Loss Prevention Standard

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1 Loss Prevention Standard : ISSUE 3.0 Requirements for the LPCB Approval and Listing of Companies Undertaking the Maintenance and Repair of Doorsets, Shutters, and Active Smoke/Fire Barriers This standard defines the requirements for companies maintaining or repairing doorsets, shutters and active smoke/fire barriers. This Loss Prevention Standard is the property of BRE Global Ltd. and is made publicly available for information purposes only. Its use for testing, assessment, certification or approval must be in accordance with LPCB internal procedures and requires interpretation by BRE Global, LPCB and BRE experts. Any party wishing to use or reproduce this Loss Prevention Standard to offer testing, assessment, certification or approval must apply to BRE Global for training, assessment and a licence; a fee will normally be charged. BRE Global will not unreasonably refuse such applications. BRE Global accepts no responsibility for any unauthorised use or distribution by others of this Loss Prevention Standard and may take legal action to prevent such unauthorised use or distribution.

2 Page 1 of 14 PARTICIPATING ORGANISATIONS This standard was prepared by Expert Group D. and approved by the LPC Fire and Security Board of BRE Global Ltd. The following organisations participated in the preparation of this standard:- Association of British Insurers / Lloyd s Association of Chief Police Officers Association for Specialist Fire Protection British Fire Protection Systems Association British Rigid Urethane Foam Manufacturers Association British Security Industry Association Chief Fire Officers Association Door & Hardware Federation Electrical Contractors Association EURISOL UK Mineral Wool Association Glass and Glazing Federation Health & Safety Executive Heating, Ventilating and Air Conditioning Manufacturers Association Intumescent Fire Seals Association Modular & Portable Building Association National Council of Building Material Producers Office of the Deputy Prime Minister Risk Engineering Data Exchange Group Royal Institution of Chartered Surveyors

3 Page 2 of 14 FOREWORD This Standard identifies the Loss Prevention Certification Board (LPCB) requirements for the certification and listing of firms undertaking the maintenance and repair of doorsets, shutters, and active smoke/fire barriers. LPCB listing of products and services for inclusion in the Red Book is based on the following: i. Satisfactory service experience of Company and their service engineers, in accordance with the requirements of the LPCB. ii. The Company shall have an operating Quality management system based on LPCB document number PN111 or conforming to ISO 9001:2000. iii. Training to service the specific product. iv. Satisfactory completion and maintenance of records. v. Satisfactory service experience. This revision is intended to define the requirements for the LPCB certification of companies undertaking the maintenance and repair of doorsets, shutters and active smoke and/or fire barriers. The detailed procedures for LPCB certification of these companies is given in the Scheme Document SD 047 which is provided to applicant companies and existing certificated manufacturers. Note: Compliance with this LPS standard does not of itself confer immunity from legal obligations. Users of Loss Prevention Standards should ensure that they possess the latest issue and all amendments. LPCB welcomes comments of a technical or editorial nature and these should be addressed to the Technical Director at NOTE: BRE and BRE Global are owned by the BRE Trust which is a registered charity. The LPCB is part of BRE Global and tests, assesses, certificates and lists products and services within the fire and security sectors. For further information on our services please contact BRE Global, Garston, Watford, Herts. WD25 9XX or to Listed products and services appear in the LPCB List of Approved Products and Services which may be viewed on our website:- or obtained in hard copy or CD by telephoning +44 (0)

4 Page 3 of 14 CONTENTS PAGE - PARTICIPATING ORGANISATIONS 1 - FOREWORD 2 1 SCOPE 4 2 DEFINITIONS 4 3 REQUIREMENTS General Use of sub-contractors Maintenance certificate 7 4 CLASSIFICATION AND DESIGNATION 7 5 MARKING AND LABELLING 8 6 ADDITIONAL GUIDANCE DOCUMENTATION 8 7 PUBLICATIONS REFERRED TO 9 Appendix A Minimum service requirement for fire doorsets 10 and roller shutters. Appendix B Minimum service requirements for smoke and 13 smoke/fire barriers. - AMENDMENTS ISSUED SINCE PUBLICATION 14

