THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES"

Transcription

1 THE TEXAS A&M UNIVERSITY SYSTEM (TAMUS) FLEET VEHICLE USE GUIDELIINES Definitions System Fleet Manager Individual appointed by the Vice Chancellor for Business Services responsible for ensuring compliance with the System Regulation and Comprehensive Compliance Plan (CCP). Site Coordinator Component appointed individual responsible for developing the component program and ensuring component compliance with the System Regulation, CCP and component program. Vehicle Coordinator Individual appointed by the dean, department head or director to coordinate all vehicle usage and provide a point of contact for the Site Coordinator. Vehicle Operator Any individual who operates a TAMUS vehicle. 1. Personal Use/Misuse of TAMUS Vehicles No TAMUS employee shall use any vehicle owned by TAMUS for any purpose other than official business of TAMUS and there must be a business reason for the presence of each passenger. Employees may not use such vehicles in connection with any political campaign or for any personal or recreational activity including transportation to and from work on a daily basis; however, a vehicle may be driven to an employee s home and retained overnight on specific occasions when doing so allows the employee to effect significant time or cost savings or meet a specific outof-town appointment to conduct System business. In cases where significant time or cost savings can be achieved, employees should obtain approval from their vehicle coordinator prior to taking vehicles home. 2. Operator Conduct: When operating a TAMUS vehicle: Do: observe all traffic laws; drive carefully, safely, and courteously; ensure passengers are properly seated and seatbelts are fastened at any time the vehicle is in motion; wash the exterior and clean the interior of the vehicle as necessary.

2 Do not: exceed posted speed limits or use radar detectors; use a vehicle for personal transportation, the transportation of family members, or other non-official business; drive under influence of alcohol or allow alcoholic beverages to be consumed or transported in a vehicle; drive under the influence of illegal drugs or allow illegal drugs to be consumed or transported in a vehicle; drive under the influence of legal drugs if those drugs could diminish driving abilities or judgment; smoke in a vehicle; allow passenger behavior that may distract the driver; drive more than eight consecutive hours in any twenty-four hour period; pick up hitchhikers. When a vehicle is damaged through operator misuse or operated by a person under the influence of alcohol or drugs, the vehicle coordinator should provide a complete statement of the circumstances and a copy of the police report to the dean, department head or director for the appropriate administrative action. Citations for all parking and traffic violations will be the personal responsibility of the vehicle operator. 3. State of Texas Vehicle Use Report Government Code, Section requires that each operator of a state-owned motor vehicle log their use of the vehicle on a per trip basis in the State of Texas Vehicle Use Report. All requested information must be complete. Vehicle coordinators are responsible for maintaining the original reports within their department and in accordance with the State s retention policy. Reports are to be filed within the department by the 5 th calendar day of each month. Vehicle coordinators are responsible for checking the reports for accuracy and signing in the designated space. Fleet Management Report Form 1.0 is to be completed by vehicle coordinators and forwarded to the site coordinator by the 10 th calendar day of each month. 4. Accident Reporting The following procedures should be followed whenever a TAMUS vehicle is involved in an accident, regardless of the extent of damage: Stop immediately and notify the proper law enforcement agency so that an official report can document the accident. Take necessary steps to prevent another accident. Call emergency medical services (911) if necessary. Render aid to the injured

3 until help arrives. DO NOT make any statement, oral or written, as to WHO was at fault. Any admission of fault may impair the insurer s ability to defend a case of questionable legal liability. Appropriate legal authority will decide fault or liability. While the driver signature is required if a traffic citation is issued, the signature does not constitute an admission of guilt, but that they have read and understand the charge against them. Record the names and addresses of all witnesses. Provide all required information to the law enforcement officer. While at the scene of the accident, secure information needed to complete the Motor Vehicle Accident Report (System Form 9). The police officer will assist in providing the necessary information. Do not leave blank spaces. Vehicle coordinators are responsible for faxing a copy of System Form 9 to Insurance and Risk Management ( ) and site coordinator within 24-hours of the accident. It is the responsibility of the vehicle coordinator to obtain a copy of the police report. A copy of the report should be submitted to Insurance and Risk Management and to the site coordinator. If a vehicle is inoperable, the driver should contact the vehicle coordinator for towing instructions. When towing a vehicle, remove the logbook, keys, fuel cards and all property, which might be lost or stolen. All accidents within the state of Texas that involve the injury or death of any person or damage of property exceeding $ must be reported to the Texas Department of Public Safety. This report must be made within 10 days of the accident by means of a Driver s Confidential Accident Report (Form ST-2) provided by the police officer. The liability insurance policy number, which is necessary to complete the form, can be obtained from the vehicle coordinator. 5. Bodily Injury Resulting from Motor Vehicle Accidents Regardless of whether or not the component is liable for the accident, injury to employees may be covered under the TAMUS Worker s Compensation Insurance Program. Claims for Worker s Compensation should be initiated by filing a First Report of Injury through the vehicle coordinator immediately after the injury. In the event of critical injury or death, the vehicle coordinator should notify the Office of Risk Management and Safety and site coordinator immediately. A written report must follow immediately. 6. Insurance Coverage for Travel Outside The Continental U. S. Travel outside of the Continental U.S. in TAMUS vehicle must be coordinated with the Office of Risk Management and Safety. 7. Vehicle Security

