Current Employment Opportunities Project Based Consultants

Size: px

Start display at page:

Download "Current Employment Opportunities Project Based Consultants"

Ilene Lester
8 years ago
Views:

1 We are always open to hearing from exceptional talent If you are looking for consulting opportunities within the International Development sector, please register your details with us on our website and we will keep you informed of upcoming projects that suit your area of expertise. Current Vacancies: I. FINANCE MANAGER - UGANDA... 1

us on our website www.maxwellstamp.com/consultants.

2 I. Finance Manager - Uganda Introduction Maxwell Stamp PLC (MSP) is recognised as one of the world s leading development consultancies. Established in 1959, we have over 55 years of experience in over 170 countries and territories around the world and have developed a reputation for successful implementation across a wide range of development areas. MSP s head office is in London and within the MSP group it has permanent operating subsidiaries and joint ventures in the United Arab Emirates (Abu Dhabi), Bangladesh (Dhaka), Kenya (Nairobi), Saudi Arabia (Riyadh) and the United States (Washington DC). Maxwell Stamp is currently hiring Full Time Finance Mangers for upcoming assignments in Uganda and requires experienced financial managers with a track record of consulting for International donor funded projects. Previous experience of working with the Government of the Republic of Uganda is also an advantage. The Finance manager will be based in the project office in Kampala with occasional travel to project districts as required. Overall Responsibilities of the Financial Manager Accountable to: Project Director / Project Manager Key working relationships with the team will not be limited to those to whom the Finance Manager is accountable to and responsible for. The primary role of the Finance Manager will be to administer financial and asset management of programmes in Uganda in accordance with Maxwell Stamp and DFID guidelines. It is a crucial role and will ensure that the program is managed effectively and within budget. The general responsibilities of the Finance Manager include: Ensuring the program deliverables are achieved within budget while effectively managing fiduciary risk; Promoting and safeguarding the good professional reputation of MSP financial management; Manage Financial Grants and ensure compliance of sub-contractors to programme financial guidelines; Providing input to develop economic intervention and grants mechanisms; Promptly advising the Project Manager of all potential fiduciary risks; Immediately advise Project Manager of any suspected fraudulent use of assets or funds; Supporting and advising the Project Manager on the development of policies concerning all aspects of finance and procurement; Ensuring that all financial management work is performed to the highest ethical and professional standards; Reporting to MSP on matters including but not limited to: operational field accounts, bank reconciliation/statements, office advance requests, and other day to day project administration issues; Ensuring that required financial and procurement approvals have been given and are documented for MSP to justify expenditures under the programmes;

3 Ensuring that effective budgeting and financial reporting processes are developed and implemented to meet the financial management, forecasting and reporting requirements of all stakeholders; Specific Responsibilities of the Financial Manager In such programmes there will be new responsibilities and tasks identified regularly. Revisions of work schedules, specific responsibilities and tasks will be necessary from time to time, depending on demands of the Client and operational developments within the programmes. Key duties for this role will be: Finance, Procurement and Administration Manuals o Assist in the development of project policy and procedure manuals, ensuring these documents are updated as required, are compliant with client procurement rules, and arrange appropriate approvals; o Continuously assist to streamline accounting procedures and information sharing between the project office and MSP London. Financial Management o Manage and provide oversight on all financial transactions related to the programmes and keep in close contact with MSP London to ensure that the financial supply chain is auditable; o Setting up and overseeing a financial control system including zero tolerance of fraud and effective management of fiduciary risk, ensuring that there is transparency and an audit trail along the financial supply chain; o Prepare monthly advance requests for MSP, highlighting where expenditures are likely to exceed workplan budgets, or where funds are requested for items not in the workplan; o Maintain monthly management accounts system fully updated, providing detailed analysis to senior management of actual disbursements against budgets, rolling budgets, cash flow forecasts and three monthly fund requirement and reconciliation of control accounts; o Coordinate budget holders to ensure monthly, quarterly and annual budgets and forecasts are prepared; o Prepare a consolidated forecasts, update regularly, and liaise with the project teams and MSP for review and approval; o Support technical staff to develop formats and procedures for submission of budgets and forecasts from sub-contractors and grantees; o Review budgets and forecasts received from grantees and other sub-contractors, provide feedback, and assist technical teams in finalisation of these budgets; o Prepare financial checklist for to guide efficient utilization of funds; o Develop financial reporting formats for grantees and other sub-contractors; o Monitor and review financial reports submitted by grantees, and other sub-contractors; o Develop methodology and plans for internal audit and spot check procedures of grantees, and other sub-contractors; o Conduct audit of grantees and other sub-contractors and prepare audit reports.

Revisions of work schedules, specific responsibilities and tasks will be necessary from time to time, depending on demands of the Client and operational developments within the programmes.

4 General Accounting o Oversee and implement accounting policies and procedures as set out in programme manuals; o Discharge bank related duties; o Prepare vouchers for payment along with adequate documentation; o Maintain petty cash and process invoices for purchase of goods and/or services; o Issue transfer advice and cheques; o Scan monthly voucher and accounting related documents, letter, forms etc.; o Maintain adequate documentation of vouchers and send copy to MSP by 10th day of the following month; o Maintain Cash & Bank Book, Petty Cash and General Ledger in an accounting software; o Prepare Bank Reconciliation Statement on a monthly basis; o Prepare Field Account Reports and financial management reports; o Ensure monthly financial reports and accounts submitted to MSP by 4th day of each month; o Liaise with and assist external auditors as required. Procurement o Initiate, coordinate and supervise the procurement of goods and services as per plan and compliant with MSP and DFID regulations; o Prepare tender documents for service providers; o Manage and document the tender selection process, including tender panels, external consultants engaged to review tenders, ensuring that this information is packaged and made available to MSP London; o Manage communications with service providers bidding on tenders, with careful attention to ensure that correspondence is according to agreed procedures and good procurement practice; o Assist with negotiations as required; o Participate on procurement committees as required; o Provide MSP with the key information on the role, cost structure and deliverables for service providers for inclusion in sub-contracts issued by MSP. o Maintain a procurement register to summarise process followed for all procurements. Any other tasks as required by the Programme Manager.

5 Deliverables The Senior Finance Officer will be responsible for assisting in delivering the following reports and outputs on dates to be agreed and confirmed with the MSP Project Director, Manager and Coordinator: Finance, Procurement and Administration Manuals; Regular programme Budgets and Forecasts; Monthly Bank Reconciliation Statement ; Field Account Reports; Financial Management Reports; Finance and accounting training for grantees, and other sub-contractors; Financial reporting formats for grantees and other sub-contractors; Internal audits and spot checks of grantees, and other sub-contractors; Procurement Register; Fixed Assets Register; Cash & Bank Book, Petty Cash and General Ledger in Quickbooks. How to apply: We are an equal opportunities employer, but only candidates who have the required qualifications and experience should send their updated CV and a cover letter of no more than one page to recruitment@maxwellstamp.com quoting reference Finance Manager Uganda in the subject line. Application deadline is 30 th November 2015, however applications may be considered on an ongoing basis and early submission is recommended. Please note that only short listed candidates will be contacted.

Finance and accounting training for grantees, and other sub-contractors; Financial reporting formats for grantees and other sub-contractors; Internal audits and spot checks of grantees, and other

Current Employment Opportunities Full Time Staff

Current Employment Opportunities Full Time Staff Current Vacancies: I. Senior Project Manager - Project Management Unit (PMU)... 2 II. Human Development and Social Inclusion Consultant and Senior Consultant... 6 I. Senior Project Manager - Project Management