essential grad guide 14.15

Transcription

1 essential grad guide 14.15

2 table of contents The Essential Grad Guide is published in partnership with the School of Graduate Studies and the Gradlife program in the Office of Student Life, Student Life Programs & Services. school of graduate studies 63 St. George Street Toronto, Ontario M5S 2Z SGS Student Services hours: Monday to Friday from 9:30am - 4:30pm gradlife Office of Student Life, Student Life Programs & Services 21 Sussex Avenue Toronto, Ontario M5S 1J gradlife@utoronto.ca gradlife.utoronto.ca facebook.com/gradlifeuoft instagram.com/uoftgradlife twitter.com/uoftgradlife welcome important dates school of graduate studies steps to getting started Daiva Jenny Kevin funding & awards the graduate awards office life as a grad student housing Fraser support & resources Eliyas balance get involved Aman resources for international students family resources Victoria

3 welcome Welcome to the School of Graduate Studies (SGS). The Essential Grad Guide is designed to provide you with an overview of the services that are available at SGS and the University of Toronto as a whole. At SGS, we strive to provide expert information and help regarding registration, fee payment, course enrolment, important deadlines, graduate awards and financial assistance, and resources for academic success. If you ever have questions, Student Services, located at 63 St. George Street, is a good place to start. I also encourage you to visit our website, where you will find lots of useful resources to help you be successful in your academic life, including the SGS Calendar, information about awards and funding, academic integrity, policies and guidelines for graduate students, and how you can get involved. You will receive a monthly newsletter from SGS called Gradschool e-news which contains important information about awards, events, activities, and other updates. I also invite you to visit the Grad Room at 66 Harbord Street (at Spadina) a comfortable space exclusively for U of T graduate students. It s a great place to interact socially and to study. At Grad Room you have access to a multi-purpose space for graduate student programming. You can also learn more about the Graduate Professional Skills (GPS) Program, which provides graduate students a range of opportunities for skills development. As you begin this new phase of your academic life, you ll soon discover that U of T offers a world of opportunity and a chance for you to pursue many diverse interests. You are part of an academic community in which you will deepen your learning and be able to conduct research with internationally distinguished faculty. You are also part of a larger community that is deeply embedded in the culture of the Greater Toronto Area. You and your colleagues will find that U of T is a place where you can follow your passions both within and beyond your classes and research, whether they are cultural pursuits, sports, international opportunities or community service. Look through this book to discover the many services or programs that can help you make your time at U of T fulfilling, academically, professionally and personally. The staff at SGS and in Student Life are here to provide opportunities and support you throughout your academic career. Please accept my best wishes for a successful and enjoyable academic year. Lucy Fromowitz Assistant Vice-President, Student Life Don MacMillan Director, Student Services, School of Graduate Studies 2 3

4 important dates August 4 Civic Holiday (University closed) February 16 Family Day (University closed) August 29 Last date for payment of tuition fees to meet registration deadline February 23 Final date to drop full-year and winter session courses without academic penalty September 1 Labour Day (University closed) April 3 Good Friday (University closed) September 8 September 12 September 22 October 13 October 27 December 22 Most formal graduate courses and seminars begin this week. Registration for fall session ends; after this date a late registration fee will be assessed Final date to add full-year and fall session courses Thanksgiving Day (University closed) Final date to drop fall session full or half courses without academic penalty University closed for winter break from Monday, December 22 to Friday, January 2 inclusive. For last day of classes before Winter break, consult graduate units concerned winter session 2015 January 5 Most formal graduate courses and seminars begin the week of January 5th January 9 January 9 January 14 January 19 Final date for registration of students beginning program in winter session; after this date, a late registration fee will be assessed Coursework must be completed and grades submitted for fall session courses Fall session grades available for viewing by students on the Student Web Service (ROSI) Final date to add winter session courses summer session 2015 May 1 May 8 May 11 May 13 May 18 May 29 June 19 June 29 July 1 July 17 July 17 Final date for registration for May session Course work must be completed and grades submitted for full-year and winter session courses (except for extended courses) Final date to enrol in May to June or May to August session courses Winter session grades available for viewing by students on the Student Web Service (ROSI) Victoria Day (University closed) Final date to drop May to June F section courses without academic penalty Final date to drop May to August Y section courses without academic penalty Final date to enrol in July to August courses Canada Day Holiday (University closed) Final date to enrol in July coursework-only programs Final date to drop July to August S section courses without academic penalty Coursework must be completed and grades submitted for May to June F section courses July 22 Grades for May to June F section courses available for viewing by students on the Student Web Service (ROSI) 4 5

