HSE Requirements for Contractors

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1 PROJECT DEFINITION AND CONTACTS Project Title: Kodak is obligated to identify any known and potential Health, Safety, and Environmental (HSE) hazards to individuals who might be affected by them. This includes Kodak employees and contractors. If the activity for identifying the HSE hazards is delegated to a non-kodak employee, the Kodak Representative is still responsible for insuring that the correct process is followed, and that the appropriate Kodak resources are involved in identifying these hazards. For this project, completion of the HSE Requirements for Contractors document has been delegated to: The Kodak Representative responsible for providing resources to assist in identifying HSE hazards, and reviewing the HSE Requirements for Contractors to ensure content and completeness is: IN ADDITION TO THE KODAK HSE REQUIREMENTS DEFINED IN THIS DOCUMENT CONTRACTORS ARE EXPECTED TO COMPLY WITH ALL FEDERAL, STATE AND LOCAL LAWS AND REQUIREMENTS. Scope of Work: P.O./SER Number: Building/Plant: Floor: Room/Location: Kodak Representative: Project/Construction Manager: Off hours Kodak contact: Phone/Pager: Phone/Pager: Phone/Pager: BUILDING/SITE SPECIFIC INFORMATION Work hour restrictions: Designated cafeteria/break room locations: Designated smoking locations: Designated restroom locations: Other:

2 EMERGENCY AND INCIDENT RESPONSE DIAL 911 from a Kodak phone or DIAL from a cellular phone for: Occupational injuries/illness that may require emergency treatment Fires (extinguished or not) Environmental incidents (including spills) State the emergency and location (building, floor, door, phone number) All incidents including near miss incidents must be reported to the Kodak Representative ASAP! Telephone location(s): Eye bath location(s): Safety shower location(s): Evacuation procedure: Alarm type: Assembly area: Chemical / Material / Biological / Physical Hazards If asbestos or suspected asbestos is found, stop work and immediately notify the Kodak Representative. Presume all painted surfaces contain lead unless otherwise specified. Burning, grinding of lead containing materials is prohibited Kodak to designate all contractor chemical/material storage locations. Kodak Representative to provide asbestos surveys for demolition and renovation work. Kodak Representative to complete Appendix A, Chemical/Material/ Biological/Physical Hazards Form and provide to contractor. Kodak Representative to complete Pipeline Checklist and provide to contractor, if applicable. Contractor to describe in how they will mitigate and/or control hazards identified. Contractor to provide a list of chemicals/materials to be brought on site to the Kodak Representative for approval. Contractor to provide information on how to access their MSDS s.

3 Communication Kodak provides information in English only. Confined Space Kodak will determine whether an area is to be treated as a confined space. Kodak HSES will approve permit and conduct initial atmospheric monitoring for Red Permits. HSESs can be contacted for assistance in planning any job. Kodak specifies PPE for Confined Space entry. Contractor cannot use Kodak Breathing Air systems. Kodak Representative to identify methods and frequency of communications with contractor for project HSE information or issues: Contractor to document methods used, identify frequency and maintain records of communications with employees and subcontractors for project HSE information sharing. (E.g. daily tool box meetings) Kodak Representative will obtain permit (red or green) from the operating department. Kodak Representative to call HSES (22121) 24 hrs prior to the start of job for red permit. Describe Confined Space Identify Hazard Kodak Representative must debrief contractor on completion of job, as identified on the permit. Contractor to identify individuals entering confined space and ensure training is current. Contractor to wear PPE, as identified on the permit, and ensure employees are trained in its use. Contractor is required to perform atmospheric monitoring during entry, as identified on the permit, and ensure employees are trained in the use of the LEL O2 meter. Contractor is required to provide retrieval devices, as defined on the permit, and ensure employees are trained in the operation of the equipment. Contractor is required to return the permit to Kodak Representative once the job is complete and participate in debrief. Contacts Kodak Representative to provide list of names, telephone numbers & pager number of Kodak designated personnel that will respond to HSE issues and concerns (section 1). Contractor to list names, telephone numbers, pager numbers of contractor and subcontractor project personnel that will respond to HSE issues and concerns.

4 Coring & Cutting Contractor to contact Kodak Representative prior to cutting or coring through walls or floors. Electrical Work Kodak s Electrical Methods Group before completion of the project must inspect all new, revised, modified, or relocated electrical installations. Kodak Representative to establish inspection frequency on projects involving > 40 hours of electrical work: Contractor to notify Kodak Representative to arrange for an inspection of temporary power installations 24 hrs prior to starting any work requiring electricity. Contractors to provide the names of Qualified Persons. Contractor to ensure all electrical boxes and extension cords will are properly supported. Excavation/Trenching Kodak Representative to provide soil contamination data, if applicable. Contractor to document a plan for excavation. Explosive Actuated Tool Contractor to notify Kodak Representative at least 24 hrs prior to the start of work. HSE Training Prior to coming on Kodak Sites skilled trades, construction labor and their supervisors must have the OSHA 10 hr Construction training. Contractors must attend Contractor HSE Orientation to receive site access: B-28 KP M-TH, 7:00-8:00am B-10 KO M only, 8:00 9:00am Kodak to identify any additional training requirements (e.g. confined space, LOTO, RCRA, asbestos awareness): Provide date/time/location/contact for building specific orientation: Contractors must specify process, including responsibility, for reviewing job specific HSE Plan with all affected employees and subcontractors.

