Elected Members' Conferences and Training Development Policy

Transcription

1 Elected Members' Conferences and Training Development Policy Responsible Directorate Responsible Business Unit/s Responsible Officer Affected Business Unit/s Office of the Chief Executive Officer Governance and Council Support Manager Governance and Council Support Governance and Council Support TABLE OF CONTENTS OBJECTIVE... 3 SCOPE... 3 POLICY GENERAL Definition of Conferences Definition of Training Development Program Conference and Training Development Allocation Costs paid by the City Accompanying Persons to Conferences Dispute Resolution Report CONFERENCES WITHIN AUSTRALIA Conditions of Approval Authority to Pay Allowance and/or Reimburse from Conference and Training Development Allocation Expense Reimbursement Public Service Award Travel and Accommodation Allowance Bookings Registration Travel Accommodation Meals and Incidentals OVERSEAS CONFERENCES Approval Arrangements Daily Cash Advance Rates Cash Advances TRAINING AND DEVELOPMENT PROGRAMS Conditions of Approval Authority to Pay Training and Development Cost from Conference and Training Development Allocation Bookings Registration Travel DEFINITIONS... 11

2 2 RELEVANT POLICIES/MANAGEMENT PRACTICES/DOCUMENTS LEGISLATION/LOCAL LAW REQUIREMENTS... 13

3 3 Objective This policy outlines the entitlements and arrangements for Elected Members to attend conferences, seminars, study tours, congresses, events and training development programs to acquire skills and knowledge relevant to local government and their role as elected member. Scope This policy guides Elected Members, employees and the community on the entitlements and arrangements that apply to conferences and training development programs attended by an Elected Member. Council adopts a Conference and Training Development Allocation for each Elected Member in the Annual Budget. 1.1 General Definition of Conferences Policy The definition of Conferences extends to conferences, seminars, congresses, forums, workshops, study tours associated with a conference and events relevant to the role of Elected Members on Council arising from the Local Government Act 1995, Planning and Development Act 2005 and legislation regulating local government, and includes the following: (a) Local Government Managers Australia (LGMA), ALGA (Australian Local Government Association) and National General Assembly annual conferences; (b) One-off Conferences invited or sponsored by Western Australian Local Government Association (WALGA) and/or ALGA on local government issues; (c) Conferences that relate to an Elected Member s committee membership; (d) Conferences where subject matter will develop and assist Elected Members to enhance knowledge pertaining to their role, understand their obligations, make informed decisions; (e) Enable Elected Members to effectively represent their constituents; and (f) Conferences for professional bodies relevant to local government Definition of Training Development Program The definition of Training Development Programs extends to short training courses that enhance an Elected Member s personal development opportunities. Elected Members are not entitled to make claims for any memberships or annual fees using the Conference and Training Allowance. Training Development Programs include, but is not limited to, the following courses: (a) Public speaking and communication; and (b) Conflict resolution and negotiation skills.

