NASCIO. Improving State

Size: px
Start display at page:

Download "NASCIO. Improving State"

Transcription

1 NASCIO 2011 Nomination Submission Improving State Operations Initiative The State of Tennessee Project Edison, State of Tennessee s ERP solution Project Manager: Stephanie Dedmon 1

2 Executive Summary The State of Tennessee was faced with the challenge of maintaining multiple, standalone, highly customized legacy mainframe systems to support its core administrative business process for HR, payroll, financials and procurement. After a comprehensive study of industry software functionality and capabilities and a cost/benefit analysis was completed, the State conducted a competitive procurement for an Enterprise Resource Planning (ERP) solution. Oracle s PeopleSoft enterprise suite was selected. A State project team was formed and the integration vendor began the project in July of The State of Tennessee s implementation of PeopleSoft and several third party solutions represents one of the most fully leveraged uses of ERP functionality in State government to date. The system, named Edison, includes significant human resource, financials and procurement functionality and delivered full integration of the modules. The ERP solution has enabled the State to implement and enforce more industry best practices in core administrative areas. While the challenge of moving from a highly customized legacy system environment to a commercial-off-the shelf solution has been challenging, the implementation provides the State with a framework to better enforce consistency, standardization and realize future benefits. One of the key benefits delivered is the ability to expand automation and bring savings to external parties such as bidders wanting to do business with the State, vendors already doing business with the State, external (non-state employee) learners such as foster care providers, and the State s non-employee covered benefit entities (152,000 local governments, higher education and local education employees). This significant population will use our Employee Self Service (ESS) module to enter annual benefits enrollments online going forward. The Edison solution has better positioned the State to support statewide, enterprise initiatives such as transparency, disaster recovery, improved efficiencies and cost savings. The integration has delivered improved data accuracy and access to more detailed information. The State is now positioned to better leverage business intelligence analytics to manage proactively, rather than reactively. Edison has reduced operational risk by providing a reliable, integrated administrative solution based on industry best practices. The State has modernized its entire technology and infrastructure and implemented improved transparency and visibility into the State s administrative performance. 2

3 Business Problem In 2005, the State of Tennessee was maintaining over 30 fragmented and siloed systems in support of its core administrative business processes. Each system was operating on aging mainframe technology and represented growing risk to operations. The payroll system alone was over 35 years old. It became increasingly difficult to find skilled resources to maintain the technology or to respond to changing business processes, to meet advancing security requirements and to support evolving transparency requirements. The legacy systems supported transactional-based processing and represented a lack of centralization and standardization. It was not an option for the State to continue to maintain these outdated and inflexible systems. The advancing demands of improved productivity, efficiency and transparency had to be delivered. A comprehensive study, including the costs and benefits, was conducted to analyze replacement options, and resulted in the decision to pursue an ERP solution. A competitive procurement process led to the selection of Oracle s PeopleSoft ERP software, including several third party solutions which enabled the replacement of multiple legacy systems. A project team comprised of key business process experts from core administrative areas and experienced industry technical specialists was formed to implement and support the statewide ERP system named Edison. The State implemented the full suite of PeopleSoft HR/Payroll and Financial Management and Procurement modules, including applications for Applicant Processing, Fleet, Facility Management, Cashiering and Bar Coding for Inventory and Asset Management. Implementation of Edison was completed in October The significant breadth of functionality and integration of the solution has enabled improvements across the board in the State s core administrative business processes. Significance to the improvement of the operation of government The significance of the State s implementation of PeopleSoft is evident in the number of legacy systems replaced, the breadth of functionality successfully implemented and the benefits of the delivered integration of the modules. The Edison system is being used by all branches of State government over 46,000 employees, as well as several external entities such as vendors and bidders. This broad implementation of PeopleSoft modules supports the State s core administrative process and delivers wrap-around functions such as imaging, workflow and significant integration. The Procurement modules and full integration to financials automates the State s requisitioning, order, contracting, approval, invoicing and payment processes, improving cycle times and saving costs. Buyers can now create online sourcing events that electronically source orders to vendors and vendor bids are submitted online. The electronic catalog enables more efficient and faster ordering. Functionality enables the reconciliation of purchase orders, receipts and invoices. Reporting functions enable improved visibility into enterprise spend analysis. In Core Accounting, the State can now use a more modern, modified accrual basis of accounting. This provides a more accurate view of the State s financial position by incorporating receivables and payables in ongoing financial operations. With Accounts Payable and the imaging solution, the State has eliminated paper voucher packets 3

4 reducing paper, time and effort associated with assembly and storage. The solution provides online access to scanned copy of invoices. Workflow approvals have streamlined payment approvals. The solution enables the State to send remittance information to vendors electronically with payments, improving vendor s access to information. Over time, the State will continue to reduce payment cycle times and potentially increase early payment discounts which will lead to improved bargaining position with vendors to lower prices. The Travel and Expense module has improved the expense time to payment from 21 days to less than six. This approach enforces time and expense policies resulting in improved productivity and fewer errors. The Accounts Receivable (AR)/Billing/Collections modules enable us to accrue revenue (as opposed to only being able to record revenue on receipt of cash). The Billing system is integrated with Grants and Project modules automating the Federal grant reimbursement process. Through the implementation of cashiering and its integration to PeopleSoft, the State now has a consistent and transparent cash receipt process. Using the NeoGov solution for Applicant Services to better automate the recruitment of applicants, the State has significantly streamlined the recruiting process for attracting and selecting new employees. The solution is fully integrated to PeopleSoft and provides position-based recruiting functionality and enhanced targeting of applicants. This has resulted in a significant reduction in postage costs with hiring managers now communicating electronically with applicants. The State was able to discontinue its previous application process resulting in an annual savings and a payback of less than one year. Additionally, the solution delivers improved quality of applicants due to increased reach into the national job market. With Benefits, the self-service enrollment and visibility to enrollment records resulted in reduced support to process annual and new hire enrollments. Changing employee deductions has been streamlined from six weeks to one week since employees enter changes online in ESS. The functionality has provided greater flexibility in implementing periodic insurance provider plan changes and delivered improved reporting. With Time and Labor functionality and user-intuitive data entry screens, employees enter time and leave online resulting in reduced paper, fewer keying errors and the redeployment of timekeepers that no longer enter time. Within ESS, there is improved agency, manager and employee visibility into time and leave data and ability to make corrections on the front end, resulting in improved data. The integration from the Time and Labor module to Financials enables the State to report actual labor hours and costs to Federal funding organizations online, significantly saving time and reducing errors. The State was at risk of failure to pay employees due to the antiquated legacy payroll system. With delivered Payroll functionality, the State can now better comply with court ordered deductions reducing administrative overhead to manually calculate and administer deductions. The State has moved to electronic pay advices, saving an estimated $500,000 per year in paper and mailing costs. We are now able to review payroll results and make corrections much earlier in the process. ESS provides 4

