Ralph Lewis George Aitchison Eldon Voigt Richard Dreher Al Linder Pam Tomevi Eric Olson Jolen Simon Kelly Voigt Kevin Adee Chad S everts Tom Schultz
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1 KOOCHICHING SOIL AND WATER CONSERVATION DISTRICT REGULAR BOARD MEETING COURTHOUSE BASEMENT CONFERENCE ROOM 715 4TH STREET * INTERNATIONAL FALLS * MN * MONDAY, JUNE 1, 2015 Members Present: Others Present: Ralph Lewis George Aitchison Eldon Voigt Richard Dreher Al Linder Pam Tomevi Eric Olson Jolen Simon Kelly Voigt Kevin Adee Chad S everts Tom Schultz District I District II District III District IV District V District Administrator District Technician Program Coordinator District Conservationist County Commissioner BWSR Board Conservationist Area VIII Director/Wadena S WCD Supervisor Chair Aitchison called the meeting to order at 7:00 p.m. 2015/6-1 Motion by Lewis, seconded by Dreher to approve the agenda. ~ 015/6-2 Motion by Lewis, seconded by Voigt to approve the minutes dated May 4, 2015 as distributed. 2015/6-3 Motion by Voigt, seconded by Lewis to approve the Treasurer's Reports ending April 30, 2015 as presented. 2015/6-4 Motion by Voigt, seconded by Lewis to approve Accounts Payable in the amount of $9, (details on file). Guest Introductions: Chad Severts of BWSR and Tom Schultz of Wadena SWCD/MASWCD Board were introduced as guests. Both reported on the buffer bill status updates and answered questions regarding possible bill and funding that may come to each SWCD as a result of it. Supervisor Reports: Voigt reported on his attendance at the MN SWCD Forestry Association meeting and discussed that there will be no changes to SFIA this year. Aitchison reported on his attendance at the Little Fork/Rat Root River Board meeting and discussed future tree planting on the Rat Root River. SWCD staff will update board on the date in August when this planting occurs. is reported on his attendance at the Rainy/Rapid River Board meeting. Discussion included the sturgeon population, drought update, and water level update.
2 NRCS Report: See attached. Discussion also included a cost-share program for landowners to receive gypsum product and that Voigt will assist in setting up a public meeting regarding Golden Winged Warbler. >istrict Administrator Report: See attached. District Technician Report: See attached. District Technician Assistant Report: See attached. Program Coordinator Report: See attached. NEW BUSINESS: Area VIII Resolutions: Supervisors reviewed a resolution proposed by the Lake of the Woods SWCD and will continue to monitor the legislative session items, rncluding the proposed buffer bill and SWCD allocations. 2015/6-5 Motion by Voigt, seconded by Lewis to approve the 2014 audit bid submitted by Michael Peterson, CPA of Peterson Company Ltd. as presented. Cooperative Purchasing Venture (CPV) Membership Application: 15/6-6 Motion by Voigt, seconded by Dreher to authorize the district administrator to apply for membership. Upcoming Meetings/Trainings: Discussed and reviewed the following upcoming event attendance: Northern Landscape Committee Meeting - June 3 in International Falls 2015/6-7 Motion by Voigt, seconded by Linder to authorize the following meeting and event attendance: District administrator, Lewis, Aitchison, Voigt, Dreher, and Linder to attend the Area VIII Resolution Meeting June 5 in Bemidji District technician assistant and program coordinator to rent a booth and attend/display at the 2015 Northern'MN District Fair July in Littlefork. Permits: Board discussed DNR Waters Permit # General Business: Discussion included the possible purchase of a used truck or SUV to assist with the increasing water monitoring responsibilities; various publications were distributed for review..'onfirm Next Meeting Date: The next regular meeting of the Koochiching SWCD will be held on Monday, July 6 at 7:00 p.m. in the courthouse board meeting room.
3 Adjourn Meeting: 2015/6-7 Motion by Linder, seconded by Lewis to adjourn the meeting at 9:00 p.m. Submitted by: Approved: BoardjSecretary, ^r^lind^er Boar^Chaimmn, George Aitchison Date Date
4 United States Department of Agriculture ANRCS Natural Resources Conservation Service 119 1st Avenue NW, PO Box 217, Phone:(218) Baudette, MN FAX: (218) District Conservationist Report Koochiching SWCD board meeting June 1st, 2015 Conservation Stewardship Program (CSP) Three out of our 5 CSP applications were funded. One beginning farmer (pasture and hayland) and two forestry. Field checks were completed. We are waiting for a software fix to complete the obligation process. Including these, there are 50 active CSP contracts. Environmental Quality Incentives Program (EQIP) One tree planting project has been completed this spring. There are 15 active EQIP contracts. The Natural Resources Conservation Service provides leadership in a partnership effort to help people conserve, maintain, and improve our natural resources and environment. An Equal Opportunity Provider and Employer
5 Performance Summary - Field Measures Minnesota - Koochiching - May 2015 Performance Summary - Field Measures Conservation plans written (Ac.) Fiscal Year Goal Total Progress 2604 Progress Percent Watershed or area-wide conservation plans developed (No.) Stewardship plans written (Ac.) Cropland with conservation applied to improve soil quality (Ac.) Cropland with conservation applied to improve soil health and sustainability (Ac.) Cropland with an applied Soil Health Management System (SHMS) (Ac.) Land with conservation applied to improve water quality (Ac.) CNMP written (No.) 2.12-CNMP applied (No.) Land with conservation applied to improve irrigation efficiency (Ac.) Land with conservation system applied to improve agricultural irrigation water management (Ac.) Grazing land with conservation applied to protect and improve the resource base (Ac.) Grazing land with a conservation system applied to achieve a sustainable forage-animal balance (Ac.) Non-Federal land with conservation applied to improve fish and wildlife habitat quality (Ac.) Conservation applied on land being actively managed for wildlife habitat (Ac.) Wetlands created, restored or enhanced (Ac.) Forest land with conservation applied to protect and improve vegetative condition (Ac.) Conservation Applied to improve Environmental Quality (Ac.) 974
