Chapter 6: Procedure for Acquiring the Doctoral Degree

Transcription

1 Chapter 6: Procedure for Acquiring the Doctoral Degree 6.1. Period of Enrollment in the Doctoral Program The maximum period of enrollment is twelve semesters, excluding a temporary leave of absence. From their sixth semester (excluding a temporary leave of absence) onward, students must either choose to stay in the program (6.1.1.) or withdraw from the program (6.1.2.), provided that: They are scheduled to complete their sixth semester or more They are recognized as a doctoral candidate They have earned four or more credits from Independent Research () if they were enrolled in or after the academic year They must submit the requisite application to the Registrar Section, Academic Affairs Office by following the instructions mentioned in sections or Extension of Enrollment Period Students who choose to continue their enrollment must submit an Application for Extension of Enrollment Period by the specified deadline of each semester. Students may apply for a tuition deduction for the extended period Withdrawal after the Completion of Required Course Work Doctoral candidates who choose to withdraw must obtain approval from their Main Research advisor and then, either they or their Main Research advisor must submit the designated form, Report of Withdrawal from the Doctoral Program (After the Completion of Required Course Work without Submission of a Dissertation). Students may still acquire a doctoral degree after withdrawal if their dissertation is submitted by the end of the twelfth semester from their admission and they fulfill all the requirements within one year of submitting the dissertation Process for Acquiring the Doctoral Degree: An Overview The degrees offered by the doctoral program of this Graduate School are: Ph.D. in Media and Governance Doctor of Philosophy Students need to fulfill all of the following requirements to acquire a doctoral degree: 1. Enroll for six semesters or more in the doctoral program excluding a temporary leave of absence The period may be shortened to two semesters at the shortest for students who have made outstanding academic achievement if approved by the Graduate School Committee. 2. Become a doctoral candidate Students must meet all of the following requirements to become a doctoral candidate: i. Fulfill the Academic Requirements Complete an original syllabus proposal Pass the foreign language proficiency test Pass one of the Skill-building Courses specified by the Program Students in the Doctoral Program for Career Professionals are exempt from completing an original syllabus proposal and passing Skill-building Courses. ii. Fulfill the Teaching Experience (Kyoiku Taiken) Requirement Successfully fulfill teaching requirements specified by the Graduate School. 38

2 Students with a teaching background at Keio University or any other university within or outside Japan, and those in the Doctoral Program for Career Professionals, are exempt from this requirement. iii. Pass a Formal Presentation Pass a formal presentation after fulfilling the academic requirements. Students can become a doctoral candidate after receiving passing grade on Teaching Experience and their fomal presentation. 3. Pass the evaluation of an oral presentation and doctoral dissertation draft through a dissertation hearing after becoming a doctoral candidate. 4. Establish an Academic Degree Evaluation Committee The Main Research Advisor of the student will request for the establishment of an Academic Degree Evaluation Committee to review students eligibility to acquire a doctoral degree. Graduate School Committee s approval is required. 5. Pass the final examination by the Academic Degree Evaluation Committee Students must pass the doctoral dissertation evaluation and final examination within one year of the establishment of the Academic Degree Evaluation Committee. 6. Pass the final evaluation by the Graduate School Committee Students must pass the final evaluation. After passing the final examination, the Main Research Advisor of the student will ask the Graduate School Committee to evaluate the dissertation of the student through a vote. 7. Earn four credits or more from Independent Research () (Students enrolled in or after academic year 2007 only) Students must earn four credits or more from Independent Research () taught by their Main Research Advisor during their enrollment in the doctoral program Research Supervision System Research Supervisor (Prospective Main Research Advisor) The faculty member who consented to supervise the student at the time of his/her application for the doctoral program of the Graduate School becomes the Research Supervisor of the student. The Research Supervisor plays the leading role in providing research guidance to the student until the establishment of the Advisory Group. Advisory Group Students must consult with their Research Supervisor and select the members of the Advisory Group within 2 months after enrolment. The Advisory Group will provide research guidance to the student until he/she becomes a doctoral candidate. Members of the Advisory Group One Main Research Advisor The Main Research Advisor should be a committee member of the Graduate School. Two or more Co-Research Advisors One of the Co-Research Advisors must be a committee member of the Graduate School. Others can be faculty members who teach in the doctoral program of other universities, or persons who possess equivalent or surpassing research achievements. Faculty members on sabbatical leave who are willing to function as the Main Research Advisor or a Co-Research Advisor in the Advisory Group, may do so. 39