4 Conference and Training Development Allocation Mayor Council authorises a Conference and Training Development Allocation as shown on appendix be set aside every two years for the Mayor from which Conference Costs may be paid, by way of reimbursement or allowances, and for which cash advances may be made. Training Development Programs of interest to the Mayor may also be paid from the Conference and Training Development Allocation Elected Members Council authorises a Conference and Training Development Allocation as shown on appendix be set aside every two years for each Elected Member (other than the Mayor) from which Conference Costs may be paid, by way of reimbursement or allowances, and for which cash advances may be made. Training Development Programs of interest to an Elected Member may also be paid from the Conference and Training Development Allocation Commencement and Adjustments The Conference and Training Development Allocations in and are allocated immediately following each Ordinary Council Election and are available for the use by the Mayor and Elected Members for the next two years and/or the next Ordinary Council Election. Following each Ordinary Council Election the Mayor and each Elected Member will commence a new Conference and Training Development Allocation and forfeited any funds unused prior to the Ordinary Council Election. The Conference and Training Development Allocation will be adjusted by the CPI Rate every two years (as determined in July preceding the Ordinary Council Election), rounded to the nearest $ Costs paid by the City (a) The City from its own budget allocation will pay Conference Costs for: i. The Mayor to attend the WALGA, ALGA and National General Assembly annual conferences; and ii. Elected Members to attend the WALGA annual conference, If the conference is held: i. Within 50 kilometres from the City of Stirling administration centre, registration and such meals and incidentals as provided in 1.2.9(b); or ii. Greater than 50 kilometres from the City of Stirling administration centre, all Conference Costs. (b) The City from its own budget allocation will pay Conference Costs for Elected Members to attend WALGA and/ or ALGA training courses, workshops and seminars. This also includes the Diploma in Local Government (Elected Member) - WALGA accredited. (c) The City from its own budget allocation will pay half the Training Development Costs for the Company Directors Course Australian Institute of Company Directors accredited Accompanying Persons to Conferences (a) A partner or spouse may accompany an Elected Member delegate to a conference.

5 5 (b) All expenses incurred by the accompanying person are to be paid by the accompanying person or Elected Member delegate, except the following which will be paid or reimbursed from the Elected Member delegate s Conference and Training Development Allocation: i. Registration and/or program fees for an accompanying person s program; ii. Official conference meals; and iii. Accommodation provided where there is no increase in accommodation costs arising from the Elected Member delegate attending the conference on their own. (c) The Governance and Council Support business unit will administer the payment of the expenses referred to in 1.1.5(b). (d) Where the City meets an account containing any expenditure of cost incurred on behalf of an accompanying person attending, such expenditure must be repaid to the Council by the Elected Member delegate/accompanying person within thirty (30) days of being invoiced for such expenditure following the conclusion of the Conference. (e) Where an Elected Member requires a carer, for fulltime or part-time assistance on a Conference or a Training Course all costs will be paid or reimbursed from the Elected Member delegate s Conference and Training Development Allocation Dispute Resolution (a) All disputes regarding the amount paid, by way of reimbursement or allowance, or a cash advance made, in respect of conferences programs will be referred to the Manager, Governance and Council Support in the first instance. In the event agreement cannot be reached, the matter will be referred to the Chief Executive Officer for a final decision. (b) All disputes regarding the payment of training and development costs will be referred to the Manager, Governance and Council Support in the first instance. In the event agreement cannot be reached, the matter will be referred to the Chief Executive Officer for a final decision Report (a) Within 60 days of returning from a conference of more than two days duration, the Elected Member delegate(s) must submit an individual or composite report (where agreed between more than one Elected Member delegates and/or City Staff attending the same conference) for publication on the Elected Member s Elected Members Portal. The report should stipulate the conference program, major points of interest to the City and whether attendance at similar future conferences is recommended. (b) All conference papers remain the property of the City. 1.2 Conferences within Australia Conditions of Approval Elected Members may attend unlimited conferences within Australia during their term of office upon the following conditions: (a) The conference falls within the definitions provided in above; and (b) Prior approval is obtained from Council for conferences: i. Scheduled during the final three months of an Elected Member s term of office other than the conferences detailed in 1.1.4(a); or

