Document Centre 336/286/236 Series User Guide

Transcription

1 Document Centre 336/286/236 Series User Guide

2 Microsoft, MS-DOS, Windows NT, Microsoft Network are trademarks or registered trademarks of Microsoft Corporation in the U.S. and other countries. Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United States. and other countries. Adobe, Acrobat, PostScript, Adobe PostScript 3, and the PostScript logo are trademarks of Adobe Systems Incorporated. EtherTalk, Macintosh, Mac OS, TrueType are registered trademarks of Apple Computer, Inc. Intel and Pentium are trademarks or registered trademarks of Intel Corporation. UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company Ltd. Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered trademarks of Sun Microsystems Inc. in the United States. PCL, HP-GL, and HP-GL/2 are registered trademarks of Hewlett-Packard Corporation. All product/brand names are trademarks or registered trademarks of the respective holders. Permission has been obtained from Microsoft Corporation for use of software screen shots. The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk. Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data loss. Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking. Important 1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not be copied or modified in whole or part, without the written consent of the publisher. 2. Parts of this manual are subject to change without prior notice. 3. We welcome any comments on ambiguities, errors, omissions, or missing pages. 4. Never attempt any procedure on the machine that is not specifically described in this manual. Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized operation of the equipment. An export of this product is strictly controlled in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and/or the export control regulations of the United States. Xerox, The Document Company and the stylized X are registered trademarks of Fuji Xerox Co., Ltd. or Xerox Corporation. All Xerox and Fuji Xerox product names are either registered trademarks or trademarks of Xerox Corporation and Fuji Xerox Co., Ltd.

3 Table of Contents Table of Contents 1 Before Using the Machine...13 Preface...13 Related Information Sources...14 Using This Guide...14 Prerequisite Knowledge...14 Organization...14 Conventions...16 Safety Notes...17 WARNING - Electrical Safety Information...18 Laser Safety Information...19 Operational Safety Information...19 Maintenance Information...20 Ozone Safety Information...21 For Consumables...21 Radio Frequency Emissions...21 Product Safety Certification...22 The Objective of the International Energy Star Program...22 Double-sided Copying Feature...22 Low Power Mode Feature...22 Sleep Mode Feature...22 About License...23 Legal Notice Product Overview...27 Machine Components...27 System Controls...29 Services and Features...31 Power On/Off...33 Powering On...33 Powering Off...33 Ground Fault Interrupter (GFI)...33 Power Saver Modes...34 Changing the Default Time Settings...35 Modes...36 All Services...37 Review...37 Job Status...37 Machine Status...37 Job Interrupt

4 3 Copy...39 Copying Procedure Load the Documents Select the Features Enter the Quantity Start the Copy Job Confirm the Copy Job in the Job Status...42 Stop the Copy Job...43 Basic Copying...43 Reduce/Enlarge...44 Paper Supply...45 Copy Output/Stapling...47 Image Quality - Copy...49 Original Type...49 Lighten/Darken...50 Sharpness...50 Auto Exposure...50 Scan Options - Copy Sided...51 Bound Originals Sided Book Copy...54 Original Size...54 Mixed Size Originals...55 Border Erase...55 Margin Shift...56 Image Rotation...58 Mirror Image/Negative Image...59 Original Orientation...59 Output Format - Copy...60 Booklet Creation...60 Covers...62 Transparency Separators...63 Multiple-Up...64 Poster...64 Repeat Image...65 Annotation...66 Set Numbering...67 Job Assembly...68 Build Job Fax/Internet Fax...71 Fax/iFax Procedure Load the Documents Select the Features

5 Table of Contents 3. Specify the Destination Start the Fax/iFax Job Confirm the Fax/iFax Job in the Job Status...74 Stop the Fax/iFax Job...74 Specifying Destinations...75 Next Recipient...75 Address Book...75 Speed Dial...76 One Touch Dial...77 Keyboard...77 Relay Broadcast...78 Special Characters...79 Basic Features - Fax/iFax...80 ifax/fax Sided Originals...81 Original Type...82 Resolution...82 Image Quality - Fax/iFax...83 Original Type...83 Lighten/Darken...83 Scan Options - Fax/iFax...83 Bound Originals...84 Scan Size...85 Mixed Size Originals...85 Reduce/Enlarge...85 Stamp...86 Send Options - Fax/iFax...86 Communication Mode...87 Priority Send/Delayed Start...87 Send Header...89 Cover Note...89 ifax Comment (Mail Contents)...90 Transmission Report/Read Receipts (MDN)/ Delivery Receipts (DSN)...91 Recipient Print Sets...92 Remote Mailbox...92 F Code...93 ifax Profile...94 On-hook/Others - Fax...95 Polling...95 Store for Polling...96 On-hook (Manual Send/Receive)