3 Procedure to Establish an Advisory Group The Research Supervisor of the student must submit an application for the establishment of the Advisory Group Instructions to Research Supervisors----- Application Period: Within two months after enrollment of the student in the doctoral program Information Required for Application: Student s name and ID number, Program, research theme of the student Names, affiliations and titles of Main Research Advisor and Co-Research Advisors Submission of Application: Application must be submitted to the Committee of the Graduate School of Media and Governance via . To: g-staff@sfc.keio.ac.jp Cc: Main Research Advisor, Co-Research Advisors and the student Dissolution of an Advisory Group The Advisory Group will be dissolved and replaced by a Research Advisory Group once the student becomes a doctoral candidate. Research Advisory Group The Research Advisory Group is constituted when a student becomes a doctoral candidate. Students must consult with their Main Research Advisor and select the members of the Research Advisory Group. The Research Advisory Group can be comprised of either the existing members of the Advisory Group, or upon student s request, those members selected by the Advisory Group who are ideally suited for the current research of the student. The Research Advisory Group provides research guidance to the student throughout his/her academic degree evaluation. An evaluation form for a formal presentation is also an application for a Research Advisory Group. The main research advisor should indicate whether the student s Advisory Group is going to be his/her Research Advisory Group (In order to change, a statement of reasons is required). Members of the Research Advisory Group One Main Research Advisor The Main Research Advisor should be a committee member of the Graduate School. Two or more Co-Research Advisors One of the Co-Research Advisors must be a committee member of the Graduate School. Others can be faculty members who teach in a doctoral program of other universities or persons who possess equivalent or surpassing research achievement to those held by them. Faculty members on sabbatical leave who are willing to function as the Main Research Advisor or a Co-Research Advisor in the Research Advisory Group, may do so. Procedure to Establish a Research Advisory Group The Main Research Advisor of the Advisory Group must submit the list of Research Advisory Group members to the Graduate School Committee at the time of the formal presentation. Dissolution of the Research Advisory Group The Research Advisory Group will be dissolved when the Academic Degree Evaluation Committee is set up. (Establishment of the Academic Degree Evaluation Committee is 40

4 described in section 6.12.) Change of Members of Advisory and/or Research Advisory Group If there are any changes in the member/s, the Main Research Advisor must submit a request stating the reason for the change. The Graduate School Committee will review the application for approval Instructions to Main Research Advisors----- Information Required for Application: Student s name and ID number, Program of the student Names, affiliations and titles of previous Main Research Advisor and Co-Research Advisors Names, affiliations and titles of new Main Research Advisor and Co-Research Advisors Reason for changing the member/s Submission of Application: The application must be submitted to the Committee of the Graduate School of Media and Governance via emai two days prior to the Graduate School Committee Meeting. To: g-staff@sfc.keio.ac.jp Cc: Main Research Advisor, Co-Research Advisors and the student 6.4. Hakasekatei Shuryo Yoken ni Kansuru Shinseisho All students must submit a Hakasekatei Shuryo Yoken ni Kansuru Shinseisho ( ; hereinafter, the Shinseisho) every semester by the stipulated deadline in order to give informal and formal presentations and a dissertation hearing. Students must consult with their Main Research Advisor and obtain his/her seal of approval on the Shinseisho. Program Chairpersons and Academic Advisors will decide the schedule of the Graduate School Seminars based on the submitted Shinseisho. The information on the Shinseisho is also used for the Black Wednesday meeting. Document Required for Submission Shinseisho with a seal of approval from the Main Research Advisor Students are able to create a Shinseisho on SFC-SFS. Log into SFC-SFS, type the required information and print it out. SFC-SFS: How to create a Shinseisho. [log in SFC-SFS] [clickplanbutton] [clickdr-statusbutton] [clicksubmit applicationbutton] Fill in blanks or update your condition [clicksubmit your plan and Submitbutton] * Without submitting the completed application form by the deadline, you are not allowed to have a Graduate Seminar (Informal Presentation, Formal Presentation and Dissertation Hearing). Submit at: Registrar Section, Academic Affairs Office, first floor, Alpha Building Deadlines Please refer to the Academic Calendar in the beginning of this Guidebook Instructions to Program Chairpersons and Academic Advisors----- Program Chairpersons and Academic Advisors must submit a schedule of Graduate School Seminars with relevant information (Student s name, Student ID number, Program of the student and names of the Main Research Advisor and Co-Research Advisors of the student) to 41

