HAZARD IDENTIFICATION AND RISK ASSESSMENT PROCEDURES FOR DEEP SOUTH CRANE & RIGGING

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1 HAZARD IDENTIFICATION AND RISK ASSESSMENT PROCEDURES FOR DEEP SOUTH CRANE & RIGGING PURPOSE Due to the risks inherent in lifting and transporting large, heavy, and/or cumbersome objects, it is critically important to ensure that hazards are identified and controlled prior to performing work. No activity is so simple that an injury cannot occur. Even when hazards are properly addressed, conditions change during work and the hazards may reappear or new ones may develop. Where hazards cannot be eliminated, they must be managed (i.e., mitigated). Doing a quality risk assessment prior to work can prevent injury to yourself or others. A good risk assessment can also result in efficiency due to improved planning and prevention of unnecessary work stoppage when tools aren t available, personnel with specialized skills are not available, or if accidents/incidents occur. SCOPE Every task requires a hazard analysis, which typically takes the form of a Job Safety Analysis, or JSA. This hazard analysis must be used for routine and non routine activities, as well as new processes, changes in operations or services. The type and scope of the hazard analysis is dependent on the type of work involved. This procedure will outline the type of hazard analysis required for the work to be performed, the process for conducting it, and the verification process to assess the quality of the analysis. OVERVIEW OF THE HAZARD ANALYSIS TECHNIQUE A quality hazard analysis involves the following steps: 1. Each task is broken down into specific work steps. 2. Hazards associated with each work step are identified. 3. The control measures for each hazard are identified. See the attached JSA form for a template for this procedure. Do not use generic warnings as a control measure (such as be careful, use good body position ), but point out exactly what actions must be done to mitigate the hazard. MENTAL JSA PROCEDURE A mental JSA must always be performed by any/every individual before beginning a work task: 1 If working individually, review the next task mentally, thinking through what you are about to do, considering the risks, and deciding how to eliminate them. Discuss these items jointly if working as part of an integrated team. Ensure everyone understand the work to be performed Hazard Analysis and Risk Assessment Procedure Rev. 08/2011 Page 1

2 and participates in the analysis of the task. All team members must agree with it prior to starting the work. 2 All hazards identified must be eliminated or mitigated prior to starting work. No work is to be completed with uncontrolled risk (sometimes called taking a chance ). 3 If conditions or the plan changes during the work, all members associated with the work should stop, and rethink and discuss the additional precautions that are necessary. 4 Additional persons becoming involved with work already in progress must review with a team member the hazards already identified by others before assisting with the job. The acronym sometimes used for this procedure is SCAN: Survey your surroundings and consider the job you are about to do for hazards that may exist or be created. Consider how your actions can create additional hazards as you do the task you are about to undertake. Analyze the identified hazards and decide what you are going to do to control them. Notify your supervisor and safety coordinator if you are unable to eliminate or mitigate some hazards. WRITTEN JSA PROCEDURE 1 Written JSAs are required for all higher risk work, especially work with high energy sources such as heavy lifting, power tools, electrical work, and work on pressurized equipment. Examples of jobs requiring a written JSA are: Lifting heavy equipment or components Elevated work where fall protection will be necessary Moving heavy or large items At a minimum, one applicable written JSA is required for each work shift at each work site. 2 All written JSAs must be reviewed at the job site, and updated at the job site as conditions or the plan changes. 3 Written JSAs should be completed jointly if the work crew is participating as part of an integrated team. Complex work should have a planning meeting of those that will coordinate the work, safety representative, and workers or their representatives to discuss the planned work. The JSA should be developed well in advance, where possible, to give plenty of time to assure all hazards can be addressed. Refer to Tips for Completing a Written JSA attached to this procedure document. 4 Each individual must assess the job site to ensure the identification and elimination/mitigation of the risks/hazards associated with performing all work covered by the written JSA. Hazards that may be missed by one person are often identified by individuals with unique backgrounds and observation abilities. 5 All hazards identified on the written JSA must be eliminated (preferred) or mitigated prior to beginning work. If the hazards can t be eliminated or mitigated, the job must be stopped and the supervisor contacted. 6 Each written JSA must be reviewed and signed by all individuals covered by the JA, thereby acknowledging their participation in the development and understanding of the details identified on the JSA. Hazard Analysis and Risk Assessment Procedure Rev. 08/2011 Page 2

