Note Consultant note for cross-company transactions

Transcription

1 Note Consultant note for cross-company transactions Symptom General information 1. In section I, you find an overview of the process flow and functions in the standard system to answer general questions on cross-company transactions/cross-company processing and intercompany billing. 2. Section II specifies the Customizing settings and required master data for the cross-company code sales with deliveryrelated intercompany billing by means of a sample process. Other terms Intercompany billing, cross-company, cross-company code sales, crosscompany code stock transfer Reason and Prerequisites Advice is required. Program errors occur. Solution I. Process overview A characteristic of the cross-company code sales is that the sales organization in which the sales order is created and the delivering plant are assigned to different company codes and as a result, a revenue/cost allocation is required. I.1 Delivery-related related cross company process I.1.1 Sales order - delivery - customer billing document - intercompany billing document (CROSS-COMPANY CODE SALES) Relevancy for billing (TVAP-FKREL) = A EXAMPLE: The customer orders from sales organization 0001 (selling company code 0001), the goods are delivered from plant (company code of the delivering plant ). The delivery occurs in the shipping point specified in the sales order which is assigned to the delivering plant. The customer billing document (delivery-related) is created by sales organization 0001, the intercompany billing document (deliveryrelated) is created by the sales organization of the delivering company code and issued to the selling company code. So that sales organization 0001 can sell goods delivered by plant, delivering plant has to be assigned to sales organization Here, plant can be assigned to several sales organizations since the relationship sales organization : plant is a 1 : n relationship. It is possible that the sales organization of the delivering company code (for example, LY01) belongs to a different company code than the delivering plant that is, there is one sales organization of the delivering company code via which the intercompany billing occurs, the delivering plants themselves belong to different company codes. For this, also consider Note Restriction: the statistics update and the business area determination for the business area (that is, with the "original"

2 organizational data and not with the data of sales area IV which enables a grouping of several materials from plants from several company codes in a delivery) are only possible by means of a workaround. With the dependency on the distribution channel, you can further differentiate the plants of a sales organization. I.1.2 Sales order - delivery - intercompany billing document - customer billing document You can only create the intercompany billing document before the customer billing document using Transaction VF01 (Create billing document) and the specification of billing type "Intercompany billing". You can only bill via the billing due list (Transactions VF04 and VF06) if Note is implemented in your system. I.1.3 Purchase order - replenishment delivery - intercompany billing document (CROSS-COMPANY CODE STOCK TRANFER, STOCK TRANSPORT ORDER) Relevancy for billing (TVAP-FKREL) = D A plant procures material from the stocks of a different plant which belongs to a different company code. Note contains the relevant Customizing settings. I.1.4 Intercompany billing document - internal credit memo (CANCELLATION) The document types of intercompany billing are not cancelled using the usual document type "S1" but: - IV with IVS - IG with IGS I.1.5 Returns request (IR) - returns delivery - customers credit memo - intercompany credit memo (IG) (RETURNS) The customer credit memo is created for the returns request and the intercompany credit memo is created for the returns delivery. I.2 ORDER-RELATED RELATED CROSS COMPANY PROCESS Sales order - customer billing document - intercompany billing document Relevancy for billing (TVAP-FKREL) = B Currently, this process is not implemented in the standard system. However, you have the option to implement this request by means of a modification. For this, see Note Further relevant notes: , 84800, , , , , , , , , Consider that this note will NOT deal with this process in the following text. I.3 ORDER-RELATED RELATED CROSS-COMPANY COMPANY PROCESS FOR THIRD-PARTY BUSINESS TRANSACTIONS

3 Sales order - purchase order - invoice Relevancy for billing (TVAP-FKREL) = F The vendor who delivers the sales order is assigned to a sales organization which works in a different company code than the sales organization which received the sales order. You can also only implement this process by means of the modification solution of Note Consider that this note will NOT deal with this process in the following text. *********************************************************************** II. DETAILS ON THE CROSS-COMPANY CODE SALES WITH DELIVERY-RELATED INTERCOMPANY BILLING II.1 SAMPLE PROCESS: Customer 11 orders a material from sales organization 0001 in company code The goods are delivered by plant. VBAK-VKORG 0001 VBAK-VTWEG 01 VBAK-SPART 01 VBAK-KUNNR 11 VBAP-WERKS In the delivery, the fields for the intercompany billing are filled. Rule: is the intercompany billing configured completely, the system fills all fields listed below. If the configuration is incorrect, the system does not fill any (!) field. LIKP-VKORG 0001 LIKP-KUNNR 11 LIKP-VKOIV LY01!! LIKP-VTWIV!! LIKP-SPAIV!! LIKP-KUNIV 22!! LIKP-FKDIV dd.mm.yyyy LIPS-VTWEG 01 LIPS-SPART 01 LIPS-WERKS

