St. Cloud State University Psychology Department Policies, AY Revised: 9/7/12 Approved 9//12

Transcription

1 1 St. Cloud State University Psychology Department Policies, AY Revised: 9/7/12 Approved 9//12

2 Table of Contents Adjuncts... 4 Assessment... 4 Budget... 4 Class size... 4 Computer replacement... 4 Curriculum... 4 Grading Appeals Policy... 5 Rights and Responsibilities under the Grade Appeal Policy... 6 Introduction... 7 Definitions... 7 Rights and Responsibilities... 7 GRADE APPEAL FORM... 9 Indirect funds I-O Masters Program Key Use and Return Policy PURPOSE AND SCOPE AUTHORITY AND RESPONSIBILITY A. Key Control Department of Facilities Management B. Approving Authorities C. Key Recipients SANCTIONS KEY CONTROL PROCEDURES A. Key Issue and Return B. Ownership of Keys C. Lost or Stolen Keys D. Unreturned Keys E. Reports Lab Use Policy Priority for lab scheduling and usage: Office Hours Office Space Research policies Contact Information Policy and Procedure for Handling Student Complaints Concerning Psychology Department Faculty Policy Procedure St. Cloud State University Student Complaint Form Summer Scheduling Practices Professional development funds (PDF) Foundation funds Communications Department Agenda Committee Communications

3 3. Department Meeting Procedure Other ideas to streamline the departmental procedures Committee structure Assessment Adjunct evaluation Budget and grants Curriculum I-O graduate committee Lab Student Issues Web/Publications Undergraduate Internships

4 4 Adjuncts For an adjunct to be considered for another teaching assignment, evidence of the adjunct s teaching effectiveness must be submitted within one month of finishing the teaching assignment. Assessment a. For undergraduate course assessment purposes, each faculty member will choose to emphasize any three (3) of our 10 program learning outcomes for each of his/her courses. These choices will obligate the faculty member to assess those three outcomes in an appropriate way whenever the outcomes are scheduled for assessment according to the program assessment timeline. b. This means that the attempt to collectively endorse goals for courses in which there are multiple instructors is null and void (see item a, above). However, for the sake of the record, and for the possible benefit of future instructors, we will retain this information as it was generated in item a, above. At the least, these rough consensus choices can guide future faculty or future "assessment of assessment". In the same spreadsheet file, we have retained each faculty member's listing of program outcomes as they prioritize them in their courses. c. The Assessment Committee will maintain this record and annually remind faculty members about the goals that they address in their courses. At the end of each five-year program assessment cycle, the faculty will be invited to review their courses and goals and to change goal coverage as they see fit and/or as may be suggested, based on programmatic discussion of the assessment plan and/or assessment results. Furthermore, faculty may change goals mid-cycle, as long as they inform the Assessment Committee and as long as they assess three (3) goals per cycle, and no more than two (2) goals in the last cycle. Budget The Department Chair may approve expenditures under $100 without the committee s review. The goal is to spend a quarter of the budget each quarter (every three months). Class size The standard size is 35 unless pedagogy or facilities requires a smaller size. For double sections of a course, total size should be set to 90. Courses taught online will also be set at a class size of 35. No instructor shall exceed the maximum of 120 students per academic year per the university policy. Additional students may be added, with permission of instructor, if the on ground section(s) is/are fully enrolled by end of pre-registration or due to special circumstances for a particular student. Computer replacement Faculty are eligible for a computer replacement every three years from the departmental funds. Faculty may choose between a laptop or a desktop. If a laptop, a faculty member it assumes responsibility for repairs or replacement not covered by warranty. Curriculum All undergraduate major students need at least 15 psychology credits in residence.