5 school of graduate studies student services SGS Student Services provides assistance and information regarding registration, enrolment, program progress, thesis publication, convocation, financial support, and more. We re here to help! Visit us Monday to Friday, 9:30am to 4:30pm on the main floor of 63 St. George Street. To find out more about SGS Student Services, visit: uoft.me/sgsstudentservices student web service The Student Web Service ( contains information related to your admission package, registration, courses, fees, academic performance, and much more... services available on the SWS Change your PIN Set your account up for reactivation of PIN View/change address, telephone number, View final grades View academic history Order transcripts Add/request/drop/list courses or waitlist requests View personal timetable or My Calendar View your financial account information (invoices, account details, payments) Update direct deposit details Defer payment of tuition Print Educational Credit tax forms (T2202A) Order convocation tickets View activity log SGS 6 7

6 3 steps to getting started 1 clear conditions Your SGS offer of admission letter outlines important information about your program, including conditions which must be satisfied before you may register. If you re unsure about how to clear your conditions, contact your graduate unit. Know what resources are available to you. Talk to your graduate administrators to get information on program requirements, funding, and important dates. Check the SGS website for information on managing your program and resources to assist with academic success, like the writing centre. Daiva Nutritional Sciences 8 9

7 2. enrol and register What is the difference between enrolment and registration? To enrol, you add yourself to courses. To register, you pay your tuition and incidental fees, or register without payment (defer fees). enrolment Enrolment occurs when you add yourself to courses. Most graduate units allow students to enrol in courses through the Student Web Service ( however, some graduate units require students to fill out a form. Consult your home graduate unit for detailed instructions and the SGS Sessional Dates for course enrolment deadlines: uoft.me/courseenrolment registration To register on time, pay your tuition and incidental fees or register without payment (defer your fees) by September 12 (if you are starting in September) or January 9 (if you are starting in January). Instructions on how to pay tuition fees (including a fee payment from outside of Canada) are found at To find out how much you owe, check your invoice at You may request to register without payment (i.e. fee deferral) through the Student Web Service ( as long as: you have no outstanding fees from a previous session you are the recipient of one of the following which exceeds the Minimum Payment to Register amount on your invoice:. OSAP loan other provincial government loan; US government loan University funding package (major award,. research stipend or teaching stipend). If you are registering late, come to the SGS Student Services office to register without payment in person (late registration fees will be assessed). late registration If you have not registered by the deadline, your enrolment in courses will be cancelled and further enrolment through the Student Web Service (ROSI) will be blocked. After September 12 (fall/winter sessions) or January 9 (winter session) you must provide proof of payment and register at the SGS Student Services office. A late registration fee of $44, plus $5 per additional day to a maximum of $94, will be charged

8 3 get your TCard, UTORid and UTmail+ Your TCard (uoft.me/tcard) is your access card for services on campus. Government-issued photo ID and your offer of admission letter are required to obtain your TCard. service, wireless network, and access to the Learning Portal will be available upon receipt of your TCard and authentication of your UTORid. You can obtain your TCard from the following locations: St. George campus: Robarts Library Room 2054A, 130 St. George St. Mississauga campus: William G. Davis Building Room 2122, 3359 Mississauga Rd. Scarborough campus: University of Toronto Scarborough Library 1265 Military Trail Once you have your TCard, you can activate your UTORid and get your UTmail+ account by visiting: uoft.me/utorid Students will get busy in the second term, so be sure to allot plenty of time for your research in the second term. Jenny Geography 12 13

