TEAM MANAGER, TEAM TREASURER & COACHES HANDBOOK

Transcription

1 TEAM MANAGER, TEAM TREASURER & COACHES HANDBOOK

2 Table of Contents Section 1 - Managers 1.1 Responsibilities 1.2 Do s and Don ts 1.3 Team Registration 1.4 Players Packets 1.5 Rosters Bonzi and State 1.6 Player Passes 1.7 Team Notebook 1.8 Registration for Tournaments 1.9 Travel Papers 1.10 Transferring Players 1.11 Releasing Players 1.12 Out of State Player Loans 1.13 Staff Training 1.14 Postponing a Game 1.15 Rescheduling a Game 1.16 Reporting Scores to CYS 1.17 US Club Soccer Passes, Rosters, Tournaments and Regional Events Section 2 - Treasurers 2.1 Policies, Procedures and Responsibilities 2.2 Registration Payments 2.3 Setting Up and Transferring the Team Account 2.4 Financial Aid 2.5 Colorado Storm Refund Policy 2.6 Paying for a Tournament 2.7 Players Falling Behind in Payments 2.8 When do I get Said involved? 2.9 Bingo 2.10 King Soopers and Safeway Cards (Scripts) Section 3 - Coaches 3.1 Coaching Staff Attire Expectations 3.2 Coaching Education Reimbursement Section 4 - Forms 4.1 Explanation of the Forms Used By Colorado Storm 4.2 Important Phone Numbers or Contacts Section 5 - Addendums 5.1 Fall 2012 & Spring 2013 Cancellation & Makeup Game Policy and Procedure 5.2 Uniform Policy 5.3 Player, Parents and Coach Code of Conduct 5.4 Travel Agreement

3 Section 1 - Managers Section 1.1 Responsibilities Completion of the Team Registration Check Off List Registration of the Team for Tournaments. Creation of a Team Phone List. Creation of a Team Phone Line (if desired by the coach). Travel Arrangements including hotel, air travel (if necessary), and dining arrangements (if necessary). o Also needs to obtain teams travel papers, if necessary, from CYS for out-of-state tournaments. Keep the team binder up to date and bring it to all games and tournaments. o Needs to have a medical release for every player on the team. This includes all guest players for a tournament. If you need to change a game you must contact the Director of Operations for Competitive and the other team s coach as soon as possible. Section 1.2 Do s and Don ts Do s: Make sure the coach knows about issues as they begin to happen so he/she can deal with them. You don t need to give names if you are not comfortable but make sure the coach at least knows there is a problem. Make sure you have all your passes and roster from the referee after the completion of each game. Ask your coach if there is anything else they need you to do. The coach is there to be a coach and the less they have to do of the administrative duties the more they can concentrate on coaching. Don ts: If the coach has some information to give to the team make sure he/she gives the information out, not you. Don t make the decisions, the coach needs to make the decision and send out the information to the team. Don t forget coaches are bound to forget things because they are human. Section 1.3 Team Registration The following items are part of registration every season. Online player registration and payment of fees to Colorado Storm need to be completed by every player on the team. The registration form can be found on Colorado Storm s website ( Birth Certificates only needed to be collected once per player entering competitive, when they are either new U11 s or when the player is new to the club. Medical Releases only need to be re-collected when information has changed such as updated tetanus booster or change in insurance information. Medical releases do not need to come into the club, they are for the managers use and to have in the books. A practice request, signed make-up policy and coach s contract must be submitted during every registration period. All pictures and medical releases should be given and kept by the manager of the team. When it is time to get player passes we will let all managers know they can start to come in and make their passes. Player Registration Payment of Fees Medical Release Birth Certificate Only for U11 s and new players to the competitive side of the club Practice Request Submitted by coaches Signed Coaches Contract Signed Make-Up Policy