5 5 Course transfer policies If a course is taught at the at St. Cloud State, then it cannot be transferred from a two year school (e.g.., community or technological college). Course transfer policy Revised March 20, 2007 The Psychology Department at St. Cloud State University welcomes students transferring from other institutions. Our Psychology major is designed to provide students maximum preparation of the undergraduate level for both careers and graduate education in psychology. With that goal in mind, we offer the following carefully considered guidelines regarding the transfer of courses: 1. The following courses will transfer as equivalents from all post-secondary institutions: Fourcredit semester courses will count as 3 semester credits: a. Introduction to Psychology b. Developmental Psychology (must be Lifespan) c. Psychology of Women 2. Other courses may be counted as equivalents at the discretion of the department or as decided in specific departmental articulation agreements with individual institutions. 3. In addition to the courses in #1 above, students may transfer one other psychology course to count as an elective in the psychology major. 4. Courses taken at the 100 or 200 (lower division) level will not be counted as equivalents of 300 or 400 (upper division) level courses that will be counted as either department (maximum 3 credits) or university electives toward graduation. Counseling-oriented courses will count as University electives. 5. A minimum of 15 credits of Psychology courses must be taken in residence at St. Cloud state University. 6. Decisions regarding course transfer may be appealed by contacting the Department Chair. Grading Appeals Policy 1. A student who considers a grade to have been determined improperly may, within two weeks, of the beginning of the next semester (not including summer terms), confer with the instructor. 2. Should step one not produce mutually satisfactory results, the student will contact the department chair to obtain a grade appeals form which will be presented to the departmental faculty committee with a copy to the instructor. This will take place within two weeks of the conference with the instructor (within four weeks of the beginning of the next semester, not including summer terms). The department chair then will refer the student to a standing departmental faculty committee, Student Issues, and notify the faculty member of the grade appeal. 3. If the instructor in question is a member of the student issues committee, the remaining members will choose another member to replace the instructor for the hearing of the appeal. The committee should resolve the appeal in the same semester the appeal is made, excluding summer sessions. 4. The departmental process will be as follows: a. The chair of student issues committee will contact the student and arrange an opportunity for the student to present the issues related to the grade.

6 6 b. The student will be given the opportunity to present any documentation of how the grade was determined improperly. c. The chair of student issues committee will contact the instructor and arrange an opportunity for the instructor to present the instructor s position regarding the grade dispute. The instructor will be given the opportunity to present any documentation of how the grade was determined fairly. d. The Student Issues committee may meet with the student and faculty together or separately. e. Once all the evidence and positions are presented, the committee shall make one of the following decisions. a. If the contested grade is "F," the committee may let it stand or change it to "W," "U," or "S." b. If the contested grade is a passing grade, the committee may let it stand or change it to "S," meaning that the course would be counted toward graduation requirements but not be computed in the student's grade point average. f. A written statement regarding the decision will be given to the student and instructor involved. g. In the grade appeal folder kept in the departmental files, the outcome of the appeal will be kept. This information will be used to determine the frequency of appeals and the different outcomes of such appeals. 5. The student may request a review of the faculty committee's decision within two weeks of that decision only for the following reasons: a. a procedural error which substantially affected the hearing's outcome; b. failure of the faculty committee to hear the appeal or to render a decision; c. new or newly discovered information of a character which may have substantially affected the outcome. The student will submit a written request for such a review to the Vice President for Academic Affairs indicating the basis for the review. If such circumstances are found by the Vice President for Academic Affairs or his/her representative to exist, the Faculty Association Grade Review Committee, a six-member panel composed of one member from each unit, will conduct the review within the semester or subsequent semester or during the semester in which the request for a review is made. The Faculty Association Grade Review Committee will be composed of two members from each unit, but only one member from each unit participating in any single panel of review, with each unit represented on each panel but its representatives alternating. The Vice President for Academic Affairs or his/her representative shall convene and chair the committee as a non-voting ex-officio member. Coordination, notification, and reports of the committee shall be handled through the Office for Academic Affairs. The affected student, the affected faculty member and other parties to the dispute have a right to appear at the Faculty Association Grade Review Committee meeting and to present oral and written information. If the contested grade is "F," the committee may let it stand or change it to "W," "U," or "S." If the contested grade is a passing grade, the committee may let it stand or change it to "S" meaning that the course would be counted toward graduation requirements but not computed in the student's grade point average. The decision to the Faculty Association Grade Review Committee is final, and is not appealable. Only the faculty member who assigned the grade, the departmental faculty committee, or the Faulty Association Grade Review Committee has the authority to change a grade using this process. 6. If the departmental committee and/or the Faculty Association Grade Review Committee fails to hear the grade appeal or the administration finds it necessary to change a grade directly, a written justification for such an action will be given to the faculty member and the Faculty Association Grade Review Committee. 7. If the faculty involved feels that any grade appeal decision is arbitrary, capricious or improper, he/she may appeal to the Faculty Association Ethics Committee. Rights and Responsibilities under the Grade Appeal Policy

