GOVERNMENT REGIONAL OFFICERS HOUSING. Furniture Policy. March 2010

Transcription

1 GOVERNMENT REGIONAL OFFICERS HOUSING Furniture Policy March 2010

2 Policy Number of the Department of Housing of Western Australia Reproduction of this work in whole or part within the Department and on condition that it not be offered for sale, is permitted by the Department of Housing of Western Australia. Further information please contact: Title : Government Regional s Housing Coordinator Policy and Projects Address : Department of Housing 99 Plain Street EAST PERTH WA 6004 Telephone Facsimile Danielle.Faulkner@housing.wa.gov.au Website 2

3 TABLE OF CONTENTS 1. INTRODUCTION OVERVIEW PURPOSE OF THIS DOCUMENT SCOPE RELEVANT LEGISLATION AND REFERENCES DOCUMENT CONTROL DOCUMENT REVIEW FULL DOCUMENT HISTORY DEFINITION OF TERMS (GLOSSARY) SUPPLY OF FURNITURE FURNITURE FEE FURNITURE REPLACEMENT FURNITURE INVENTORY... 9 SCHEDULE A APPENDIX APPENDIX

4 1. INTRODUCTION 1.1 OVERVIEW This policy provides the details as to what furniture is supplied and where it is supplied. 1.2 PURPOSE OF THIS DOCUMENT This document is written with the aim of providing clear policies and procedures for the supply of furniture to ensure effective management and consistent implementation of the furniture policy. 1.3 SCOPE This document is written for use by Department of Housing officers, client agencies and tenants. 1.4 RELEVANT LEGISLATION AND REFERENCES Residential Tenancies Act 1987 Financial Administration and Audit Act 1985 Government Employees Housing Act 1964 State Supply Commission Buying Wisely Policies Customer Service Charter 1.5 DOCUMENT CONTROL This document is published on the GROH Internet site at - GROH Policies. The original version of the document for the purposes of amendments and updates is held by GROH and is stored on the Department of Housing Corporate Data System in the Business Services Section of GROH under CURRENT POLICIES. 4

5 Responsibility for the document lies with the Director, Government Regional s Housing. 1.6 DOCUMENT REVIEW This document may be amended from time to time (see 1.7 Document History). 1.7 FULL DOCUMENT HISTORY DATE REASON POLICY AUTHOR February 2000 Policy Reviewed Lisbet Collins Aug 2001 Policy Reformatted Andrew Smith October 2001 Appendix 2 amended to reflect 27/04/00 board meeting on isolated locations Andrew Smith December 2002 Policy reviewed as per Board Decision of 31 October 2002 Lisbet Schäfers January 2003 Policy reviewed EO changes included Lisbet Schäfers February 2003 Isolated Locations reviewed Lisbet Schäfers June 2005 Appendix 1 & 2 Updated Lisbet Schäfers OFFICERS TITLE Policy and Projects Policy and Projects Policy and Projects Projects and Policy Projects and Policy Projects and Policy Projects and Policy DATE LOADED ON MOHnet October 2001 October 2001 January 2003 March 2003 June 2005 August 2006 Policy amended to reflect the change to the Government Employees Housing Authority by the Machinery of Government (Miscellaneous Amendments) Act 2006 Lisbet Schäfers Projects and Policy November 2007 Supply of furniture on a short -term basis amended from (6) months to (12) months in reference to graduate teachers. Gloria Randle Projects and Policy Office 5

6 October 2008 Special Circumstances; maximum 12 month period and GROH s ability to review the special circumstances during this period reinforced Danielle Faulkner Coordinator Policy and Projects October 2008 November 2008 Policy Formatted Emily Tyrrell- Clark Policy and Research October 2009 Policy Reformatted Danielle Faulkner Coordinator Policy and Projects October 2009 March 2010 Properties added to list of isolated locations Jill Devery Coordinator Property Services 1.8 DEFINITION OF TERMS (Glossary) TERM / ACRONYM MEANING Client Agency Means an agency that has been proclaimed a client agency under s.7 of the Government Employees Housing Act Furniture supplied Those items specified in Schedule A GROH Government Regional s Housing Isolated Locations Those towns specified in Appendix 2 (Includes north and south of 26 th parallel) Short-term supply of furniture The period for the supply of furniture on a short-term basis will be up to twelve (12) months only. 6

7 2. SUPPLY OF FURNITURE POLICY : GROH furniture will be supplied upon request by a client agency to: All accommodation north of the 26 th parallel Specific locations south of the 26 th parallel. (See Appendix 1) Isolated locations ( See Appendix 2) Accommodation south of the 26 th parallel with a shared tenancy. Client agencies can also request the supply of furniture to satisfy short-term requirements to provide assistance in unusual circumstances (e.g. new graduate teachers) for a maximum of twelve (12) months. Furniture will be supplied in response to a written request from a department where: - the agency agrees to pay transportation costs if the furniture is not stored locally; and - the agency agrees that the furniture will be supplied on a temporary basis, for no longer than twelve (12) months. Furniture will be removed from a tenancy upon request by the agency, or at the expiration of the twelve (12) month period. PRACTICES / PROCEDURES 2.1 Furniture is provided upon written request being made by the client agency. 2.2 A list of the furniture items that are provided is attached. (Schedule A). Client agencies can request any or all items on the list. 2.3 The furniture may be either new or second-hand. 2.4 With the exception of those towns identified in Appendix 1, furniture will not be provided to accommodation south of the 26 th parallel, unless the tenancy is shared. 2.5 In special circumstances and on written request from the agency, GROH will provide furniture on a short-term basis to accommodation in the South-west. If the furniture is not available locally, the agency will be responsible for covering the transportation costs. 2.6 When furniture is provided under special circumstances, GROH reserves the right to review the provision of furniture at any time during the maximum twelve (12) month period. 2.7 If shared accommodation becomes vacant, GROH reserves the right to remove all or part of the furniture supplied. 2.8 Furniture must not be removed from the accommodation without the consent of the Department of Housing. 7