4 Colorado Storm Soccer uses an online registration system provided by Bonzi. As the manager you will be able to go onto the Colorado Storm website and view your team roster. These rosters are not to be used for games as they are not official but it will show who has registered and contact information for each player. Please remind families on your team to go online and register. To login to the Team Stream system, go to the Colorado Storm South Home Page and on the menu bar on the far right is the Team Stream Login. Click that to get to your team. Section 1.4 Players Packet We have put together a players packet is designed to help players, parents, coaches and administrators by getting important information to each player about Colorado Storm s policies. Everything in the player s packet is agreed to in the registration process that each player must do online. Section 1.5 Rosters Bonzi and State There is only one official roster that may be used by teams. The signed Colorado Youth Soccer roster is the only roster that is allowed to be used in competition. The state roster is the only roster that is valid for competition. To identify this roster on the top will CYS Roster and it is valid if it has the Director of Operations for Competitive signature on the bottom left. To get your official roster you must contact the Colorado Storm Soccer Office and a roster can either be mailed, ed, faxed or you may pick it up. On the Colorado Storm website you may get a copy of a Bonzi roster but this roster is not valid for games. This roster can be identified as it will say Colorado Storm Soccer Association on the top. For tournaments we encourage all teams to have a roster that has the addresses and contact information blank. We recommend putting a piece of paper over the phone numbers and addresses of players and making a photo copy of that. You will need players numbers, birth dates, names and CYS ID numbers still to show on the roster. Section 1.6 Player Passes We will create passes in the Fall for U11-U18 Girls teams and U11-U14 Boys teams and the Spring for U15-U18 Boys teams. Please hold onto your teams pictures until the office requests you to come in and help create the passes. Player passes are provided by Colorado Storm for each player and coach. Player passes may only be printed once per year (Fall and Spring Season). Player passes don t need to be signed by players but they do need to be signed by the Director of Operations. If you have a player transferring teams, during the Fall or Spring season, you will need to use the player s current pass even though it may have the wrong team name on it. If a team is getting a new player from outside the club, you will need to contact the Colorado Storm Soccer Office about getting a Colorado Storm player pass printed. Guest players for a tournament from outside the club may use player passes from their current club. Section 1.7 Team Notebook

5 The team notebook is one of the most important roles a manager will have to take on. In the notebook you will need to have a medical release for every player. You should also have an extra copy or two of your team s roster in case it gets lost. You should have one copy of the Colorado Storm Code of Conduct and Travel Agreement. This will be provided by Colorado Storm and does not need to be signed by each player. Players now agree to this when they register but please have a single copy in the notebook for reference. Team notebooks no longer need to have registration forms or birth certificates in their notebooks but having them at home in a safe place is a good idea as some tournaments will require them for check in. Section 1.8 Registration for Tournaments Registration for tournaments is another job that a manager will be responsible for. This is relatively simple and can now be done online for most tournaments. To register go to the tournament website and find their application form. If you have any question about a part of the registration form please contact the team coach as they may have the answer. If they don t please contact the Colorado Storm Soccer Office and we will get the answer. The second part of registering a team is going to the team check-in for the tournament. This is either held a couple hours before the teams first game or at a location the day before the tournament. Please check with the tournament as to when check-in for the tournament is. Section 1.9 Travel Papers Travel papers are required by every team that will be going out of the state for a soccer tournament that is outside of Region IV (California, Oregon, Washington, Idaho, Arizona, New Mexico, Nevada, Utah, Colorado, Wyoming, Hawaii, Alaska and Montana). To get travel papers go to the Colorado Storm website and download them from the Competitive Registration and Forms part of the website. Travel papers should be turned in at least 30 days before leaving for a tournament to the Colorado Youth Soccer Office. If you have a guest player playing with you who is not on your roster make sure to have a Player Loan form turned in with the travel papers for each player that fits the specified criteria. Players that use this form are primarily from out of the club as we can transfer a player inside the club easily onto the team roster. Section 1.10 Transferring Players When transferring a player to another team please send all of the player s paperwork to the new team. This paperwork includes birth certificate, medical release and player pass. If the change is permanent make sure the treasurer sends any extra funds in the player s account to the new team when the transfer is happening. If the player still owes money to the team please let the Colorado Storm Soccer Office know so that we can hold any transfer until the team is paid the money it is owed. The money part of a transfer is the job of the treasurer but please be aware of this part of the transfer. Section 1.11 Releasing Players If a player is requesting a release that player must contact the Colorado Storm Soccer Office. If the player still owes the team money please have the treasurer contact the Colorado Storm Soccer Office with the amount owed so the money can get collected before releasing a player. For a player to be released by the club the parent of the player, the player and an authorized club representative of the club must sign the form. An authorized club representative includes a Director of Coaching for the player s age group and gender and the Director of Operations for Competitive.