7 7 Introduction Unless the instructor agrees to change the letter grade, a successful course grade appeal can result only in a final course grade change to W, S, or U. The grade appeal process cannot, for instance, result in the change of a grade of D- to a C. A grade of S counts toward graduation requirements but is not computed in the student s grade point average: a grade of U is not computed in the student s grade point average. To assign a grade of S during this process, the grade appeal committee must determine that the student s work in the course is equivalent to a grade of C- or better. Definitions Student refers to the student who is appealing a final course grade. Instructor refers to the instructor whose grade is being contested. Committee refers to the Departmental Grade Appeal Committee. Trained person refers to a student or faculty member who has successfully completed training through the SCSU Mediation Program. Rights and Responsibilities Throughout this procedure, the following processes, rights and responsibilities apply: Student 1. The student has the responsibility to notify the instructor of the student s concern regarding a final grade. Notification may be face to face, by telephone, by , by mail, or as facilitated by the department chair (see Department section below). 2. The student has the responsibility to present documentation and complete required forms. 3. The student has the right to contact the Student Government Association Academic Affairs Committee to receive assistance and coaching in the grade appeal process from a trained committee member. 4. The student has the right to be accompanied by a trained person to any meeting of the Grade Appeal Policy process, including the student s initial notification of the instructor. 5. The student has the right to speak to and to present evidence to the committee reviewing the grade appeal. 6. The student has the right to receive the committee s written recommendation. Instructor 1. The instructor has the responsibility to present documentation and evidence to the student during the grade appeal process that is unbiased, truthful and accurate. 1.1 The instructor must be available for a meeting during office hours, or a mutually agreed upon time. 1.2 The instructor will explain the grading process and the grade given to the student. The grading process must be explicitly stated in the course syllabus that was made available at the start of the course If invited by the committee, the instructor will meet with the committee. The instructor will explain the grades and grading process in question to the committee. 2.2 The instructor has the responsibility to present documentation and provide evidence to the committee that is unbiased, truthful and accurate. 3. The instructor has the right to speak to and to present evidence to the committee regarding the grade appeal. 4. The instructor has the right to receive the committee s written recommendation. 5. The instructor has the right to change the student s grade at any point in this process, based on a review of the student s performance or to correct clerical errors. 6. The instructor has the responsibility to maintain confidentiality. Department

8 8 1. The department and/or chair has the right and responsibility to assist the student and instructor in reaching an informal resolution. To this end, the department or department chair may assist the student in notifying the instructor of the student s concern. The chair may refer the student to the Student Government Association Academic Affairs Committee to receive assistance and coaching on the grade appeal process. The chair may also contact an appropriate trained faculty facilitator, who will assist with facilitated meetings during the process as needed. 2. Early each fall semester, each department has the responsibility to establish a grade appeals committee and a departmental procedure for grade appeals that is within the general guidelines of this policy. A written copy of the departmental procedure will be given to any student who files a grade appeal. The departmental information sheet given to students will set forth the steps of a student grade appeals process. 3. The department has the responsibility to maintain confidentiality. Committee 1. The committee has the responsibility to follow both the guidelines of this policy and the department procedure for grade appeals. Departmental policy cannot be in conflict with this university policy. 2. The committee has the responsibility to generate a written response, with copies given to the college dean and all involved persons and filed according to this policy and department policy. 3. The committee and dean have the responsibility to maintain confidentiality

9 9 GRADE APPEAL FORM Student Name: Date: Student ID#: Phone#: Current Address: Course: Instructor: Semester: Grade Received: Date of Conference with the Instructor: Reason for Appeal: Committee Recommendation: Signature of Department Committee Representative (Distribution: Student, Department Committee, Instructor)