6 6 ii. Where more than two Elected Member delegates have requested to attend the same conference outside Western Australia at the same time; and (c) Unless 1.2.2(b) applies, sufficient funds are available from the Elected Member delegate s Conference and Training Development Allocation to meet all Conference Costs Authority to Pay Allowance and/or Reimburse from Conference and Training Development Allocation (a) Providing conference requests meet the conditions set out in 1.2.1(a)-(c) and in accordance with s5.98(2)(b), 5.98(3)(b), of the Local Government Act 1995 and clause 32(2) of the Local Government (Administration) Regulations 1996, Council authorises reimbursement of expenses and/or payment of allowances of all Conference Costs for that conference to be deducted from the Elected Member delegate s Conference and Training Development Allocation. (b) If all conditions in are met excepting 1.2.1(c) and the Elected Member delegate has committed to personally fund the shortfall between the balance remaining in their Conference and Training Development Allocation and the total Conference Costs of a Conference, the balance of the Elected Members Conference and Training Development Allocation may be paid or used to reimburse expenses arising from that conference. (c) Conference Costs are expenses approved by Council for reimbursement for the purposes of s5.98(2)(b) of the Local Government Act Expense Reimbursement (a) In addition to the authority to pay Conference Costs provided in 1.2.2(a), Council authorises the Chief Executive Officer to reimburse Elected Member delegates for any other expenses reasonably incurred by Elected Member delegates in performing their functions as Elected Member delegates at conferences. (b) Conference Costs expenses will be paid by way of reimbursement for the actual costs incurred. (c) In accordance with the requirements of Regulation 32(1) of the Local Government (Administration) Regulations 1996, reimbursements cannot be made without the expense being verified by Sufficient Information. (d) Sufficient Information is to be provided to Council Support Business Unit no later than 30 days of the Elected Member returning from the conference. (e) The expenses of an accompanying person will be reimbursed only in accordance with clause 1.1.5(b). (f) Elected Member delegates will be reimbursed for Conference Costs incurred during a maximum three-day gap period between conferences scheduled one after the other. The daily rates prescribed in Schedule I of the Public Service Award will apply for the gap period Public Service Award Travel and Accommodation Allowance (a) The Council sets, as the allowance that it may pay Elected Members for travelling and accommodation expenses, in lieu of reimbursing Elected Members for those expenses, the same amounts to which a person would be entitled for those expenses in the same circumstances under the Public Service Award (b) In accordance with Regulation 34AB(1) of the Local Government (Administration) Regulations 1996, allowances or reimbursements to Elected Member delegates for Conference Costs are to be made in accordance with the provisions of Clause 54 of the Public Service Award and, where applicable, the daily rates prescribed in Schedule I of the Public Service Award.

7 7 (c) The Public Service Award formula provided in Clause 54(4) to calculate allowances or reimbursements for part days applies. (d) Where an Elected Member delegate incurs Conference Costs above an allowance payment, reimbursement of those Conference Costs above the allowance will be paid in accordance with on receipt of evidence the total costs incurred i.e. expenditure of allowance payment and additional expenditure, on receipt of Sufficient Information Payments Bookings Advances for Conference Allowances will be made no earlier than two weeks prior to the departure date. (a) The Governance and Council Support business unit will book all registration and travel and (as far as practicable where requested) accommodation, taking advantage of any discounts offered to the City. (b) If an Elected Member delegate is contributing personal funds towards Conference Costs, the contribution must be paid to the City within 30 days of receipt of a City issued invoice. (c) Where Council business air travel is involved, the accumulation benefits associated with customer loyalty programs, such as Frequent Flyer points, should not be personally accrued as this may be considered personal benefit gained through the position of an Elected Member Registration The costs of conference registration (including costs for meals and Study Tours scheduled as part of the conference) will be deducted from the Elected Member delegate s Conference and Training Development Allocation and paid by the City directly to the conference organiser Travel (a) The costs of air travel to and from conferences is to be by the shortest most practical route (unless additional travel is contemplated before or after a conference) and will be deducted from the Elected Member delegate s Conference and Training Development Allocation and paid by the City directly to the City s approved booking agent. Discount fares will be booked wherever possible. (b) Elected Member delegates, who include travel other than that referred to in 1.2.7(a) as part of the entire journey and the additional travel is unrelated to the conference and/or Council Business, must pay the costs of this additional travel from personal funds. (c) Air travel will be booked business class on the most economical flight or economy class if business class is not available. Elected Member delegates may nominate to travel economy class. (d) Where air travel is involved, Elected Member delegates attending conferences should notify Governance and Council Support business unit two months prior to departure to allow adequate time for bookings to be made. (e) Hire cars may be booked only if required to meet the reasonable travel requirements of the conference and/or Council Business. (f) Taxi fares for reasonable travel requirements relevant to the conference and/or Council Business: i. Will be reimbursed upon return on the production of receipts to verify the expense; or