4 The security of university vehicles and their contents is the responsibility of the operator. When vehicles are left unattended for any reason, the keys should be removed from the ignition, the hand brake set and the vehicle locked. Vehicles that become disabled on the road should be secured with all possible precautions taken to prevent theft or vandalism. In the event that a vehicle cannot be secured in its present location, the driver should contact their vehicle coordinator concerning having the vehicle towed to a facility where it can be secured. Vehicles should not be left along highways or in any area where it is more likely for theft or vandalism to occur. Vehicle operators should be aware that employee safety is the first and foremost concern. Operator safety should never be sacrificed in order to ensure vehicle security. 8. Motor Vehicle Procurement All vehicles will be purchased in accordance with each component s purchasing process. Contact the Site Coordinator prior to initiating the purchase of a vehicle. 9. Sale of TAMUS Vehicles All vehicles declared excess or surplus are to be disposed of in accordance with each component s surplus property disposal process. If the surplus vehicle could be used for instructional purposes, the vehicle must be made available to public schools or school districts and if claimed, will be transferred. Any funds recovered will be applied to the source that funded the purchase. 10. Preventive Maintenance The vehicle coordinator is responsible for scheduling all vehicles for routine Preventive Maintenance (PM) appointments. PM appointments are scheduled three times each year. Vehicles routinely accruing high mileage between appointments will be scheduled more often. Under no circumstances should vehicle coordinators ignore PM check-ups. Ignoring PM check-ups is a safety issue that could result in a serious accident or loss of life or property. Vehicle coordinators are responsible for adhering to all vehicle safety inspections. 11. Operator Maintenance Checks Vehicle operators are responsible for performing minor vehicle inspection at least once a week. As a minimum, this inspection should consist of checking tire condition and pressures when tires are cool, engine oil, coolant levels and all other fluids.

5 Any defects discovered during inspections or during actual operation should be noted and reported to the vehicle coordinator. Any deficiency that would cause further damage to the vehicle, render it unsafe, or present a hazard should be reported immediately. 12. Using Personal Vehicles for Business Purposes Site coordinators and vehicle coordinators are responsible for advising employees of the insurance ramifications of an accident occurring while using their personal vehicle for a business purpose. Any claim arising out of an automobile accident involving an employee s personal vehicle would be pursued through the employee s personal auto insurance. The System components would only be liable for any judgment or settlement amount beyond the employee s personal policy limits. The System component is not responsible for paying the employee s deductible. Some insurance carriers may charge an additional premium when an owner indicates that a vehicle is being used for business purposes on a regular basis. Since all policies are different, all employees should be advised to review their personal insurance policy to ensure that the limit of coverage is adequate. Employees should also be made aware that when departments reimburse for mileage, insurance expenses are included in that calculation. Site coordinators should remind vehicle operators of this information on an annual basis. 13. Fleet Fueling All TAMUS vehicles are to be registered with the site coordinator in order to be entered into the state-reporting database. The site coordinator will verify that vehicles comply with state alternative fueling Regulations or will apply for waiver. System components are to use the state fuel card program. For state reporting purposes, the site coordinator or designee is designated responsible for administering the program and issuing the fuel cards. In cases where TAMUS components have their own fueling sites, fuel is to be purchased from these fueling sites whenever possible. Fuel purchases made outside the local fueling site area should be made with state fuel cards. If components do not own a fueling site and if fuel cannot be purchased from another local state agency through an interagency agreement, then fuel purchases should be made with fuel cards. Unless specifically prohibited by manufacturer warranty or recommendations, all state vehicles operating on gasoline shall use regular unleaded gasoline. Higher-octane blends (marketed as premium, super-unleaded, etc.) reportedly offer no proven benefit and are prohibited for use in state vehicles except as noted. TAMUS employees must purchase the lowest priced fuel available. This includes the use of self-service islands instead of full-service pumps. Purchase

6 of premium fuels is expressly prohibited unless regular fuel is unavailable and refueling cannot be delayed. Vehicles capable of using alternative fuels will use them exclusively. Exceptions are: o where and when alternative fuel is not available; o the range of alternative fuel is insufficient to complete a round trip, in which case the alternative fuel shall be used until exhausted, with conventional gasoline or diesel fuel used only to complete the trip or until the alternative fuel is available; o when alternative fuel costs are more than conventional gasoline or diesel; o when the conversion equipment is not working or is unsafe to operate, in which case timely repairs or inspections shall be made so that the vehicle may continue to operate on the alternative fuel; and o when operating exclusively on an alternative fuel is contrary to the vehicle manufacturer or alternative fuel conversion equipment vendor recommendations. For state reporting purposes, site coordinators or designee must approve fuel reimbursements for fuel purchased by other means than state fuel cards. Please sign the Driver's Certification on the following page to indicate that you have read the Vehicle Use Guidelines.

7 RETAIN IN EMPLOYEE PERSONNEL FILE THE TEXAS A&M UNIVERSITY SYSTEM FLEET VEHICLE USE GUIDELINES DRIVER'S CERTIFICATION I have read all Vehicle Use Guidelines. My signature below signifies that I will abide by all State, System, and Health Science Center laws, rules and guidelines in the operation of a TAMUS Health Science Center motor vehicle. Printed Name Signature Today's Date RETAIN IN EMPLOYEE PERSONNEL FILE

Motor Vehicle Operations Program

Motor Vehicle Operations Program Motor Vehicle Operations Program July 31, 2008 Introduction The Texas Transportation Institute (TTI) is committed to providing a safe and healthful environment for its employees and visitors. All activities

More information

NRCS New Mexico Vehicle Fleet Management Guide

NRCS New Mexico Vehicle Fleet Management Guide NRCS New Mexico Vehicle Fleet Management Guide TABLE OF CONTENTS PURPOSE REVIEW POLICY/PROCEDURE 1. Definitions 2. Roles and Responsibilities 3. Vehicle Acquisition and Replacement 4. Vehicle Assignments

More information

Van Services. Table of Contents

Van Services. Table of Contents Van Services Transportation Services coordinates the rental of University vans to assist the transportation needs of faculty, staff, students and University sanctioned organizations conducting official

More information

PURPOSE REVIEW POLICY/PROCEDURE. 1. Definitions. a. CCG Texas Council on Competitive Government.

PURPOSE REVIEW POLICY/PROCEDURE. 1. Definitions. a. CCG Texas Council on Competitive Government. PURPOSE The purpose of the University of Texas at Austin s Vehicle Fleet Management Plan (Plan) is to implement provisions of House Bill 3125, Acts 76 th Legislature, which mandate the Office of Vehicle

More information

University Fleet Services

University Fleet Services University Fleet Services Policies and Procedures May 2008 Contents Assignment and use of vehicles................. 2 Definition of personal use...................... 2 Driver requirements...........................