5 Page 4 of 14 1 SCOPE This standard specifies the requirements for LPCB certification of companies maintaining and/or repairing doorsets, shutters, smoke barriers and smoke/fire barriers. 2 DEFINITIONS 2.1 Fire doors For the purposes of this document, the term fire door comprises any doorset or shutter assembly including any frame or guide, door leaf or leaves, rolling or folding curtain, etc., which is designed to give a fire resisting capability when used for closing off permanent openings in separating elements of construction, including apertures for lift landing doors. This includes any side panels, vision panels, or transom panels together with the door hardware and any seals (whether provided for the purpose of fire resistance and/or smoke control, or for other purposes such as draught or acoustic reduction) which form the assembly. 2.2 Doors All other doorsets and shutter assemblies not covered by 2.1 above. 2.3 Smoke barrier A doorset or shutter assembly to meet the requirements of pren Smoke and heat control systems. Part 1:Specification for smoke barriers, which may or may not be fire resisting, which prevents the free spread of smoke. 2.4 Smoke/Fire barrier A device to channel, contain and/or prevent the migration of fire having specific fire resistance characteristics. 2.5 Repair Work required to reinstate the equipment and assemblies referred to in 2.1 to 2.4 to their operational state. 2.6 Maintenance Work to ensure the continued satisfactory operation of the equipment and assemblies referred to in 2.1 to Company The organisation undertaking the repair and maintenance of the equipment and assemblies referred to in 2.1 to 2.4.

6 Page 5 of Client The organisation requesting the repair or maintenance of the equipment and assemblies referred to in 2.1 to Wall Loadbearing walls, panel walls and fire resistant partitions having suitable mechanical properties and, where appropriate, fire resistant properties for the intended doorset or shutter assembly. 3 REQUIREMENTS 3.1 General The repair and maintenance Company shall have an operating Quality management system based on LPCB document number PN111 or conforming to ISO 9001:2000. In particular, the company shall undertake the following: The minimum servicing requirements for fire doorsets and rolling shutters are laid down in Appendix A and minimum servicing requirements for smoke barriers and smoke/fire barriers are laid down in Appendix B. These requirements shall be documented in the company s procedures and/or work instructions All doors, fire doorsets, smoke barriers and smoke/fire barriers shall be inspected and a work programme drawn up Damage to the wall around the opening shall be noted and brought to the attention of the client Where doors, fire doorsets, smoke barriers and smoke/fire barriers can be repaired or maintained using components taken to the site, this shall be done The company shall define what equipment (tools and spare parts) should be carried on servicing vehicles, as a minimum All components used to repair or maintain fire doors, smoke barriers or smoke/fire barriers must be at least equivalent to those replaced. Where this is not possible authorisation must be obtained from the company's management for any changes. If this authorisation is gained verbally a written record shall be made as soon as possible. Any changes must be documented, reported to the client, and agreed by the original manufacturer. Records shall be available for review by external bodies Where doors or fire doorsets cannot be repaired or maintained without purchase of additional components, the doors or fire doorsets shall be made safe and, wherever possible, fire doors shall be closed.

7 Page 6 of On-site welding of fire doorsets shall not be undertaken without specific authorisation by the company s management, having consulted with the original manufacturer Welders qualified to BS Approval testing of welders when welding procedure approval is not required, or similar depending on the type of welding to be undertaken, using properly maintained welding equipment shall carry out any welding required. This applies whether the welding is done on site or at the company s workshop. Details of type, size, length and spacing of the welds used shall be documented. Any hot work shall be done only after the consent of the client's management has been obtained and any hot work permit system in operation complied with Any remedial work that is outside the scope of the normal service requirements shall be brought to the attention of the client and recorded on the Maintenance Certificate The company shall record, monitor, and report on call out response times. This information shall be documented and reviewed by management. These records shall confirm, where necessary, any corrective action taken Where electrical work is undertaken, this shall be in accordance with BS 7671 IEE Wiring Regulations, Sixteenth Edition. Certification shall be produced to confirm that wiring has been tested and found to comply with this standard, where appropriate Training records shall be available for all service and maintenance personnel, including sub-contractors. These shall confirm that personnel are aware of the requirements defined in Paragraphs to , and that they have been trained against the company s servicing and repair instructions, as appropriate. 3.2 USE OF SUB-CONTRACTORS Sub-contractors shall comply with all the requirements defined in Section The method of evaluating sub-contractors shall be clearly defined within the company s procedures The company shall ensure that records are available to show that staff working for subcontractors have been properly trained The company shall train all fitters employed by the sub-contractor on work for the company, and records of this training shall be made available for audit by the LPCB The certified company shall be responsible for any work undertaken by a subcontractor The certified company shall keep records to show the areas of the country for which each sub-contractor is used.

