BYLAWS THE PHARMACY ALUMNI ASSOCIATION, UNIVERSITY OF CALIFORNIA SAN FRANCISCO ARTICLE I OFFICES

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1 BYLAWS Of THE PHARMACY ALUMNI ASSOCIATION, UNIVERSITY OF CALIFORNIA SAN FRANCISCO ARTICLE I OFFICES Section 1. Principal Office. The Pharmacy Alumni Association s (herein called the Association ) principal office shall be located at such a place as the Board of Governors (herein called the Board ) shall determine. The Board is granted full power and authority to change said principal office from one location to another. Section 2. Other Offices. Branch or subordinate offices may be established at any time by the Board at any place or places it determines necessary. ARTICLE II VISION AND PURPOSES Section 1. Vision: Cultivate opportunities to participate in the UCSF culture of excellence, innovation and leadership among alumni, students, faculty, staff and friends. Section 2. Purposes: The purposes of the Association are the following: a. Facilitate, promote, and advocate relationships between and among alumni. b. Facilitate, promote, and advocate ongoing and mutually beneficial relationships between alumni and the School of Pharmacy. c. Facilitate, promote, and advocate connectivity between students and alumni d. Nurture a continuing pride in being an alumnus of the School of Pharmacy and a member of the Pharmacy Alumni Association. ARTICLE III MEMBERSHIP Section 1. Categories. The Association shall have two categories of members, Active and Associate. a. Active Member. Any individual pharmacist who is a graduate of the University of California San Francisco, School of Pharmacy professional or graduate curricula, and all School of Pharmacy Faculty, Residents and Fellows shall be eligible to be an Active Member. Only Active Members shall be entitled to vote or hold office. b. Associate Member. Any individual who has contributed substantially to the welfare of the pharmacy profession is eligible for Associate Membership in the Association.

2 Section 2. Annual Membership Fee. All members shall be asked to pay an annual membership fee to be determined by the Board. The membership fee shall be due January 1 st. New graduates shall not be asked to pay a membership fee until the second January following conferring of their degree. The Board, at its discretion, may offer a lifetime membership category. ARTICLE IV MEETINGS OF MEMBERS Section 1. Annual Meeting. The annual meeting of members shall be held each year, at a time and place determined by the Board, for the purposes of announcing elected Board members, electing officers, receiving committee reports, and transacting such other business as may come before the Board. Section 2. Special Meeting. A special meeting of the members for any purpose whatsoever may be called at any time by the President, or the Board, or by a written request to the Secretary signed by members representing at least five percent (5%) of the members entitled to vote. The request shall specify the purpose (or purposes) of the meeting. Upon receiving the request, the Secretary shall cause notice to be given to those members entitled to vote that a meeting will be held at a time fixed by the Board, which must not be less than thirtyfive (35), nor more than ninety (90) days, after receipt of the request. If the notice is not given within twenty (20) days after receipt of the request, those members requesting the meeting may provide said notice. Only those items of business that are set forth in the notice of the special meeting shall be discussed and acted upon. Section 3. Notice. Notice of the annual meeting of members or of a special meeting, shall be provided to all members no less than twenty (20) days, nor more than ninety (90) days, prior to the meeting. Notice of the annual meeting or of a special meeting shall state the general nature of matters to be considered at the meeting. Only those matters which were given in the notice of the meeting may be voted on at a special meeting or at the annual meeting that is attended by less than one-third of the total members. Notice will be sent to all active members via or by posting on the Association s website Section 4. Quorum. A quorum for the transaction of business at any meeting of members shall be five (5%) of the active membership. Section 5. Voting. Each Active Member present shall be entitled to one vote on each matter of business brought before a meeting of members. The affirmative vote of the majority of members present, entitled to vote, and voting, shall be the act of the members. Section 6. Action by Ballot. If the Board determines that an item of business is one which requires prompt action by the membership, this item of business may be submitted for action by ballot. Electronic Ballots shall be provided to each active member no less than twenty (20) days prior to the date on which ballots will be counted by the Board or its designee. Balloting shall be conducted in such a manner as to preserve the secrecy of each member s 2