More information

USE OF STATE VEHICLES

USE OF STATE VEHICLES ILLINOIS PRISONER REVIEW BOARD POLICY, VEHICLE USAGE RESCINDS: N/A ESTABLISHED: 09/11/2014 RELATED DOCUMENTS: DISTRIBUTION: All PRB Board Members and employees Office/desk copy Employees working for the

More information

SAMPLE VEHICLE FLEET SAFETY & USAGE POLICY

SAMPLE VEHICLE FLEET SAFETY & USAGE POLICY SAMPLE VEHICLE FLEET SAFETY & USAGE POLICY Policy The purpose of this policy is to ensure the safety of those individuals who drive company vehicles and to provide guidance on the proper use of company

More information

Company Vehicle Policies and Procedures

Company Vehicle Policies and Procedures Company Vehicle Policies and Procedures Eligibility to Drive a Company Vehicle Employees eligible for assignment of a company vehicle are selected at the discretion of the company s Chief Executive Officer

More information

KENTUCKY FINANCE AND ADMINISTRATION CABINET. Guide for Drivers of the Commonw ealt h s Vehicles

KENTUCKY FINANCE AND ADMINISTRATION CABINET. Guide for Drivers of the Commonw ealt h s Vehicles KENTUCKY FINANCE AND ADMINISTRATION CABINET Guide for Drivers of the Commonw ealt h s Vehicles Guide for Drivers of the Commonwealth s Vehicles Table of Contents APPLICABILITY... 3 THE STATE-WIDE MOTOR

More information

The City University of New York. Revised April 2010. Table of Contents

The City University of New York. Revised April 2010. Table of Contents The City University of New York FLEET MANAGEMENT POLICY Revised April 2010 Table of Contents PAGE I. INTRODUCTION AND STATEMENT OF POLICY 2 II. VEHICLE SAFETY PROGRAM 2 A. Minimum Requirements for Operating

More information

1004 VEHICLE AND FLEET SERVICE POLICY. I. Legislative Authority:

1004 VEHICLE AND FLEET SERVICE POLICY. I. Legislative Authority: 1004 VEHICLE AND FLEET SERVICE POLICY I. Legislative Authority: This policy is written in accordance with legislation passed by the Arkansas General Assembly, (Arkansas Code: 19-4-902, 19-4-905, 19-4-907,

More information

UNION COLLEGE MOTOR VEHICLE POLICY

UNION COLLEGE MOTOR VEHICLE POLICY UNION COLLEGE MOTOR VEHICLE POLICY October 2015 1 TABLE OF CONTENTS Section Title I. Scope II. III. IV. Eligibility and Authorization Procedures Reserving a Fleet Vehicle Passengers V. Vehicle Use/Fleet

More information

Fashion Institute of Technology OPERATIONAL SERVICES

Fashion Institute of Technology OPERATIONAL SERVICES Fashion Institute of Technology OPERATIONAL SERVICES Motor Vehicle Use Manual 2010 Table of Contents 1. Introduction............................................. 1 1.1 Purpose and Application of Manual..........................

More information

MOTOR VEHICLE FLEET MANAGEMENT POLICY FOR ADMINISTRATIVE DIVISION VEHICLES SECTION 01-03 ASSIGNMENT OF COUNTY MOTOR VEHICLES

MOTOR VEHICLE FLEET MANAGEMENT POLICY FOR ADMINISTRATIVE DIVISION VEHICLES SECTION 01-03 ASSIGNMENT OF COUNTY MOTOR VEHICLES Washington County Board of Supervisors PERSONNEL POLICIES AND PROCEDURES MANUAL FOR ADMINISTRATIVE DIVISION EMPLOYEES ATTACHMENTS ATTACHMENT C Effective Date: January 1, 1998 PART 01. GENERAL SECTION 01-01

More information

California State University, Chico SUPPLEMENT to CSU Use of University and Private Vehicles Policy Guidelines

California State University, Chico SUPPLEMENT to CSU Use of University and Private Vehicles Policy Guidelines California State University, Chico SUPPLEMENT to CSU Use of University and Private Vehicles Policy Guidelines September 2005 INTRODUCTION The California State University, in conjunction with the state

More information

Vehicle Accident Prevention and Safety Policy

Vehicle Accident Prevention and Safety Policy Vehicle Accident Prevention and Safety Policy Policy Type: Administrative Responsible Office: Insurance and Risk Management Initial Policy Approved: 12/06/12 Current Revision Approved: 12/06/12 Policy

More information

VEHICLE USE POLICY Office of Risk & Safety November 2004

VEHICLE USE POLICY Office of Risk & Safety November 2004 VEHICLE USE POLICY Office of Risk & Safety November 2004 TABLE OF CONTENTS POLICY STATEMENT...3 POLICY...4 REASON FOR POLICY...4 ENTITIES AFFECTED BY THIS POLICY...4 WHO SHOULD READ THIS POLICY...4 RELATED

More information

310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977. Lansing Housing Commission. Policy No. 2010-2 Resolution 1098

310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977. Lansing Housing Commission. Policy No. 2010-2 Resolution 1098 310 Seymour Lansing, MI 48933 Telephone: (517) 487-6550 Fax: (517) 487-6977 Lansing Housing Commission Vehicle Standard Operating Procedure Vehicle Standard Operating Procedure The purpose of this Standard

More information

Motor Vehicle and Fleet Management Policy and Procedures. Facilities Management

Motor Vehicle and Fleet Management Policy and Procedures. Facilities Management Motor Vehicle and Fleet Management Policy and Procedures Facilities Management September, 2010 Table of Contents Page General 1 Vehicle Use 1 Accidents 6 Vehicle Rates 7 Maintenance Procedures 7 1 Delta

More information

Villanova University Van Fleet Policy Effective Date: September 22, 2011 Revision Date: August 22, 2013

Villanova University Van Fleet Policy Effective Date: September 22, 2011 Revision Date: August 22, 2013 Villanova University Van Fleet Policy Effective Date: September 22, 2011 Revision Date: August 22, 2013 I. PURPOSE: The purpose of this policy is to set forth operating procedures for all drivers of Villanova

More information

Policy Contact: Director of Facilities Management gbowerso@mines.edu. Issued: April 2008. Revised: April 2015. Finance & Administration

Policy Contact: Director of Facilities Management gbowerso@mines.edu. Issued: April 2008. Revised: April 2015. Finance & Administration 1.0 BACKGROUND AND PURPOSE The Colorado School of Mines ( Mines or the University ) withdrew from the State Fleet Program on July 1, 2008, and established the campus vehicle fleet service under Facilities

More information

COMPANY VEHICLE POLICY

COMPANY VEHICLE POLICY COMPANY VEHICLE POLICY Overview As an authorized driver of a company vehicle, you have been given certain privileges. You assume the duty of obeying all motor vehicle laws, maintaining the vehicle properly

More information

Van Usage Policy. 2. Conduct inspection of the vehicle for general condition and safety prior to use.