5 improved employee visibility into paycheck details. Payroll data and reports are available to agency payroll staff in real time providing more accurate and timely payroll results. We have achieved a dramatic improvement in the timeliness of regulatory tax reporting and the delivery of W2 forms to employees. The Enterprise Learning Management (ELM) module provides enrollment and visibility to training records reducing administrative support. ELM improves course administration and provides the ability to move employee training records between agencies when employees transfer. ELM has enabled several of our agencies to extend their learning requirements to external learners, such as foster care providers, in some cases to meet Federally mandated requirements in a no-cost delivery model. The PeopleSoft Portal enables single sign-on capability saving time and reducing employee frustration of managing multiple user IDs/passwords to siloed systems. The Portal enables a single access point to deliver communications, procedures, notification and alerts. The solution s reporting functionality provides a framework to leverage improved analytical tools for improved management decisions. The portal provides access to hundreds of standard reports on demand thru secure and standardized interface. Delivered security capabilities provides encrypted data communications exchange to employee s desktop and provides encrypted exchange of file transmission to vendor partners. Edison brought greater monitoring, audit and control of sensitive and regulated data and there is now an opportunity to provide a high level of security and accountability uniformly across Edison, therefore minimizing risks to the State. The statistics below show the functionality implemented, the scope of business processes supported and the data volume being effectively managed with Edison. Key Annual Statistics Volume # State Employees (ESS Access) 46,000 # Core HR Users 12,000 # Core Financial & Procurement Users 5,000 # Benefits Headcount (Non-State Employees) 152,000 # W2s Processed 52,527 # Annual Paychecks 1,075,336 # Expense Claims 215,000 # Purchase Orders Issued 3,240,000 # Vouchers Paid 1,050,000 # Vendors 138,000 # esuppliers 5,300 Total # HR Page Transactions 26,000,000 Total # Financial Page Transactions 28,000,000 Total Expense Claims Paid $54,000,000 Total Annual Net Pay $1,300,000,000 Total Spend $28,000,000,000 5

6 Benefit of the Project The breadth and depth of the Edison PeopleSoft solution have enabled the State of Tennessee to realize financial and non-financial benefits for employees, vendors and the State. Benefits to Employees The integration across modules improves the efficiency and provides a more easy-touse solution for employees. The Edison system is delivered via the Internet, providing 24x7 access from anywhere; this has led to increased productivity and has enabled work continuation at any time. This benefit was never more evident than during the flood impacting middle Tennessee during May of The ability for employees to continue to be productive conducting the business of the State from home or other work locations during that time was simply not possible in the legacy environment. The ESS module provides employees greater flexibility in maintaining their own personal information such as name, address and emergency contacts. Employees have the ability to quickly implement changes to their benefits enrollment, update or change dependent information, view current or historical paychecks, enter time and leave requests, view leave balances, maintain up to three bank accounts and change deposit information by amount or percentage of pay, enter travel requests, expense claims and view status of expense claims, view a learning catalog, enter training requests and view training approvals or the employee s training history. The ability to access and manage this information online in a timelier manner has led to increased employee morale. In addition to access to improved information, the system has reduced expense reimbursement timeframes from average of 21 days to six, further increasing employee morale and satisfaction with the Edison system and its capabilities. Benefits to Vendors Edison s esupplier Portal provides online access to bidders and vendors wishing to do business with the State of Tennessee. This vendor self service model provides realtime visibility to status of payment and ability to maintain accurate vendor information. Strategic Sourcing and eprocurement capabilities have enabled electronic access to bid opportunities and provided more efficient mechanism for bidding and contracting with the State, resulting in reduced postage and communication costs and improved productivity for the vendor community. The solution enables the State to provide vendors with more timely information via ACH remittance addenda records. Electronic accounts payable approvals have reduced payment timeframes to vendors. Benefits to the State While there are many benefits in terms of cost reduction and improved productivity, the Edison solution has provided the foundation that enables increased standardization and consistency of business processes well into the future. The benefits demonstrate those realized since go-live and describe future benefits to the State and its citizens. 6