5 Inspection Plan Minimum inspection 1x/job or weekly Lockout/Tagout (Control of Hazardous Energy) The Kodak Rep will consult with the Contractor and together they will determine whether Kodak and the Contractor share the responsibility for LOTO or whether the Contractor will have responsibility for all aspects of LOTO. Kodak Representative to provide contractor with frequency requirements for self inspections: Contractor to describe the frequency of site HSE inspections, names of responsible parties, location of inspection records, etc. Kodak Representative to provide job specific LOTO procedures or provide name & phone number of Kodak individual who will provide knowledge and experience to assist the contractor responsible for LOTO Kodak Representative to list machines, equipment or systems unique to Kodak: List Machine, Equip or System Type of Energy(s) Contractor to document plan for LOTO. Contractors must provide their own isolation devices and PPE. Open Flame Kodak to provide fire watch, as required by open flame permit. Burning, grinding of lead or cadmium containing materials is prohibited. Kodak Representative to identify unique hazards due to location: Contractor to notify Kodak Representative 24 hrs prior to any cutting, burning sparking or open flame work to obtain a permit.

6 Personal Protective Equipment Kodak minimum PPE requirement in manufacturing & construction areas include: ANSI Z87 safety glasses with side shields Safety shoes Hard hats Contractor to specify, provide and train their employees in the proper use of PPE. Kodak specifies PPE for Confined Space entry. Contractor cannot use Kodak Breathing Air systems. Plumbing Kodak Licensed plumber to inspect all new, repaired, modified or dismantled plumbing systems prior to the completion of work. Powered Industrial Vehicles No propane-powered vehicles are permitted on site without approval from the Kodak Fire Department. Kodak Representative to arrange for plumbing inspections. Contractor will obtain the plumbing permit and supply a master plumber if work is within the City of Rochester. Contractor to notify Kodak Representative 24 hrs prior to completion to arrange for an inspection by a Kodak Licensed Plumber. Contractor to notify Kodak Representative 24 hrs prior to the use of any powered industrial vehicles. All diesel or gasoline vehicles to be equipped with scrubbers if used in or near confined spaces or building air intakes. Railroad For work within 12 ft of the tracks. Contractor to notify Kodak Rep 24 hrs prior to when work is to begin.

7 Roadblock/Traffic/Pedestrian Control and Barricades For full or partial roadblocks. Contractor to notify Kodak Rep 24 hrs prior to when work is to begin. Contractor must provide properly trained and equipped personnel to direct pedestrian and vehicular traffic. Scaffolds Kodak Representative to notify scaffold department at least 5 working days prior to the beginning of a job that requires a scaffold to be erected. Contractors must identify a competent person(s) responsible for inspecting the scaffold, scaffold components and ropes on suspended scaffolds before each work shift and after any occurrence which could affect the structural integrity and authorize prompt corrective action. Contractor to identify employees who will be working on a scaffold and provide the required user training. Contractors are required to sign the permit prior to using the scaffold. Waste Management Kodak Representative is responsible for proper characterization, containerization, segregation, storage & disposal of all waste(s) generated by contractors from Kodak owned chemicals/materials. Contractor is responsible for proper characterization, containerization, segregation, storage & disposal of all waste(s) generated from chemicals / materials brought on to Kodak sites. Kodak Representative to identify who is responsible for managing waste: phone/pager: Kodak Representative to complete Appendix B, Waste Management Form and provide to contractor. Contractor to describe process, including responsibility, for maintaining an orderly work area. Contractor to describe process, including responsibility, for decontamination of equipment & personnel.

8 Wastewater Management Kodak Representative to obtain authorization for discharge to sewer or floor drain. Kodak Representative to complete Appendix B, Waste / Wastewater Management Form and provide to contractor. Contractor to document a plan for containing and managing wastewater not directly discharged to sewer or floor drain. Working on Elevated Surfaces Kodak Representative to identify competent person to review the contractor fall protection plan. Kodak Representative to identify anchor points, if permissible. Contractor to provide the name(s) and contact information of their competent person(s). Contractor to notify Kodak Representative at least 24 hrs prior to the start of a job to request approval to rig from a Kodak structure. Contractor to provide a documented fall protection plan and demonstrate training is current. Other

9 Appendix A CHEMICAL/MATERIAL/BIOLOGICAL/PHYSICAL HAZARDS FORM Kodak Representative to identify chemical/material/biological or physical hazards, locations and know medical or health concerns in the work area (adjacent pipes, vessels, lead, asbestos, process chemicals, lasers, heat/cold, animal droppings) and provide MSDS s or IH reports upon request. Hazard Location(s) Additional Information

10 Appendix B WASTE / WASTEWATER MANAGEMENT FORM All waste must be characterized before it is placed into suitable, labeled containers. The placement of waste containers must be coordinated with the Kodak Representative. Waste / Wastewater Stream Container/Packaging/Labeling Requirements

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