3 7 Written JSAs associated with approved variance to site safety standards or mechanical work practices must be reviewed and signed by the supervisor, prior to the work, indicating their understanding and agreement with the details of the written JSA. 8 Additional persons becoming involved with work already in progress must read and sign the JSA (and work permit, if applicable) in place covering the work in progress. 9 If conditions or the plan changes (scope, weather, crew mix, etc.), the JSA section of the work permit must be updated to reflect this change, and all personnel associated with the work must review and initial the change. 10 The written JSA must be left on the clipboard and kept available near the work area for review. NOTE: Any hazards that were mitigated as part of the job, but where a long term hazard elimination opportunity exists, should be communicated to the safety coordinator. WRITTEN STANDING JSA PROCEDURE 1 In lieu of developing a new written JSA on tasks that are done each day, a workgroup may determine that there is a need for a standing JSA for that work. The standing JSA should be used as a starting point each time the work tasks are to be done, but reviewed and edited (prior to the beginning of work) as new hazards may exist. The standing JSA must be edited as necessary to eliminate/mitigate these additional hazards, and then signed by all work crew members assigned to the job. 2 Copies of standing JSAs should be kept on file to facilitate easy access when a new copy is needed. 3 All other requirements/steps as shown in the written JSA procedure (above) also apply to the use of a standing JSA. JOB HAZARD ANALYSIS/SAFETY EXECUTION PLAN PROCEDURE 1 For large jobs involving Deep South VersaCranes, an additional hazard analysis/risk assessment should be done prior to mobilization. This analysis is referred to as a Job Hazard Analysis or Safety Execution Plan, and is typically done by the project manager upon award of bid. 2 The JHA/SEP includes steps from mobilization to demobilization, and is intended to give a broader overview of the entire job. Note that this JHA is meant to guide the work crew for work planning purposes only, and does not replace the JSA. 3 A copy of the JHA/SEP is forwarded to the field superintendent prior to mobilization and is to be used as a guide when work crew members are preparing their JSAs. See the attached JHA form for a template for this procedure. GUIDE FOR USE OF JHA/ WRITTEN JSA/STANDING JSA/ MENTAL JSA The chart below is to be used as a guide for what type of hazard analysis to use for broad classes of work: Risk Level Type of Analysis to be Used Overview of Complex Jobs JHA High Risk/Non routine Tasks Written JSA High Risk/Routine Tasks Standing JSA (with applicable editing) Hazard Analysis and Risk Assessment Procedure Rev. 08/2011 Page 3

4 Low Risk/Individual Work Mental JSA VERIFICATION OF EFFECTIVENESS 1 Supervisors are responsible for ensuring there is a clear understanding within their work group of the JSA process. 2 Supervisors should routinely perform field verification of JSA quality and provide helpful feedback to the work crew. TRAINING Employees are training in this hazard identification and risk elimination/mitigation procedure, including the proper use and care of applicable PPE, upon hire. Annual refresher training is done for all employees by means of safety presentations in a multi media format. All training is documented and the records include the identity of the employee, the date of training, and the means used to verify that they understood their training. These records are kept in company training files. Hazard Analysis and Risk Assessment Procedure Rev. 08/2011 Page 4

5 Appendix A RISK ANALYSIS TEMPLATES Hazard Analysis and Risk Assessment Procedure Rev. 08/2011 Page 5

6 Plant Work Permit No.: ATTACHMENT 1 JSA TEMPLATE Date: Job Scope: Time: Nearest Fire Extinguisher: Page: of: Wind: Nearest Safety Shower/Eyewash: Job Safety Analysis DSCR Job No.: Client Name/Location: Primary Evacuation Route/Assembly Point: Completion Sign Off: Secondary Evacuation Route/Assembly Point: 1. Basic Job s (logical and sequential steps) Potential Hazards (refer hazard and assess checklists) Controls (eliminate, isolate, procedure, PPE) After reviewing the permit and JSA, all crew members must sign, signifying that they understand and agree to abide by all stated conditions. Employee Name/ Emp. Number Hazard Analysis and Risk Assessment Procedure Rev. 08/2011 Page 6

7 POTENTIAL HAZARDS Use this list as a memory jogger to assist in recognizing hazards that could be associated with your job. Emergency Plans Emergency Phone Numbers Accident/Injury Plan Evacuation Route (Wind Direction) Know Area Alarm MSDS Available Behavior Line of Fire Straining/Wrestling Pinch Points Lifting with Legs Use Equipment for Heavy Loads Weather Wind Rain Temperature Visibility Environmental Dust Chemical Hazards Lighting High Ambient Temperature High Noise Hot/Cold Surfaces Sharp Objects Asbestos in Area H2S in Area Lead in Area Radiation in Area Others Working in Area Ground Condition Powerline Proximity Ladders Inspect Before Using Use Both Hands Avoid Top Two s Proper Ladder for the Job Ladder is Secured Scaffolds Inspected Before Use Complete and Tagged Toe Boards or Mesh to Prevent Falling Objects Fall Protection Double Lanyards Yo-yos Required Harness Inspection Proper Tie-off Point Tools Inspected Guards and Handles Unplug When Not in Use Loose Clothing GFCI in Use/Tested Extension Cord Inspected Housekeeping Slip Hazards Trip Hazards Congested Areas Stairways Unobstructed Nails in Board Removed Material Stacked Neatly Trash in Receptacles Cigarette Butts Contained Leave It Cleaner than You Found It! Equipment Shut Down during Fueling Authorized/Trained Operators Anti-two Blocking Device Load Charts Available Proper Inspection Reverse Alarm Proper Barricading Knowledgeable/Designated Flagman Heavy/Critical Lift Plan Pre-Lift Record Crane Overhaul Potential Rigging Inspected Tag Lines Used Proper Rating for Load Proper Configuration LOTO Mechanical LOTO Required Electrical LOTO Required Flange Tags Installed Locks Installed Door or Cabinet Tags Installed DO NOT OPERATE Tag in Place and Key Removed Hot Work Permit Obtained 100% Spark Containment Fire Extinguisher Inspected Proper Clothing Fire Watch Welding Machine Grounded Hazard Analysis and Risk Assessment Procedure Rev. 08/2011 Page 7