6 Section 1.12 Out of State Player Loans If a player is asking to either play with your team from another club or a player from your team is asking to play with another club for a tournament then an Out of State Player Loan must be filled out. This can be found on the bottom of a member status form. This form must be signed by the player, parent and both coaches. The director of coaching for the age group should also be notified that this is taking place. The out of state player loan form must be turned into the CYS office with the travel application. Section 1.13 Staff Training Colorado Storm offers staff training to every team that plays for the club. All Copa and Royal teams will receive 7 staff trainings per season which are to be done by the staff trainer every week starting on the date specified by the club. All White, Black, Blue, Yellow, Red and Green teams receive 5 staff trainings per season which is to be done by the staff trainer every other week starting on the date specified by the club. Any team that would like to receive 7 staff sessions must contact the Director of Coaching for approval and pay the registration fee equivalent to the Copa and Royal teams. Section 1.14 Postponing a Game Postponing a game can only be done for one reason: a team is traveling out of state to a tournament during a league game weekend. This form maybe found on the Colorado Youth Soccer website ( It must be filled out and turned into the Colorado Youth Soccer Office no later then 2 weeks before the match; if the form is turned in less then 2 weeks before the match the request may be denied based on not being turned in in a timely manner. Section 1.15 Rescheduling a Game To reschedule a game you must contact the opposing team and speak with them. They are not required to reschedule a game for any reason other then when they have received notice from Colorado Youth Soccer for a Game Postponement approved by Colorado Youth Soccer. If you are trying to reschedule a home game you must contact Colorado Storm and let them know the game you are trying to change. The Colorado Storm Soccer Office must know no later than 1:00PM Wednesday before the game, otherwise the team will be charged for the referees plus a reschedule fee. Section 1.16 Reporting Scores to Colorado Youth Soccer (CYS) Scores are currently only updated online by referees. If after 48 hours your game score is not posted please contact the Colorado Storm Office and we will help contact CYS and get the score updated. If a score has been reported incorrectly please contact Colorado Storm and we will help you get the score corrected. Section 1.17 US Club Soccer Passes, Rosters, Tournaments and Regional Events Every year Colorado Storm teams go and play in events that are sanctioned by US Club Soccer, a separate youth soccer organization. For these events teams need these passes. They cost $19 per player and $18 per coach. In order to get a set please Devin Rairdon with the following information players full name and team they are currently with in Colorado Storm. We will also need a photo and an electric version of a birth certificate for each player. Each coach will have to submit a background check through the US Club Website. We will also need a check from a team for the full amount of the passes requested before the passes will be

7 processed. All players must also be registered with Colorado Storm and also be current with their finances. These passes tend to take 72 hours to be completed once we have payment and all the information from the team.

8 Section 2 Treasurers Section 2.1 Treasurer Policies, Procedures and Responsibilities Colorado Storm is the dba for the competitive arm of Cherry Creek Soccer Association, which is recognized as a 501(c)(3) organization by the Internal Revenue Service. This means that the organization is a not-for-profit organization, and is generally not subject to the payment of income taxes. Since the teams are part of Cherry Creek Soccer Association and are using the tax ID number, the cash receipts and disbursements of the teams becomes an integral part of filings with the Internal Revenue Service. Fiduciary Obligation: Treasurers assume a fiduciary obligation regarding the handling of money for the team and individual player accounts. This means that the treasurer is only authorized to use team funds for team expenses and an individual player s funds for that specific player s expenses. The treasurer is NOT AUTHORIZED to use funds in one player s account to pay for another player s expenses if the latter s player account does not have sufficient funds to cover the expenses. This would be a VIOLATION of the treasurer s fiduciary obligation. Player Accounts: If a player s account is delinquent, the treasurer must notify the player s parents that an appropriate deposit be made immediately or the player may have to be suspended from the team. If a player leaves the team, then the balance in the departing player s account reverts to the team account if the balance is derived from fundraising. If the balance represents parent funds, the money may be refunded. If the player transfers to another team funds can be transferred to the new team. Checking Accounts: Use the federal tax ID number for Cherry Creek Soccer Association, which may be obtained from the Director of Operations - Competitive. All transactions should flow through this account. Typical cash receipt transactions are as follows: Parents payments for registration fees, coaching fees and other team expenses. Receipts from the grocery certificate program (King Soopers), deposited for the benefit of each player. Fundraising receipts and donations from businesses and other sponsors of your team. Interest earned on the account. The following is a summary of the typical disbursements from the team s checking account: Registration fees to Colorado Storm. Coaching fees and expenses. Team traveling expenses. Tournament fees. Record Keeping: Maintain a file of original receipts to support all expenses for payment of team equipment, uniforms, and travel. In the event a parent is reimbursed for expenses incurred, the receipts should be submitted prior to making such payment. For the organization to properly deduct the disbursement made, the expense must relate directly to club soccer activities.