6 5 Scan/ Scanning Procedure Load the Documents Select the Features Start the Scan Job Confirm the Scan Job in the Job Status Save the Scanned Data Stop the Scan Job Address Book Keyboard Select Sender as recipient Sender s Details Change Settings Save in: - Scan to Mailbox Job Templates - Network Scanning Save in: - Scan to FTP/SMB Transfer Protocol Address Book Detailed Settings Keyboard Basic Scanning Lighten/Darken Sided Originals Original Type File Format Image Quality Lighten/Darken/Contrast Sharpness Auto Exposure Scan Options Scan Resolution Sided Originals Bound Originals Scan Size Mixed Size Originals Border Erase Reduce/Enlarge Output Format Image Compression Read Receipts (MDN) Split Send Document Name

7 Table of Contents Login Name Password Meta Data Check Mailbox Check Mailbox Document List Job Flow Sheets Job Flow Procedure Open the [Job Flow Sheets] Screen Select a Job Flow Confirm/Change a Job Flow Start a Job Flow Job Flow List Job Flow Sheet Filtering Confirming/Changing Job Flow Stored Programming Using Stored Programming Stored Programming Print Print Driver Features CentreWare Internet Services System Requirements Accessing CentreWare Internet Services Standard Features - CentreWare Internet Services Interface Options Services Job Submission Job Templates Jobs Job List Job History List Job Management Status General Trays Consumables Properties Default User ID and Password Properties Features

8 Maintenance Support Paper and Other Media Loading Paper Preparing Paper for Loading Loading the Paper Trays Bypass Tray (Tray 5) Tandem Tray Module (TTM) Auto Tray Switching Storing and Handling Paper Supported Paper Sizes and Types Supported Paper Sizes Supported Paper Types Setups System Settings Procedure Entering the System Settings Mode Customizing the Settings System Settings Common Settings Machine Clock/Timers Audio Tones Screen Defaults Paper Tray Attributes Auto Job Promotion Image Quality Reports Maintenance/Diagnostics Other Settings Copy Mode Settings Basic Copying Tab Copy Defaults Copy Control Original Size Defaults Reduce/Enlarge Presets Network Settings Port Settings Protocol Settings Machine Address/Host Name POP3 Server Settings SMTP Server Settings Domain Filter

9 Table of Contents Remote Authentication Server Settings Other Settings Print Mode Settings Allocate Memory Other Settings Scan Mode Settings Basic Scanning Tab Scan Defaults Scan-to-FTP/SMB Defaults Scan Size Defaults Output Size Defaults Reduce/Enlarge Presets Other Settings Fax Mode Settings Screen Defaults Fax Defaults Fax Control File Destination/Output Destination Reduce/Enlarge Presets Scan Size Defaults Local Terminal Information ifax Control /iFax Settings Defaults Address Search (Directory Service) Other Settings Mailbox/Stored Document Settings Mailbox Settings Stored Document Settings Application Communication Settings SOAP - Port Status Setup Menu Mailbox Job Flow Sheets Address Book Group Send Comments System Administrator Settings System Administrator Login ID System Administrator Password Maximum Login Attempts Login Setup/Auditron Administration Create/Check User Accounts

10 Reset User Accounts System Administrator s Meter (Copy Jobs) User Details Setup Charge Print Settings Fax Billing Data Remote Login Setup Login Setup/Auditron Mode Job Status Job Management Current and Pending Jobs Completed Jobs Stored Documents Charge Print Secure Print Sample Print Delayed Print Public Mailbox Machine Status Machine Status Machine Information Paper Tray Overwrite Hard Disk Print Mode Fax Receiving Mode Billing Meter/Print Report Billing Meter User Account Billing Meter Print Report/List Consumables Faults Authentication and Auditron Administration Overview of Authentication Users Controlled by Authentication Types of Authentication Functions Controlled by Authentication Authentication for Job Flow Sheet and Mailbox Job Flow Sheet Types Types of Mailboxes Linking Job Flow Sheets to Mailboxes