Van Usage Policy. 2. Conduct inspection of the vehicle for general condition and safety prior to use. After careful consideration by the University s administration, assessment by the University s risk manager, and in accordance with policies of the University s insurance carrier, the Van Safety and Driver

More information

Administrative Procedure

Administrative Procedure Administrative Procedure Number: 501 Effective 4/10/89 Supercedes: 8/8/83 1 of Subject: UNIVERSITY POOL VEHICLES 1.0. PURPOSE: To establish the procedure by which the University Plant Operations Department

More information

Fleet Vehicles. Policy/Procedure. Fleet Safety Policy

Fleet Vehicles. Policy/Procedure. Fleet Safety Policy Policy/Procedure Fleet Safety Policy After careful consideration by the College s administration, assessment by the College s risk manager, and in accordance with policies of the College s insurance carrier,

More information

State of Illinois. Department of Insurance VEHICLE POLICY

State of Illinois. Department of Insurance VEHICLE POLICY State of Illinois Department of Insurance VEHICLE POLICY Revisions 01/22/2014 This guide is provided as a convenient and quick reference for drivers. STATE OF ILLINOIS DEPARTMENT OF INSURANCE VEHICLE GUIDE

More information

PROBATION AND PAROLE BUREAU STANDARD OPERATING PROCEDURES

PROBATION AND PAROLE BUREAU STANDARD OPERATING PROCEDURES PROBATION AND PAROLE BUREAU STANDARD OPERATING PROCEDURES Procedure No.: P&P 20-4 Reference: DOC 1.2.14; DOC 1.2.18; DOC 1.3.2 2-9-101 MCA; 2-17-Part 4, MCA; 61-5-103, MCA; 61-7-108, MCA; 2.6.201-214 ARM;

More information

RESOLUTION NO. 507 RESOLUTION OF THE COUNTY COUNCIL OF DORCHESTER COUNTY, MARYLAND ADOPTING AN VEHICLES USED FOR COUNTY BUSINESS POLICY

RESOLUTION NO. 507 RESOLUTION OF THE COUNTY COUNCIL OF DORCHESTER COUNTY, MARYLAND ADOPTING AN VEHICLES USED FOR COUNTY BUSINESS POLICY .\,n.3:i'' " ' 7 : - id 1 i.,, 1 I.., 01!? i? P, -.,, L,,-,.:-,,~;;c-.>,< 7.- 1 1 r-,. : Eil [;!!I.:;'; ' 1 -' 1 RESOLUTION NO. 507 RESOLUTION OF THE COUNTY COUNCIL OF DORCHESTER COUNTY, MARYLAND ADOPTING

More information

Vehicle Use Guidelines

Vehicle Use Guidelines Administrative Services Operational Guidelines Vehicle Use Guidelines Adopted July 1, 2011 Revised August 7, 2013 North Idaho College Administrative Guidelines: Vehicle Use (Revised August 7, 2013) Contact:

More information

State of Nevada Fleet Services Division Vehicle use Handbook

State of Nevada Fleet Services Division Vehicle use Handbook State of Nevada Fleet Services Division Vehicle use Handbook A guide to the policies and procedures for the use of Fleet Services Vehicles Revised July 2015 Please direct questions or comments to the Fleet

More information

Use of Cornell Vehicles

Use of Cornell Vehicles CORNELL UNIVERSITY POLICY LIBRARY POLICY 3.4 Chapter 4, Responsible Executive: Vice and Insurance POLICY STATEMENT Cornell University vehicles are available under certain circumstances for use in support

More information

South Dakota Fleet & Travel Management

South Dakota Fleet & Travel Management South Dakota Fleet & Travel Management Policy and Procedures for Assigned Drivers and Pool Vehicles July 2015 Vehicle Usage Policy In accordance with South Dakota Codified Law (SDLC) 5-25-1.1. Vehicles

More information

Texas Tech University Health Sciences Center. Vehicle Fleet Management Program

Texas Tech University Health Sciences Center. Vehicle Fleet Management Program Texas Tech University Health Sciences Center Vehicle Fleet Management Program Page 1 of 15 Table of Contents Page 1. Definitions... 3 2. Personal Use/Misuse... 3 3. User Authorization... 4 4. Driver Qualifications...

More information

VEHICLE FLEET POLICY

VEHICLE FLEET POLICY VEHICLE FLEET POLICY Administration A. General The Chippewa County Vehicle Fleet Policy addresses the procurement/disposal, maintenance, reservation, and operation of county vehicles. The fleet is comprised

More information

MIDDLETON SCHOOL DISTRICT #134 POLICY AND PROCEDURE MANUAL SECTION 800 Business Procedures. Conditions for Use of District Vehicles...

MIDDLETON SCHOOL DISTRICT #134 POLICY AND PROCEDURE MANUAL SECTION 800 Business Procedures. Conditions for Use of District Vehicles... MIDDLETON SCHOOL DISTRICT #134 POLICY AND PROCEDURE MANUAL SECTION 800 Business Procedures Conditions for Use of District Vehicles...POLICY 808 OVERVIEW As a driver of a Middleton School District vehicle,

More information

VEHICLE and DRIVER SAFETY PROCEDURES FOR R I T

VEHICLE and DRIVER SAFETY PROCEDURES FOR R I T VEHICLE and DRIVER SAFETY PROCEDURES FOR R I T Table of Contents Purpose.. 1 1. Use of RIT Owned or Leased Vehicles......1 2. New Faculty & Staff....... 1 3. Eligibility Requirements for Drivers of RIT

More information

NYU Safety Policy Manual

NYU Safety Policy Manual NYU Safety Policy Manual Page 1 of 8 PURPOSE To provide guidance for the implementation of New York University's (NYU) Fleet Safety Program, which includes selection of drivers who operate University vehicles.