10 10 Indirect funds An effort will be made to spend the indirect funds on equipment or supplies that could benefit several people in the department. If the amount is under $100, the principal investigator(s) may decide how to spend the money (as long as it supports scholarship). The principal investigator(s) has to notify the office manager so that the office manager can inform sponsored programs how the money is spent. If the amount is greater than $100, a request for proposals would be sent to the department. Proposals that benefit the most faculty and support the area of research of the principal investigator(s) will be given preference. I-O Masters Program Key Use and Return Policy 1. PURPOSE AND SCOPE The I-O Masters Program Key and Lock Policy controls the issuance, maintenance, and accounting of keyed systems for SCSU. This policy and its systems were promulgated by the SCSU I-O Master Program to control access to its facilities on the campus of St. Cloud State University. 2. AUTHORITY AND RESPONSIBILITY A. Key Control Department of Facilities Management Key Control is authorized to initiate, through the Office Manager of the Psychology Department or by the Director of the I-O Psychology Masters Program, procedures needed to implement this policy. This includes the design, maintenance, and control of University keyed access systems and inventory to ensure authorized access to University facilities. B. Approving Authorities The Director of the I-O Masters Program and other authorized delegates may approve key requests for graduate students within their jurisdictions. The responsibility for the use of issued keys is the responsibility of the graduate student and the Director of the I-O Masters Program authorizing the issue. The Director of the I-O Masters Program or authorized delegates are responsible for securing University keys from graduate students when the employment ends or assigned duties do not require the use of issued access. The Director/authorized delegates are responsible for the timely reporting and liability of lost or unreturned keys from graduate students. Costs may be assessed to the department to secure areas resulting from lost or unreturned keys. C. Key Recipients Graduate students who are issued keys accept responsibility for proper use. Graduate students are authorized to use the issued keys to gain access to their work stations during normal working hours, for overtime work, and as approved by the Director. Accessing areas by key to gain entry to University offices or facilities not required by assigned duties is strictly prohibited. Graduate

11 11 students are responsible for reporting lost keys immediately to the Director. Keys are to be returned to the Director or Key Control when no longer required. 3. SANCTIONS Appropriate disciplinary action will result in the event of failure to report lost or stolen keys, unauthorized use, transfer, and/or possession of keys, or having University keys duplicated. Sanctions may include a hold on your transcript and records or other sanction based on the determination of the College of Liberal Arts Dean s Office depending upon the extent of the liability accruing to the University from the misuse of keys. 4. KEY CONTROL PROCEDURES A. Key Issue and Return The authorizing unit will complete and forward the Key Request Form to Key Control (Director of I-O Masters Program or Office Manager of Psychology Department) to issue a key to reporting graduate students. Key Control will forward documents for building master key issuance for additional approvals as required. Upon receipt and review of a completed Key Request Form, the order will be filled, signed by key recipient, and the authorizing unit notified that the graduate student may pick up the key form the Office Manager in the Psychology Department office. Keys not picked up within 30 days will be returned. Appropriate identification (SCSU ID or driver s license) by the individual named on the Key Request will be required to receive the key. By signing the receipt for issuance of a University key, the graduate student is regulated by Key and Lock Policy for the use and care of a University key. B. Ownership of Keys All keys remain the property of St. Cloud State University. Keys not utilized by the unit or declared obsolete must be returned to Key Control for disposal. This action will clear the unit's key inventory account and the graduate student charged with the responsibility for the key(s). Issuance of a key to a graduate student is regulated by the Key and Lock Policy for the use and care of a University key. C. Lost or Stolen Keys A lost or stolen key must be reported by telephone and in writing to the offices of Key Control and the Director of the I-O Masters Program that authorized the key as soon as the loss is discovered. Key Control will review the affected areas with the appropriate unit head to determine whether recourse is necessary. Cost for securing the area will be assigned to the responsible department. The responsible unit may also be assessed a lost key charge.