8 3. FURNITURE FEE POLICY : PRACTICES / PROCEDURES The client agency will pay a fee for the supply of furniture. 3.1 Client agencies will be charged a weekly fee to recover the cost of supplying furniture. 3.2 A furniture fee will be charged regardless of whether a full or partial complement of furniture is supplied. 3.2 This fee may be varied from time to time. 4. FURNITURE REPLACEMENT POLICY : PRACTICES / PROCEDURES GROH will replace furniture when required 4.1 The Department of Housing will arrange to inspect the furniture and assess its condition. 4.2 Any furniture that requires replacement due to tenant neglect or damage beyond fair wear and tear will be replaced at the cost of either the tenant responsible for the damage, or the client agency in the case of shared accommodation. 4.3 Furniture requiring replacement may be replaced with secondhand furniture. 4.4 Occupants should not remove or dispose of any furniture supplied to the accommodation. 8

9 5. FURNITURE INVENTORY POLICY : Furniture inventories are conducted during ingoing, outgoing and annual inspections. PRACTICES / PROCEDURES 5.1 Occupants will be given an inventory of the furniture supplied upon occupation. 5.2 It is the occupant s responsibility to advise the Department of Housing immediately of any missing or damaged furniture. 5.3 The Department of Housing will carry out an annual furniture inventory. 5.4 Occupants or agencies may be charged for any missing or damaged furniture arising from misuse or neglect. 9

10 Furniture supplied: SCHEDULE A 1 settee and two chairs with cushions Houses in the north of the State, isolated locations and towns South of 26 th parallel (as specified in Appendix 1) are to be provided with a refrigerator/freezer with a minimum of a 360 litre refrigerator capacity and 140 litre freezer capacity in the form of an upright two-door unit. Units will be provided with a 360 litre, two-door upright refrigerator/freezer. Isolated locations are provided with an additional freezer of 300 litre capacity in addition to the above. (See Appendix 2 Locations that meet the criteria as an isolated location ). Other locations may be provided with an additional freezer at GROH s discretion upon agency request. 1 dining table 6 dining chairs 1 outdoor table 4 outdoor chairs 1 automatic washing machine 10

11 APPENDIX 1 Locations south of the 26 th parallel where furniture is supplied: Babakin Badgingarra Binnu Blackstone Buntine Cadoux Cape Arid NP Cape Le Grand NP Cascades Chowerup Condingup Cosmo Newberry Cue Ejanding Eucla Fitzgerald River NP Gairdner River Grass Patch Jameson Jerdacuttup Kalannie Karlgarin Kiwirrkurra Lake King Latham Laverton Leinster Leonora Marvel Loch Meekatharra Menzies Moorine Rock Mount Magnet Mount Margaret Munglinup Sandstone Stokes NP Tincurrin Tjirrkarli Tjukurla Tjuntjuntjara Useless Loop Varley Wanarn Warakurna Warburton Westonia Wiluna [Ngaanyatjrraku] Wingelinna Wubin Yalgoo Yandeyarra Yerecoin Yintarri Yuna 11

12 Locations that meet the criteria as an isolated location : APPENDIX 2 Babakin Badgingarra Balgo Hills Bayulu [GoGo] Binnu Blackstone Buntine Burringurrah Cadoux Camballin Cane River Cape Arid NP Cape Le Grand NP Cape Range NP Cascades Cherrabun [Djugerari] Condingup Cosmo Newberry Cue Dawul [Doon Doon] Djarindjin Djugerari [Cherrabun] Eucla Fitzgerald River NP Glenhill Grass Patch Jameson Jerdacuttup Jigalong Kalannie Gairdner River Gascoyne Junction Karlgarin Kalumburu Karijini N P Kiwirrkurra La Grange [Bidyadanga] Lake King Latham Laverton Leinster Leonora Lombadina Meekatharra Menzies Marble Bar Marvel Loch Millstream NP Moorine Rock Mount Magnet Mount Margaret Mount Walker Mulga Queen Muludja [Fossil Downs] Munglinup Muntadgin Ngalapita [Koorabye] Nullagine One Arm Point [Bardi, Ardyaloon] Oombulgurri Pia Wadjarri [Mount Roebourne Sandstone Scaddan Stirling Range NP Barloweerie] Stokes NP Strelley River Tincurrin Tjirrkarli Tjukurla Tjuntjuntjara Useless Loop Varley Wananami [Kupugari, Warmun [Turkey Creek] Wanarn Wandering Mount Barnett] Wangkatjungka Warakurna Warburton Westonia Wiluna Wingellina [Christmas Creek] [Ngaanyatjrraku] Woolah [Doon Doon] Wubin Yalgoo Yandeyarra Yerecoin Yintarri Yule River Yulga Jinna [Fraser Well] Yuna 12