More information

Model Fleet Safety Program Short

Model Fleet Safety Program Short TM Model Fleet Safety Program Short CORPORATE HEADQUARTERS 518 EAST BROAD STREET COLUMBUS, OHIO 43215 614.464.5000 STATEAUTO.COM TM Disclaimer: The information contained in this publication was obtained

More information

POLICY INVOLVING VEHICLE USE ON OFFICIAL COLLEGE BUSINESS AUTOMOBILES & OTHER MOTORIZED VEHICLES Last update: August 9, 2011

POLICY INVOLVING VEHICLE USE ON OFFICIAL COLLEGE BUSINESS AUTOMOBILES & OTHER MOTORIZED VEHICLES Last update: August 9, 2011 POLICY INVOLVING VEHICLE USE ON OFFICIAL COLLEGE BUSINESS AUTOMOBILES & OTHER MOTORIZED VEHICLES Last update: August 9, 2011 INTRODUCTION: Rollins College has many faculty, staff and students whose responsibilities

More information

MOTOR VEHICLE USE POLICY

MOTOR VEHICLE USE POLICY MOTOR VEHICLE USE POLICY A university vehicle is defined as a vehicle which is self-propelled and is owned, leased or rented by the university. University vehicles shall be used only in the conduct of

More information

Fleet Management Policy Table of Contents

Fleet Management Policy Table of Contents Fleet Management Policy Table of Contents Article I. Purpose and Policy... 1 Article II. Adoption, Amendment, Repeal... 1 Article III. Definitions... 1 Article V. General... 2 Article V. Authorized Drivers...

More information

College Vehicle and Driver Policy

College Vehicle and Driver Policy College Vehicle and Driver Policy For College Vehicles - Fleet Van Usage The College maintains a small fleet of passenger vans as a service to College employees and students who are traveling on College

More information

City of Santa Barbara City Vehicle Use Policy

City of Santa Barbara City Vehicle Use Policy City of Santa Barbara City Vehicle Use Policy Approved by: James L. Armstrong City Administrator Policy effective: July 1, 2007 Purpose Provide written guidelines on the use of and safe operation of City

More information

. FLEET MANAGEMENT POLICY

. FLEET MANAGEMENT POLICY Fleet Management Overview It is the policy of to safely operate company vehicles in adherence with all applicable laws and regulations. This fleet policy reflects the requirements and standards to effectively

More information

City of Elkins Motor Vehicle Policy Adopted by Elkins City Council October 22, 2015 Revised:

City of Elkins Motor Vehicle Policy Adopted by Elkins City Council October 22, 2015 Revised: City of Elkins Motor Vehicle Policy Adopted by Elkins City Council October 22, 2015 Revised: Contents 1. Introduction... 2 2. Applicability of this Policy... 2 3. Policies Applicable to All City Vehicles...

More information

Vehicle Management Plan 2008 07 22 revision

Vehicle Management Plan 2008 07 22 revision Vehicle Management Plan March 18, 2008 University of Florida Physical Plant Division Preamble... 3 Purpose... 5 Vehicle Management... 7 Composition... 7 Cost Savings from Vehicle Reduction... 7 Grant Funded

More information

Wesley Theological Seminary Motor Vehicle Operation Policy

Wesley Theological Seminary Motor Vehicle Operation Policy Wesley ological Seminary Motor Vehicle Operation Policy Effective Date: 2/1/2007 Related Materials: Covenant for Drivers PURPOSE: following guidelines for the operation and maintenance of motor vehicles

More information

UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES

UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES UNIVERSITY of HOUSTON MANUAL OF ADMINISTRATIVE POLICIES AND PROCEDURES SECTION: Administrative Operations Number: 03.01.04 AREA: General SUBJECT: Fleet Management Plan I. PURPOSE AND SCOPE This document

More information

Yuba County Administrative Policy & Procedures Manual

Yuba County Administrative Policy & Procedures Manual Yuba County Administrative Policy & Procedures Manual Subject: Policy Number: Page Number: D-3 Page 1 of 5 AUTOMOTIVE TRANSPORTATION Date Approved: Revised Date: 02/19/08 12/16/14 POLICY: It is County

More information

A D M I N I S T R A T I V E P O L I C Y

A D M I N I S T R A T I V E P O L I C Y TITLE: VEHICLE USE POLICY APPROVED: July 1992 REVIEWED: December 2, 2002 April 11, 2006 December 8, 2008 NEXT REVIEW: 2011-2012 RESPONSIBILITY: Director, Campus Operations APPENDICES: CROSS-REFERENCE:

More information

CALIFORNIA STATE UNIVERSITY. Use of University and Private Vehicles Policy Guidelines

CALIFORNIA STATE UNIVERSITY. Use of University and Private Vehicles Policy Guidelines CALIFORNIA STATE UNIVERSITY Use of University and Private Vehicles Policy Guidelines The California State University Office of Risk Management/Human Resources/General Counsel March 2002 California State

More information

STATE OWNED OR LEASED FLEET VEHICLE USE PROCEDURE

STATE OWNED OR LEASED FLEET VEHICLE USE PROCEDURE I. General Rules A. State owned or leased vehicles will be used for official state business only. B. Authorized drivers of vehicles are state employees, students, workstudy students and student employees

More information

Rhode Island School of Design Fleet Safety Policy. February 2015

Rhode Island School of Design Fleet Safety Policy. February 2015 Rhode Island School of Design Fleet Safety Policy February 2015 Reviewed February 2015 Table of Contents 1.0 Vehicle Safety Policy 2.0 Definitions 3.0 Roles and Responsibilities 3.1 RISD Fleet Safety Committee

More information

M E M O R A N D U M. TO: Campus Community. SUBJECT: Vehicle Reservation Procedures. DATE: September 5, 2014