12 12 D. Unreturned Keys The authorizing unit is responsible for securing key(s) from a graduate student terminating from the University. When a graduate student terminates from the University and fails to return key(s), the authorizing unit must attempt to recover them by whatever means are available. Should attempts fail; the keys will be declared lost. The responsible unit will contact the College of Liberal Arts Dean s office and notify them of the graduate student responsible for the unreturned key and this office will determine the process for appeal and process for determination of sanctioning based upon the extent of the liability accruing to the University from the misuse of key access. E. Reports The following reports will be prepared and distributed: Report Recipient Frequency Graduate Student Keys Approving Authority Each academic term Lab Use Policy The Psychology Lab Facility shall support faculty and student research activities and the teaching of research skills to students. This facility offers unique capabilities to researchers that cannot be duplicated in other spaces (a secure and controllable environment). Priority in scheduling and utilizing the space will be given to those activities that cannot be supported in other spaces (classrooms, smart classrooms, computer classrooms such as SH-306, lounge areas, offices, open computer labs, etc.). In general, use of the lab for scheduling classes that do not utilize the unique capabilities of the lab will be discouraged. The security of the lab will be maintained by allowing free lab access only to faculty and students affiliated with the Psychology Department. Priority for lab scheduling and usage: Use for classes that uniquely require access to the laboratory environment (such as Psy 116 and Psy 432) is given the highest priority. Faculty research has priority over student research or meetings. When a proposed use has conflicting requirements with another project of equal priority, the project that has already reserved the place has priority. Office hours are not appropriate use of the lab space that was allocated specifically for the Psychology Department to conduct research vital for the curriculum, faculty development, and student development. Office Hours All faculty will have posted office hours. Each full time faculty may have 8 hours of posted office hours if the faculty is also available for meetings by appointment. Faculty teaching less than 4 sections per term (e.g., for reassignment) may reduce office hours proportionally.

13 13 Office Space When an office becomes available, faculty can request that space. If there are multiple faculty wanting the office, the most senior faculty member will be given priority, based on the IFO seniority roster. Research policies The following text shall be incorporated into all informed consent procedures for all research involving student participants. Participant Policy For each study, you (the student-participant) shall be informed about the risks or costs (for example, how long the study will take approximately) and any potential benefits associated with your participation. Information obtained in connection with any study is confidential (unless explicitly stated). All raw data and any identifying information will be stored in a secure location and will be destroyed when the study is complete. Your instructor will only be informed of your participation, not your actual performance. Your participation in any study is voluntary. If you agree to participate in a study, you are free to stop at any time without penalty. You will not lose extra credit points if you decide to withdrawal from any study. Please consult your course syllabus for other extra credit opportunities. Your decision whether or not to participate will not jeopardize your future relations with St. Cloud State University, researchers, or psychology department faculty. It is the participant s responsibility to make appointments for different studies and to cancel any appointment 24 hours in advance if, for any reason, you can not make your appointment. Contact Information If you have any questions about using SCSU Psychology Sign-up Systems, please contact Dr. Leslie Valdes in the Psychology Department at or at lavaldes@stcloudstate.edu. If you have questions about the review process of the studies, please visit the St. Cloud State University Institutional Review Board (IRB) website at the Office of Sponsored Programs, Administrative Services 210 at (320) Research Policy Individuals who recruit research participants using this system agree to: 1) follow the ethical principals of SCSU. 2) follow the research protocol agreed to by SCSU s IRB. 3) make any student project available for recruiting when the supervising professor indicates it is ready. 4) have completed IRB training. Researchers are expected to: 1) award participation credit to students within three days of their participation. 2) provide documentation that they have followed the research protocol (e.g., a copy of the letter from IRB that the study was exempted, expedited, or approved) to the lab committee. 3) be present during their studies in the lab or make prior arrangements with the scheduled students. 4) be considerate of their fellow researchers. This would include such things as reserving only the lab space that is definitely going to be used, not interrupting ongoing research sessions, etc. Please contact Dr. Leslie Valdes in the Department of Psychology at (320) or lavaldes@stcloudstate.edu if you need assistance setting up your project. The lab committee will offer training sessions.