8 8 ii. Can be paid with Cabcharge etickets issued to the Elected Member delegate prior to departure. (g) Elected Member delegates, who use their private vehicle for conference travel, will be reimbursed for vehicle costs in accordance with the Public Service Award Motor Vehicle Allowance to a maximum amount equivalent to what it would have cost to travel by air. (h) As part of the City s Business Travel Insurance Policy, any travel insurance for Elected Member delegates or their spouses is provided for as part of that certificate of currency Accommodation (a) If the City books accommodation, bookings will be made where practicable at the conference venue or, if unavailable, at premises in close proximity to the conference venue. Bookings will include accommodation the night before and/or after the conference where necessary because of travel, airline flights and/or conference timetables. (b) If the Elected Member delegate makes their own booking, the total cost (to a maximum of the daily rate prescribed by the Public Service Award), will be paid to the Elected Member delegate prior to the conference to be applied towards these costs. Elected Member delegates are to notify the City, in writing, of the name of the accommodation, type and location. (c) For the purposes of the allowance payment, accommodation costs will be estimated at the daily rates prescribed in Schedule I of the Public Service Award. The estimate will include accommodation the night before and/or after the conference where this is necessary because of travel, airline flights and/or conference timetables Meals and Incidentals (a) For the purposes of an allowance payment, the reasonable costs of meals and incidentals will be estimated at the daily rates prescribed in Schedule I of the Public Service Award. (b) Subject to the provisions of the Public Service Award, allowances for meals and incidental expenses associated with conferences may generally be paid in respect of the period from the time an Elected Member delegate leaves home to attend a conference until they return home. Such expenses where an allowance or reimbursement can be made include: i. Train, bus and tram fares to and from the conference.; ii. Parking fees, but not infringement notices;; iii. Breakfasts, lunches, dinners not included in conference registration fee; iv. Reasonable telephone, facsimile and internet charges; v. Optional activities related to the conference; vi. Laundry and dry cleaning; and vii. Reasonable mini bar expenses. (c) The daily meal and incidental allowance does not cover: i. Any expenses associated with matters other than the conference or Council Business attended to whilst at the conference; and ii. Entertainment costs for events outside those scheduled as part of the conference.

9 9 (d) Elected Member delegates who source their own accommodation would generally be entitled either to an allowance under the Public Service Award or reimbursement of their actual expenses. 1.3 Overseas Conferences Approval Elected Member delegates must obtain approval from Council to attend overseas conferences. Reports to Council seeking approval must: (a) Specify the benefit to the City of the Elected Member delegate attending; (b) Provide reasons why it is of benefit for more than one representative (Elected Members and/or City employees) from the City to attend; (c) Provide reasons and seek approval from Council for payment of Conference Costs where it is proposed they be met in whole or part from funds other than the Elected Member delegate s Conference and Training Development Allocation; and (d) Confirm whether information to be discussed at an overseas conference cannot be sourced from within Australia Arrangements Upon approval from Council for an Elected Member delegate to attend an overseas conference, clauses to (other than clause 3.2.4) will also apply for overseas travel, subject to the following: (a) The cash advance for meals and incidentals, as per overseas conferences are payable at the rates set in 1.3.3(a); and (b) In addition to the allowable meals and incidental expenses provided in 1.2.9(b), those incurred overseas to pay Tips and Gratuities will also be an expense that can be reimbursed, where the country s local custom usually requires Tips and Gratuities to be paid. (c) Conversion rate of receipts provided with overseas currency for the purpose of will be calculated at the exchange rate as outlined below: (i) The average rate over the approved Conference Period; or (ii) At the daily exchange rate provided on evidence submitted in the form of bank/credit union statements where the purchase and rate is itemised Daily Cash Advance Rates (a) Elected Member delegates will be paid, as a cash advance, the daily rate for meals and incidentals Schedule (i)(ii)(iii)(iv)(v). (b) Conference Costs for overseas conferences will be paid where the need to travel long distances from Australia to attend these conferences warrants additional travel days before and after the conference. The daily rate in 1.3.3(a) for the region will apply to those additional days. (c) The Public Service Award shall apply to calculate part day entitlements for overseas conferences.

