fleet Management b. Authorized Use Babson College Driver

More information

UNIVERSITY OF MOUNT UNION FLEET VEHICLE POLICY UPDATED: February 2014

UNIVERSITY OF MOUNT UNION FLEET VEHICLE POLICY UPDATED: February 2014 Page 1 UNIVERSITY OF MOUNT UNION FLEET VEHICLE POLICY UPDATED: February 2014 The University of Mount Union maintains a fleet of vehicles that are available for University-sponsored activities and functions.

More information

Garfield County FLEET MANAGEMENT PLAN

Garfield County FLEET MANAGEMENT PLAN Garfield County FLEET MANAGEMENT PLAN 1 Table of Contents Topic Page I. Executive Summary 3 II. Definitions 4 III. Fleet Management Policies 5 a) Fleet Management Responsibility b) General Use of County

More information

NAME OF COMPANY. Pool Vehicle Policies and Procedures Manual. Effective:

NAME OF COMPANY. Pool Vehicle Policies and Procedures Manual. Effective: NAME OF COMPANY Pool Vehicle Policies and Procedures Manual Effective: THIS IS ONLY A SAMPLE. YOUR COMPANY SHOULD USE THIS SAMPLE AS A GUIDELINE ONLY - IT SHOULD BE ADAPTED FOR YOUR OPERATIONS. The following

More information

AQ1101 - RESPONSIBILITY CODE FOR USE OF INTERIOR HEALTH FLEET VEHICLES

AQ1101 - RESPONSIBILITY CODE FOR USE OF INTERIOR HEALTH FLEET VEHICLES 1.0 PURPOSE AQ1101 - RESPONSIBILITY CODE FOR USE OF INTERIOR HEALTH FLEET VEHICLES To provide a framework for the administration of the IH Fleet Vehicle Program and to outline the use and responsibilities

More information

PROCEDURE - MCES and Regional Administration Fleet Management Procedure

PROCEDURE - MCES and Regional Administration Fleet Management Procedure PROCEDURE - MCES and Regional Administration Fleet Management Procedure Section/Number: 3-4a Total Pages: 8 Dept. Responsible: Environmental Services and Risk Management Effective Date: 7/1/02 Special

More information

Van Services. Table of Contents

Van Services. Table of Contents Van Services Transportation Services coordinates the rental of University vans to assist the transportation needs of faculty, staff, students and University sanctioned organizations conducting official

More information

Virginia Commonwealth University Vehicle Accident Prevention and Safety Program

Virginia Commonwealth University Vehicle Accident Prevention and Safety Program Virginia Commonwealth University Vehicle Accident Prevention and Safety Program 1. Introduction The Virginia Commonwealth University Vehicle Accident Prevention and Safety Program is established to emphasize

More information

INDIANA STATE UNIVERSITY VEHICLE GUIDELINES AND PROCEDURES

INDIANA STATE UNIVERSITY VEHICLE GUIDELINES AND PROCEDURES INDIANA STATE UNIVERSITY VEHICLE GUIDELINES AND PROCEDURES PURPOSE The purpose of this document is to clarify Indiana State University guidelines and procedures regarding use of University vehicles, which

More information

A D M I N I S T R A T I V E P O L I C Y

A D M I N I S T R A T I V E P O L I C Y TITLE: VEHICLE USE POLICY APPROVED: July 1992 REVIEWED: December 2, 2002 April 11, 2006 December 8, 2008 NEXT REVIEW: 2011-2012 RESPONSIBILITY: Director, Campus Operations APPENDICES: CROSS-REFERENCE:

More information

THE UNIVERSITY OF CHICAGO VEHICLE LOSS CONTROL PROGRAM

THE UNIVERSITY OF CHICAGO VEHICLE LOSS CONTROL PROGRAM THE UNIVERSITY OF CHICAGO VEHICLE LOSS CONTROL PROGRAM I. GUIDING PRINCIPLES A. Anyone driving a vehicle on University business shall do so in a safe, responsible fashion. B. Vehicles shall be operated

More information

Student Transportation Policies and Procedures

Student Transportation Policies and Procedures Revised 7/19/12 Student Transportation Policies and Procedures Introduction The safety of our students at Wilmington University is very important. With this in mind, Wilmington University has instituted

More information

City of Santa Barbara City Vehicle Use Policy

City of Santa Barbara City Vehicle Use Policy City of Santa Barbara City Vehicle Use Policy Approved by: James L. Armstrong City Administrator Policy effective: July 1, 2007 Purpose Provide written guidelines on the use of and safe operation of City

More information

(Insert your company name here)

(Insert your company name here) (Insert your company name here) Driver s Handbook Dated: This sample handbook is designed for private passenger leased fleets. If you do not have this type of fleet, the topic headings may be useful to

More information

State of Minnesota Model Fleet Safety Management Standards

State of Minnesota Model Fleet Safety Management Standards State of Minnesota Model Fleet Safety Management Standards Anyone who has ever been involved in even a minor fender bender is aware of the resulting fallout which involves time, money and effort. Accidents