14 14 Policy and Procedure for Handling Student Complaints Concerning Psychology Department Faculty Policy: It is the policy of St. Cloud State University to address student complaints fairly and expeditiously. These complaints often are based upon misunderstanding between students and faculty. Thus, whenever possible, it is best to resolve them informally. It is important that anyone involved in a student complaint understands that this procedure is neither a judicial nor a disciplinary process. Complaints concerning the assignment of grades are to be addressed using the university procedure for grade appeals. Complaints involving allegations of racial or sexual harassment or discrimination in violation of law or regulations of the Minnesota State Colleges and Universities (MnSCU) board should be brought to the attention of Larry Chambers in AS 204. Procedure: A complaint must be initiated during the semester or summer term when the concern arises or within two weeks of the first day of instruction of the next regular semester, regardless of the student's enrollment status. Time may be extended only by mutual agreement. Step 1. Consultation with the faculty member When students have a concern, they are responsible for arranging a meeting with the faculty member to discuss it. Students should explain the nature of the concern. The faculty member may elect to respond at the meeting or at a later time, but within 10 duty days. If a meeting cannot be arranged or if the faculty member's response is either not satisfactory to the student(s) or is not made within the required time, the student(s) may elect to proceed to Step 2. Step 2. Mediation within the department. If the matter is not resolved at Step 1, student(s) may request informal mediation assistance within the department by filing a complaint form (see below). The department will notify the faculty member through the department chair or chair of the Student Issues committee (if the chair is the involved party) that the complaint has moved to Step 2. If the student agrees, a copy of the complaint form will be given to the faculty member. Otherwise, the department chair or chair of the Student Issues committee (if the chair is the involved party) will summarize for the faculty member the general nature of the complaint prior to any mediation. This is neither a hearing nor a process within which a judgment as to error or wrongdoing is made. Its purpose is to utilize one or more third parties to reach understanding. The Student Issues committee will be designated as mediators to handle all such complaints, or it may identify other mediators who are not involved with the complaint for a particular complaint. a. The chair of student issues committee will arrange a meeting with the student(s) and faculty named in the complaint. This meeting will occur within three weeks after receipt of the student complaint form by the department (exclusive of holidays, examination periods and time between semesters). b. Before a joint meeting, the student issues committee may meet with the student(s) and faculty separately or request more information about the nature of the complaint. c. The student issues committee will meet with the student(s) and faculty jointly and attempt to facilitate a conversation among the parties. d. The student issues committee may help frame the issue(s) and potential solutions but it may not determine a resolution to the complaint. It is the responsibility of the named parties in the complaint to determine whether a satisfactory solution has been achieved. e. If no consensus can be reached between the parties and in the opinion of the Student Issues committee that further mediation will not be productive, the Student Issues committee will refer the matter to Step 3.

15 15 f. The Student Issues committee will inform the chair of the department of the disposition of the complaint (resolved or referred to step 3). Records will be kept of the occurrence of a complaint that reached step 2 and its resolution in the Student complaint folder in the department files. No other information such as names or the nature of the complaint will be recorded. If the Student Issues committee determines that this step is not appropriate in a particular case, it may refer the complaint to Step 3. If an effort to mediate the complaint has not occurred within three weeks after receipt of the student complaint form by the department (exclusive of holidays, examination periods and time between semesters), the college dean must be notified and an explanation provided by the faculty member designated as responsible by the department. The dean will then determine whether the matter should continue at Step 2 or be taken to Step 3. When student(s) or faculty members meet with department mediators, any individual of their choosing may accompany them. The participation of such persons shall be consistent with the process of informal mediation. There will be no written or electronic record of the mediation effort except the student complaint form which is to be completed by the student(s) at the initiation of this step. Faculty who serve as mediators will not be called upon in any subsequent steps of this process or in related actions, except as agreed to by the parties and the faculty mediator. If resolution is reached, a notation to that effect is made on the form and it is returned to the student. If mediation occurs but the matter is not resolved, the complaint form is to be returned to the student with a notation that mediation was not successful. (NOTE: Departments will maintain a record of the number of complaints (without names of either party) received at Step 2, and whether complaints are resolved at that step. This information is solely to facilitate evaluation of the process.) Step 3. Review by dean or designee Students not satisfied with the outcome of Step 2 may request further review by delivering the student complaint form to the dean of the appropriate college within five working days of return of the form. Upon receiving the form, the dean (designee) will arrange to meet separately with the student(s) and the faculty member. Each may be accompanied by a person of her/his choosing. During these meetings, the dean will describe how the matter is to be reviewed and ask questions. The dean then may gather additional information, conduct other interviews, and may arrange for a joint meeting with the student(s) and the faculty member. Following this fact-finding process the dean will issue a written report. Both student(s) and the faculty member will be provided with a copy. The dean will complete this process within 30 days or will notify the parties as to the need for additional time. If the dean determines that the complaint is without merit, the only record will be a copy of the student complaint form upon which such a notation has been made. The form will be placed on file with the student's permanent record for as long as may be necessary to permit response to potential legal actions. If the dean determines that the complaint is justified, an oral reprimand and/or other appropriate disciplinary action will be initiated, and the report will be placed in the official personnel file. The report will not by itself constitute discipline. Any disciplinary action arising out of a student complaint will be addressed in accordance with Article 24 of the agreement between the Inter-Faculty Organization (IFO) and the MnSCU board (or successor provisions regarding discipline). Questions regarding this policy and related procedures should be directed to the Office of Academic Affairs. It is the intent of university administration that this policy and procedure be reviewed approximately every two years. Notwithstanding this intention, consideration will be given to suggestions for modification at any time