10 Cash Advances Payment (a) In accordance with s5.102 of the Local Government Act 1995, Council authorises the Chief Executive Officer to deduct Conference Costs from the Elected Member delegate s Conference and Training Development Allocation and, to make a cash advance in respect of those Conference Costs to the Elected Member delegate prior to his/her departure to the conference. (b) The Governance and Council Support business unit will calculate Conference Costs for approved conferences and administer payment of cash advances. (c) Payment of cash advances will be provided to an Elected Member delegate no earlier than two weeks prior to his/her departure to the conference Acquittal (a) Within 30 days of an Elected Member delegate s return from a conference, the Elected Member must i. Provide original invoices and receipts that are required to verify those Conference Costs which are proposed to be paid by way of reimbursement; and ii. Provide original invoices and receipts that are required to verify those Conference Costs paid by way of a cash advance. (b) Where an Elected Member has made a payment via a personal credit card, the credit card statement cannot be used in place of an original invoice and receipt. (c) To the extent that a payment by way of an advance is not acquitted as required under (a), it must be refunded to the City and is to be re-credited to the Elected Member s Conference and Training Development Allocation. 1.4 Training and Development Programs Conditions of Approval Elected Members may attend unlimited Training Development Programs within the Perth Metropolitan area during their term of office upon the following conditions: (a) The training development program falls within the definition provided in above; (b) Prior approval is obtained from the CEO for Training Development Programs scheduled during the final three months of an Elected Member s term of office; and (c) Unless 1.4.2(b) applies, sufficient funds are available from the Elected Member delegate s Conference and Training Development Allocation to meet all Training Development Costs Authority to Pay Training and Development Cost from Conference and Training Development Allocation (a) Providing training development program requests meet the conditions set out in 1.4.1(a)-(c), Council authorises the CEO to reimburse travel and/or parking expenses to be deducted from the Elected Member delegate s Conference and Training Development Allocation.

11 11 (b) If all conditions in are met excepting 1.4.1(c) and the Elected Member delegate has been approved to personally fund the shortfall between the balance remaining in their Conference and Training Development Allocation and the total training development program costs, the balance of the Elected Members Conference and Training Development Allocation may be paid or used to reimburse travel and/or parking expenses arising from that training development program Bookings (a) The Governance and Council Support business unit will book all registrations, taking advantage of any discounts offered to the City. (b) If an Elected Member delegate is contributing personal funds towards Training Development Costs, the contribution must be paid to the City within 30 days of receipt of a City issued invoice Registration Registration costs will be deducted from the Elected Member delegate s Conference and Training Development Allocation and paid by the City directly to the program organiser Travel (a) The costs of travel to and from a Training Development Program within the Perth metropolitan area will be paid from the Elected Member delegate s Conference and Training Development Allocation, by way of reimbursement for: i. Car parking fees, but not infringement notices; ii. Public transport tickets; and iii. Use of private vehicle, costs in accordance with the Public Service Award Motor Vehicle Allowance. (b) Sufficient Information to justify the expenditure and/or a completed travel claim form indicating the date, particulars of travel and distance travelled should be presented to Civic and Council Support who will arrange reimbursement, which will be deducted from the Elected Member delegate s Conference and Training Development Allocation. Definitions Administration Regulations means the Local Government (Administration) Regulations ALGA means Australian Local Government Association. Cabcharge TAXI etickets (etickets) means an open (unsigned) electronic card issued by Cabcharge Australia Ltd for the purposes of payment of taxi fares throughout Australia. Conference and Training Development Allocation means an allocation of funds from the City s budget used for the payment of Conference and Training Development Costs incurred by the Mayor and each Elected Member when attending Conferences and Training Development Programs. Conference Costs means a) The costs of registration, travel, accommodation, meals and incidentals incurred by Elected Members when attending conferences; and b) The expenses of an accompanying person that are payable under