8 Page 7 of MAINTENANCE CERTIFICATE Note:- This certificate is also known as a completion certificate. In all cases, a Maintenance Certificate shall be issued to the client. The certificate shall include: a. The name, address and telephone number of the company. b. Identification of the maintenance engineer. c. The client s name and address, and the location involved. d. A list of all doorsets and shutters included in the maintenance task recording all non-conforming equipment. e. A record of any remedial work carried out. f. Confirmation that, where appropriate, a test of the closing mechanism has been conducted. If this test is not conducted for any reason, this shall be recorded on the maintenance certificate. 4 CLASSIFICATION AND DESIGNATION The company s service or range of services shall be classified as follows; 4.1 General Servicing/Maintenance The company s personnel shall work from premises with appropriate storage and workshop facilities. If these facilities are not available, repair work may be subcontracted to an LPCB-certified company having the appropriate facilities and scope of certification. 4.2 Maintenance Contracts Companies providing maintenance contracts shall comply with 4.1 and shall have procedures to ensure regular attendance at clients' premises at defined intervals Hour Answering Service Companies providing a 24 hour answering service shall comply with 4.1 and provide appropriate equipment or personnel to ensure that all calls are logged and that a representative of the company is on site within 24 hours of the call. The response time may be exceeded with the client s consent.

9 Page 8 of Emergency Service Companies providing an emergency service shall comply with 4.1 and provide appropriate equipment or personnel to ensure that all calls are logged. A representative of the company shall be on site within 4 hours of the call in the defined area (see below) fully equipped to at least make the door or fire doorset safe and secure. The response time may be exceeded with the client s consent. The area covered shall be defined by county/regional boundaries. The areas shall appear in the LPCB List of Approved Products and Services and in advertisements claiming the service. 5 MARKING, LABELLING Any LPCB labels or marks removed during repair work shall be replaced with LPCB labels obtained from the manufacturer of the fire doorsets, shutter, smoke barrier and smoke/fire barrier 6 ADDITIONAL GUIDANCE DOCUMENTATION APPENDIX A Minimum servicing requirements for fire doorsets and fire rolling shutters. APPENDIX B Minimum servicing requirements for smoke and smoke/fire barriers.

10 Page 9 of 14 7 PUBLICATIONS REFERRED TO: PrEN BS : 1982 BS 7671 LPS 1056 LPS 1271 ISO 9001:2000 PN111 SD047 Smoke and heat control systems. Part 1:Specification for smoke barriers. Specification for approval testing of welders when welding procedure approval is not required. Fusion welding of steel. Requirements for electrical installations. IEE Wiring Regulations. Sixteenth edition. Test and evaluation requirements for the LPCB approval and listing of fire doorsets, lift landing doors and shutters. Requirements for the LPCB approval and listing of companies installing fire and security doorsets and shutters and smoke barriers. Quality management systems. Requirements. Generic Factory Production Control requirements. Scheme document Maintenance and repair of Doorsets, Shutters, Smoke Barriers and Smoke/Fire Barriers. For undated references please refer to the latest published issue.

11 Page 10 of 14 APPENDIX A MINIMUM SERVICING REQUIREMENTS FOR FIRE DOORSETS AND FIRE ROLLING SHUTTERS A.1. A.1.1. A A.1.2 A A.2. A.2.1. A A A A A A.2.2. A A A A.2.3. A A A A A.2.4 A A A A A A General Opening Damage to the wall around the opening shall be noted and brought to the attention of the client. Labelling Check for presence of, or damage to, LPCB labels for Certification of fire performance (LPS 1056) and installation (LPS 1271). Damaged labels must be replaced with those from the LPCB certificated manufacturer or the LPCB certificated installer. Rolling Shutters (vertical and horizontal) Curtain Check for damage to laths. Check for lateral movement in laths. Check that endlocks are properly secured to laths. Check that top lath is properly secured to barrel. Check condition of bottom rail. Guides Check for damage to guides. Check that guides are securely fixed to supporting construction. Check that there are no gaps between guide angles and supporting construction. Endplates, barrel, casing and casing supports Check for damage to endplates, barrel, casing, and casing supports. Check that endplates, casing, and casing supports are securely fixed to supporting construction. Check that bearings supporting barrel are properly secured to endplates. Check that casing is properly attached to endplates. Drive mechanism Check that shutter opens and closes correctly under normal operation. Check that drive chains are correctly tensioned and aligned. Check and adjust brake mechanism. Check oil level in gearbox. Check limits. Check that motor is securely fixed, if fitted.