9 At the end of each month, reconcile your bank statement to the checkbook using the treasurer s reporting form. Reporting to Club: Monthly reports of receipts, expenses and bank reconciliations will be sent to the Club Treasurer. Reporting to Parents: Set budget for the season at the initial parents meeting. Reports of parent s deposits, receipts allocated to parents and expenses allocated to parents should be made on a regular basis-monthly during periods of activity. Regular reports will help collect funds for team expenses and will serve as a communication tool. Run projected financial needs monthly or more often if the team travels frequently. Recording Keeping and Reporting Aids: Computer software such as a simple spreadsheet program (Excel). Manually prepared summaries of activity by parent account can be used to track financial activity (but is not recommended). We do offer a sample template online at Fundraising Activities: Fundraising such as concessions, sales of T-shirts and other merchandise requires reporting of sales tax. Gross sales and sales tax collected should be reported to the Club for purposes of reporting to the City of Aurora and State of Colorado. Payment of the sales tax obligation should be made to Storm by the end of each quarter regardless of whether the activity continues beyond the end of such quarter. Since we are in the City of Aurora, we must pay the combined State, County and City rate, which is 7.2% of the gross sale amount. You must contact the club to get approved for any activities. Policy Regarding Bingo Funds Disbursement and Responsibilities of Team Treasurers: All requests for disbursement of fundraising money owing to individuals and teams will be disbursed by the Colorado Storm operating account to Team Treasurers. The bingo coordinator will maintain records as to the allocation of funds to Colorado Storm, individuals and teams for purposes of tracking on how funds should be disbursed or retained by Storm for the benefit of the club. The bingo coordinator will report to the Treasurer, the status of amounts credited to the club as well as amounts credited to teams, by individual. Any balance due to a team will also be forwarded to the respective team treasurers. In the event a team is not current on reporting, funds will not be disbursed, and will be held in the general fund. Team treasurers will disburse funds only for club soccer-related expenses, and only when original receipts are submitted to support the disbursement. If payments are made in the form of advances for food, lodging, other expenses, with no receipts, these payments must be reported on form 1099 to the recipient. In the event a new treasurer is appointed, team records should be transferred to the successor treasurer, and the Director of Operations for Competitive should be advised. At the end of the fiscal year, June 30th, all reports should be in to the Club Treasurer by August 31st. Reports may be sent to the Club Treasurer at the Colorado Storm Soccer Association office at 7002 S. Revere Parkway Suite 60, Centennial, CO The reports may be faxed to or sent by

10 to Use Microsoft Word or Excel format, or make sure the file can be opened using Adobe Acrobat. If you have any questions regarding your team activities, please contact Said Mossavian at Section 2.2 Registration Payments Due to the change in the way the league format is setup we have had to change the way we collect payments for the season. You will notice that we are now collecting fees for the full year instead of by season. The registration fee covers the player s registration with CYS, registration with Colorado Storm, field usage, field maintenance, administrative fee, secondary insurance with CYS, referee fee and staff training fee. The registration fee does not include the coach s fee, uniform expenses or team expenses such as tournaments or indoor. You may make a payment by either going to the Colorado Storm website and login into your family account and pay by credit card or you may mail in a check to the Colorado Storm Soccer Office 7002 South Revere Parkway Suite 60 Centennial CO Please make any check out to Colorado Storm. Section 2.3 Setting Up or Transferring the Team Account When you are first setting up the account for the team you will be given a letter from Colorado Storm that will allow you to open the account. We recommend that you use Vectra or City Wide banks but you may use the bank of your choice. Use your home address as the address for where the statements should be mailed every month from the bank. If you are transferring the team account to a new treasurer please make sure that you change the authorized signee for the team. This may require a letter from Colorado Storm which can be requested from the Director of Operations for Competitive. Section 2.4 Financial Aid Colorado Storm has a scholarship program to help players in financial need. If a family on the team is interested in financial aid please tell them to contact the Director of Competitive Operations to get the form and to submit it to the Director of Operations for Competitive with a copy of the previous year s tax return. Ask them to also write a letter that includes any other information that may not be present on the form such as a loss of a job, sudden medical problem that has resulted in the loss of an income earner in the family or any other similar situation that would pertain to why they are in need of financial aid. Financial aid will only cover part of the registration fee. Any player that is given financial aid and then requests to be released will be required to pay the club the financial aid back. Section 2.5 Colorado Storm Refund Policy No refunds, credits or fee transfers will be granted to players after August 1 for fall season and after March 1 for spring season.