9 funding & awards U of T is committed to the financial support of graduate students in doctoral stream programs. Although financial support cannot be guaranteed for all graduate students, we encourage you to inquire about financial assistance at your graduate unit. If you are a research master s or PhD student, the amount of your funding package, the number of years you will receive it, and the composition of the funding will depend on your specific program. Minimum funding packages include academic tuition fees plus a stipend of $15,000. Your funding package may be made up of U of T fellowships, scholarships or awards, and teaching and research assistantships. Each faculty has its own funding arrangements, administered by its graduate units. Most graduate units will send you a detailed breakdown of your funding package at the beginning of each academic year. Check with your graduate unit for full details. Students in professional master s and doctoral programs typically self-fund their educational expenses through a variety of programs including student loans, student line of credit, and employment income. They may also be eligible for a limited number of graduate awards available through their graduate units and various external agencies. the graduate awards office The Graduate Awards Office (GAO) at SGS provides administrative support for a wide range of scholarship and financial aid programs. Whether you are applying for a scholarship or you are seeking financial support to attend a conference, the GAO can provide advice and assistance. I think the key to success in grad school lies in the three P s: Professor, People & Project. You want to work on a project that interests you, under the supervision of a professor you are compatible with, and have the support of people in your lab. Financial counselling is also available through the GAO to assist you with managing educational expenses, budgeting and planning. Our financial counsellor can provide information and direction on various financial aid programs such as student loans, University of Toronto grants, and other opportunities. Counselling may be provided in person, via , or by telephone. For award information and services, please contact the Graduate Awards Office: Graduate Awards, School of Graduate Studies Room 202, 63 St. George Street Telephone: Fax: graduate.awards@sgs.utoronto.ca uoft.me/finance Kevin Chemical Engineering & Applied Chemistry 14 15

10 life as a grad student Get to know your essential services. From eating, to getting around and safety, to using libraries and establishing virtual connections, we ve got you covered. eating well safety transportation virtual connections UeaT ueat.utoronto.ca Harvest Noon Graduate Students Union 16 Bancroft Ave Mealplans mealplan.utoronto.ca St. George Food Map map.utoronto.ca/food UTM DineonCampus (UTM) William G. Davis Building, Rm UTSC Food & Beverage Services (UTSC) uoft.me/utscfoodbeverages UTSC Meal Plans (UTSC) uoft.me/utscmealplans places & spaces Campus Maps U of T Libraries library.utoronto.ca St. George Interactive Campus Map map.utoronto.ca itunes.ca/apps/uoftmap bit.ly/1olcmq8 Community Safety Office (CSO) 21 Sussex Ave., 2nd floor (SC) St. George Campus Police Working Alone Service 21 Sussex Ave. General Enquiries: Emergency: campuspolice.utoronto.ca UTM Campus Police (UTM) Davis Building, Rm. #3116 General Enquiries: Emergency: utm.utoronto.ca/campus-police UTSC Community Police Services (UTSC) 1265 Military Trail, Science Wing, Rm. SW304 General Enquiries: Emergency: utsc.utoronto.ca/police U of T Scarborough Patrol (UTSC) uoft.me/scarboroughpatrol WalkSafer (UTM) utm.utoronto.ca/walksafer Walksmart SAFE (7233) Bikechain 563 Spadina Cres. uoft.me/bikechain Bikeshare (UTM) uoft.me/utmbikeshare Toronto Bike Share GO Transit Discount utoronto.ca/tcard gotransit.com Inter-Campus Transportation (UTM) uoft.me/utmshuttle MiWay (Mississauga Transit) (UTM) mississaugatransit.com Parking Services (St. George) 1 Spadina Crescent, Rm. 105 uoft.me/parking Parking & Transportation Services (UTM) 3359 Mississauga Rd. N., Alumni House, Rm uoft.me/utmparking Parking Services (UTSC) 1265 Military Trail, Instructional Centre Rm. I.C uoft.me/utscparking Toronto Transit Commission (TTC) (UTSC) ttc.ca utsu.ca U-Pass (UTM) Office of the Vice-Dean, Davis Building, Rm uoft.me/upass Emergency Alerts alert.utoronto.ca Information Commons 130 St. George St., 1st floor utoronto.ca/ic The Portal portal.utoronto.ca uoft.me/sgsstudents ROSI (Student Web Service) UTORid utorid.utoronto.ca UTMail+ .utoronto.ca UTORweb uoft.me/utorweb Wireless Access wireless.utoronto.ca VIA Rail viarail.ca 16 17