4 In status tables VBUK (header status) and VBUP (item status), the system sets the billing totals status and intercompany billing respectively. VBUK-FKIVK VBUP-FKIVP A A After the goods are delivered, you can create the customer billing document (external billing document) for customer 11. The overall processing status VBUK-GBSTK of the delivery remains "B" (In process) after the customer billing document since the intercompany billing document has not been created. VBRK-VKORG 0001 VBRK-VTWEG 01 VBRK-BUKRS 0001 VBRK-KUNAG 11 VBRK-SPART 01 VBRP-WERKS To settle the costs and revenues, you create the intercompany billing document in the company code of delivering plant GB02 and issue it to internal customer 22. Internal customer 22 represents selling sales organization 0001 and is created for sales organization LY01 in the company code of delivering plant GB02. VBRK-VKORG LY01 VBRK-VTWEG VBRK-BUKRS GB02 VBRK-KUNAG 22 VBRK-SPART VBRP-WERKS If you create the intercompany billing document, the system updates the status. VBUK-FKIVK VBUK-GBSTK VBUP-FKIVP VBUP-GBSTA C C C C

5 SHORT: Selling organizational data organizational data Delivering code Company code 0001 Company GB02 Sales organization 0001 Sales organization LY01 channel Distribution channel 01 Distribution Division 01 Division Plant Plant Customer 11 Internal customer 22 II.2 CUSTOMIZING FOR THE SAMPLE PROCESS: II.2.1 Enterprise structure Plant - Allocate company code: Transaction OX18 Company code Plant GB02 Sales organizations -> company code: Transaction OVX3 Company code Sales organization GB01 GB02 LY01 Plants -> sales organization/distribution channel: Transaction OVX6 Sales organization/distribution channel Plant 0001 /

6 LY01 / LY01 For this, compare the table entries of Transaction OVV9. Both table entries have to be maintained! Sales organization -> assign internal customer number: Transaction OVX5 Sales organization Customer numberiv Transaction OVVA. This table entry is identical with the entry in II.2.2 Sales and distribution/billing/intercompany billing Define order types for intercompany billing: Transaction OVV8 Dependingon the order types used, the corresponding billing document types for intercompany billing are maintained here. Assign organizational units per plant: Transaction OVV9 Plant Sales organization IB Distribution channel IB Division IB LY01 Note: For IS-R, these assignments have to be defined in plan maintenance (Transaction WB01 or WB02) directly. Define internal customer number per sales organization: Transaction OVVA Sales organization Customer IB Automatic posting to vendor account with SAP-EDI: V/40 Transaction VOFC; Transaction WE; Transaction If you do not want to post the invoice receipt to accounting manually but directly by means of SAP-EDI, you have to maintain the settings according to the documentation. You find more explanations in Notes and Problem messages for this are

7 edited under the component SD-EDI. II.3 MASTER DATA FOR THE SAMPLE PROCESS: Create master data of customer 11 in the selling sales organization: Transaction XD01 Customer 11 Company code 0001 Sales organization 0001 Distribution channel 01 Division 01 Create customer master record of internal customer 22 in the sales organization of the delivering company code (Sales and Distribution segment): Transaction XD01 Important: the customer master record has to be created with the account group of the sold-to party completely. Customer 22 Sales organization Distribution channel Division LY01 The Accounting segment of the customer master of the internal customer has to be created in the company code of the delivering plant so that the intercompany billing document can be transferred to Accounting. Customer 22 Company code GB02 Create material master record in the sales organization of the selling and of the delivering company code: Transaction MM01 Material Plant and Sales organization 0001 LY01 Distribution channel 01 Condition master record PI01 or IV01 (quantity-dependent) / Create: Transaction VK11 PI02 or IV02 (percentage)

8 Sales organization order Plant Material 0001 PUMP The corresponding condition type is included in the pricing procedure used with requirement 22. Remark on pricing: Condition type PI01/PI02 (condition category = I) is indicated as a statistical condition in the sales order/customer billing document. As a result, it has no effect on the pricing for the customer. Up to Release 4.0, no particular pricing procedures were used for intercompany billing (standard procedure RVAA01 only) but a fixed logic was defined in the program. As of Release 4.0, you are recommended to define and assign a particular pricing procedure (procedure ICAA01, document pricing procedure I). For reasons of upward compatibility, however, you should still be able to use the old logic. Thus if you want to use a separate pricing procedure, you should set the "Specific procedure" indicator so that the program does not use the fixed logic. In the intercompany billing document, the price PR00 is set inactive and the condition type PI01/PI02 is replaced with condition category IV01/IV02. Due to the reference to condition type PI01/PI02 defined in the definition of condition type IV01/IV02, the system determines identical condition values. Condition type PI01/PI02 represents the costs of the selling company code in the customer billing document whereas condition type IV01/IV02 is the price in the intercompany billing document and as a result, represents the revenues of the delivering company code. If you use these two condition types, a correct transfer to the profitability analysis (CO-PA) is ensured. Related Notes FAQ: cross-company processing Intercompany with make-to-order production Message KI100 adj.for statistical accnt assignment Analysis note for cross-company transactions (delivery) Cross company without intercompany billing