11 Table of Contents Overview of Auditron Administration Authentication and Auditron Administration Manageable Features and Services Maintenance Cleaning the Machine The Document Glass and Constant Velocity Transport Glass The Control Panel and Touch Screen The Document Feeder and Output Trays About Consumables/Maintenance Parts Handling Consumables/Maintenance Parts Replacing the Drum Cartridge Removing the Old Drum Cartridge Inserting the New Drum Cartridge Replacing the Toner Cartridge Removing the Old Toner Cartridge Inserting the New Toner Cartridge Loading Staples Replacing the Stamp Cartridge Problem Solving Fault Clearance Procedure Paper Jams Paper Jams in Cover A Paper Jams in Cover B Paper Jams in Cover C Paper Jams in Cover E Paper Jams in Trays 1, 2, and 3, 4 (Optional) Paper Jams in the Tandem Tray Module (Optional) Paper Jams in Tray 5 (Bypass) Paper Jams in the Duplex Module Cover D (Optional) Paper Jams in the Finisher (Optional) Document Jams Troubleshooting Tables Fault Codes Screen Messages Output Quality Stapler Faults Appendix Specifications Machine Specifications Paper Supply

12 Paper Output Electrical Specifications Specifications for the Fax Feature Cautions and Limitations Optional Components PDF PCL Emulation HP-GL/2 Emulation HP-GL/2 Parameter Settings Hard Clip Area Printable Area Auto Layout Glossary Terms Defined Index

13 1 Before Using the Machine Preface Thank you for choosing the Document Centre 336/286/236 Series. This guide is written for users who are new to the machine and provides information on copying, printing, scanning, and faxing operations, as well as troubleshooting, daily maintenance, machine settings, and precautions users should take when operating the machine. Please read this guide thoroughly to get the most out of the features available. After reading this guide, keep it handy for future reference when you need explanations on particular features of the machine or when you encounter difficulties with the machine during use. In this manual, safety instructions are preceded by the symbol. Always read and follow the instructions before performing the required procedures. As a member of the International Energy Star Program, Fuji Xerox confirms this product satisfies the requirements for International Energy Star Program standards. The equipment is certified by NEMKO in compliance with [IEC (AS/NZS 3260)]. The equipment is manufactured under an ISO 9001 Quality System. The equipment is also certified in compliance with applicable standards by various national bodies. The equipment was tested and is certified by the New Zealand Ministry of Commerce in conformance with CISPR publ. 22 (AS/NZISS CISPR22:2002) which relates to radio frequency interference regulations, and also complies with the Australian Communication Authority requirements. NOTE: Machines intended for use in South Korea and Taiwan have been certified separately in compliance with their requirements. Any unauthorized alteration, which includes the addition of new functions or the connection of external devices, may impact this certification. Contact your local Xerox representative for a list of approved accessories. 13

14 1 Before Using the Machine Related Information Sources Using This Guide The following additional sources of information are available for the machine. Quick Reference Guide Network Administrator Guide The On-line Help systems (Print Drivers and CentreWare Utilities) The CentreWare Utilities Documentation (HTML) NOTE: Please note that the screens shown in this guide apply to a fully configured machine and therefore may not exactly represent the configuration being used. This section describes the organization of this guide. This guide was produced for users who operate the Document Centre 336/286/236 Series on a regular basis. When reading this guide, refer to the chapter most relevant to the operation you are performing. Prerequisite Knowledge Organization This guide assumes that the user has basic knowledge of the operating system of the PC in use, networking environments, and how to operate a PC itself. For details on the operating system in use, basic knowledge of networking environments, and how to operate a PC, refer to the documentation provided with the operating system, network system, and the PC, respectively. This guide consists of the following chapters. Chapter 1 Before Using the Machine Explains how to use this guide, safety information, and legal notices. Chapter 2 Product Overview Describes machine components and how to perform basic operations, such as switching on and off, using the touch screen, and setting power saver modes. Chapter 3 Copy Describes the copy screens and the features available. Chapter 4 Fax/Internet Fax Describes the Fax/Internet Fax screens and the features available. Chapter 5 Scan/ Describes the scan and features. 14