7 Cost Reduction We have realized an annual reduction of recruiting costs of $250,000 due to elimination of the legacy application; payback of investment was achieved in the first year. The integrated solution streamlined the procure to pay process with electronic workflow for approvals reducing payment timeframes, resulting in increased payment discounts and decreased late payment fees. The estimated annual savings is $84,000. A significant reduction in paper has resulted in reduced costs for supplies, storage costs, printing and maintenance with online time and leave entry, online paystub access, online contract documentation, online procure to pay process, electronic bid packets and online employee performance assessments. A significant reduction in postage costs due to broad use of electronic vendor communications and bid packets, electronic purchase orders to vendors, reduced mailings for job postings, online applicant communications and electronic employee pay advices. The total annual estimated savings for postage is over $900,000. Improved collections reporting and improved view of customer receivables has resulted in faster recovery of Federal funds for grants reimbursements and increased revenue, therefore improving cash flow. Improved efficiency and productivity The imaging solution has improved efficiencies in eliminating time to make copies, maintain files, route documentation and has reduced risk associated with paper files in the event of a disaster. Estimated annual savings is over $600,000. Electronic workflow has results in reduced cycle time for approvals and has improved compliance in multiple areas, such as contract compliance, purchase order to receipt to invoice matching and travel and expense claim compliance. The delivered, integrated functionality has reduced administrative support needed in multiple areas. These include reduced staff needed for annual employee benefits enrollment due to ESS enabling employees to handle their own enrollment, reduced IT staff needed due to delivered Federal tax updates, fewer vendor interface files for benefits (from 100 to 20), ease of implementing regulatory changes due to table driven rules, automation with wireless bar coding inventory, elimination of the need to do legal interpretation of tax updates due to delivered software updates for Federal changes, reduced support to process and manage training enrollments and record keeping and a reduction in timekeepers with ESS enabling employees to enter their own time. Significant insurance plan changes in 2010 required that all covered entities (46,000 state employees and 152,000 higher education, local government and local school district covered entities) to re-enroll for benefits. The configuration, testing and implementation of the new benefit plans were accomplished in four months; this effort would have required more than twelve months to implement in the legacy system. While the amount of change to the benefit plans will not be this significant annually, it is estimated that the speed of delivery for these particular changes saved the State $140,000. Further administrative, paper and postage savings will be realized going forward as we enable ESS access to the 152,000 non-state employee population for annual benefits enrollment. 7

2009 NASCIO Recognition Awards Page 2 of 7

2009 NASCIO Recognition Awards Page 2 of 7 State of Oklahoma 2009 NASCIO Recognition Awards Nomination Statewide ERP Implementation Office of State Finance Nominating Category: Enterprise IT Management Initiatives Lead, Support, Serve B. Executive

More information

<Insert Picture Here> Looking to Reduce Operating Costs? Automate Your Expense Processing with PeopleSoft Travel and Expenses 9.1

<Insert Picture Here> Looking to Reduce Operating Costs? Automate Your Expense Processing with PeopleSoft Travel and Expenses 9.1 Looking to Reduce Operating Costs? Automate Your Expense Processing with PeopleSoft Travel and Expenses 9.1 Louise Eason Oracle Corporation June 21, 2010 Safe Harbor Statement The

More information

ABT Program High Level Business Design (HLBD) Recruit/Hire Business Process

ABT Program High Level Business Design (HLBD) Recruit/Hire Business Process ABT Program High Level Business Design (HLBD) Recruit/Hire Business Process Business Process Description The recruiting and hiring process refers to the steps to identify, screen, select and hire people

More information

Office of Contracting & Procurement and Support Service Center Desk Reference

Office of Contracting & Procurement and Support Service Center Desk Reference Oracle PeopleSoft Enterprise I m in. DETROIT PUBLIC SCHOOLS Office of Contracting & Procurement and Support Service Center Desk Reference Created by the Division of Finance Office of Strategic Management

More information

The New AP Strategy: Leveraging Automation and Working Capital Optimization to Generate Revenue

The New AP Strategy: Leveraging Automation and Working Capital Optimization to Generate Revenue The New AP Strategy: Leveraging Automation and Working Capital Optimization to Generate Revenue Agenda Identify Your Goals Why Automate? The New Payment Strategy Review Your Current Environment Leverage

More information

Abila MIP Fund Accounting

Abila MIP Fund Accounting Abila MIP Fund Accounting Module Overview Award-winning Abila MIP Fund Accounting (formerly Sage 100 Fund Accounting) is the financial management solution preferred by nonprofit and government organizations

More information

Creating a Paperless & Profitable AP Department using AP Automation

Creating a Paperless & Profitable AP Department using AP Automation Creating a Paperless & Profitable AP Department using AP Automation Kurt Wachtendorf, APSC, CDIA National Solution Consulting Manager Commerce Bank 1 What Drives Organizations To Want To Change? Going

More information

How To Use Intacct

How To Use Intacct Intacct Financial Management and Accounting System Intacct is the award winning cloud financial management and accounting system specifically designed to help small and midsized enterprises improve company

More information

ZETAERP BUSINESS SOFTWARE DEFINED

ZETAERP BUSINESS SOFTWARE DEFINED ERP BUSINESS SOFTWARE DEFINED ZETA ERP Zeta ERP offers the freedom of choice, ease of integration, high performance and reliability that forward-thinking companies rely on to increase profitability and

More information

Copyright 2014, Oracle and/or its affiliates. All rights reserved.

Copyright 2014, Oracle and/or its affiliates. All rights reserved. 1 This Isn t Your Parent s PeopleSoft: PeopleSoft Today and Tomorrow Marc Weintraub Senior Director, PeopleSoft Product Strategy 2 Safe Harbor Statement The following is intended to outline our general

More information

Operational and Strategic Benefits in Automating Accounts Payable

Operational and Strategic Benefits in Automating Accounts Payable Operational and Strategic Benefits in Automating Accounts Payable REVISED 9/12 Published April 2013. Copyright 2013 by The Institute of Financial Operations All rights reserved. Reproduction or transmission

More information

Travel and Expense Service Level Agreement Last revised July 5, 2011

Travel and Expense Service Level Agreement Last revised July 5, 2011 Travel and Expense Service Level Agreement Last revised July 5, 2011 1 P age Table of Contents General Information..................................... 3 Roles and Responsibilities.................................