11 Refunds will be only granted for injuries (injuries happened during Storm soccer activities only) or if you are moving out of town a distance of 50 miles or more. Refunds will have a $100 handling fee applied to them. Conflicts with practice schedules or a child deciding not to participate are not grounds for refunds. Refund requests due to injury or illness must be made within 2 weeks of incident and must be accompanied by a doctor s note. Players will need to contact the Director of Competitive Operations for a refund form. Section 2.6 Paying for a Tournament The treasurer is responsible for pay, from the team account, for any tournament. The manager should inform you when you need to send a check in for a tournament and where the check should be sent. When you mail in a check for a tournament please include a copy of the registration form so the check gets applied to the correct team. Guidelines for what is owed for a tournament: Assistant Coaches: A team is not responsible to pay for assistant coach s mileage, hotel room, air fare or per diem. If the team would like to pay for it they may but are not required to. The head coach may not insist that the assistant coach have their travel paid for. This is the decision of the team. Guest Players: Guest players are responsible for all fees associated with a tournament that they attend which includes but is not limited to the tournament fee, air fare (if applicable), hotel (if applicable), coach s tournament expenses, team meals and team transportation if team vehicles are rented. Injured Players: If a player is injured before the team signs up for the tournament then the player is not responsible for any tournament fees associated with the tournament. All injuries must be documented by a medical doctor. In order for a player to be able to not be required to pay for a tournament, the player may not be able to return to playing between the time of the injury and the date of departure for the tournament. If the player is injured after the team signs up for the tournament then the player is responsible for any tournament fees that are associated with the tournament. If a guest player can be found to replace the injured player then the guest player is responsible for all tournament fees associated with the tournament. Guest players are selected and are subject to approval of the team coach. The team coach is not required to take a guest player to a tournament. Section 2.7 Players Falling Behind in Payments Colorado Storm has the ability to take several steps to get players caught up. We can evaluate their financial status to see if they need to receive scholarship. We can take the player s pass and not allow the player to play until they pay. These are just a few steps we can take to get the money paid. The most important part is that you give Colorado Storm Soccer Office as much heads up that a problem is developing so we can act early upon the information and get the money owed to the team.

12 Section 2.8 When do I get Said Mossavian Involved? When a player is delinquent in payments When a player is refusing to pay money owed to the team When a player is transferring teams and owes the current team money When a player owes the team money in any amount and delinquent in paying that amount Section 2.9 Bingo Storm runs bingo sessions at 2 halls, Barry s Bingo at Jewell and Federal and Turn Arvada at 53 rd and Sheridan. Sessions are held on several weekday evenings and weekends, and there is also one session at noon on Tuesdays. To get more information or get scheduled for this fundraising opportunity, call Mary Schulze at for Turn Arvada Bingo or Meredith Edwards at for Barry s Bingo. Section 2.10 King Soopers and Safeway Cards (Scripts) Colorado Storm also sells King Soopers cards. Cards are sold in $100 denominations and 5% of every card is given back to the player. They can be purchased with cash or check only no credit cards will be accepted. The King Soopers cards are reloadable but the Safeway are not. Once a month, every treasurer should request a check be written to them from Mary Schultz ( ) for any Scripts that may have been purchased by a player on the team. The money received is to be applied to the players account and maybe used for any Storm soccer related expense.

13 Section 3.1 Coaching Staff Attire Expectations Section 3 Coaches We want a professional atmosphere at our games and practices which will set the standard for each player. Every coach will be held to these expectations as a coach or staff member of Colorado Storm. Storm Logo Shirts, Sweat Tops worn on the sidelines during any competitive match (club provided adidas wear) Coaching staff should be sponsor conscience at all times. If you have been provided adidas wear, i.e. shoes, shorts, training suits, you will be expected to honor our club agreement and wear the club issued attire. Coaching staff must wear appropriate footwear on the sidelines of any competitive match. No flip flops, sandals, slides, etc. while you are coaching a game. Baseball Caps must be worn in a proper manner, not backwards, sideways, etc. Other headwear is acceptable if it is worn properly and is not offensive in any manner. Section 3.2 Coaching Education Reimbursement Authorities Coaching education courses or events that cost less than $500 per candidate or event may be approved by the Regional Manager (subject to budget limits). Coaching education courses or events that cost more than $500 per candidate or event may be approved by the Director of Coaching (subject to budget limits). Coaching education courses or events that are in excess of budget limits must be approved by the General Manager. Procedures to apply for reimbursement for coaching courses: Applicants must seek approval IN ADVANCE of attending course from appropriate authority (see above). Applications should include name, cost, location and length of course. Applications from full time staff should also include how the time spent at the course will be accounted (professional development, vacation etc). Candidates will pay for course in advance AFTER receiving approval from Storm authority. Upon successful completion of course (evidence required), candidate may seek reimbursement of expenses in accordance with the following guidelines. Coaches must be Storm coaches at the time of reimbursement: Candidates with less than 5 years Storm service: o 50% reimbursement 1 year after course o Remaining 50% reimbursement 2 years after course Candidates with 5-10 years Storm service o 50% reimbursement immediately following course o Remaining 50% reimbursement 1 year after course Candidates with more than 10 years Storm service o 100% reimbursement immediately following course Applications to reimburse outside these guidelines must be approved by the General Manager