16 16 St. Cloud State University Student Complaint Form This form is to be used to address any complaint involving a faculty member, except for those involving grade appeal or allegations of harassment t or discrimination. It must be completed before you seek mediation assistance from the department. Student's Name Student ID No. Daytime Phone Today's Date: Faculty Member's Name Dept. Psychology Describe the matter about which you are concerned. (You may attach additional pages if you need to do so.) Semester and year related to your concern: (This section for department and college use) Date received by department: Received by: Mediation successful: Yes No Mediated by: Date received by dean: Received by: Final disposition: (Dean will enter a brief statement as to whether or not the complaint was valid and intended followup action if any) 8/00

17 17 Summer Scheduling During the summer only three courses per normal time frames (7:30, 10:00, 12:30, 3:00, 5:00) and/or no more than 70% can occur in a single term. Faculty may self select sessions and times. If there is a violation of the preceding policy, then the faculty members are strongly encouraged to resolve the issue. If there is no resolution, then all faculty shall be randomly assigned priority for their session and times. Practices Professional development funds (PDF) Each year s allocation of money assigned to the department for professional development funds will be divided equally among the full time faculty. Faculty can carry this money forward. The office manager will send out quarterly reports to each faculty on the balance of their PDF. Foundation funds Each year in the spring the department will give a merit award to outstanding psychology major if there are sufficient funds in the psychology foundation account. Each year in the spring the department will give the Mary Boltuck award to outstanding Psi Chi member who is attending graduate school in psychology. The amount will be $150. Communications 1. Department Agenda Sent out to the department on the Wednesday prior to the Monday meeting Sent in Word format (see attached) along with any additional attachments (prior meeting minutes, etc.) Department members will review the agenda PRIOR to Monday s meeting If a department member has an additional agenda item that they would like on the agenda, it must be communicated to Chair by Monday at 11am 2. Committee Communications In advance of a Committee meeting, Chair of the committee will distribute the time, location and agenda of said meeting to the department. If a department member is interested in a particular agenda item they should communicate with the committee and/or attend the committee meeting After the committee meeting has taken place, the Chair or Note Taker should circulate Committee Meeting minutes to the department. All committees will use the attached template for their minutes. The committee minutes must be distributed by Friday (before the next Monday department meeting) IF those notes are to be voted upon by the department during the Monday meeting (if they are not distributed in time for department review by , then they will be voted upon at the next department meeting).