15 Using This Guide Chapter 6 Check Mailbox Explains how to check, print, and delete documents in mailboxes. Chapter 7 Job Flow Sheets Describes scan operations using a job flow created on a network computer and registered with the machine. Chapter 8 Stored Programming Explains how to use the Stored Programming feature to simplify multiple operations into a simple procedure. Chapter 9 Print Describes the print features. Chapter 10 CentreWare Internet Services Explains how to use CentreWare Internet Services. Chapter 11 Paper and Other Media Describes the sizes and types of paper that can be used with the machine, precautions when handling paper, and how to load paper in the machine. Chapter 12 Setups Explains how to set machine settings. Chapter 13 Job Status Describes the job status features. Chapter 14 Machine Status Describes the machine status features. Chapter 15 Authentication and Auditron Administration The machine has the Authentication feature to restrict the use of machine features, as well as the Auditron Administration feature to monitor and control their use. This chapter is written for System Administrators on the Authentication and Auditron Administration settings they can change and how to set them. Chapter 16 Maintenance Explains how to replace consumables and clean the machine. Chapter 17 Problem Solving Explains how to troubleshoot machine problems. Chapter 18 Appendix Lists machine specifications, caution and limitation, optional components, and printer emulation languages. Chapter 19 Glossary Explains the terms used in this guide. 15

16 1 Before Using the Machine Conventions This section describes the conventions used throughout this User Guide. In this User Guide, you will find that some terms are used interchangeably: Paper is synonymous with media. Document is synonymous with original. Document Centre 336/286/236 Series is synonymous with the machine. Orientation Orientation is used to mean the direction of images on the page. When the image is upright, the paper (or other media) can be either long edge feed or short edge feed. Long Edge Feed (LEF) When loading documents long edge feed into the document feeder, load with one of the long edges facing into the document feeder. The short edges appear at the top and bottom of the paper, facing the front and back of the document feeder. When loading paper long edge feed into a paper tray, place the paper with one of the long edges on the left-hand side and one of the short edges toward the front of the tray. Short Edge Feed (SEF) When loading documents short edge feed into the document feeder, load with one of the short edges facing into the document feeder. The long edges appear on the top and bottom of the paper, facing the front and back of the document feeder. When loading paper short edge feed into a paper tray, place the paper with one of the short edges on the left-hand side and one of the long edges toward the front of the tray. LEF Orientation SEF Orientation Paper feed direction Paper feed direction Text in [Square Brackets] Indicate that these are names of the screens, tabs, buttons, features and option categories on the screen. They are also used when referring to file and folder names on a computer. For example: Select [Original Type] on the [Image Quality] screen. Select [Save]. Text in <Angle Brackets> Indicate that these are names of the hard buttons, numeric or symbol buttons, lights on the control panel or symbols on the power switch label. For example: Press the <Machine Status> button to display the [Machine Status] screen. Press the <C> button on the control panel to clear the suspended job. 16

17 Safety Notes Italic Typeface The Italic typeface is used to indicate references to other sections and chapters. For example: For information on cleaning the document glass, refer to the Maintenance chapter on page 283. Paper Supply page 45. Warnings Warnings are statements that alert you to the possibility of personal harm. For example: WARNING: This product must be connected to a protective earth circuit. Cautions Cautions are statements that suggest the possibility of mechanical damage as a result of an action. For example: CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure. Notes Notes are statements that provide additional information. For example: NOTE: If the document feeder is not fitted to the machine, this feature is not available. Safety Notes Read these safety notes carefully before using this product to make sure you operate the equipment safely. Your Fuji Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards. Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product. The safety and environment testing and performance of this product have been verified using Fuji Xerox materials only. WARNING: Any unauthorized alteration, which may include the addition of new functions or connection of external devices, may impact the product certification. Please contact your authorized Service Provider for more information. 17