M E M O R A N D U M. TO: Campus Community. SUBJECT: Vehicle Reservation Procedures. DATE: September 5, 2014 M E M O R A N D U M TO: Campus Community FROM: Dawn Eakin SUBJECT: Vehicle Reservation Procedures DATE: September 5, 2014 For liability and cost effectiveness reasons, the campus is requiring all faculty

More information

EMPLOYER AGREEMENT. Pace Vanpool Incentive Program - (VIP) SHUTTLE SERVICE

EMPLOYER AGREEMENT. Pace Vanpool Incentive Program - (VIP) SHUTTLE SERVICE EMPLOYER AGREEMENT Pace Vanpool Incentive Program - (VIP) SHUTTLE SERVICE THIS AGREEMENT made this day of, 200 by and between Pace, the Suburban Bus Division of the RTA ("Pace"), and ( Employer ) whose

More information

VEHICLE OPERATIONS SAFETY POLICY Randolph College

VEHICLE OPERATIONS SAFETY POLICY Randolph College VEHICLE OPERATIONS SAFETY POLICY Randolph College Purpose: To ensure the safety of our students and employees during the operation of motor vehicles. This policy applies to all vehicles used for school

More information

What is a definition of insurance?

What is a definition of insurance? What is a definition of insurance? A system of protection against loss in which a number of individuals agree to pay certain sums for a guarantee that they will be compensated for a specific loss. Every

More information

SOLOMON ISLANDS NATIONAL UNIVERSITY TRANSPORT POLICY

SOLOMON ISLANDS NATIONAL UNIVERSITY TRANSPORT POLICY SOLOMON ISLANDS NATIONAL UNIVERSITY TRANSPORT POLICY Approved by Council, 20 th August 2014 Contents TRANSPORT POLICY... 3 (1). PURPOSE... 3 (2). DEFINITIONS... 3 (3). AUTHORITY... 3 (4). RESPONSIBILITY...

More information

Subject: UNIVERSITY VEHICLES AND RELATED VEHICLE EXPENDITURES

Subject: UNIVERSITY VEHICLES AND RELATED VEHICLE EXPENDITURES Policies on Specific Commodities/Services Number: 5.08 Subject: UNIVERSITY VEHICLES AND RELATED VEHICLE EXPENDITURES ENCOMPASSING Vehicle Acquisition, Vehicle Disposal, Fuel Purchases, Repair and Maintenance,

More information

Fleet Policy & Driver Manual June 2011

Fleet Policy & Driver Manual June 2011 Fleet Policy & Driver Manual June 2011 The Amgen Fleet Policy and Driver Manual applies to all staff members and their respective spouses or domestic partners who are authorized to drive a Company Vehicle.

More information

Sixt rent a car - Rental Agreement, Terms & Conditions

Sixt rent a car - Rental Agreement, Terms & Conditions 1. Definitions. Agreement means the Terms and Conditions on this page and the provisions found on the Face Page, and the General Rental Terms that you agree to on our website. You or your means the person

More information

BUSINESS COLLEGE MOTOR VEHICLE POLICY CHAPTER # 2 Board of Trustees Approval: 08/14/2013 POLICY # 14.01 Page 1 of 1

BUSINESS COLLEGE MOTOR VEHICLE POLICY CHAPTER # 2 Board of Trustees Approval: 08/14/2013 POLICY # 14.01 Page 1 of 1 BUSINESS CHAPTER # 2 Board of Trustees Approval: 08/14/2013 POLICY # 14.01 Page 1 of 1 I. POLICY Motor vehicles at Salt Lake Community College shall be purchased, operated, maintained and sold in accordance

More information

car MEMBERSHIP MANUAL If applying for membership you must read and understand all of this Manual before signing the Membership Application.

car MEMBERSHIP MANUAL If applying for membership you must read and understand all of this Manual before signing the Membership Application. MEMBERSHIP MANUAL 1. Introduction Welcome to the Nanaimo CarShare Cooperative. The terms and conditions in this Manual are for the benefit of our members, and the general well-being of the Nanaimo CarShare

More information

University Official Vehicle Policy

University Official Vehicle Policy UNIVERSITY OF WYOMING University Official Vehicle Policy 07/01/2011 TABLE OF CONTENTS Section I Department Obligations... 1 Section II Definition of Driver(s)... 1 Section III Vehicle Definitions... 1

More information

STATEMENT OF RESOURCES TO ADDRESS CLAIMS ARISING FROM ACCIDENTS INVOLVING VEHICLES OPERATED ON UNIVERSITY BUSINESS

STATEMENT OF RESOURCES TO ADDRESS CLAIMS ARISING FROM ACCIDENTS INVOLVING VEHICLES OPERATED ON UNIVERSITY BUSINESS STATEMENT OF RESOURCES TO ADDRESS CLAIMS ARISING FROM ACCIDENTS INVOLVING VEHICLES OPERATED ON UNIVERSITY BUSINESS This statement contains a general description of resources available in connection with

More information

TABLE OF CONTENTS. Contact Information Regarding Fleet Operations...2. Driver Qualifications...3. Fleet Operations...4. Use of Personal Vehicles...

TABLE OF CONTENTS. Contact Information Regarding Fleet Operations...2. Driver Qualifications...3. Fleet Operations...4. Use of Personal Vehicles... TABLE OF CONTENTS Contact Information Regarding Fleet Operations...2 Driver Qualifications...3 Fleet Operations...4 Use of Personal Vehicles...6 Commercial Motor Vehicles (CDL Drivers)...7 Driver License

More information

MAINE COMMUNITY COLLEGE SYSTEM

MAINE COMMUNITY COLLEGE SYSTEM MAINE COMMUNITY COLLEGE SYSTEM HEALTH AND SAFETY Section 800.1 SUBJECT: PURPOSE: MOTOR VEHICLE PROCEDURE To promote the safe the authorized operation of motor vehicles operated on behalf, or for the benefit,

More information

Student Transportation Policies and Procedures

Student Transportation Policies and Procedures Revised 7/19/12 Student Transportation Policies and Procedures Introduction The safety of our students at Wilmington University is very important. With this in mind, Wilmington University has instituted