14 Section 4 - Forms Section 4.1 Explanation of the Forms Used By Colorado Storm This page will explain the following forms and how they are to be used. These forms can be either gotten from the Colorado Storm Website ( under Competitive Program or from the Colorado Youth Soccer Website ( under Resources Forms. Players Packet This is what all parents and players agreed to when they registered for Colorado Storm. Medical Release This form must be filled out by every player on the team and must be brought to every game so that if there is an injury to the player he/she may get medical attention if the parents/guardians are not at the field. Member Status Form The Player Release section of this form is used to release a player from the club so they can play for another club. The Player Loan Out of State Tournament Only section is to allow players to guest play with a team that is headed to an out of state tournament only. This part is only needed for out of state tournaments and only for players who are unable to get on the teams roster by normal transfer means. Refund Request Form This is the form that must be turned in to the club when a player is requesting a refund. Request to Postpone a Game This form is used to request a game be postponed due to an out of state tournament happening on a league game weekend. It is to be submitted to CYS with a copy of a completed and signed off travel agreement. It must be submitted no later then 2 weeks prior to the tournament otherwise the request may be denied due to untimely filing. Travel Agreement This is not a form so much as it is what all coaches, parents and players agreed to when they signed up with Colorado Storm. Travel Application This form is used to secure permission for a team to travel to an out of state event or tournament. It needs to be completed and turned into the CYS Office 30 days before the team is leaving for the tournament or event. This only needs to be completed if you are traveling outside of Region 4 (California, Arizona, New Mexico, Colorado, Wyoming, Utah, Nevada, Oregon, Washington, Hawaii, Idaho, Alaska or Montana.) Treasurer Report Template This form is to be a guide on the Treasurers report that needs to be turned in every month. You get the electronic version off the Colorado Storm Website or you can make your own. Team Registration Check List This is a list of items that need to be completed by every team once (1) per year.

15 Section 4.2 Important Phone Numbers or Contacts COACHING CONTACTS: Director of Coaching Michael Haas Assistant Director of Coaching Steve Trittschuh Director of Coaching Boys and Girls U11-U12 Diego Cerro Director of Coaching Boys and Girls U13-U14 Danny Bills Director of Coaching U15-U18 Girls & Elite Clubs National League Dave Morgan Director of Coaching High School Boys U15-U18, WCDA & College Advisory Program Tony McCall Director of Goalkeeping Clint Baumstark Assistant Director of Coaching U11-U14 Boys & Girls Sean Dedycker Assistant Director of Coaching of U15-U18 Boys & Girls Rafael Amaya OPERATIONS CONTACTS: President and General Manager Marc Francis Director of Operations for Competitive & Competitive Registrar Said Mossavian Assistant Director of Operations for Competitive Devin Rairdon Colorado Storm Field Closure Hotline Grocery Scripts and Turn Arvada Bingo Mary Schultz Barry s Bingo Meredith Edwards COLORADO STORM SOUTH OFFICE: 7002 South Revere Parkway Suite 60 Centennial CO 80112