18 1 Before Using the Machine Warning Markings All warning instructions marked on or supplied with the product should be followed. Warning This WARNING alerts users to areas of the product where there is the possibility of personal injury. Warning This WARNING alerts users to areas of the product where there are heated surfaces, which should not be touched. Electrical Supply This product shall be operated from the type of electrical supply indicated on the product data plate label. If you are not sure that your electrical supply meets the requirements, please consult your local power company for advice. WARNING: This product must be connected to a protective earth circuit. This product is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are unable to insert the plug into it. Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal. Operator Accessible Areas This equipment has been designed to restrict operator access to safe areas only. Operator access to hazardous areas is restricted with covers or guards, which would require a tool to remove. Never remove these covers or guards. Maintenance Any operator product maintenance procedures will be described in the customer documentation supplied with the product. Do not carry out any maintenance procedures on this product which are not described in the customer documentation. Cleaning Your Product Before cleaning this product, unplug the product from the electrical outlet. Always use materials specified for this product. The use of other materials may result in poor performance and may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and flammable under certain circumstances. WARNING - Electrical Safety Information Only use the power cord supplied with the equipment. Plug the power cord directly into a grounded electrical outlet easily accessible. Do not use an extension cord. If you do not know whether an outlet is grounded, consult a qualified electrician. This equipment is to be used on a branch circuit that has larger capacity than rated ampere and voltage of the machine. See data plate on the rear panel for the rated ampere and voltage of this equipment. If the machine needs to be moved to a 18

19 Safety Notes different location, contact a Fuji Xerox Service Representative or your authorized local representative or service support organization. Improper connection of the equipment-grounding conductor can result in an electric shock. Do not place this equipment where people might step on or trip over the power cord. Do not place objects on the power cord. Do not override or disable electrical or mechanical interlocks. Do not obstruct the ventilation openings. Never push objects of any kind into slots or openings on the equipment. If any of the following conditions occur, switch off the power to the machine immediately and disconnect the power cord from the electrical outlet. Call an authorized local service representative to correct the problem. The equipment emits unusual noises or odors. The power cord is damaged or frayed. A wall panel circuit breaker, fuse, or other safety device has been tripped. Liquid has spilled into the equipment. The equipment is exposed to water. Any part of the equipment is damaged. Disconnect Device The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical outlet. Laser Safety Information CAUTION: Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous light exposure. With specific regard to laser safety, the equipment complies with performance standards for laser products set by government, national and international agencies as a Class 1 laser product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance. Operational Safety Information Do These: To ensure the continued safe operation of your Fuji Xerox equipment, follow these safety guidelines at all times. Always connect equipment to a correctly grounded power outlet. If in doubt, have the outlet checked by a qualified electrician. This equipment must be connected to a protective earth circuit. This equipment is supplied with a plug that has a protective earth pin. This plug will fit only into an earthed electrical outlet. This is a safety feature. To avoid risk of electric shock, contact your electrician to replace the electrical outlet if you are 19

20 1 Before Using the Machine unable to insert the plug into it. Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. Always follow all warnings and instructions that are marked on or supplied with the equipment. Always exercise care when moving or relocating equipment. Please contact your local Fuji Xerox Service Department, or your local support organization to arrange relocation of the product to a location outside of your building. Always locate the equipment in an area that has adequate ventilation, and space for servicing. See installation instructions for minimum dimensions. Always use materials and supplies specifically designed for your Fuji Xerox equipment. Use of unsuitable materials may result in poor performance. Always unplug this equipment from the electrical outlet before cleaning. Do Not Do These: Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet. Never attempt any maintenance procedures that are not specifically described in the customer documentation. This equipment should not be placed in a built-in unit unless proper ventilation is provided. Please contact your authorized local dealer for further information. Never remove covers or guards that are fastened with screws. There are no operator serviceable areas within these covers. Never locate the equipment near a radiator or any other heat source. Never push objects of any kind into the ventilation openings. Never override or cheat any of the electrical or mechanical interlock devices. Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Fuji Xerox Service Representative or Service Provider immediately. Maintenance Information Do not attempt any maintenance procedures that are not specifically described in the customer documentation supplied with the machine. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the equipment, and could create a dangerous condition. Use supplies and cleaning materials only as directed in the customer documentation. Keep all these materials out of the reach of children. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that you can maintain or service. Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the customer documentation. 20