12 Page 11 of 14 A.2.5 A Release mechanism/self-closing device Check that any release mechanism or self-closing device operates correctly by test releasing. Note: Any lubrication shall be kept to a minimum. Only high temperature greases and oils shall be used. A.3 Hinged doors A.3.1 A A A A A.3.2 A A A A A A.3.3 A A A A.3.4 A A.3.5 A Door leaf Check for damage to leaf. Check clearances between leaf and frame. Check condition of intumescent seals, if fitted. Check condition of smoke seals, if fitted. Door frame Check that frame is properly secured to supporting construction. Check for damage to frame. Check condition of intumescent seals, if fitted. Check condition of smoke seals, if fitted. Check condition of any infill between the frame and supporting construction. Hardware Check and adjust hinges. Check that all hardware operates correctly. Check that the door latches under action of door self-closing mechanism. Transoms/side panels Check that all transom/side panels are secure and undamaged. Release mechanism/self-closing device Check that any release mechanism or self-closing device operates correctly by test releasing. A.4 Sliding doors A.4.1 A A A Door leaf Check for damage to leaf. Check that top track wheels are secure and undamaged. Check that door leaf hangers are properly secured to door leaf.

13 Page 12 of 14 A.4.2 A A A A A.4.3 A A Door frame and top track Check for damage to top track. Check that top track is properly secured to supporting construction. Check that bottom track (if fitted) is free from obstructions. Check that sealing angles and door stops are undamaged and securely fixed to the supporting construction. Release mechanism/self-closing device Check that any release mechanism or self-closing device operates correctly by test releasing. Check that mechanism is enclosed. A.5 Folding shutters A.5.1 A A A.5.2 A A A A A A A.5.3 A A A A A A.5.4 A Lattice bars, pickets and door leaves Check lattice bars, pickets, and leaves for damage. Check condition of pulley wheels and ensure that they are properly secured. Top track, bottom track, back seal and slam post Motor Check for damage to top track. Check that top track is properly secured to supporting construction. Check that bottom track (if fitted) is free from obstructions. Check that back seal and slam post are undamaged. Check that back seal and slam post are properly secured to supporting construction. Check that slam post correctly engages with fixed end post. Check that drive chain is correctly tensioned. Check oil level in gearbox. Check that motor is properly secured. Check and adjust limits. Check that the door closes correctly in the event of a fire. Release mechanism/self-closing device Check that any release mechanism or self-closing device operates correctly by test releasing.

14 Page 13 of 14 B.1 Opening APPENDIX B MINIMUM SERVICING REQUIREMENTS FOR SMOKE AND SMOKE/FIRE BARRIERS B.1.1 B.1.2 B.1.3 Check for damage to the wall and ceiling around the opening. Any damage shall be noted and brought to the attention of the client. Check for the effects of corrosion on any part of the barrier Check for any obstacles or penetrations that may hinder the correct operation of the barrier. B.2 Barrier material B.2.1 B.2.2 B.2.3 Check for damage to the barrier material. Check that the bottom bar is securely attached and not damaged. Check that the barrier material is properly secured to barrel. B.3 Guides (where applicable) B.3.1 B.3.2 Check for damage to guides. Check that guides are securely fixed to supporting construction. B.4 Endplates, barrel and casing B.4.1 B.4.2 B.4.3 B.4.4 Check for damage to endplates, barrel and casing. Check that endplates and casing are securely fixed to supporting construction. Check that bearings supporting barrel are properly secured to endplates. Check that casing is properly attached to endplates. B.5 Drive mechanism B.5.1 B.5.2 B.5.3 B.5.4 B.5.5 B.5.6 B.5.7 Check that the barrier opens and closes correctly under normal operation. Check that the barrier opens and closes correctly when operated by any auxiliary power sources. Check that the barrier opens correctly under gravity fail-safe conditions. Check the condition of any consumable power sources. Check for wear of motor. Check limits. Check that motor is securely fixed. B.6 Release mechanism B.6.1 Check that mechanism operates correctly by test releasing. Note: Any lubrication shall be kept to a minimum. Only high temperature greases and oils shall be used.

15 Page 14 of 14 Amendments Issued Since Publication DOCUMENT NO. AMENDMENT DETAILS SIGNATURE DATE issue Changed to latest LPS template and editorial modifications. - Updated standard references. - Review of quality system requirements. TB 21/09/2005

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