More information

DocSavi. Expert Solution for Accounts Payable Invoice Automation. Accounts Payable Automation and ROI

DocSavi. Expert Solution for Accounts Payable Invoice Automation. Accounts Payable Automation and ROI Changing Role of Accounts Payables Accounts Payable Automation and ROI Over the last 5 years the role of the accounts payable department in all levels of enterprises has dramatically changed. Specifically,

More information

Creating an Efficient & Profitable AP Department

Creating an Efficient & Profitable AP Department Creating an Efficient & Profitable AP Department Kentucky HFMA July 23, 2015 Agenda - AP Challenges - Targeting Specific Areas for Greater Efficiencies - Analyze AP Process to Create Payment Strategies

More information

Accounts Payable Services. A strong foundation for sustained benefits. Accounts Payable

Accounts Payable Services. A strong foundation for sustained benefits. Accounts Payable Services A strong foundation for sustained benefits 2 Introduction The accounts payable (AP) function is changing. For the past decade, finance departments have focused on driving cost, complexity, risk

More information

Unleash Your District s Performance and Efficiencies. K-12 Financial and Personnel Management Software and Services

Unleash Your District s Performance and Efficiencies. K-12 Financial and Personnel Management Software and Services Unleash Your District s Performance and Efficiencies K-12 Financial and Personnel Management Software and Services K-12 Business Is Our Business For more than 25 years, Tyler Technologies has empowered

More information

Service Procurement process improvement in SAP. Copyright 2008, Advanced Contractor Cost Management Inc. All Rights Reserved 1

Service Procurement process improvement in SAP. Copyright 2008, Advanced Contractor Cost Management Inc. All Rights Reserved 1 Service Procurement process improvement in SAP 1 Objectives Assist the Client in managing an expanding contracted work force using a proven methodology. Provide a SAP based, web enabled software solution,

More information

Managed Solution. for Staffing Industry

Managed Solution. for Staffing Industry Managed Solution for Staffing Industry Abstract As staffing industries are being challenged with revenue growth, the focus area for them is to reduce their back office costs continually, streamline the

More information

Cabinet Secretary of Human Resources and Administration. Agency Management PeopleSoft Implementation Briefing

Cabinet Secretary of Human Resources and Administration. Agency Management PeopleSoft Implementation Briefing Oscar B. Jackson, Jr., Administrator Secretary of Human Resources and Administration Brad Henry Governor STATE OF OKLAHOMA OFFICE OF PERSONNEL MANAGEMENT Serving Equal Opportunity Employers OPM 03-37 DATE:

More information

MICROSOFT DYNAMICS SL. Product Capabilities and Business Ready Licensing Module Guide. Solutions

MICROSOFT DYNAMICS SL. Product Capabilities and Business Ready Licensing Module Guide. Solutions MICROSOFT DYNAMICS SL Product Capabilities and Business Ready Licensing Module Guide Solutions Business Ready Licensing for Microsoft Dynamics SL 2011 For more than 25 years, Microsoft Dynamics SL has

More information

Financial Systems Integration

Financial Systems Integration Finance & Administration Committee Action Item III-A May 13, 2010 Financial Systems Integration Washington Metropolitan Area Transit Authority Board Action/Information Summary Action Information MEAD Number:

More information

The Executive Buying Guide to Employee Self-Service

The Executive Buying Guide to Employee Self-Service The Executive Buying Guide to Employee Self-Service The Executive Buying Guide to Employee Self-Service Welcome! For more than twenty years, Best Software has been helping mid-size businesses in all industries

More information

Connecting your global manufacturing company NEXT»

Connecting your global manufacturing company NEXT» NEXT» 2 Procurement/Purchasing Accounting & Finance Human Resources Operations IT Engineering Legal & Governance, Risk & Compliance (GRC) Research & Development Sales/Customer Service Logistics & Supply

More information

Oregon Employer Portal Project

Oregon Employer Portal Project Oregon Employer Portal Project Oregon Department of Justice, Division of Child Support Category 3: Digital Government: Government to Business (G to B) Project Initiation Date: September 1, 2010 Project

More information

BusinessPLUSTM Financial Modules

BusinessPLUSTM Financial Modules BusinessPLUSTM Financial Modules Accounts Payable Accounts Payable is a powerful and integrated tool for managing vendor payments. Logical integration of the Purchasing, General Ledger, Encumbrances, Accounts

More information

Human Capital Management (HCM) Module Overview

Human Capital Management (HCM) Module Overview Human Capital Management (HCM) Module Overview HCM Leads HCM Lead: Andrew Peña Functional Leads: Human Resources/Recruitment, Irma Lopez Benefits, Armida Ruiz-Martinez Payroll and Time & Labor, Olaya Hernandez

More information

PROCURE-TO-PAY TRANSFORMATION FOR CFOs. Achieving Control, Visibility & Cost Savings.

PROCURE-TO-PAY TRANSFORMATION FOR CFOs. Achieving Control, Visibility & Cost Savings. PROCURE-TO-PAY TRANSFORMATION FOR CFOs Achieving Control, Visibility & Cost Savings. Table of Contents Introduction...3 Driving up the Cost of the Procure-to-Pay Cycle...4 5 Ways to Cut Procure-to-Pay

More information

Automated Accounts Payable and Commercial Card Management from AOC Solutions

Automated Accounts Payable and Commercial Card Management from AOC Solutions aocsolutions.com Automated Accounts Payable and Commercial Card Management from AOC Solutions 1 I NEXT PAGE» Contact us at 800.692.7087 CFOS IN MOST INDUSTRIES ARE UNDER PRESSURE TO DO MORE WITH LESS.