21 Safety Notes Ozone Safety Information This product will produce ozone during normal operation. The ozone produced is heavier than air and is dependent on copy volume. Adhering to the correct environmental conditions as specified in the installation instructions will ensure that the concentration levels meet safe limits. If you need additional information about ozone, please request the Fuji Xerox publication Ozone from your Service Provider. For Consumables Store all consumables in accordance with the instructions given on the package or container. Keep all consumables away from the reach of children. Never throw toner, toner cartridges or toner containers into an open flame. Never use a vacuum cleaner when you clean spilled toner. It can cause explosion as the toner fills the vacuum cleaner and gets sparks. Use a broom or a wet cloth. Radio Frequency Emissions Document Centre 286/236 Series NOTE: This equipment has been tested and found to comply with the limits for a class A digital device, pursuant to International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radiocommunication Act 1992 in Australia/New Zealand. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the customer documentation, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user is required to correct the interference at their own expense. Changes and modifications to this equipment not specifically approved by Fuji Xerox may void the user s authority to operate this equipment. Document Centre 336 Series This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to the International Standard for Electromagnetic Interference (CISPR Publ. 22) and Radiocommunication Act 1992 in Australia/New Zealand. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. 21

22 1 Before Using the Machine Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio/tv technician for help. Changes and modifications to this equipment not specifically approved by Fuji Xerox may void the user s authority to operate this equipment. Product Safety Certification This product is certified by the following Agency using the Safety standards listed. Agency Standard NEMKO IEC Edition 1 (2001) This product was manufactured under a registered ISO9001 Quality system. The Objective of the International Energy Star Program To protect the global environment and conserve energy sources, the International Energy Star Program encourages the following product features. Fuji Xerox confirms that Document Centre 336/286/236 Series satisfies the requirements for this program. Double-sided Copying Feature To reduce the volume of copy paper used, the double-sided copying feature is available and can be set as a default for the machine. You can copy two single-sided originals on both sides of a sheet of paper. You can also make single-sided copies. For more information, refer to 2 Sided in the Copy chapter on page 51. Low Power Mode Feature Sleep Mode Feature This product has a power-saving feature, which switches the machine to the Low Power Mode automatically if the machine is on and not operated for a certain period of time. In this mode, the machine lowers the internal temperature and reduces power consumption. The default Low Power Mode start time is set at 2 minutes. The recovery time from the Low Power Mode is 12 seconds. This product has a power-saving feature, which switches the machine to the Sleep Mode automatically if the machine is on and not operated for a certain period of time. In this mode, the machine consumes minimum power. The default Sleep Mode start time is set at 2 minutes. 22

23 About License About License JPEG Code Heimdal OpenSSL Our printer software uses some of the codes defined by the Independent JPEG Group. Copyright 2000 Kungliga Tekniska Högskolan (Royal Institute of Technology, Stockholm, Sweden). All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. Neither the name of the Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission. THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. Copyright The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgment: This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit ( 4. The names OpenSSL Toolkit and OpenSSL Project must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact openssl-core@openssl.org. 23

24 1 Before Using the Machine 5. Products derived from this software may not be called OpenSSL nor may OpenSSL appear in their names without prior written permission of the OpenSSL Project. 6. Redistributions of any form whatsoever must retain the following acknowledgment: This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit ( THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay Copyright Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are adhered to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young s, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: This product includes cryptographic software written by Eric Young (eay@cryptsoft.com). The word cryptographic can be left out if the routines from the library being used are not cryptographic related :-). 24

25 Legal Notice Legal Notice 4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: This product includes software written by Tim Hudson (tjh@cryptsoft.com). THIS SOFTWARE IS PROVIDED BY ERIC YOUNG AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The license and distribution terms for any publicly available version or derivative of this code cannot be changed i.e., this code cannot simply be copied and put under another distribution license (including the GNU Public License). Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. Currency Banknotes and checks Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact your legal counsel. 25

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27 2 Product Overview This machine is not simply a conventional copier but a digital device capable of copying, faxing, printing and scanning, depending on the configuration. The touch screens shown in this manual are from a fully configured machine to cover all the features. The content of the touch screens may vary slightly depending on System Administrator settings and machine configuration. The button names and icons on the control panel also vary depending on machine configuration. However, machine features described here remain the same. Machine Components The following diagrams show the standard and optional components of the machine. Configuration may vary depending on the model. Document Feeder Side Tray (Optional) Duplex Module (Optional) Document Glass (under the Document Feeder) Control Panel Touch Screen Center Output Tray - Upper (Optional) On / Off Switch Center Output Tray - Lower Tray 5 (Bypass Tray) Front Cover Tray 1 Tray 2 Tray 3 Tray 4 Two Tray Module (Optional) NOTE: Depending on the configuration, the Document Glass Cover is attached instead of the Document Feeder. Two optional paper trays can be attached. NOTE: If Center Output Tray - Upper is not installed, the Center Output Tray - Lower is simply referred to as Center Output Tray. 27