More information

Fleet Management and Motor Vehicle Use Policy

Fleet Management and Motor Vehicle Use Policy Approved by President s Cabinet 8/26/14 Fleet Management and Motor Vehicle Use Policy The office of the Vice President for Business Affairs has established a fleet management and motor vehicle use policy

More information

Associate Vice President of Public Safety & Administrative Services

Associate Vice President of Public Safety & Administrative Services Policy Title: Vehicle Use Policy Policy No.: 5810 Effective Date: June 1 2013 Responsible Office: Responsible Official: Department of Public Safety Associate Vice President of Public Safety & Administrative

More information

City of New Haven Vehicle Use Policy

City of New Haven Vehicle Use Policy Purpose: The purpose of this policy is to define and describe the usage parameters related to the operation of City of New Haven vehicles by City employees. The purpose of this policy is to: a) Ensure

More information

NAME OF COMPANY. Pool Vehicle Policies and Procedures Manual. Effective:

NAME OF COMPANY. Pool Vehicle Policies and Procedures Manual. Effective: NAME OF COMPANY Pool Vehicle Policies and Procedures Manual Effective: THIS IS ONLY A SAMPLE. YOUR COMPANY SHOULD USE THIS SAMPLE AS A GUIDELINE ONLY - IT SHOULD BE ADAPTED FOR YOUR OPERATIONS. The following

More information

AUTO INSURANCE OUR MISSION IS YOU. AUTOMOBILE INSURANCE. www.afi.org

AUTO INSURANCE OUR MISSION IS YOU. AUTOMOBILE INSURANCE. www.afi.org AUTO INSURANCE OUR MISSION IS YOU. AUTOMOBILE INSURANCE www.afi.org Our Mission Like those who serve our nation, AFI is dedicated to delivering protection and peace of mind. Our unwavering commitment to

More information

For Employers Driving at Work Policy

For Employers Driving at Work Policy For Employers Driving at Work Policy Road Safety You may already have a driving for work policy within your health and safety policy or as a separate document. If you do, it may be useful to check that

More information

COMPANY VEHICLE OPERATING POLICY Effective May 2013

COMPANY VEHICLE OPERATING POLICY Effective May 2013 COMPANY VEHICLE OPERATING POLICY Effective May 2013 TABLE OF CONTENTS 1. INTRODUCTION...3 2. VEHICLE ASSIGNMENTS AND POOL TRUCKS...4 3. VEHICLE MAINTENANCE AND OPERATION...6 4. VEHICLE SAFETY AND REGULATIONS...7

More information

19. Injury, Accident, and Loss Reporting

19. Injury, Accident, and Loss Reporting 19. Injury, Accident, and Loss Reporting Overview This section discusses the following topics: Where to Report Claims Reporting Workers Compensation Illnesses and Injuries Reporting Automobile Accidents

More information

BUSINESS SERVICES POLICIES AND PROCEDURES

BUSINESS SERVICES POLICIES AND PROCEDURES BUSINESS SERVICES POLICIES AND PROCEDURES DEPARTMENT: Risk Management BSL 025 Fleet Safety/Vehicle Management Policy PURPOSE... 2 SCOPE... 2 POLICY... 2 DEFINITIONS... 2 RESPONSIBILITIES... 3 Employee

More information

(Insert your company name here)

(Insert your company name here) (Insert your company name here) Driver s Handbook Dated: This sample handbook is designed for private passenger leased fleets. If you do not have this type of fleet, the topic headings may be useful to

More information

Vehicle Policy Version 2 January 28, 2014

Vehicle Policy Version 2 January 28, 2014 Vehicle Policy Version 2 January 28, 2014 Contents Record of Updates...2 1. Background...3 2. Types of Transportation...3 3. Usage...3 4. Public Transportation...3 5. Privately Owned Vehicles...3 5.1 Authorization...

More information

Garfield County FLEET MANAGEMENT PLAN

Garfield County FLEET MANAGEMENT PLAN Garfield County FLEET MANAGEMENT PLAN 1 Table of Contents Topic Page I. Executive Summary 3 II. Definitions 4 III. Fleet Management Policies 5 a) Fleet Management Responsibility b) General Use of County

More information

ARTICLE IV: Transportation

ARTICLE IV: Transportation ARTICLE IV: Transportation Table of Contents 4-4.1 Motor Vehicles 4-4.2 Pupil Transportation Services 4-4.3 Transportation of Disabled Students 4-4.4 School bus Safety Program 4-4.5 Student Conduct on

More information

Vehicle Use and Driver Responsibilities Policy Rev. 7/25/14

Vehicle Use and Driver Responsibilities Policy Rev. 7/25/14 Vehicle Use and Driver Responsibilities Policy Rev. 7/25/14 Office of Student Support Services (808) 735-4724, M-F, 8:30am-5:00pm Policy Administration Chaminade University Van Administration Contact List

More information

Southwest Area Regional Transit District. SAFETY POLICY Adopted by Board of Directors June 5, 2012

Southwest Area Regional Transit District. SAFETY POLICY Adopted by Board of Directors June 5, 2012 Southwest Area Regional Transit District SAFETY POLICY Adopted by Board of Directors June 5, 2012 Table of Contents 1.0 INTRODUCTION 1.01 Purpose of Policy 2.0 HIRING & EMPLOYEE RESPONSIBILITIES FOR PUBLIC

More information

VEHICLE AND EQUIPMENT USE POLICY

VEHICLE AND EQUIPMENT USE POLICY VEHICLE AND EQUIPMENT USE POLICY 1.0 PURPOSE...1 2.0 DEFINITIONS...1 3.0 POLICY...2 4.0 CLASSIFICATION...4 5.0 ASSIGNMENT CRITERIA...4 6.0 FEDERAL INCOME TAX...7 7.0 INSURANCE...7 8.0 OPERATOR LICENSING...7

More information

OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES

OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES OFFICE OF MANAGEMENT AND ENTERPRISE SERVICES FLEET MANAGEMENT DEPARTMENT ADMINISTRATIVE RULES OAC 260:75 Including revisions effective Sep 12, 2014 Notice: The rules found on this Web site are unofficial.