More information

Designed for Local Government Powered by Microsoft Dynamics

Designed for Local Government Powered by Microsoft Dynamics Designed for Local Government Powered by Microsoft Dynamics CouncilFirst is a Division of Open Systems Technology Pty Ltd (OST ) A Powerful, Flexible Business Solution CouncilFirst delivers a fully integrated

More information

new world a tyler erp solution

new world a tyler erp solution new world a tyler erp solution New World ERP Integrated solutions for the public sector Stable Innovative Focused Reliable Proven Reliable Partner for Cities, Counties and Organizations Tyler Technologies

More information

Products Currency Supply Chain Management

Products Currency Supply Chain Management Products Currency Supply Chain Management Today s Enterprises Need Intelligent and Integrated Solutions to Optimize Currency Levels, Reduce Expenses and Improve Control Products The financial services

More information

Paymode-X: Your Best Option for Order-to-Pay Automation

Paymode-X: Your Best Option for Order-to-Pay Automation Paymode-X: The Largest Business-to-Business Payments and Invoicing Network Paymode-X: Your Best Option for Order-to-Pay Automation Why Automate Your Order-to-Pay Process? Order-to-Pay automation frees

More information

Best-in-Breed P2P Automation:! A PwC Perspective! Best of Breed P2P Automation PwC

Best-in-Breed P2P Automation:! A PwC Perspective! Best of Breed P2P Automation PwC Best-in-Breed P2P Automation:! A Perspective! Best of Breed P2P Automation 1 Managing Director, US Leader Shared Services and Outsourcing Advisory, Founder and President, Direct Commerce We frequently

More information

MICROSOFT DYNAMICS GP. Product Capabilities and Business Ready Licensing Module Guide. Solutions

MICROSOFT DYNAMICS GP. Product Capabilities and Business Ready Licensing Module Guide. Solutions MICROSOFT DYNAMICS GP Product Capabilities and Business Ready Licensing Module Guide Solutions Become a Dynamic Business with Microsoft Dynamics GP For more than 25 years, Microsoft Dynamics GP has delivered

More information

PEOPLESOFT ENTERPRISE PAYABLES

PEOPLESOFT ENTERPRISE PAYABLES PEOPLESOFT ENTERPRISE PAYABLES Oracle s PeopleSoft Enterprise Payables provides automated invoice and payment processing to ensure timely and accurate payment for KEY FEATURES Support shared service centers

More information

REVOLUTIONIZE YOUR BACK OFFICE DEPARTMENTS NEXT»

REVOLUTIONIZE YOUR BACK OFFICE DEPARTMENTS NEXT» R U O Y E Z I N O I T U L S T O V N E E R M T R A P E D E C I F F BACK O NEXT» 2 Streamline back office processes with OnBase With OnBase by Hyland, back office departments reduce their reliance on manual,

More information

The Advantages of OnBase

The Advantages of OnBase WHAT CAN ONBASE & ORACLE E-BUSINESS SUITE DO FOR YOU? ONBASE // PUTS YOUR WORLD OF INFORMATION IN YOUR HANDS Puts Your World of Information in Your Hands We chose OnBase because we thought we could get

More information

E-Procurement Project Director Division of Purchase & Contract Department of Administration 3301 Benson Drive, Suite 515, One Renaissance Centre

E-Procurement Project Director Division of Purchase & Contract Department of Administration 3301 Benson Drive, Suite 515, One Renaissance Centre Title of Nomination: Project/System Manager: Job Title: Agency: Department: Address: City State: Zip: 27609 Phone: 919-850-2943 Fax 919-850-2866 Email: tina.mclamb@ncmail.net NC E-Procurement @ Your Service

More information

Boost the performance of your Accounts Payable and Treasury departments thanks to the Ariba Network

Boost the performance of your Accounts Payable and Treasury departments thanks to the Ariba Network Boost the performance of your Accounts Payable and Treasury departments thanks to the Ariba Network Franck Dupas, Business Networks Executive / SAP France September 9th, 2015 Optimizing Payables Via Invoice

More information

SOLUTION BRIEF: CA IT ASSET MANAGER. How can I reduce IT asset costs to address my organization s budget pressures?

SOLUTION BRIEF: CA IT ASSET MANAGER. How can I reduce IT asset costs to address my organization s budget pressures? SOLUTION BRIEF: CA IT ASSET MANAGER How can I reduce IT asset costs to address my organization s budget pressures? CA IT Asset Manager helps you optimize your IT investments and avoid overspending by enabling

More information

Integrating Payables and Receivables to Unlock Working Capital

Integrating Payables and Receivables to Unlock Working Capital Integrating Payables and Receivables to Unlock Working Capital Approved for 1 CTP / CCM recertification credit by the Association of Financial Professionals May 2009 Introductions David Kunz Treasury Management

More information

PerfectSource SM. www.perfect.com. PerfectProcure PerfectSource PerfectPIM The OSN

PerfectSource SM. www.perfect.com. PerfectProcure PerfectSource PerfectPIM The OSN SM Perfect Commerce s suite is an On-Demand solution that supports best-in-class supply management, from RFx s to contracts to results. provides visibility and control to strategic decisions made before

More information

ORACLE SERVICES PROCUREMENT

ORACLE SERVICES PROCUREMENT ORACLE SERVICES PROCUREMENT KEY FEATURES Create contracts for services with complex payment terms Incorporate progress payment schedule into services contracts Track and report progress based on schedule

More information

Atlanta OAUG. Internet Expenses Key to speedy processing. Chetan Manjarekar chetan.manjarekar@patni.com

Atlanta OAUG. Internet Expenses Key to speedy processing. Chetan Manjarekar chetan.manjarekar@patni.com Atlanta OAUG Internet Expenses Key to speedy processing Chetan Manjarekar chetan.manjarekar@patni.com Agenda Business Objectives UnOptimized Process Characteristics Objectives Focus Requirements for speedy

More information

idocuments Solutions Overview Enterprise financial management & workforce solutions www.idocuments.net June 2015

idocuments Solutions Overview Enterprise financial management & workforce solutions www.idocuments.net June 2015 idocuments Enterprise financial management & workforce solutions Solutions Overview June 2015 Sy na nt i x Ltd. All r ig ht s r es er ved. P a g e 1 17 Contents Introducing idocuments... 3 Mobile Approvals