12 12 Council Business means the business arising from an Elected Member s role (s2.10 of the Local Government Act 1995) to: a) Represent the interests of electors, ratepayers and residents of the district; b) Provide leadership and guidance to the community in the district; c) Facilitate communication between the community and the Council; d) Perform such other functions as are given to an Elected Member by the Local Government Act 1995 or any other written law. Conference Period means the start and finish date of attendance at a conference as requested by an Elected Member. CPI Rate means the All Groups Perth CPI rate set as at 1 July each year. Elected Member Portal means the weekly publication available to Elected Members containing the latest news, achievements, events and other relevant information. LGMA means Local Government Managers Australia. Public Service Award Motor Vehicle Allowance means the rate used to calculate travel expenses for Elected Member reimbursement from the Public Service Award 1992 (schedule F). Study Tours means only tours that are scheduled as part of the conference or tours that are directly relevant to the conference. Sufficient Information means a requirement of Regulation 32(1) of the Local Government (Administration) Regulations 1996 and would include receipts or documentation in the Elected Members name, evidencing proof of payment for expenses or allowances authorised by statute or this policy. The option is available for Elected Members to complete a statutory declaration which will constitute as Sufficient Information. Tips and Gratuities means payments made to individuals that are over and above any bill for service in recognition of the individual s level of service provided. Training Development Costs means the costs of course registration and travel, (as defined in clause above) incurred by an Elected Member delegate when attending training development programs. WALGA means Western Australian Local Government Association. Relevant Policies/Management Practices/Documents Cabcharge TAXI eticket Form Conferences and Training -Leave Form Conferences and Training - Registration Request Form Elected Member Reconciliation Form Elected Members' Conferences and Training Management Practice Local Government Operational Guidelines Addenda to Policy (see below) - Clause 54 (1-3) Public Service Award. as amended.

13 13 Legislation/Local Law Requirements Local Government Act 1995 Local Government (Administration) Regulations 1996 Planning and Development Act 2005 Public Service Award 1992 Office Use Only Relevant Delegations Not Applicable Council Adoption Date 30 November 2010 Resolution # 1110/057 Reviewed/Modified Date 1 September 2015 Resolution # 0915/011 Reviewed/Modified Date Resolution # Conference and Training Development Allocation Mayor Year CPI % as at 1 July Amount Effective % $34,900 1 November % $35,700 1 November Elected Members Year CPI % as at 1 July Amount Effective % $17,400 1 November % $17,800 1 November Daily Cash Advance Rates i. Australasia (outside Australia) Year CPI % as at 1 July Amount Effective % $158 1 November % $163 1 November % $167 1 November 2015

14 14 ii. Africa Year CPI % as at 1 July Amount Effective % $169 1 November % $174 1 November % $178 1 November 2015 iii. Americas Year CPI % as at 1 July Amount Effective % $198 1 November % $204 1 November % $208 1 November 2015 iv. Asia Year CPI % as at 1 July Amount Effective % $198 1 November % $204 1 November % $208 1 November 2015 v. Europe Year CPI % as at 1 July Amount Effective % $226 1 November % $233 1 November % $238 1 November 2015 ADDENDA The following italics is drawn from Clause 54 (1-3) Public Service Award It does not form part of the Council s policy and may be amended as and when required from time to time. An Elected Member delegate who travels on official business shall be reimbursed reasonable expenses on the following basis: 1. When a trip necessitates an overnight stay away from headquarters and the officer: (a) is supplied with accommodation and meals free of charge; or (b) attends a course, conference, etc., where the fee paid includes accommodation and meals; or (c) travels by rail and is provided with a sleeping berth and meals; or