16 Phone: Fax: Hours: Monday thru Friday 10am to 4pm Website:

17 Section 5 - Addendums Section 5.1 Fall 2012 & Spring 2013 Cancellation & Makeup Game Policy and Procedure Please contact all the teams you play against immediately, make sure the name of the coaches and phone numbers/ s are correct on the league alignment list (we will provide this list to you as soon as we receive it from CYS) and exchange cell phone numbers. Please explain our club s cancellation policy and fees associated with it. Please remember that your team is responsible for all the fees. Any HOME game canceled after Wednesday (1:00PM) before the regularly scheduled weekend game will be assessed a reschedule fee of $50 plus the referee game fee U11/12 = $54; U13/14 = $72; U15/16 = $95; U17/18 = $115. Any game that was not scheduled as a Storm home game will be assessed $60 to be played at the Storm fields if space is available. For rescheduling you need to contact said@coloradostorm.com with the following information: Game #, old date, new date, new time All referees for Colorado Storm home games have to be assigned by Colorado Storm certified referee assignors. Section 5.2 Uniform Policy Game Day Uniform Combinations: Home Uniform: Blue Jersey, Blue Shorts and Blue Socks Away Uniform: Yellow Jersey, Yellow Shorts and Yellow Socks Our uniform is our brand and should only be worn as designated above. All pieces of the uniform must be the approved competitive uniform that is selected by Colorado Storm. These are the only permitted combinations of the uniform, no mixing and matching, period. Storm will strictly hold coaches accountable for this policy. There will be no mixing and matching of uniform styles on any teams. All players must be in the same style of uniform as the rest of their teammates. This includes jersey, shorts and socks. All pieces of the game uniform should be brought to every game and must be laundered and in good condition. New Uniform Policy: Colorado Storm maintains a two-year purchase policy for our competitive teams that is compliant with the existing sponsorship agreement between the club and our current uniform sponsor. All competitive teams will be required to purchase a new uniform kit every two years. Uniforms must be used in both league and tournament play for each team s respective CYS season immediately following the uniform launch. The Club s competitive uniform policy governs uniform purchases for all Colorado Storm Teams including North, Castle Rock, South and Fort Collins competitive teams. The staff of Colorado Storm will determine the uniform for every 2 year cycle. U11 teams entering the competitive program during the 1 st year of a uniform cycle will be required to purchase the competitive uniform at U11 and again at U13. Should players play a full-term competitive soccer career, these players would purchase uniforms when entering into the following age groups: U11, U13, U15 and U17 for a total of 4 competitive uniforms during an 8 year competitive career.

18 U11 teams entering the competitive program during the 2 nd year of a uniform cycle will be required to purchase the competitive uniform at U11 and again at U12. Players in this age group would not be required to purchase a new kit for their U18 year. Should players play a full-term competitive soccer career, these players would have to purchase uniforms when entering into the following age groups U11, U12, U14 and U16 for a total of 4 competitive uniforms during an 8 year competitive career. Required Uniform Pieces: Players must have the Colorado Storm uniform pieces and may not, under any circumstances, use any other substitution. 2 Game Jerseys (Blue for Home & Yellow for Away) 2 Game Shorts (Blue for Home & Yellow for Away) 2 Game Socks (Blue for Home & Yellow for Away) Optional Uniform Pieces: Players may purchase these OPTIONAL uniform pieces. Warm-up Pants determined by the Club Warm-up Jacket determined by the Club Back Pack determined by the Club Assignment of Uniform Numbers: All competitive team uniforms must have a number. The following breakdown is what we use to determine the uniform numbers that can be selected for each team. Copa Team 1-20 Royal Team White Team Black Team 1-20 Blue Team Yellow Team Green Team 1-20 Red Team Our goal is that all players are able to keep the same number through their entire competitive career. Uniform & Equipment Care: Soccer Ball: Each player is required to bring a soccer ball to all practices and games. Players should have a leather or synthetic ball (NO PLASTIC BALLS). Balls from our uniform sponsor are preferred. All balls need to be properly inflated. We recommend that all players have a pump to pump their own ball, but coaches should also have a pump. Back Pack: Players should bring their bag to all practices and games. The back pack should always include their ball, pump, needles for the pump, cleats, shin guards, socks, hair bands (as needed) and required uniform pieces. Shin Guards: Must be worn during all practices and games. Shoes: Players should have appropriate show for the field and weather. Shoes should be cleaned after each game and practice.