More information

PAYROLL, PAYABLES AND EXPENDITURES DIVISION ACCOUNTS PAYABLE DEPARTMENT

PAYROLL, PAYABLES AND EXPENDITURES DIVISION ACCOUNTS PAYABLE DEPARTMENT PAYROLL, PAYABLES AND EXPENDITURES DIVISION ACCOUNTS PAYABLE DEPARTMENT Summary of Major Accomplishments During FY2003, the disbursed $1,088,203,328. The Department issued 200,419 checks for $578,886,399,

More information

YOUR HUMAN RESOURCES BUSINESS SOLUTIONS ROADMAP

YOUR HUMAN RESOURCES BUSINESS SOLUTIONS ROADMAP YOUR HUMAN RESOURCES BUSINESS SOLUTIONS ROADMAP The right way to strategically manage your people To maximize your business potential, you need to strategically manage your organization s most important

More information

HR Technology Strategies that Work in Healthcare. Background

HR Technology Strategies that Work in Healthcare. Background HR Technology Strategies that Work in Healthcare Shawn Davis Intermountain Healthcare Background Shawn Davis Director, HR Workforce Solutions & Analytics IHRIM Board of Directors (2009-2011) HRIP Certification

More information

Financial Management KEY FEATURES

Financial Management KEY FEATURES Financial Management General ledger Budgetary control Cost accounting Forecast management Cashflow management Unique dimensional cost centres Bank management Bank reconciliation management Accounts payable

More information

California Department of Corrections and Rehabilitation Enterprise Information Services. Business Information System Project

California Department of Corrections and Rehabilitation Enterprise Information Services. Business Information System Project California Department of Corrections and Rehabilitation Enterprise Information Services Business Information System Project Initiation: January 2001 Completion: December 2012 2013 NASCIO Recognition Award

More information

Deltek Maconomy Project Management

Deltek Maconomy Project Management Deltek Maconomy Project Management Managing the full project workflow To improve project profitability your ERP solution should support all stages of the project life cycle; from presales over project

More information

West Virginia Information Technology Summit 2009. Transforming the Enterprise through ERP. November 3, 2009

West Virginia Information Technology Summit 2009. Transforming the Enterprise through ERP. November 3, 2009 West Virginia Information Technology Summit 2009 Transforming the Enterprise through ERP November 3, 2009 Discussion Topics Introduction What is ERP? Why Implement a Statewide ERP System? Challenges of

More information

Michigan s HR Optimization Project--NASCIO Case Study

Michigan s HR Optimization Project--NASCIO Case Study Executive Summary Michigan s Human Resource (HR) Optimization Project was an interdepartmental initiative to increase the effectiveness and efficiency of statewide HR services delivery, by building upon

More information

Designed to Deliver Value

Designed to Deliver Value Simple. Economical. Powerful. Designed to Deliver Value ENTERPRISE CONTENT MANAGEMENT FOR ORACLE E-BUSINESS SUITE CUSTOMERS IMAGE EXPRESS Simple. The MHC Image Express Enterprise Content Management solution

More information

It all Starts with the Invoice

It all Starts with the Invoice It all Starts with the Invoice Speakers Mel Steals Director of Invoice Automation Solutions PNC Bank Amy Rush Shared Services Controller Courtney Caton Finance Manager Westmoreland Coal Company 1 Agenda

More information

Best-In-Class HR, Benefits, and Payroll Solutions for the Public Sector. trusted efficient responsive best practices

Best-In-Class HR, Benefits, and Payroll Solutions for the Public Sector. trusted efficient responsive best practices Best-In-Class HR, Benefits, and Payroll Solutions for the Public Sector trusted efficient responsive best practices The ADP Advantage Best practices are critical when you are challenged to do more with

More information

Increasing Customer Adoption of Utility E-Billing and Self-Service Sites. White Paper November 2008

Increasing Customer Adoption of Utility E-Billing and Self-Service Sites. White Paper November 2008 Increasing Customer Adoption of Utility E-Billing and Self-Service Sites White Paper November 2008 Executive Summary Deregulation in the energy industry has created new urgency for electric, gas and other

More information

The Executive Buying Guide to Online Benefits Enrollment

The Executive Buying Guide to Online Benefits Enrollment The Executive Buying Guide to Online Benefits Enrollment The Executive Buying Guide to Online Benefits Enrollment Welcome! For more than twenty years Sage Software has been helping mid-size businesses

More information

Houston Community College Transforms IT Systems to Improve Service and Efficiency

Houston Community College Transforms IT Systems to Improve Service and Efficiency Houston Community College Transforms IT Systems to Improve Service and Efficiency Houston Community College Houston, TX www.hccs.edu Industry: Education & Research Annual Revenue: US$255 million Employees:

More information

This paper looks at current order-to-pay challenges. ECM for Order-to-Pay. Maximize Operational Excellence

This paper looks at current order-to-pay challenges. ECM for Order-to-Pay. Maximize Operational Excellence J A N U A R Y 2 0 1 4 ECM for Order-to-Pay Maximize Operational Excellence This paper looks at current order-to-pay challenges and trends; what organizations should consider in an order-to-pay solution;

More information

Improving Accounts Payable Processes to Deliver Bottom-Line Cost Savings

Improving Accounts Payable Processes to Deliver Bottom-Line Cost Savings VISA COMMERCIAL SOLUTIONS visa accounts payable automation white paper Improving Accounts Payable Processes to Deliver Bottom-Line Cost Savings Author: Nick Marchetti, Senior Business Leader, Visa Inc.

