BUSINESS PERFORMANCE GUIDE

Transcription

1 BUSINESS PERFORMANCE GUIDE

2 Driving corporate value is directly linked to travel and entertainment (T&E) spending, which encompasses a large amount of most companies total budget. Because this is such a significant spending area, companies are prioritizing the importance of their expense management process, specifically the components of visibility, analytics and reporting. Filing T&E expenses, once viewed as back office functions, are now seen by nearly 70 percent of best-in-class companies as a strategic internal function. [1] With so much importance placed on T&E management to drive company value, it becomes increasingly critical for your company to leverage the most up-to-date technology while ensuring that your reporting process is employee-friendly. [1] A View Into The Cloud: The Future of Expense Management, The Aberdeen Group, April 2012

3 Delivery of your T&E solution Expense management automation, mostly done through the use of software, was a huge leap forward when it moved into the mainstream two decades ago. Today s delivery options for T&E automation, however, offer you more flexibility than ever before. One option that s gaining popularity among business users is expense management software based on cloud computing, or, rather, software that is hosted and serviced through the Internet. Many companies view cloud-based software as a long-term solution in expense management technology, because it is simple to access for executives and business travelers, offers real-time visibility into travel spending and strong links with back-end systems. This next generation of expense management is often paired with desktop, or on-premise, software to offer a hybrid mix that nearly 73 percent of high-performing organizations expect to use in the next two years. [2] Research shows that organizations using a cloud or hybrid expense management solution (as opposed to companies using on-premise technology alone) achieve lower expense-processing costs and better compliance with corporate travel policies. [3] Though on-premise software alone provides companies with capabilities ranging from linking expense management and back-end systems to visibility into spending and analysis, those advantages are accomplished through cloud-based or hybrid solutions. [2] Ibid [3] Ibid 3 Share

4 The benefits of moving to a cloud-based or hybrid technology include: Accessible anywhere, anytime with an Internet connection Real-time visibility into your travel spending against your budget Strong data links to your back-end systems Real-time, accurate information on your business travel spending Enhanced ability to track, monitor and analyze your T&E management Visibility into your return on investment of business travel [4] [4] Ibid 4 Share

5 The value of mobile technology Adding mobile technology to your expense management system via smartphones, tablets or mobile-optimized Web portals helps you drive efficiencies and value within your company. Employees who use mobile applications to file their expense reports can save an average of four hours per month. [5] They can input expenses easily and at their leisure, create and submit expenses away from the office and attach receipts digitally. Executives are also able to review and approve expenses while away from the office, and according to recent research, most believe that mobile solutions assist in enforcing corporate travel policies. [6] Employees are more likely to make in-policy choices for booking and altering travel on their mobile devices and have a 22 percent higher rate of compliance to company travel policies than employees not using mobile devices to report expenses. [7] Furthermore, mobile expense applications result in: 65% reduction in expense processing costs 27% faster expense approval 40% quicker reimbursement of expenses [8] As expense management continues to grow in strategic importance, companies are wise to consider the use of the most updated technologies available to help them create policies and encourage adherence to those policies. [5] The Role of Mobile Technology in Modern T&E Expense Management, The Aberdeen Group, June 2012 [6], [7] Ibid. [8] Mobile Technology: Filling the Gap in Modern Expense Management, The Aberdeen Group, May Share

6 About Insperity Insperity, a trusted advisor to America s best businesses for more than 26 years, provides an array of human resources and business solutions designed to help improve business performance. Insperity TM Business Performance Advisors offer the most comprehensive suite of products and services available in the marketplace. Insperity delivers administrative relief, better benefits, reduced liabilities and a systematic way to improve productivity through its premier Workforce Optimization solution. Additional company offerings include Human Capital Management, Payroll Services, Time and Attendance, Performance Management, Organizational Planning, Recruiting Services, Employment Screening, Financial Services, Expense Management, Retirement Services and Insurance Services. Insperity business performance solutions support more than 100,000 businesses with over 2 million employees. With 2011 revenues of $2 billion, Insperity operates in 56 offices throughout the United States. To find out more or learn how Insperity can help your company, call us at Visit us at insperity.com. The information contained in this document is for general, informational purposes only and is not intended to be legal advice. This information is not a substitute for the guidance of a professional and should not be relied upon in reference to any specific situation without first seeking the advice of a qualified HR professional and/or legal counsel regarding applicable federal, state or local laws. Insperity and their respective employees make no warranties, express or implied, and make no judgments regarding the accuracy of this content and/or its applicability to a specific situation. A reference or link to another website is not an endorsement of that site or service. 6 Share