19 Practice Uniform: Each player should wear appropriate athletic gear to practice. All players must have a soccer appropriate shirt, soccer shorts, soccer warm-ups and soccer socks all in good condition. Players may not train in shirts that have been cut off or have been cut down the side of the shirt. Girls must have a shirt on at all times (may not train in sports bras or with a penny on top of their sports bra) and boys must have a shirt on at all time (no shirts and skins games). Players with long hair should have it pulled back in a pony tail or braid. Game Uniforms: Must be laundered and in good condition. All uniform pieces must be brought to all matches regardless of location of the match (home or away). Captains Arm Bands: Must be worn on the left arm only, they may not be worn on the sock. Section 5.3 Player, Parents and Coach Code of Conduct As a player, parent, or coach you are a part of a team and a club, and your actions reflect not only upon yourself but also upon your team and the Colorado Storm. The Colorado Storm expects Players and Parents to: Exemplify and demonstrate good sportsmanship at all times Make sure all players attend and are prompt to all games and practices Conform to all rules and policies established by the team and the club Abide by the coach s decision regarding playing time and positioning if competitive Fulfill all financial obligations to the team and the club Learn and obey the laws of the game Avoid inappropriate behavior during practice, games, and club sponsored events Treat teammates, opponents, parents, coaches, and referees with respect Immediately report any injury to the coach Never engage in dissent toward a referee or other official during games Avoid using profane or vulgar language at all times Avoid coaching from the sidelines or criticizing any players on the team Never allow players to use non-prescribed controlled substances (drugs), tobacco products, or to drink alcoholic beverages during any and all practices, games, and or other club functions Approach the coach first with any problems, or concerns about soccer or the team or your player Remember that every player and parent represents the Colorado Storm Soccer Club! The Colorado Storm expects Coaches to: Exemplify and demonstrate good sportsmanship at all times Abide by all policies established by the club and Colorado Youth Soccer Respect all game officials and their decisions Treat all team players honestly, fairly, and with respect Motivate players and teach with a positive attitude Set team rules and fairly apply them to all team players Help each player of the team to improve their skill level and game understanding Never use profane or vulgar language in the presence of players or parents Provide timely and honest assessments of a players ability and potential Never use alcohol, tobacco, or illegal drugs around the players Treat parents with respect and always act in a professional manner

20 Provide genuine cooperation to coaches within your team s age group Never discuss potential player movement with players or their parents before first consulting with the club supervisor and the appropriate coach above or below Remember every coach represents the Colorado Storm Soccer Club! Section 5.4 Travel Agreement Colorado Storm Soccer Association is committed to the development and success of its players. Team travel is designed to help players achieve success as well as experience opportunity for growth and development. Players given the opportunity to travel through Colorado Storm must agree to meet all behavioral guidelines while traveling under the supervision of Storm coaches and parent chaperones. We expect all players to exhibit only those qualities which reflect positively on our organization at all times including the following: On the field as well as during group outings and activities, free time, travel periods to and from each destination, and throughout your stay at the tournament or program location. Players that break this travel agreement will be disciplined appropriately and if necessary will be sent home immediately at the expense of the parent by whatever means the coach or chaperones feel necessary. Players that are dismissed and sent home, his/her family is not entitled to receive any reimbursement of program or tournament fees. Players that choose not to attend the program or tournament are responsible for all expenses as a team. This may include, but are not limited to, the following: coach s expenses, tournament fees, team vans or cars, room expenses and any other team expenses. Guidelines for what is owed for a tournament: Assistant Coaches: A team is not responsible to pay for assistant coach s mileage, hotel room, air fare or per diem. If the team would like to pay for it they may but are not required to. The head coach may not insist that the assistant coach have their travel paid for. This is the decision of the team. Guest Players: Guest players are responsible for all fees associated with a tournament that they attend which includes but is not limited to the tournament fee, air fare (if applicable), hotel (if applicable), coach s tournament expenses, team meals and team transportation if team vehicles are rented. Injured Players: If a player is injured before the team signs up for the tournament then the player is not responsible for all tournament fees associated with the tournament. All injuries must be documented by a medical doctor. In order for a player to be able to not be required to pay for a tournament, the player may not be able to return to playing between the time of the injury and the date of departure for the tournament. If the player is injured after the team signs up for the tournament then the player is responsible for any tournament fees that are associated with the tournament. If a guest player can be found to replace the injured player then the guest player is responsible for all tournament fees associated with the tournament. Guest players are selected and are subject to approval of the team coach. The team coach is not required to take a guest player to a tournament. Each player must adhere to the following: A. Players must respect property of others. Any destruction of property will result in dismissal from the tournament.

21 B. Players need to keep all the team rules outlined by coach. Disrespectful or unacceptable behavior will not be tolerated. C. Any use of drugs, alcohol, or tobacco is grounds for dismissal from the tournament. We understand the rules and consequences set forth by the Colorado Storm in reference to its player travel agreement. We also understand and accept the rules and thus we understand the failure to meet the expectations and rules may result in consequences that the coach or club may take if the travel agreement is broken. We also accept any monetary expenses that may occur if there is a breech of this agreement.