More information

Confederated Tribes of the Colville Reservation Vehicle & Fleet Policy

Confederated Tribes of the Colville Reservation Vehicle & Fleet Policy CTCR Vehicle & Fleet Policy Revised 5/15/2014 Resolution 2014-272 Page 1 Overview Certain privileges are given to an authorized driver of the Tribes vehicles. He/she assumes the duty of obeying all motor

More information

BEDFORD COUNTY GOVERNMENT VEHICLE USE POLICY

BEDFORD COUNTY GOVERNMENT VEHICLE USE POLICY BEDFORD COUNTY GOVERNMENT VEHICLE USE POLICY I. GENERAL STATEMENT OF POLICY The purpose of this policy is to provide operational guidelines and procedures to the operations of motor vehicles and other

More information

University Official Vehicle Policy

University Official Vehicle Policy UNIVERSITY OF WYOMING University Official Vehicle Policy 07/01/2011 TABLE OF CONTENTS Section I Department Obligations... 1 Section II Definition of Driver(s)... 1 Section III Vehicle Definitions... 1

More information

Motor Vehicle Operations Program

Motor Vehicle Operations Program Motor Vehicle Operations Program July 31, 2008 Introduction The Texas Transportation Institute (TTI) is committed to providing a safe and healthful environment for its employees and visitors. All activities

More information

Using a Personal Car on KCT Company Business Policy

Using a Personal Car on KCT Company Business Policy Using a Personal Car on KCT Company Business Policy The purpose of this policy is to help keep our valued employees safe while driving a personal car during the course and scope of your employment with

More information

School Year

School Year 2014-2015 School Year Type III Driver Regulations In 2008 the Minnesota Legislature created several sections of law requiring annual training and certification of persons that operate Type III School Buses..

More information

State of Nevada Fleet Services Division Vehicle use Handbook

State of Nevada Fleet Services Division Vehicle use Handbook State of Nevada Fleet Services Division Vehicle use Handbook A guide to the policies and procedures for the use of Fleet Services Vehicles Revised July 2015 Please direct questions or comments to the Fleet

More information

Fleet Safety and Vehicle Use/Rental

Fleet Safety and Vehicle Use/Rental 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Fleet Safety and Vehicle Use/Rental Effective: Moved to Policy Library from UPM 8.5 Contact: Business Services Contents

More information

VEHICLE OPERATIONS SAFETY POLICY Randolph College

VEHICLE OPERATIONS SAFETY POLICY Randolph College VEHICLE OPERATIONS SAFETY POLICY Randolph College Purpose: To ensure the safety of our students and employees during the operation of motor vehicles. This policy applies to all vehicles used for school

More information

ARTICLE IV: Transportation

ARTICLE IV: Transportation ARTICLE IV: Transportation Table of Contents 4-4.1 Motor Vehicles 4-4.2 Pupil Transportation Services 4-4.3 Transportation of Disabled Students 4-4.4 School bus Safety Program 4-4.5 Student Conduct on

More information

NRCS New Mexico Vehicle Fleet Management Guide

NRCS New Mexico Vehicle Fleet Management Guide NRCS New Mexico Vehicle Fleet Management Guide TABLE OF CONTENTS PURPOSE REVIEW POLICY/PROCEDURE 1. Definitions 2. Roles and Responsibilities 3. Vehicle Acquisition and Replacement 4. Vehicle Assignments

More information

Fleet Policy. Version Number: 2 Controlled Document Director of Corporate Affairs

Fleet Policy. Version Number: 2 Controlled Document Director of Corporate Affairs Fleet Policy CONTROLLED DOCUMENT CATEGORY: CLASSIFICATION: PURPOSE: This Document supports: Controlled Document Number: Policy Governance To set out the principles for the management of the Trust Fleet

More information

Motor Pool Policy updated December 8, 2015

Motor Pool Policy updated December 8, 2015 Motor Pool Policy updated December 8, 2015 I. General A. The Willamette University Motor Pool consists of (4) 15 passenger and (4) 12 passenger vans. All matters involving university and local rental vehicles

More information

WESTMINSTER COLLEGE VEHICLE USE AND OPERATION POLICIES

WESTMINSTER COLLEGE VEHICLE USE AND OPERATION POLICIES WESTMINSTER COLLEGE VEHICLE USE AND OPERATION POLICIES This policy applies to all faculty, staff, students, or volunteers who operate college vehicles or who operate non-college vehicles for college-related

More information

SOUTHEAST AREA COOPERATIVE

SOUTHEAST AREA COOPERATIVE SOUTHEAST AREA COOPERATIVE MOTOR VEHICLE SAFETY POLICY Adopted by Board of Directors 11-19-12 Southeast Area Cooperative Motor Vehicle Safety Policy Southeast Area Cooperative is dedicated to protecting

More information

Villanova University Fleet Management Program

Villanova University Fleet Management Program Villanova University Fleet Management Program A. INTRODUCTION Safe drivers know how to operate a vehicle properly. They do not make the common driving errors that cause most accidents. They also have learned

More information