11 housing There are a variety of housing options available for students who would like to live on or close to campus. Expert staff can also suggest the right type of housing for you, whether it be on- or off-campus. Housing Services (St. George) 214 College St., 2nd floor housing.utoronto.ca Student Housing & Residence Life (UTM) Oscar Peterson Hall, Suite uoft.me/utmhousing Student Housing & Residence Life (UTSC) 1265 Military Trail uoft.me/utschousing Graduate students should explore various academic and social workshops that are held on campus. Also, get to know your departmental administration team, especially the graduate coordinator, in order to ensure success in your program. Fraser Laboratory Medicine & Pathobiology 18 19

12 support & resources SGS Student Services (63 St. George Street) is your first stop on campus when you are looking for support services. We can help refer you to the most appropriate services to meet your needs. Get to know the support services available on campus so that you can get what you want when you need it. There are extensive services and resources to help you academically as well as support your well-being, health and professional goals. academic support Academic Advising & Career Centre (UTSC) Academic Resource Centre, Rm. AC Military Trail uoft.me/aaccutsc Academic Success Centre 214 College St asc.utoronto.ca The Robert Gillespie Academic Skills Centre (UTM) Hazel McCallion Academic Learning Centre, Rm. 390K 3359 Mississauga Rd. N utm.utoronto.ca/asc English Language Program 252 Bloor St. W., Suite uoft.me/englishlanguageprogram SGS Office of English Language and Writing Support (ELWS) 63 St. George St uoft.me/sgselws Office of Research Ethics 12 Queen s Park Crescent research.utoronto.ca Reference and Research Services Robarts Library, 130 St. George St., 4th floor library.utoronto.ca Research at the University of Toronto research.utoronto.ca equity & diversity AccessAbility Resource Centre (UTM) 3359 Mississauga Rd. N utm.utoronto.ca/accessability AccessAbility Services (UTSC) 1265 Military Trail, Rm. S302 (Science Building) utsc.utoronto.ca/~ability Accessibility Services (St. George) 130 St. George St., Main floor accessibility.utoronto.ca Anti-Racism & Cultural Diversity Office 215 Huron St., Rm Campus Chaplains Association uoft.me/campuschaplains Family Care Office 214 College St., Main floor First Nations House 563 Spadina Ave., 3rd floor fnh.utoronto.ca Multi-Faith Centre 569 Spadina Ave multifaith.utoronto.ca Multi-Faith U of T uoft.me/multifaithspaces uoft.me/utmmultifaithspacesutm (UTM) multifaith-prayer-room (UTSC) Sexual & Gender Diversity Office (SGDO) 21 Sussex Ave., Rms sgdo.utoronto.ca Sexual Harassment Office 215 Huron St., Rm Status of Women Issues Advisor 215 Huron St., Rm status-women.utoronto.ca 20 21

13 health & medical Counselling & Psychological Services (CAPS) 214 College St., Rm caps.utoronto.ca Dental Service 101 Elm St uoft.me/dentalclinic Health & Counselling Centre (UTM) South Building, Rm. 1123, 3359 Mississauga Rd. N utm.utoronto.ca/health/our-services Health & Wellness Centre (UTSC) Student Centre, SL-270, 1265 Military Trail Health and Dental Insurance Graduate Students Union, 16 Bancroft Ave. utgsu.ca Health and Wellness Services healthandwellness.utoronto.ca Health Services 214 College St., 2nd Floor healthservice.utoronto.ca/main.htm University Health Insurance Plan (UHIP) 214 College St., Rm cie.utoronto.ca/coming/uhip legal Downtown Legal Services 655 Spadina Ave downtownlegalservices.ca professional development Career Centre ST.G 214 College St., Main floor careers.utoronto.ca UTM DV 3094, 3359 Mississauga Rd. N utm.utoronto.ca/careers UTSC Rm. AC213, 1265 Military Trail utsc.utoronto.ca/careers.html Centre for Community Partnerships 569 Spadina Ave., Suite ccp.utoronto.ca Centre for Teaching and Innovation Teaching Assistants Training Program 130 St. George St., 4th floor Leadership for Grads 21 Sussex Ave. uoft.me/gradleadership SGS Graduate Professional Skills Program (GPS) 66 Harbord St uoft.me/gps The Centre for Teaching & Learning (UTSC) 1265 Military Trail uoft.me/utscctl The Robert Gillespie Academic Skills Centre (UTM) Hazel McCallion Academic Learning Centre, Rm. 390K 3359 Mississauga Rd. N Work Study Program careers.utoronto.ca Being a grad student is not like a full time job. It s a lifestyle. I find that you need to have a balance in your life. balance It is important to achieve a sense of balance during your graduate studies. There are many ways to achieve this, whether through arts or sports, or by getting involved in campus programs and opportunities. Eliyas Psychology arts & culture ArtsZone Faculty of Music Box Office 273 Bloor St. W uoft.me/musicboxoffice Galleries uoft.me/galleries Hart House 7 Hart House Circle harthouse.ca/arts Poet in the Community poet.utoronto.ca UofTtix Box Office 7 Hart House Circle UTTIX (88849) uofttix.ca 22 23