More information

Effective: July 10, 1995 Last Revised: August 2, 2010. Rev. 8/2/2010. Policy: Vehicle Use and Driver Responsibilities

Effective: July 10, 1995 Last Revised: August 2, 2010. Rev. 8/2/2010. Policy: Vehicle Use and Driver Responsibilities Effective: July 10, 1995 Last Revised: August 2, 2010 Xavier University Risk Management Flynn Hall ML 7211 Ph (513) 745-2090 Fax (513) 745-2092 XAVIER UNIVERSITY VEHICLE USE AND DRIVER RESPONSIBILITIES

More information

Pickup & Drop off Location: 3152 Lebanon Rd, Manheim, PA 17545 Phone: (888) 206-9748

Pickup & Drop off Location: 3152 Lebanon Rd, Manheim, PA 17545 Phone: (888) 206-9748 Pickup & Drop off Location: 3152 Lebanon Rd, Manheim, PA 17545 Phone: (888) 206-9748 First Name: Last Name Phone: Address: City: State: Zip: Email D.O.B / / Driver s License Information Number Expiration

More information

LENS Program Checklist LENS Check performed by: (FOR OFFICE USE ONLY) Signature. LENS Check Results: (Please check one) ACCEPTABLE (5 or few points)

LENS Program Checklist LENS Check performed by: (FOR OFFICE USE ONLY) Signature. LENS Check Results: (Please check one) ACCEPTABLE (5 or few points) Off Campus Trip LENS Check Packet The LENS check packet is required when a student is driving their personal car or driving a rental car to a University approved activity. Return the completed packet to

More information

1. University General Fleet refers to conditions for management of vehicles purchased by the University for pool or special purpose use.

1. University General Fleet refers to conditions for management of vehicles purchased by the University for pool or special purpose use. UNIVERSITY TRANSPORT POLICY Motor vehicles, purchased by the University, are managed under one of two arrangements. Each of these arrangements is governed by a discrete policy as indicated below. Although

More information

Fleet Policy. Version Number: 2 Controlled Document Director of Corporate Affairs

Fleet Policy. Version Number: 2 Controlled Document Director of Corporate Affairs Fleet Policy CONTROLLED DOCUMENT CATEGORY: CLASSIFICATION: PURPOSE: This Document supports: Controlled Document Number: Policy Governance To set out the principles for the management of the Trust Fleet

More information

The University of North Texas Health Science Center at Fort Worth

The University of North Texas Health Science Center at Fort Worth The University of North Texas Health Science Center at Fort Worth Vehicle Fleet Management Plan of the Facilities Management Department September 1, 2003 Table of Contents Page 1. General Introduction

More information

HO-CHUNK NATION CODE (HCC) TITLE 2 GOVERNMENT CODE SECTION 10 FLEET ORDINANCE ENACTED BY LEGISLATURE: SEPTEMBER 23, 2008

HO-CHUNK NATION CODE (HCC) TITLE 2 GOVERNMENT CODE SECTION 10 FLEET ORDINANCE ENACTED BY LEGISLATURE: SEPTEMBER 23, 2008 HO-CHUNK NATION CODE (HCC) TITLE 2 GOVERNMENT CODE SECTION 10 FLEET ORDINANCE ENACTED BY LEGISLATURE: SEPTEMBER 23, 2008 LAST AMENDED AND RESTATED: MARCH 3, 2009 CITE AS: 2 HCC 10 This Ordinance supersedes

More information

State of Minnesota Model Fleet Safety Management Standards

State of Minnesota Model Fleet Safety Management Standards State of Minnesota Model Fleet Safety Management Standards Anyone who has ever been involved in even a minor fender bender is aware of the resulting fallout which involves time, money and effort. Accidents

More information

a. A completed District Motor Vehicle Driver Authorization Request Form B-167 (see this section for qualifications).

a. A completed District Motor Vehicle Driver Authorization Request Form B-167 (see this section for qualifications). ADMINISTRATIVE PROCEDURE 6530: Vehicle Use/Driver Authorization A. Driver Requirements/Authorization The district expects all authorized drivers to be conscientious and courteous drivers and understand

More information

SPORT CLUB TRAVEL GUIDE

SPORT CLUB TRAVEL GUIDE SPORT CLUB TRAVEL GUIDE This guide was created for sport club members to understand the expectations, rights and responsibilities while minimizing the inherent risks that is associated with traveling.

More information

VEHICLE/TRAILER USE POLICY HOLY COVENANT UNITED METHODIST CHURCH OF KATY, INC.

VEHICLE/TRAILER USE POLICY HOLY COVENANT UNITED METHODIST CHURCH OF KATY, INC. VEHICLE/TRAILER USE POLICY HOLY COVENANT UNITED METHODIST CHURCH OF KATY, INC. Purpose The purpose of this policy is to assure that the use of vehicles and trailers owned or rented by Holy Covenant United

More information

FLORIDA DEPARTMENT OF JUVENILE JUSTICE PROCEDURE

FLORIDA DEPARTMENT OF JUVENILE JUSTICE PROCEDURE PROCEDURE Title: Vehicle Operations Procedures Related Policy: FDJJ 1306 I. DEFINITIONS Accident An incident that occurs with a state owned vehicle operated by an authorized operator that results in damage

More information

State University of New York University at Albany. Policy on the Use of State Owned Vehicles. Division of Finance and Business

State University of New York University at Albany. Policy on the Use of State Owned Vehicles. Division of Finance and Business State University of New York University at Albany Policy on the Use of State Owned Vehicles Division of Finance and Business Introduction The University at Albany maintains state-owned vehicles for general

More information

KENTUCKY FINANCE AND ADMINISTRATION CABINET. Agency Guide for the Commonwealth s Vehicles

KENTUCKY FINANCE AND ADMINISTRATION CABINET. Agency Guide for the Commonwealth s Vehicles KENTUCKY FINANCE AND ADMINISTRATION CABINET Agency Guide for the Commonwealth s Vehicles Agency Guide for the Commonwealth s Vehicles Table of Contents APPLICABILITY... 4 Agency Fleet Contact... 5 MILEAGE

More information