More information

S24 - Governance, Risk, and Compliance (GRC) Automation Siamak Razmazma

S24 - Governance, Risk, and Compliance (GRC) Automation Siamak Razmazma S24 - Governance, Risk, and Compliance (GRC) Automation Siamak Razmazma Governance, Risk, Compliance (GRC) Automation Siamak Razmazma Siamak.razmazma@protiviti.com September 2009 Agenda Introduction to

More information

IBM Tivoli Asset Management for IT

IBM Tivoli Asset Management for IT Cost-effectively manage the entire life cycle of your IT assets IBM Highlights Help control the costs of IT assets with a single product installation that tracks and manages hardware, software and related

More information

Outsource Managed Services. An Introduction To. November 2010 Safe Computing User Conference

Outsource Managed Services. An Introduction To. November 2010 Safe Computing User Conference Outsource Managed Services An Introduction To November 2010 Safe Computing User Conference Agenda 1. Introduction What is Outsourcing? What can be outsourced? 2. Safe Outsourcing: Business Model & Market

More information

Mike Ventrella, Vice President, Sales

Mike Ventrella, Vice President, Sales Speed, Visibility and Control Best Practice AP Processing in Oracle E-Business Suite Presented by Mike Ventrella, Vice President, Sales Agenda 1. The Dilemma of Manual AP Inefficient Risky Costly 2. The

More information

Accounts Payable Automation: Top 9 Reasons to Automate: The Essential Guide to Why Your Business Needs to Automate its Invoice Processing.

Accounts Payable Automation: Top 9 Reasons to Automate: The Essential Guide to Why Your Business Needs to Automate its Invoice Processing. Whitepaper Accounts Payable Automation: Top 9 Reasons to Automate: The Essential Guide to Why Your Business Needs to Automate its Invoice Processing. June 2014 Overview Reducing costs, improving performance,

More information

Infor CloudSuite Business

Infor CloudSuite Business Business Achieve a next-generation business strategy in the cloud Whether you re providing services or moving inventory in your home-town, across the country or around the world with Infor CloudSuite Business,

More information

Human resources and payroll

Human resources and payroll Human resources and payroll with Microsoft Dynamics GP Microsoft Dynamics GP: The proven solution for efficiency and insight across your business. More than 40,000 customers use Microsoft Dynamics GP.

More information

Product Brief. Intacct Financials & Accounting. Intacct General Ledger

Product Brief. Intacct Financials & Accounting. Intacct General Ledger Product Brief Intacct Financials & Accounting Intacct Financials and Accounting includes Intacct General Ledger, Intacct Accounts Receivable, Intacct Accounts Payable, Intacct Cash Management and Intacct

More information

ENTERPRISE MANAGEMENT AND SUPPORT IN THE TELECOMMUNICATIONS INDUSTRY

ENTERPRISE MANAGEMENT AND SUPPORT IN THE TELECOMMUNICATIONS INDUSTRY ENTERPRISE MANAGEMENT AND SUPPORT IN THE TELECOMMUNICATIONS INDUSTRY The Telecommunications Industry Companies in the telecommunications industry face a number of challenges as market saturation, slow

More information

See your business in a new way.

See your business in a new way. Operations and Distribution Management Brochure See your business in a new way. Realize the future of your business today. See your business in a new way. Realize the future of your business today. Distribution

More information

Advertising and Media Industry KPIs that Matter

Advertising and Media Industry KPIs that Matter Businesses Run Better on NetSuite. Advertising and Media Industry KPIs that Matter Sponsored by Improved Results Achieved by Businesses Like Yours Business Visibility 360 o Visibility & Actionable Insight

More information

What are the systems to implement for Public Sector?

What are the systems to implement for Public Sector? 1- GOVERNMENTAL SECTOR DEPARTMENT With the introduction of many new ERP companies in the region, the specialization in vertical sectors is becoming a necessity. With our experience in automating government

More information

MD AOC Project Introduction to PeopleSoft

MD AOC Project Introduction to PeopleSoft Insert Pictures that represent Customer on Master slide MD AOC Project Introduction to PeopleSoft PeopleSoft Vendor Management Agenda Introduction Session Objectives PeopleSoft Overview Key Features Business

More information

TABLE OF CONTENTS. Introduction EDI 101. Selecting the Right Solution. The Buying Process 3-5 6-11 12-13 1EDISOURCE BUYER S GUIDE

TABLE OF CONTENTS. Introduction EDI 101. Selecting the Right Solution. The Buying Process 3-5 6-11 12-13 1EDISOURCE BUYER S GUIDE EDI BUYER S GUIDE TABLE OF CONTENTS Introduction EDI 101 Selecting the Right Solution The Buying Process 2 3-5 6-11 12-13 1 INTRODUCTION For over 25 years, 1EDISource has focused on solving our customers

More information

E-procurement Implementation Improving State Operations

E-procurement Implementation Improving State Operations E-procurement Implementation Improving State Operations Contact: Amy Miller, Procurement Lead for Enterprise Business Services, amy.miller@omes.ok.gov, 405-521-6585 Office of Management and Enterprise

More information

Project Update. September 2012

Project Update. September 2012 Project Update September 2012 What is PeopleSoft? Why the Change? What is UT Share? PeopleSoft Terminology What s Changing What s Not Changing What s New UTEP Project Team Next Steps Training How You Can

More information

SHARED SERVICES CAPITAL - CORNERSTONE

SHARED SERVICES CAPITAL - CORNERSTONE Filed: May, 0 EB-0-00 Exhibit D Schedule Page of SHARED SERVICES CAPITAL - CORNERSTONE.0 OVERVIEW The Cornerstone Project is part of the overall information technology ( IT ) strategy to replace several

More information

Procurement General Session: Empowering Modern Procurement

Procurement General Session: Empowering Modern Procurement Procurement General Session: Empowering Modern Procurement Business Driven. Technology Powered. Marco Rossi SCM Product Development Director - EMEA Safe Harbor Statement The following is intended to outline

More information

Gain visibility, control, and strategic advantage with next generation spend management.