28 2 Product Overview Finisher Tray Finisher (Optional) Tray 4 Tray 3 Tandem Tray Module (Optional) TEL Located on the back of the machine. Connect a telephone to this jack if required. LINE 1 Located on the back of the machine. Connect a telephone cable to this jack. Then connect the other end to the wall jack. NOTE: Two extra jacks can be installed as an option. Side Tray Delivers the printouts face up. This tray can hold 100 sheets of 80g/m 2 paper. Center Output Tray - Upper Delivers the printouts face down. Center Output Tray - Upper and Center Output Tray - Lower can each hold 250 sheets of 80 g/m 2 paper. If neither Center Output Tray - Upper or Finisher is installed, the Center Output Tray can hold 500 sheets. Finisher Allows you to staple or sort copies automatically. The Finisher Tray can hold 1,000 sheets of 80 g/m2 paper in A4/Letter size or smaller. NOTE: Center Output Tray - Upper and Finisher cannot be installed at the same time. Duplex Module Allows you to make double-sided copies. The Duplex Module can be used when paper is supplied from Tray 1, 2, 3, or 4. For more information, refer to 2 Sided in the Copy chapter on page

29 System Controls System Controls Trays 3 & 4 At the base of the machine, the following optional trays will be available, depending on the configuration. Two Tray Module Can be added to the standard 2-tray configuration. Each tray can hold 500 sheets of 80 g/m 2 paper. Tandem Tray Module Can be added to the standard 2-tray configuration to provide high volume paper sources. Tray 3 can hold a maximum of 800 sheets of 80 g/m 2 paper in A4 or Letter size, long edge feed. Tray 4 can hold 1,200 sheets of 80 g/m 2 paper in A4 or Letter size. The Tandem Tray Module is referred to as TTM in this manual. The following shows the names and functions of the components on the control panel Component Function 1 Brightness dial Adjusts the brightness level of the touch screen. 2 Touch screen Displays buttons for the features and messages for machine operations. Touch the screen to operate the machine and enter information. 3 <Online> light Indicates the machine is receiving or sending a document. 4 <Job in Memory> light Indicates the machine is holding jobs and documents in its memory. 5 <Job Status> Displays the status of jobs queued and processed in the machine. 6 <Review> Displays settings for the machine features and services. 7 <Machine Status> Displays the status of the machine. 8 <Log In/Out> Displays the log-in screen to enter the [System Administrator Menu] screen, or when the Authentication feature is enabled. Also, if you press this button to display the log-in screen when you are already logged in, you will be logged out of the machine. 9 <Power Saver> (green light) Indicates whether the machine is in power saver mode. Also cancels the Low Power Mode or Sleep Mode. 29

30 2 Product Overview Component Function 10 <Clear All> Resets to the default settings and displays the first screen for the current pathway. 11 <Interrupt> Temporarily interrupts a job for programming a priority job. 12 <Stop> Suspends or cancels a job depending on the job type. When multiple jobs are being processed, all the jobs will be suspended or cancelled. Selecting [Stop] on the [Job Status] screen stops only the selected job. 13 <Start> Starts or resumes a job. 14 Numeric keypad Enters numbers. 15 <Speed Dial> Enters speed dial codes. 16 <C> Deletes a numeric value or the last digit entered, and replaces the current value with a default value. Also cancels suspended jobs. 17 <Dial Pause> Inserts a pause while dialing a fax number. 18 <*(asterisk)> Indicates the special character used in a fax number and designates a group code. Also allows you to specify an F Code or a password. 19 <All Services> Displays the [All Services] screen for selection of all the available services on the machine. 20 <Copy> <Custom 2> <Custom 3> 21 One touch button panels 22 One touch buttons Displays the screen for pre-assigned features. New features can be assigned from the features and [Language] on the <All Services> screen. Flip to access one touch button sets ( , , and ). M1 M20 on the last panel contain operations registered for the Stored Programming feature. NOTE: This feature is not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. Specifies the destinations registered for speed dialing. The numbers 001 to 070 correspond to the speed dial codes registered in the machine. NOTE: This feature is not available for some models. An optional package is necessary. For more information, contact our Customer Support Center. Customizing the Custom Buttons The custom buttons (<Copy>, <Custom 2>, and <Custom 3>) allow you to display the screen for pre-assigned features without returning to the <All Services> screen first. By default, the first custom button has the Copy feature already assigned, with two remaining custom buttons empty. Re-assign the required feature from the list of features and [Language] displayed on the <All Services> screen. If you assign a new feature, attach the label included with the machine above the custom button to which the feature is assigned. If the name of the assigned feature is not found in the included labels, write it on an empty label using permanent ink. For information on how to assign a feature to a custom button, refer to Custom Button 1 3 in the Setups chapter on page