14 five great ways to get involved SGS graduate professional skills program (GPS) 66 Harbord St uoft.me/gps Learn to communicate better, plan and manage your time, learn entrepreneurial skills, understand and apply ethical practices, and work effectively in teams and as leaders. SGS grad room 66 Harbord St uoft.me/gradroom A bright, naturally lit, accessible space featuring comfortable seating, a food and coffee kiosk, smart classroom and wireless internet. Drop by to study, hold meetings, eat, meet friends or just relax. gradlife 21 Sussex Ave gradlife.utoronto.ca blogs.studentlife.utoronto.ca/gradlife facebook.com/gradlifeuoft twitter.com/uoftgradlife Connect to the graduate community through events, newsletters, the Gradlife blog, online resources and social media highlighting upcoming seminars, workshops, and social events designed to provide support and community, build your portfolio, and develop skills. grad escapes gradlife.utoronto.ca Forget your thesis for a night and escape! Grad Escapes offers discounted tickets to social, cultural, and recreational events in Toronto for stressed-out grad students. From opera to baseball, from musical theatre to historic tours, there s something for everyone. grad talks gradlife.utoronto.ca A variety of learning sessions for graduate students to enhance learning and build skills. All sessions are offered at the Grad Room at 66 Harbord Street. get involved Centre for Community Partnerships 569 Spadina Ave., Suite ccp.utoronto.ca Governing Council 27 King s College Circle, Rm uoft.me/governingcouncil Graduate Education Council uoft.me/sgs Graduate Students Scarborough (UTSC) 1265 Military Trail gsas@utsc.utoronto.ca uoft.me/gsas Graduate Students Union (GSU) 16 Bancroft Ave utgsu.ca Student Life Programs & Services studentlife.utoronto.ca Sussex Clubhouse 21 Sussex Ave. uoft.me/sussex Three Minute Thesis Competition (3MT) uoft.me/3mt Ulife ulife.utoronto.ca University of Toronto Mississauga Association of Graduate Students (UTMAGS) (UTM) uoft.me/utmags UTM Campus Council (UTM) uoft.me/utmcampuscouncil UTSC Campus Council (UTSC) uoft.me/utsccampuscouncil Volunteer Opportunities uoft.me/volunteers social Grad Escapes 21 Sussex Ave gradlife.utoronto.ca Grad Lounge (UTM) Davis Building, Rm. 1100, 3359 Mississauga Rd. N. uoft.me/utmgradlounge SGS Grad Room 66 Harbord St uoft.me/gradroom Graduate Students Scarborough (UTSC) 1265 Military Trail gsas@utsc.utoronto.ca uoft.me/gsas GSU Pub 16 Bancroft Ave utgsu.ca/pubcafe LGBTOUT Graduate Events uoft.me/sgdograd Munk School of Global Affairs 1 Devonshire Place U of T Events events.utoronto.ca University of Toronto Mississauga Association of Graduate Students (UTMAGS) (UTM) uoft.me/utmags sports & recreation Athletics and Recreation Centre (UTSC) 1265 Military Trail uoft.me/utscathletics Department of Physical Education, Athletics & Recreation (UTM) 3359 Mississauga Rd. N. uoft.me/utmathletics Faculty of Kinesiology & Physical Education Athletic Centre 55 Harbord St. Varsity Centre 299 Bloor St. W. physical.utoronto.ca GSU Gym 16 Bancroft Ave utgsu.ca/services Hart House 7 Hart House Circle harthouse.ca/recreation Intramurals uoftintramurals.ca Varsity Blues Athletics varsityblues.ca student media CIUT 89.5FM 7 Hart House Circle ciut.fm The Varsity 21 Sussex Ave., 2nd floor thevarsity.ca 24 25

