Cambrian College of Applied Arts and Technology BOARD OF GOVERNORS MEETING. October 22, 2015

Transcription

1 Cambrian College of Applied Arts and Technology BOARD OF GOVERNORS MEETING October 22, 2015 MINUTES Present Bill Best, President Lucie Cousineau, Chief of Staff/Board Secretary John Cochrane, Governor Korey Deshaw, Governor, Student Representative Bernie Freelandt, Board Chair Janet Gasparini, Governor Marty Holmberg, Governor Lianne Ley, Governor, Administrative Staff Representative Steve Mantler, Governor, Support Staff Representative Kati McCartney, Governor David McNeil, Board Vice Chair Jo-Anne Palkovits, Governor Daryl Park, Governor, Faculty Representative Paul Pedersen, Governor Glen Retty, Governor Regrets Marc Boudreau, Governor Cheryl Recollet, Governor Ron Sarazin, Governor Guests Sonia Del Missier, Vice President Academic Andre Durette, Director, Labour Relations and Legal Sherrill McCall, Dean, Schools of Engineering Technology and Environmental Studies and, Planning and Research Kristine Morrissey, Vice President, Finance and Administration Amanda Paquette, Manager, Institutional Research Shawn Poland, Associate Vice President, College Advancement France Quirion, Associate Vice President, Student Services Board Education Program Approval Framework President Bill Best prefaced the presentation by explaining that in light of the fact that one of the Board s responsibilities is program approval, it was felt that it was important that our first educational session be on this process.

2 October 22, 2015 Page 2 of 5 He called on Sherrill McCall, Dean, Schools of Engineering Technology and Environmental Studies and, Planning and Research, to provide an overview of the Program Approval Framework. She walked the Board through the entire process on how programs are developed including the criteria used, analysis (including financial), stakeholder input and engagement, as well as the guidelines used in determining if a new program will go forward as well as those used in determining program suspensions and cancellations. Finally, she concluded with a presentation of the priorities for new program development as well as the assumptions that will be used in the process. 1. Approval of the Agenda Moved by John Cochrane, seconded by Glen Retty: That the agenda be approved as circulated Conflict of Interest (Declaration of conflict of interest) No conflicts of interest were declared. 3. Adjournment Time Moved by Steve Mantler, seconded by Korey Deshaw: That the Board meeting be adjourned by 6:30 p.m Review of Minutes Moved by Lianne Ley, seconded by Marty Holmberg: That the minutes of the Board of Governors meeting held on June 11, 2015, be approved, as presented. 5. Business Plan Sherrill McCall, Dean, Schools of Engineering Technology and Environmental Studies, and Planning and Research, presented the Business Plan. In accordance with Section 8 of the O. Regulation 34/03 under the Ontario Colleges of Applied Arts and Technology Act, 2002, Cambrian College must submit an annual Business Plan to the Minister of Training, Colleges and Universities. This year, the Ministry extended Cambrian s deadline for submission until the end of October as our Strategic Plan was being rolled out in September

3 October 22, 2015 Page 3 of 5 Moved by John Cochrane, seconded by Kati McCartney: That the Board of Governors approve the Business Plan for submission to the Minister of Training, Colleges and Universities, as presented. 6. Report of the Nomination Committee Board Chair, Bernie Freelandt, presented the Nomination Committee Report. He reported that at its last meeting, the Nomination Committee reviewed the proposed Board Committee and Board Officers rosters. Proposed Audit Committee members were as follows: Marc Boudreau, John Cochrane, Marty Holmberg, Lianne Ley, Steve Mantler, Daryl Park and Glen Retty. Proposed Governance Committee members were as follows: Korey Deshaw, Janet Gasparini, Kati McCartney, Jo-Anne Palkovits, Paul Pedersen, Cheryl Recollet and Ron Sarazin. Lianne Ley was nominated as the internal member for Nomination Committee while Cheryl Recollet and Ron Sarazin were nominated to the Aboriginal Affairs Committee. In terms of Board Officers, the following members were nominated as Chair as follows: Glen Retty for Audit, Janet Gasparini for Governance, Ron Sarazin for Aboriginal Affairs and Bernie Freelandt for Nomination. The following motions were presented. Moved by Glen Retty, seconded by Lianne Ley: That the Board of Governors receive the Governance Committee Report, as presented. Moved by Marty Holmberg, seconded by David McNeil: That the Board of Governors approve the Committee Membership Roster, as presented. Moved by Janet Gasparini, seconded by Marty Holmberg: That the Board of Governors approve the Board Officers Roster, as presented Report of the Governance Committee David McNeil, Board Vice Chair, provided the Board of Governors with a synopsis of the Governance Committee meeting held on September 24 th. He walked the Board through the items that were dealt with at the Committee meeting. He commended the Committee members for the significant work they have undertaken.

4 October 22, 2015 Page 4 of 5 It was noted that the Board policies will be formatted and each will include the approval date, review date, and revision date. Moved by Janet Gasparini, seconded by Jo-Anne Palkovits: That Board of Governors receive the Governance Committee Report, as presented. Moved by Glen Retty, seconded by Daryl Park: That the Board of Governors accept the following policies as Board Policies, effective October 23, 2015: Board Committees, Delegation to President, Election of Board Officers, Nomination, Presidential Evaluation, President s Role; subject to the Board amending the Bylaws accordingly today. Moved by Jo-Anne Palkovits, seconded by Steve Mantler: That the Board of Governors rescind the following Board policies: Contract Management Policy, Procurement Policy and Travel, Meal Hospitality Expenses Policy. Moved by Glen Retty, seconded by Janet Gasparini: That the Board of Governors amend the General Bylaw by passing the revised Board Bylaw No. 1, as presented. Moved by Glen Retty, seconded by Jo-Anne Palkovits: That the Board of Governors pass Board Bylaw No. 2, as presented. Moved by Steve Mantler, seconded by Paul Pedersen: That the Board of Governors update the Governance Committee s Terms of Reference as presented. Moved by John Cochrane, seconded by Steve Mantler: That the Board of Governors approve the proposed Work Plan for the Governance Committee from September 24, Consent Agenda Bill Best, President, noted that adopting the consent agenda has become common practice by boards, as it provides an efficient use of board members time. The consent agenda is a process used during a board meeting to accept, with a single motion, items that are of a routine or recurring nature and not expected to be contentious or require discussion.

5 October 22, 2015 Page 5 of 5 It was noted that before the meeting, or at any point up to approval of the agenda, a governor may request an item be removed from the consent agenda portion and placed on the regular agenda. No motion is required to remove an item, and the meeting chair would decide where to place the item on the agenda. After some discussion, it was agreed to accept the consent agenda subject to the Governance Committee determining an implementation strategy. Moved by John Cochrane, seconded by Kati McCartney: That the Board of Governors accept the adoption of the consent agenda for its meetings, subject to Governance Committee determining an implementation strategy. 9. President s Report Bill Best, President, reviewed his report on activities over the past month. He noted that domestic enrolment is down 4.5% however we have surpassed our estimated number of international students by 46 students from 240 to 286. In addition, we are down by 90 beds in residence. While this does not constitute a crisis, there is an increased sense of urgency around enrolment. Moved by Steve Mantler, seconded by Daryl Park: That the Board of Governors receive the President s Report, as presented. 10. Board of Governors Meeting Evaluation Bernie Freelandt, Board Chair, presented the new meeting evaluation form for completion. It was agreed that as a standard practice, the summary of the previous meeting evaluation results would be shared with the Board at each meeting In Camera Meeting It was moved by Glen Retty, seconded by Lianne Ley That the Board of Governors move to an In-Camera Session