8 Job Safety Analysis Plant Work Permit No.: Basic Job s (logical and sequential steps) HOW ARE YOU GOING TO DO IT? Provide task breakdown, including the tools and equipment that will be used, and number the work steps. Break the job down into a sequence of steps, each describing what is being done. ATTACHMENT 2 TIPS FOR COMPLETING A QUALITY WRITTEN JSA (Below is an example of the Written JSA Template with guidance.) Date: Job Scope: Time: Nearest Fire Extinguisher: Page: of: Wind: Nearest Safety Shower/Eyewash: DSCR Job No.: Client Name/Location: Primary Evacuation Route/Assembly Point: Completion Sign Off: Potential Hazards (refer hazard and assess checklists) HOW CAN YOU BE INJURED? Provide task area specific hazards and number to the corresponding work step. For each job step identified in the first column, begin the search for hazards. Utilize the SCAN analysis as an aid. Secondary Evacuation Route/Assembly Point: Controls (eliminate, isolate, procedure, PPE) WHAT ARE YOU GOING TO DO ABOUT IT? Describe how hazards will be eliminated or mitigated and include taskspecific PPE. Number the mitigation to the corresponding hazard. For each hazard identified in the middle column, identify specifically how the hazard will be eliminated or mitigated. To determine the basic job steps, ask What step starts the job? Then, What is the next basic step? The wording for each job step should begin with an action word like remove, open, weld, etc. This action is completed by naming the item to which the action applies; for example, remove extinguisher, attach shackle to hook, etc. Number each step 1, 2, 3, etc. Ask yourself some key questions about each step. These questions could include, but are not limited to: Is there a danger of striking against, being struck by, or otherwise making harmful contact with an object? Is there a danger of being caught in, by, or between objects? Is there a potential for a slip, trip, or fall? Will the fall be on the same level or to another lower level? Is there a potential for strain due to pushing, pulling, lifting, bending, or twisting? Is the environment potentially hazardous (vapors, fumes, dusts, heat, radiation, noise, etc.)? Record the type of hazard and the agent involved, such as Struck by falling object should rigging fail. Number each hazard to correspond with the specific work step it applies to. If multiple hazards exist for one particular step, number in outline form (example: 1a, 1b, 1c, etc.) The following hazard control options should be considered: Eliminate the hazard (e.g., remove it, substitution of materials, automation, etc.) Introduce engineering controls (e.g., placement of guards or barriers between the worker and the hazard). Provide warnings (e.g., signs, alarms, temporary barricades, etc.). Include administrative controls and training (e.g., inspect tools and equipment, job rotation, training and awareness, etc.). Furnish and use PPE (e.g., face shield, fall protection, respiratory protection, etc.). Hazard control measures should be specific and concrete. They should not be statements such as watch out, be careful, be alert, etc. Number each hazard control to correspond with the specific hazard it applies to. If multiple hazard controls exist for one hazard, number in outline form (example: 1a, 1b, 1c, etc.). After reviewing the permit and JSA, all crew members must sign, signifying that they understand and agree to abide by all stated conditions. Employee Name/ Emp. Number Hazard Analysis and Risk Assessment Procedure Rev. 08/2011 Page 8

9 ATTACHMENT 3 JOB HAZARD ANALYSIS TEMPLATE DEEP SOUTH CRANE & RIGGING CO. Page 9 of 9 Basic Job s (logical and sequential steps) JOB HAZARD ANALYSIS NAME OF PROJECT PROJECT SITE/DEEP SOUTH JOB NUMBER DATE: Revision #: Potential Hazards (refer hazard and assess checklists) Controls (eliminate, isolate, procedure, PPE) Hazard Analysis and Risk Assessment Procedure Rev. 08/2011 Page 9

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