15 resources for international students If you ve just arrived in Canada, make your first stop at U of T the Centre for International Experience (CIE): cie.utoronto.ca. Staff and student volunteers can help you find temporary and permanent housing, introduce you to fellow students, get you oriented and more. They ll even store your luggage temporarily. The CIE also offers a number of orientation activities that run from mid-august to mid-september. These include information seminars, workshops, field trips, and cultural events.. legal status and fees If you are an international student and your legal status changes, you may be eligible for a Status in Canada exemption. Please bring your original documents to SGS Student Services so that we may make the change. changes to legal status must be made by the following deadlines: November 1 for reassessment for the complete fall and winter session February 1 for the reassessment for the winter session only June 30 for reassessment for the complete summer session (only applies to students who are charged tuition fees for the summer session) If you are unable to provide the required documentation by these deadlines, you must pay the international tuition rate. As an international graduate student, one of the main challenges was establishing a support community within Toronto. A network of friends and acquaintances is highly rewarding. Toronto is diverse on so many levels and it provides the perfect opportunity to explore the best of different cultures. Aman Law Centre for International Experience (CIE) 33 St. George St cie.utoronto.ca English Language Program 252 Bloor St. W., Suite uoft.me/englishlanguageprogram International Centre (UTM) Davis Building, Rm. 1103, 3359 Mississauga Rd. N utm.utoronto.ca/international International Student Centre (UTSC) International Student Centre, Rm. IC-349, 1095 Military Trail utsc-isc.ca International Transition Advisors, Graduate Students 33 St. George St. uoft.me/transitionadvising SGS Office of English Language and Writing Support (ELWS) 63 St. George St uoft.me/sgselws University Health Insurance Plan (UHIP) 214 College St., Rm uoft.me/cieuhip 26 27

16 family resources Many grad students juggle family responsibilities, such as childcare or eldercare. There are extensive resources to help including workshops and discussion groups for student parents. U of T has several licensed childcare centres on its campuses there s a waitlist for space, so apply early. childcare services Campus Community Cooperative Day Care Centre 370 Huron St campus.daycare@utoronto.ca Early Learning Centre 7 Glen Morris St. & 252 Bloor St. W elc.utoronto.ca 3359 Mississauga Rd. (UTM) elc.utoronto.ca family resources Faculty of Kinesiology & Physical Education 55 Harbord St uoft.me/kidsprograms Family Care Office 214 College St., Main floor Hart House Family Sundays harthouse.ca/family-sundays N sheemaehn Child Care Centre (UTSC) 1255 Military Trail childcare.utsc.utoronto.ca University of Toronto Childcare Centre on Charles 30 & 35 Charles St uoft.me/childcare SGS Leave of Absence Policy for Parental Leave uoft.me/1wg Student Family Housing (St. George) 30 & 35 Charles St studentfamilyhousing.utoronto.ca Student Housing & Residence Life (UTM) Oscar Peterson Hall, Suite uoft.me/utmhousing The Family Resource Centre 7 Glen Morris St elc.utoronto.ca/frc Institute of Child Study Afterschool Daycare 45 Walmer Road Laboratory_School_Parents/Daycare.html I ve found Hart House to be a wonderful place for balancing work with fun activities. Grad Escapes is another great way to get out and see Toronto and meet fellow grad students. Victoria Computer Science 28 29

17 University of Toronto School of Graduate Studies 63 St. George Street Toronto, Ontario M5S 2Z9