UNICEF Financial Management

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Ursula Henderson
8 years ago
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1 Financial Management An Orientation of 10 October 2013

2 DFAM Summary of accountabilities Role: Safeguard financial resources entrusted to for benefit of by maintaining and improving financial and administrative management systems and procedures to ensure efficient, cost-effective and transparent utilization of these resources Accountabilities: Provide financial forecasts for organizational strategic planning; Lead global budget planning, preparation and monitoring process Manage financial assets, including cash and banking arrangements Maintain and improve financial and administrative management systems, policies and procedures Record, summarize, analyse and interpret financial information in the accounting records, and report information to various users. ESARO Finance & Administration Officers Meeting, September

3 Overview Report & Prove Plan Spend Raise Protect UICEF Managing the Financial and Administrative Functions of a Country Office 3

4 Plan - Prior to 2014 Medium term strategic plan 4 year duration Includes: Programme results Management indicators Institutional Budget (IB) 2 year duration Includes IB results and resources framework Weak linkage between the results in the strategic plan and results in Institutional Budget Managing the Financial and Administrative Functions of a Country Office 4

5 Strategic Plan E/ICEF/2013/21 Contains single results framework for Comprised of: 7 programme outcomes 3 organizational effectiveness and efficiency results Plan Starting 2014 Integrated resource plan presents budgetary information Integrated results and resources framework identifies how total resources available to will be allocated to the outcomes and results Integrated Budget E/ICEF/2013/AB/L.4 An integral part of the Strategic Plan It contains all budgetary provisions to complement the strategic plan. Summarized in two key tables: Integrated Resource Plan provides information on total resources available and the proposed utilisation of these resources in the plan period. Integrated Results and Resources Framework connects the SP to the Integrated Budget and identifies for the 1 st time how total resources will be allocated to programme outcomes and organisational effectiveness and efficiency results Managing the Financial and Administrative Functions of a Country Office 5

6 Integrated Resource Plan, Total Resources % Regular resources Other resources Total Resources $m % Programme $m Cost recovery $m $m % Resources available 6, , , A: Development activities A1: Programmes , , , A2: Development effectiveness Sub-total , , , B: UN development coordination C: Management C1: Recurring , C2: Non-recurring Sub-total , D: Special purpose D1: Capital investments D2: Private sector fundraising D3: Others, procurement services Sub-total Institutional budget , , Integrated budget , , ,

7 Integrated Results and Resources Framework, Programme Outcomes Outcome P1 P2 P3 P4 P5 P6 P7 Improved and equitable use of high-impact maternal and child health interventions from pregnancy to adolescence and promotion of health behaviors. Improved and equitable use of proven HIV prevention and treatment interventions by, pregnant women and adolescents. Improved and equitable use of safe drinking water, sanitation, healthy environments and improved hygiene practices. Improved and equitable access to and use of nutritional support and improved nutrition and care practices. Improve and equitable access to and completion of quality, inclusive education with a focus on improving learning outcomes. Improved and equitable prevention of and response to violence, abuse and exploitation of. Improved policy environment and systems to that effectively respond to increasing knowledge and data on disadvantaged and excluded. RR $m OR $m Total $m 1,227 2,918 4, ,771 2, ,153 1, ,306 2, ,286 1, ,481 Total 4,091 10,714 14,805 10

8 4000 Raise Fundraising Trend TREND IN TOTAL RESOURCES OR RR

9 Protect Accountabilities, Risk and Controls Risk assessment, policy and controls Risk informed policy Implemented through business processes Controls established in processes to mitigate risks Environment Programme funding environment Natural environment Staffing Managing the Financial and Administrative Functions of a Country Office 9

10 Spend Composition of Expense 865, 24% 1,023, 28% 1,106, 31% Cash assistance Programme supplies Employee expense Other 629, 17% 10

11 Report Reporting to Stakeholders Financial Statements o Collective organisational financial health and annual financial performance o Provided to Executive Board o Opinion provided by UN Board of Auditors (independent opinion) o IPSAS Standards as of 1 January 2012 Reporting to donors on use of OR contributions o Financial performance for individual donor agreements o Certified by the Comptroller Organisational Documents o Reporting to external stakeholders on performance and including financial information o Include Executive Director s Annual Report, Annual Report, Report on Regular Resources Managing the Financial and Administrative Functions of a Country Office 11

12 Adoption of IPSAS Data analysis, conversion & maintenance Financial Statements require Initially Subsequently contribute to require Better Decision Making support Upgrade of Systems and Controls Managing the Financial and Administrative Functions of a Country Office 12

13 Internal Audit Prove Audit and Oversight Office of Internal Audit and Investigations (OIAI) Independent assurance and advisory services Evaluates governance, risk management and control processes Provides annual report on activities and findings provided to Executive Board External Audit UN Board of Auditors (BoA) Independent opinion on organisational Financial Statements Single audit principle: UN Regulation BoA is the only entity that can audit Rotating membership, China National Audit Office assigned to from 2006 to 2014 Other observations on procedures, controls, general management practices Managing the Financial and Administrative Functions of a Country Office 13

14 Regulatory Framework Report & Prove Plan Workplan based implementation Spend Raise 57% Governments 31% Private Sector Protect UICEF Managing the Financial and Administrative Functions of a Country Office 14

2014-2017. UNICEF/NYHQ2012-1868/Noorani

2014-2017. UNICEF/NYHQ2012-1868/Noorani UNICEF STRATEGIC PLAN 2014-2017 UNICEF/NYHQ2012-1868/Noorani UNICEF s Strategic Plan 2014-2017 is a road map for the realization of the rights of every child. The equity strategy, emphasizing the most