Resource is your value, FEYWA is your tool

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Hortense Sarah Osborne
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1 Resource is your value, FEYWA is your tool

2 What is FEYWA for JIRA about? Born as Resource management tool Few years ago, EEA has released an application called FEYWA, which was designed and built to help organization with their allocations, utilization and managing resources for projects. This standalone application was able to communicate with some other Project Management tools using API or external plugins. In 2013, our long time experience with FEYWA resulted in the decision to change our approach to this application. Contemporary trends in project management demand to execution of the entire managing process in one environment. We decided to take this path, and changed the whole concept from standalone application to plugin for one of the bestselling project management tools on the market, Atlassian JIRA. Mature to support Project portfolio management FEYWA for JIRA is designed and developed specially for organizations and companies focusing on project-oriented management, whose greatest values are people, their capabilities and their effectiveness. It allows you to plan resource capacities and manage allocations for projects, track resource consumption and much more. FEYWA for JIRA helps you to get maximum from your resources. With FEYWA for JIRA you are able to edit, administrate and manage your resources in a very simple way covering important processes and actions to drive your projects to successful finish. It allows you to add people to certain roles or teams, manage and assign tasks and make useful reports comparing your estimations with reality in your projects. Managers can easily decide which projects should be executed, team members are informed about all work needs to be done and board members receive reports about projects portfolio and resources trends. Framework instead of Product Atlassian JIRA is presently one of the bestselling project management tools on the market and thousands of teams worldwide are using it every day to manage projects from different areas. FEYWA for JIRA is a complex plugin built as framework taking JIRA functionalities to a whole new level. We at EEA decided not to develop box version of this product because we believe that every customer has unique needs. This framework solution is linked to your business strategy & processes so you are able to get the best out of it. 2

resources for projects. This standalone application was able to communicate with some other Project Management tools using API or external plugins.

3 Who are you? FEYWA for JIRA is a perfect guide for ALL ROLES in your organization on the way to set up realistic project plans, estimated time and effort, completing right tasks by convenient resources, providing accurate reporting, evaluate utilization and stay in line with strategy. Project Manager Project manager is able to setup project details and role requirements and when the project goes live he/she is able to handle and review its execution. FEYWA for JIRA ensures that the right person is assigned on right tasks to avoid any potential issues. Resource Manager Resource manager is always informed about the availability of each role so he/she can take appropriate steps if there is lack or surplus of certain roles. Resource manager sees utilization of each resource so he is able to manage reservations and allocations more effectively. Team Leader Team leader is able to assign tasks and ensure that project will be executed on time with required costs. Project planning module contains easy Drag&Drop interface. Team leader is also informed about exception days or holidays and sees other tasks assigned on certain employee inside his/her personal calendar. Portfolio Manager & Business stakeholder Portfolio manager and business stakeholder are the key decision makers as to what will be launched and when. FEYWA for JIRA enables to create what if scenarios for different situations. Project portfolio also helps to prioritize business ideas and future project so the organization stays in line with business strategy. Resource / Employee Resource / Employee is notified about important information related to his/her tasks. Employee can see which tasks are assigned to him/her with corresponding details, such as due date, required effort etc. Board members Board members get actual information about their organization, e.g. what roles are in shortage or surplus, which projects are most profitable, which employees are the most critical for the organization, what is the utilization of certain roles / resources, etc. These inputs can be taken into account while redefining business strategy, making HR plans or just looking for stream mentors. 3

accurate reporting, evaluate utilization and stay in line with strategy.

4 Project lifecycle Business idea / IT requirement / Product feature / Change request Once you got requirements, regardless how there are named and where they come from, you have to deal with them. This is the point where project starts and really does not matter if it is small or big. FEYWA for JIRA is here to support you through the project. 4

5 Project setup & Role requirements Usually the business analysis is the precondition to setup the project on professional way. With the outcomes from analysis you can setup project with Start & Due date, select project priority and define roles & resources you will need to fulfill targets and deadlines, select predefined task (tasks you have already defined to be reused in multiple projects) or create new Work Breakdown Structure item(s). 5

With the outcomes from analysis you can setup project with Start & Due date, select project priority and

6 Resource reservation When the Project setup is finished, Resource reservation is the next step. What does resource reservation exactly mean and how does it differ from resource allocation? Resource reservation this is ONLY REQUEST for role(s) / resource(s) as project was not approved or prioritized for realization yet; there is no need to create resource requirement on role level during setup phase Resource allocation this is CONFIRMATION of REQUESTED role(s) / resource(s) after approval or prioritization of project 6

Resource reservation this is ONLY REQUEST for role(s) / resource(s) as project was not approved or prioritized for realization

7 Project prioritization Portfolio management interface is the environment where you deal with prioritization of your project pipeline with respect to your resource capacities and business strategy. In other words this is the place where you make decisions about next release, next month / quarter / year the time frames or development cycles are fully under your control. You are able to model different alternatives to find the WIN WIN solution for business and delivery. You can play with pipeline and save versions upfront and load them and continue whenever you want. You can transparently present resource limitations and ask stakeholders for decisions. When you achieve your goals you can start projects just with the press of a button. 7

In other words this is the place where you make decisions about next release, next month / quarter / year the time frames or development cycles are fully under your control.

8 Team management & Resource allocation Once you start project, an easy and effective Drag&Drop interface is at your disposal to assign tasks related to the project. Team leader / project manager / responsible person sees the calendar with resources with roles and skills required for tasks fulfillment. Resources already chosen during project setup are highlighted in calendar and also tooltiped. This exercise is finished when you assign all tasks to resources while minimizing over-allocation. Task assignment & execution After finishing, Drag&Drop tasks are automatically assigned to resources you have chosen. Each resource will have all tasks in personal work calendar the component we have added to personal profile for managing resources. Logging the progress on task will allow appropriate cost handling, continuous monitoring handled by system,... 8

Resources already chosen during project setup are highlighted in calendar and also tooltiped. This exercise is finished when you assign all tasks to resources while minimizing over-allocation.

9 Reporting - resources / project progress As mentioned, work-logging on tasks will offer accurate data for reporting. This means not only the progress of task(s) and project(s), but also important trends can be revealed from ongoing projects. For example, tasks assigned to specific role(s) or resource(s) are often fulfilled in overtime so where is the issue? The answer can be that either we underestimated the role(s) or resource(s) or the resource is over-allocated or needs some training? Another important question that can be answered by FEYWA for JIRA - which role is permanently the bottleneck within the delivery process? 9

For example, tasks assigned to specific role(s) or resource(s) are often fulfilled in overtime so where is the issue?

10 Resource is your value, FEYWA is your tool If you have any questions please do not hesitate to contact us If you would like to try FEYWA for JIRA live demo, you are welcome to request your access at: FEYWA for JIRA is brought to you by: EEA s.r.o. Hattalova 12B Bratislava Slovak republic

you are welcome to request your access at: feywa4jira@feywa.

Requirements Management

Requirements Management MS Excel / Word, and ReqIF Export / Import and Round-trip Medical & Automotive Requirements and Risk (FMEA, IEC 62304, IEC 61508, ISO 26262...) Enterprise Architect and Atlassian JIRA integration Requirements