6 Boise Wood Ash: Koochiching SWCD District Administrator Report May 2015 Landowner assistance re: spreading in Northome; contractor permit review BWSR Cost-Share: GIS erosion site mapping/contractor assistance re: hospital project; well sealing assistance in Littlefork County Projects: Meetings with Commissioners re: new grant opportunities/bartlett Lake project; NWI mapping assistance for IT/Assessor; ISTS form review CPL Rat Root River: Contractor meeting re: logjam removal; contractor final payment on riffle construction; staff coordination on erosion blanket installation; budget update and prep for final grant invoice District Programs: Board meeting prep/attendance/follow-up items; Board minutes/agenda; software updates; website maintenance; Forest Stewardship assistance re: SFIA; FTP server setup; tree program wrapup/customer assistance; laptop configurations w/usda; office visit-bwsr BC Financial/Administration: Calendar update/time tracking; Payroll; PERA; FWT/SWT; bank statement reconciliation; QB transactions; Treasurer Report; Accounts Receivable; Accounts Payable, budget updates; bank deposits/online banking; staff meetings; file/record maintenance; general phone/mail/ MPCA Contracts: Review/comment on Draft Little Fork Watershed TMDL report; updates/tracking/invoicing for all contracts; IWAC meeting notice/agenda; NRBG: GIS storymap prep for Rainy-Lake of the Woods Tour of the Basin; EnviroScape review for Outdoor Education Days; NRCS office day; MFRC discussion re: PFM contracts/northern Landscape Committee assistance NSL CPL Conifer Enhancement: Grant tracking/budget update; Contractor bids/invoices, site selection updates; communications with DNR/contractors, budget reviews and updates NSL CPL Orr Area Trout Stream: Grant tracking/budget update NSL SWCD: Staff training and support; QuickBooks cleanup/adjusting entries; invoice prep; board meeting prep/attendance/follow-up; meeting with Sportsmen's Club of Lake Vermilion re: AIS ubmitted by: Pam Tomevi District Administrator
7 District Technician Report May 2015 WCA ^ Talking to BSD on notices for upcoming projects and decisions with other agencies. ^ Assisting landowners with permit process and identifying areas of wetlands on possible wetland properties in the area. ^ Working with DNR, BWSR, and ACOE on possible wetland violation status and getting information on permits and actual project implementation. Wood Ash > Writing permits and assisting landowners with process/working with DH contracting. > Holding/not receiving any more long permits due to the amount of permits that are already out there pending and amount of workload for the contractor. I will continue permitting long fields when improvements are made and fields are caught up on spreading and hauling. Water Quality > Continued sampling and yearly training. > Data entering and revisions to PC A. Cost Share > Looking at potential projects and timing along with current budget. LWM > Working with Northome citizens and members on grant guidance/collaboration for Bartlett Lake nutrient reduction plans. > Attended the Littlefork/Rat Root River board meeting. > Hazard waste cleanup at transfer station with environmental services. Rat Root River Project ^ Final inspection and place curlex fabric with willow staking on areas that are susceptible to erosion. X Spending final grant dollars on logjam removal with local contractor, contract is near finished. Miscellaneous ^ Work with tech. assistant on binational story map and continuing to work with Canadian agencies involved with the project. ^ Orr trout stream work with DNR fisheries and setting temperature loggers in designated streams. Submitted by: Eric Olson
8 District Technician Assistant Report May 2015 Water Quality > WPLMN pre sample prep > Conference call LWM > Climatology data entry. > Shoreland management RRR > RRR Erosion control MPCACE > Binational Mapping Project NSL SWAG X Sampling lakes (1 time) and streams (2 times) ^ Get Sampling equipment ready ^ Plan sampling MPCANSLCE > Met with Sportsman Club of Lake Vermilion > Recruit volunteers for monitoring > Watershed sampling talk with Project Manager from MPCA > Biological Stressor identification work AIS > General AIS meetings with Dale Olson > AIS Spring Fishing Survey data entry > International meeting prep/set-up > NSL AIS Plan meeting > AIS Subcommittee conference call with Canadians Miscellaneous r^ s, office work, meeting prep, walk-ins Submitted by: Sam Soderman
9 Koochichinq SWCD Program Coordinator Report May 2015 Local Water Management Climatology data entry and mail forms to U of M/report hours to NRCS Board meeting items Planning/coordinating/implementing Environmental Education days (May 20-21) Envirothon and followup Attended Little Fork River Board Meeting, updated on SWCD and MPCA happenings Assist Environmental Services Department with Household Hazardous Waste Collection MPCA Civic Engagement Phone conferences for planning with MPCA Project Manager Reporting/Evaluation Reviewed Little Fork River TMDL and provide input Reviewed future project planning Worked on organizing and wrapping up some reporting and evaluation Worked on SSTS forms with Environmental Services Assisted with Story Map creation >oise Wood Ash End User Forms sent, and up to date Customer assistance Update summary, hauling reports and spreading reports Update quarterly reports Make calls to landowners for spreading and hauling follow-up Contractor meeting with DHvia phone District Programs Customer walk-in general assistance, team meetings, plat book customer assistance and mailings, invoicing, board meeting prep, minutes, board meeting, timesheet updating, cleanup, assist with tree program, website maintenance, comp time used, vacation Submitted by: Jolen Simon Program Coordinator
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