Gain visibility, control, and strategic advantage with next generation spend management. V I S A C O M M E R C I A L S O L U T I O N S V I S A I N T E L L I L I N K S P E N D M A N A G E M E N T B R O C H U R E Gain visibility, control, and strategic advantage with next generation spend management.

More information

2015 Travel and Expense Management Report

2015 Travel and Expense Management Report 2015 Travel and Expense Management Report Increasing Control, Compliance, and Productivity in a Modern Mobile Workforce Featuring Insights on...»» Current Market Trends in TEM Software Usage»» Benefits

More information

JEA Payroll Audit - #777 Executive Summary

JEA Payroll Audit - #777 Executive Summary Council Auditor s Office City of Jacksonville, Fl JEA Payroll Audit - #777 Executive Summary Why CAO Did This Review Pursuant to Section 5.10 of the Charter of the City of Jacksonville and Chapter 102

More information

Solutions for Accounts Payable Process Optimization

Solutions for Accounts Payable Process Optimization Solutions for Accounts Payable Process Optimization ScerIS is your resource for Accounts Payable Process Optimization (APPO). We help clients do more at lower cost, in less time and with fewer people.

More information

IBM Maximo Asset Management for IT

IBM Maximo Asset Management for IT Cost-effectively manage the entire life cycle of your IT assets IBM Highlights Help control the costs and financial impact of IT assets with a single solution that tracks and manages your hardware, software

More information

Axis Cloud Collaboration Platform Business Partner Collaboration

Axis Cloud Collaboration Platform Business Partner Collaboration Axis Cloud Collaboration Platform Business Partner Collaboration Axis is an enterprise cloud-delivered collaboration platform for exchanging supply chain, asset & work management data electronically between

More information

NetSuite Inc. 2014. Business Models are Constantly Evolving. NetSuite Inc. 2014

NetSuite Inc. 2014. Business Models are Constantly Evolving. NetSuite Inc. 2014 Featured Speakers Turbo Charge Finance For Growth October 14, 2014 Anand Misra Sr. Product Marketing Manager NetSuite Darren Linscott VP of Product Bill.com Derek Kraus VP Finance SolidFire Sam Stetler

More information

project management product sheet

project management product sheet product sheet project management Managing the Full Project Workflow To improve project profitable your ERP solution should support all stages of the project life cycle; from presales over project execution

More information

Run and grow your care home facility with speed and ease The smart guide to your CareBlox solution

Run and grow your care home facility with speed and ease The smart guide to your CareBlox solution 0845 835 0172 tellmemore@theaccessgroup.com www.theaccessgroup.com/careblox Run and grow your care home facility with speed and ease The smart guide to your CareBlox solution Hello. To efficiently manage

More information

ORACLE PROCUREMENT AND SPEND ANALYTICS

ORACLE PROCUREMENT AND SPEND ANALYTICS ORACLE PROCUREMENT AND SPEND ANALYTICS KEY FEATURES AND BENEFITS FOR BUSINESS USERS Streamline procurement and control material and component costs Quantify supplier performance to develop more profitable

More information

The CFO s motivation...

The CFO s motivation... The CFO s motivation... What do you consider to be the key financial priorities for your organization for the year ahead? Strategic Priorities 35% 48% 45% 43% 72% Improving operational efficiency Optimising

More information

OVERVIEW DATA SHEET. MedAct Overview Data Sheet

OVERVIEW DATA SHEET. MedAct Overview Data Sheet MedAct Overview Data Sheet MedAct delivers an integrated solution for your HME/DMEPOS that provides end-to-end coverage of all your business needs. From patient intake and purchasing to inventory management,

More information

Munis Human Capital Management

Munis Human Capital Management munis a tyler erp solution Eight Principles for Managing People page 4 Streamline Human Resources Processes page 6 Case Study Durham, North Carolina page 8 Discover the Benefits of Munis HCM page 11 Munis

More information

Abila. MIP Fund Accounting. Solution module overview

Abila. MIP Fund Accounting. Solution module overview Abila MIP Fund Accounting To help you deliver on your mission, MIP Fund Accounting is a configurable fund accounting solution that allows you to report and track information most important to you, your

More information

Strategic Solutions that Make Your Work Easier. Projects Made Easier Decisions Made Easier Business Made Easier

Strategic Solutions that Make Your Work Easier. Projects Made Easier Decisions Made Easier Business Made Easier Strategic Solutions that Make Your Work Easier Projects Made Easier Decisions Made Easier Business Made Easier Have You Outgrown Your Systems? Buyers Say the Partner and the Product are More Important

More information

Financial Management Systems

Financial Management Systems Financial Management Systems Do business better. CFOs in forward-thinking companies today face greater challenges than ever before and greater opportunities. You must manage your company s core financial

More information

Business Process Management (BPM) Software

Business Process Management (BPM) Software FlowCentric Processware 2013 FlowCentric Business Process Management (BPM) Software and Services enable organisations of all proportions, in a multitude of industries, to satisfy and often exceed their

More information

Document Output & Distribution

Document Output & Distribution Document Output & Distribution Laser Check Printing Electronic Payments Purchase Orders, Invoices, Statements, etc. Self-Service Electronic W-2s Positive Pay Bank Reconciliation Electronic Delivery of

More information

(Discover) financial solutions for your campus

(Discover) financial solutions for your campus (Discover) financial solutions for your campus WHO WE ARE One element of our shared course for success is to improve and empower higher education through choice from giving students and their families

More information

Department of Rehabilitation Electronic Records System

Department of Rehabilitation Electronic Records System 2012 NASCIO RECOGNITION AWARD NOMINATION NASCIO Category: Improving State Operations Department of Rehabilitation Electronic Records System Project Dates: March 2010 - September 2011 Nominator California

More information