3 vote. Unless otherwise provided in these By-laws, the approval of any action by ballot shall require the affirmative vote of a majority of the members who cast their vote. ARTICLE V-THE BOARD Section 1. Powers. Subject to limitations of the Articles and these By-laws, the activities and affairs of the Association shall be conducted by and under the direction of the Board. The Board may delegate the management of the Association s activities to any person or persons, a management company, or committee however composed, provided that the activities and affairs of the Association shall be managed under the ultimate direction of the Board. Section 2. Number. The voting members of the Board shall consist of 20 members, including the five elected officers. At least three Board members shall be chosen from geographic areas outside the San Francisco Bay Area. The Board may also include the following non-voting members: a. The Dean of the UCSF School of Pharmacy or his or her designee. b. A Faculty representative of the University of California, San Francisco School of Pharmacy. c. The Associated Students School of Pharmacy (ASSP) President or his or her designated representative shall be the official student pharmacist representative on the Board. Additional students may be invited to attend Board meetings or encouraged to actively participate in the student committee and other Board committees as deemed appropriate. d. A pharmacist representative of the UCSF School of Pharmacy residency and fellowship program. e. Any and all Emeritus members elected by the Board. f. Representatives of other UCSF organizations as designated by the Board. Section 3. Terms of Office. The elected members of the Board shall be elected for a two-year term. Board member terms shall be staggered so that at least two members end their terms and at least two new Board members are elected each year. Board member terms shall start on July 1 st. If nominated and elected, a Board member may serve up to four consecutive terms. If a Board member completes four consecutive terms, he or she must then wait at least two years before seeking re-election to the Board. Section 4. Place of Meeting. Meetings of the Board shall be held at any place designated by the Board, including via teleconference. Section 5. Regular Meetings. Regular meetings of the Board shall be held on such dates and times as set by the Board. 3

4 Section 6. Special Meetings. Special meetings of the Board for any purpose or purposes may be called at any time by the President, or any two Board members. Special meetings of the Board shall be held once four days notice has been given. Notice will be given electronically. Section 7. Quorum. Ten voting members of the Board shall constitute a quorum of the Board for purposes of transacting business, except to adjourn as provided in Section 9 of Article V. Every act done or decision made by a majority of the Board members present at a meeting at which a quorum is present shall be regarded as the act of the Board. A meeting at which a quorum is initially present may transact business notwithstanding the withdrawal of any of the Board members, if any action taken is approved by at least a majority of the remaining quorum for such meeting. Section 8. Open Meetings. Board meetings shall be open to any member of the Association. Section 9. Adjournment. A majority of the Board members present may adjourn any Board meeting to another time and place. Section 10. Action without Meeting. Any action required or permitted to be taken by the Board may be taken without a meeting if all members of the Board shall individually or collectively consent verbally or in writing to such action. Such consent or consents shall have the same effect as a unanimous vote of the Board and shall be filed with the minutes of the proceedings of the Board. Section 11. Rights of Inspection. Every Board member shall have the right at any reasonable time to inspect and copy all books, records, and documents of every kind and to inspect the physical properties of the Association. Section 12. Vacancies and Removal. A vacancy on the Board shall be filled by vote of a quorum of the Board. Each Board member so selected shall hold office until the expiration of the term of the replaced Board member. The Nominations Committee shall present nominations and then hold a vote by quorum. The Board may declare vacant the office of a Board member who has been declared of unsound mind by a final order of judgment of any court, convicted of a felony, or found by a final order of judgment of any court to have breached any duty arising under the California Nonprofit Public Benefit Corporation Code or who has failed to attend three (3) consecutive meetings of the Board. No reduction of the authorized number of Board members shall have the effect of removing any Board member prior to the expiration of that Board member s term of office. ARTICLE VI OFFICERS Section 1. Number and Election. The Association Officers shall be the President, the President-Elect, the Immediate Past President, a Secretary, and a Treasurer. Following the 4

5 election of Board members at the Annual meeting, as provided in Article IV, the Nominations Committee shall submit nominations for Board Officers for election by the Board members at that meeting. The Board Officers upon election will be sworn in and assume their offices on July 1st. Section 2. Term of Office. Officers shall be elected for a period of one (1) year. A person may not serve for more than three (3) consecutive years in the same office with the exception of the office of Treasurer. Any board member s term shall be extended as needed to accommodate their service as an officer. Section 3. President. The President shall be the principal executive officer of the Association and shall have general supervision and control of all business and affairs of the Association, subject to the control of the Board. The President shall preside at all meetings of the membership and the Board, serve as an ex-officio member of all standing committees, and perform and discharge all duties as may be assigned by the Board. Section 4. President-Elect. In the event of disability of the President, the President Elect shall perform the duties of the President. When so acting, the President Elect shall have all the powers of, and be subject to all of the restrictions placed upon the President, and shall perform such other duties as the Board may specifically assign. The President-Elect shall assume the office of President in the event of a vacancy and will start the term as President on the date determined by the Board. Section 5. Immediate Past President. The Immediate Past-President shall continue to serve as an Officer of the Board until the current President concludes his or her term of office. Duties of the Immediate Past-President shall include serving as Chair of the Nominating Committee and such other duties as assigned by the Board. Section 6. Secretary. The Secretary shall keep or cause to be kept, at the principal office or such other place as the Board may order, a book of minutes of all Board meetings, along with the time and place of the meeting, whether regular or special, how authorized, the notice thereof given, the names of those present at each meeting, and the proceedings thereof. The Secretary shall keep, or cause to be kept, at the Association s principal office the original or a copy of the Association s Articles and By-laws, as amended to date, and a current membership roster. The Secretary shall give, or cause to be given, notice of all meetings of the Board, shall keep the seal of the Association in safe custody, and shall have such other powers and perform such other duties as may be assigned by the Board. Section 7. Treasurer. The Treasurer shall deposit or cause to be deposited all monies and other valuables in the name and/or to the credit of the Association with such depositories as may be designated by the Board. 5