31 Services and Features Services and Features The machine has various features and provides valuable services. The following description outlines the features and explains the options on the <All Services> screen. NOTE: The arrangement of icons for the services and features displayed on the screen can be changed by the System Administrator. For more information, refer to All Services in the Setups chapter on page Press the <All Services> button on the control panel. 2. Use the scroll buttons to the right to switch between screens. 3. Select the required service. Copy Allows you to copy documents in various ways. For example, you can produce output which has been reduced or enlarged to a different size, or copy two or four independent documents onto one sheet of paper. For more information, refer to the Copy chapter. Fax/Internet Fax Allows you to fax documents in various ways. For example, you can send documents in a reduced or enlarged format, or specify destinations using the Address Book or speed dialing features. Internet Fax (ifax) allows you to send and receive faxes over the Internet or intranet. ifax provides reduced cost of transmissions compared to the use of a conventional phone line. After scanning documents, you can send scanned data by , and can also receive scanned data in an attachment sent from an ifax compatible machine. For more information, refer to the Fax/Internet Fax chapter. Allows you to send scanned documents by in various ways. For example, you can set the density for scanning, or specify the file format for saving the documents. For more information, refer to the Scan/ chapter. Scan to Mailbox Enables the confidential mailbox or polling feature by storing the scanned documents to private mailboxes. For more information, refer to Save in: - Scan to Mailbox in the Scan/ chapter on page

32 2 Product Overview Network Scanning Allows you to scan documents and store them as electronic documents on a file server on the network by selecting a job template which has various assigned parameters. You can retrieve the stored electronic documents by accessing the file server from a PC. For more information, refer to Job Templates - Network Scanning in the Scan/ chapter on page 107, and Services in the CentreWare Internet Services chapter on page 141. Scan to FTP/SMB Allows you to scan and store documents to specified destinations using the FTP or SMB protocol. For more information, refer to Save in: - Scan to FTP/SMB in the Scan/ chapter on page 108. Check Mailbox Allows you to confirm, print, or delete the documents in a mailbox. It also allows you to change or release linkage with a job flow sheet and execute the linked job flow sheets. For more information, refer to the Check Mailbox chapter. Stored Programming Allows you to store programming for a job to a job number using the Stored Programming feature. For more information, refer to the Stored Programming chapter. Job Flow Sheets Allows you to scan operations using a Job Flow created on a network computer and registered with the machine. For more information, refer to Job Flow Sheets chapter. Language Allows you to switch languages displayed on the touch screen. For more information, refer to Default Language in the Setups chapter on page 182. NOTE: Certain characters may be garbled when you switch languages. Setup Menu Allows you to set or change the following features from this screen: Mailbox, Stored Programming, Job Flow Sheets, Address Book, Group Send, and Comment. For more information, refer to the Setups chapter and the Stored Programming chapter. Print Mode Allows you to change the default printer mode and emulation parameter settings. For more information, refer to Print Mode in the Machine Status chapter on page 257. Fax Receiving Mode Allows you to set the fax receiving mode. For more information, refer to Fax Receiving Mode in the Machine Status chapter on page 259. Activity Report Allows you to print the job history, fax transmission results, and other lists. For more information, refer to Job Status/Activity Report in the Machine Status chapter on page