15 15 (d) is accommodated at a Government institution, hostel or similar establishment and supplied with meals; (e) reimbursement shall be in accordance with the rates prescribed in Column A, Items (1), (2) or (3) of Schedule I. - Travelling, Transfer and Relieving Allowance of this Award. Allowance to Meet Incidental Expenses Column A, Items 1, 2 or 3 (1) WA - South of 26 South Latitude $14.55 (2) WA - North of 26 South Latitude $21.70 (3) Interstate $ When a trip necessitates an overnight stay away from headquarters and the Elected Member delegate is fully responsible for his or her own accommodation, meals and incidental expenses:- (f) where hotel or motel accommodation is utilised reimbursement shall be in accordance with the rates prescribed in Column A, Items (4) to (8) of Schedule I. - Travelling, Transfer and Relieving Allowance of this Award; and Accommodation Involving an Overnight Stay in a Hotel or Motel Column A, Items (4) to (8) (4) WA Metropolitan Hotel or Motel $ (5) Locality South of 26 South Latitude $ (6) Locality North of 26 South Latitude Broome $ Carnarvon $ Dampier $ Derby $ Exmouth $ Fitzroy Crossing $ Gascoyne Junction $ Halls Creek $ Karratha $ Kununurra $ Marble Bar $ Newman $ Nullagine $ Onslow $ Pannawonica $ Paraburdoo $ Port Hedland $ Roebourne $ Shark Bay $ Tom Price $ Turkey Creek $ Wickham $508.70

16 16 Wyndham $ (7) Interstate - Capital City Sydney $ Melbourne $ Other Capitals $ (8) Interstate Other than Capital City $ (g) where other than hotel or motel accommodation is utilised reimbursement shall be in accordance with the rates prescribed in Column A, Items (9), (10) or (11) of Schedule I. - Travelling, Transfer and Relieving Allowance of this Award. Accommodation Involving an Overnight Stay At Other Than a Hotel or Motel Column A, Items (9), (10) or (11) (9) WA - South of 26 South Latitude $93.65 (10) WA - North of 26 South Latitude $ (11) Interstate $ When a trip necessitates an overnight stay away from headquarters and accommodation only is provided at no charge to the Elected Member delegate, reimbursement shall be made in accordance with the rates prescribed in Column A, Items 1, 2 or 3 and Items 12, 13 or 14 of Schedule I. - Travelling, Transfer and Relieving Allowance of this Award subject to the Elected Member delegates' certification that each meal claimed was actually purchased. Allowance to Meet Incidental Expenses Column A, Items 1, 2 or 3 (1) WA - South of 26 South Latitude $14.55 (2) WA - North of 26 South Latitude $21.70 (3) Interstate $21.70 Travel Not Involving an Overnight Stay or Travel Involving an Overnight Stay Where Accommodation Only Is Provided Column A, Items 12, 13 or 14 (12) WA - South of 26 South Latitude: Breakfast $16.30 Lunch $16.30 Dinner $46.50 (13) WA - North of 26 South Latitude: Breakfast $21.20 Lunch $33.30 Dinner $52.20 (14) Interstate: Breakfast $21.20 Lunch $33.20 Dinner $52.20

17 17 4. To calculate reimbursement under (1) and (2) for a part of a day, the following formula shall apply:- (a) (b) If departure from Stirling is: before 8:00am - 100% of the daily rate 8:00am or later but prior to 1:00pm - 90% of the daily rate 1:00pm or later but prior to 6:00pm - 75% of the daily rate 6:00pm or later - 50% of the daily rate If arrival back at Stirling is: 8:00am or later but prior to 1:00pm - 10% of the daily rate 1:00pm or later but prior to 6:00pm - 25% of the daily rate 6:00pm or later but prior to 11:00pm - 50% of the daily rate 11:00pm or later - 100% of the daily rate