6 The Treasurer shall disburse the funds of the Association as may be ordered by the Board, shall render to the President and Board members, whenever they request it, an account of all transactions and of the financial condition of the Association, and shall have such other powers and perform such other duties as may be assigned by the Board. Section 8. Compensation. The Association officers and Board members shall receive no compensation for their services but may be reimbursed for their expenses if approved by the Board. Section 9. Vacancies and Removal. The provisions of Article V, Section 12, shall govern vacancies and removal of officers. ARTICLE VII ELECTIONS Section 1. Nominations. Any Active or Associate Member of the Association can nominate an Active Member, including themselves, for election to the Board by written nomination delivered to the Nominations Committee no less than sixty (60) days prior to the Annual Meeting. Section 2. Elections. The Board shall elect Board members from the list of nominees presented by the Nominations Committee at the Annual meeting. Any interested member shall be permitted to attend the annual meeting and speak regarding the election of any nominee. ARTICLE VIII COMMITTEES Section 1. Appointment, Number and Term. The Board shall have the power and responsibility to determine and establish Standing Committees necessary to carry out the strategies and directions of the Association. Each committee shall consist of no less than four members who shall be appointed annually by the President. Each committee shall be subject to the control of the Board and shall perform such duties as may be assigned to it by the Bylaws or the Board. In addition to these Committees, the Board may establish Ad Hoc Committees, for specific purposes as it may so deem. Section 2. Committee Procedure. The Board shall have the power to determine the manner in which the proceedings of any committee shall be conducted. In the absence of such, said committee shall have the power to determine the manner in which its proceedings shall be conducted. Unless the Board or said committee shall otherwise provide, regular and special meetings and other actions of said committee shall be governed by the provisions of the Bylaws applicable to meetings and actions of the Board. ARTICLE IX GENERAL PROVISIONS Section 1. Fiscal Affairs. The fiscal year of the Association shall be July 1-June 30. 6

7 Section 2. Endorsement of Documents; Contracts. Subject to the provisions of applicable law, contracts may be entered into between the Association and any other entity when signed by an Officer or authorized agent of the Board. Such contracts shall only be valid and binding when authorized by action of the Board. The Association s staff manager shall be considered an authorized agent of the Board to enter into agreements necessary to implement activities or events included in the Association s Annual Budget as approved by the Board. Section 3. Annual Review. There shall be an annual review of the financial records of the Association in such manner as directed by the Board. Section 4. Checks, Drafts, etc. All checks, drafts or orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Association shall be signed by such officer or officers as the Board may determine. In the absence of such determination by the Board, such instruments shall be signed by the Treasurer and countersigned by the President of the Association. Section 5. Deposits. All funds of the Association shall be deposited to the credit of the Association in such banks or other depositories as the Board may select. Section 6. Gifts and Contributions. The Board may accept, on behalf of the Association, any lawful contribution, gift, bequest, or device for general purposes, or for any special purpose of the Association. Section 7. Affiliation. The Association may join or affiliate with other national, state and local organizations upon approval by the members. Section 8. Official Publication. The official publication of this Association shall be issued regularly. All members shall receive the publication electronically unless otherwise requested. Section 9. Construction and Definitions. Unless the context otherwise requires, the general provisions, rules of construction, and definitions contained in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Code shall apply to this Association. Section 10. Limitations of Activities. Notwithstanding any other provision of these Articles, the Association shall not carry on any other activities not permitted to be carried on by an Association exempt from Federal Income Tax under Section 501(c)3 of the Internal Revenue Code Section 11. Dissolution. In the event of dissolution of the Association, its assets shall be distributed to the University of California San Francisco School of Pharmacy, The Regents of the University of California or to the University of California, San Francisco Foundation, provided that The Regents and/or the Foundation remain a qualified charitable organization under relevant state and federal income tax laws. 7

8 ARTICLE X AMENDMENTS By-laws may be amended by a majority vote of the members responding to a ballot. Any proposed amendment of the By-laws shall be submitted to a By-Laws Committee appointed by the Board, and the committee shall then make its recommendations to the Board concerning the proposed amendment. Upon approval of the Board, any proposed amendment(s) shall then be submitted to the membership for voting. 8

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