18 18 IF a department member who is NOT on the committee has an issue with something that was discussed or voted upon by the committee, THEN the department member must discuss said issue with the committee members to attempt to come to a resolution/clarification of the issue. o ONLY IF there are issues that cannot be clarified/resolved, will minutes from a committee meeting be discussed at a department meeting 3. Department Meeting Procedure Department Meetings will occur biweekly from 3-4 pm in Whitney House #1. A published schedule for each term will established at the beginning of the term. The Final Department Agenda along with relevant attachments will be sent to department members by Monday at noon. Department members should come to the meeting with their copy of any attachments they choose to print out. The Department Agenda (the Monday noon version) will dictate what is discussed at the department meeting Approval of Committee Meeting minutes will NOT be reviewed for the department by the Committee Chair nor will there be any discussion of decisions made by the committee UNLESS an issue was uncovered through the dissemination of committee minutes (via the procedure described above) and added to the Agenda as a discussion item PRIOR to 11am on Monday 4. Other ideas to streamline the departmental procedures Online voting of decisions via use the voting feature within Outlook to vote on issues that either o came up between department meetings and need a department decision, or o are rather benign in nature, but still need official departmental approval The Chair of the department should have the ability to create an Ad-hoc Committee to deal with emergency situations as they arise The five guiding principles for the department Transparency Efficiency Autonomy Accountability Collegiality Each committee will produce x x x agendas & minutes. Using round robin with a time x x x limit to discussion Majority is okay, dissent is x accepted. Greater responsibility on x x x x committees which means accepting of committee s recommendations by approving a committee s minutes. Treat conflicts at the lowest x possible level.

19 19 Chair should delegate issues to appropriate committee. Office manager will receive the agendas and minutes of all committees. A binder with all materials will be maintained. x x x Committee structure Assessment Facilitate the assessment in the undergraduate and graduate psychology programs and to guide the current year's assessment activities. Adjunct evaluation Change to prepare evaluation material to determine courses an adjunct is qualified to teach, review applicants, rank applicants for particular course assignments. Budget and grants The charge of the committee is to review budget requests over $100 and make recommendations; monitor the budget, propose a budget plan, and review grants. Frequency of meetings will be monthly. Curriculum The charge of the committee is to evaluate, suggest revisions, and approve the undergraduate curriculum. I-O graduate committee The charge of the committee is to manage and assess the industrial organizational psychology masters program, monitor progress of graduate students, &propose a budget. Lab The charge of the lab committee is to oversee the operation of the psychology laboratory and the SONA participant tracking system. (updated )

20 20 Student Issues Charge: (a) monitor/update advising system, (b) respond to relevant issues addressed in the External Review, (c) explore student recognition ideas, (d) coordinate department scholarship awards, and (d) monitor student complaints/facilitate the complaint process. Web/Publications Evaluate and maintain the websites for the Psychology Department, including the websites of the undergraduate and graduate programs, by updating website information and improving website design. Publish documents prepared by the Psychology Department by posting them on the website or preparing them for print distribution (such as by working on layout and editing). Explore publication opportunities for the Psychology Department. Undergraduate Internships Application The course PSY 401 Fieldwork is one of four options for completing the required senior capstone experience in the Psychology major. Students complete a standard application form for the capstone indicating PSY 401 as a first or second choice and indicating the semester and year they wish to enroll. In order to be accepted into the capstone courses, students must satisfy the following requirements: 1. Admission to the Psychology major 2. Completion of the Psychology core courses PSY 115, 116, 201, and 202 (may be enrolled in 02 at the time of application) 3. Completion of 21 overall Psychology credits Placement Students are responsible for securing their own internship sites prior to the beginning of the semester in which the internship begins. Following a review of applications, selected students are notified by about placement in PSY 401. Both a sample course syllabus and a list of possible internship sites are attached to this notification. A mandatory group meeting is held by the instructor to: (1) review the course requirements in the syllabus and (2) answer questions about possible internship sites. Students are required to set up a site where the following criteria will be met: (1) 90 hours on-site involvement in activities related to an area of psychology, (2) consistent supervision by a qualified professional, (3) 15-week participation on the site. Additional Course Requirements In addition to the 90 hours on site, students must attend scheduled classes, submit a resume, and complete both an annotated bibliography and a review of the literature paper in APA style on a topic related to the internship. The review of the literature paper satisfies the Psychology Department s Upper Division Writing Requirement for students enrolled in this course.