5 the Graduate School Committee via at: 6.5. Black Wednesday The Graduate School Committee will hold meetings, referred to as Black Wednesday, every semester to monitor the progress of research of doctoral students and provide research guidance for them. The Main Research Advisor or Co-Research Advisor reports the research progress of students to other faculty members of the Program. Students must report the progress of their research to their Main Research Advisor and Co-Research Advisors prior to the meeting. The submitted Shinseisho will be used as reference material during the meeting. Students are not allowed to attend Deadlines Related to Acquiring the Doctoral Degree Be aware of the deadlines mentioned in the following sections: 6.7: Informal Presentation at a Graduate School Seminar 6.10: Formal Presentation at a Graduate School Seminar 6.11: Dissertation Hearing at a Graduate School Seminar 6.12: Establishment of Academic Degree Evaluation Committee 6.14: Application for the Doctoral Degree 6.17: Final evaluation of the Doctoral Dissertation Further details regarding application deadlines is available via the website below: Informal Presentation at the Graduate School Seminar Students may give an informal presentation at a Graduate School Seminar. At the informal presentation, students have an opportunity to plan their research by obtaining advice and comments from faculty members and other doctoral students. In order to give an informal presentation, students must submit a Shinseisho by the stipulated deadline. The procedure is detailed in section 6.4. Based on the information provided in the Shinseisho, Program Chairpersons and Academic Advisors will schedule their informal presentation at a Graduate School Seminar. The informal presentation may be scheduled on a date other than those requested if it is difficult to schedule or if there is a request from the Main Research Advisor. Duration: 30 minutes including question-and-answer session Procedures to Conduct an Informal Presentation Students or their Main Research Advisor must send a request to give an informal presentation to the Graduate School Committee via (g-staff@sfc.keio.ac.jp) ten days prior to the Graduate School Seminar. Carbon copy (c.c.) the request to the Main Research Advisor and Co-Research Advisors. The must have the subject Graduate School Seminar (mm/dd), and include: Name and ID number of the student Name of the student s Program Research theme Presentation summary (approximately 300 characters in Japanese or 100 words in English) 6.8. Academic Requirements In order to make a formal presentation, students must fulfill all of the following three academic requirements. Pass an original syllabus proposal Pass the foreign language proficiency evaluation 42

6 Pass one of the Skill-building Courses specified by the Program 1. Complete an original syllabus proposal Students in the Doctoral Program for Career Professionals are exempt from completing an original syllabus proposal. If the syllabus proposal submitted at the time of admission meets all the criteria, the requirement is deemed fulfilled. Students must submit one original syllabus proposal directly related to their field of specialization to show their general knowledge and understanding of their chosen fields as well as their ability to describe concepts precisely. The syllabus proposal should be made in the following manner: A course planned for first year students in the master s program A fifteen week course plan Include lecture contents, teaching objectives, and any other information which would help master s students who took the course understand the subject matter better (e.g. themes, objectives, significance, lecture content, reference literature, teaching materials, methodology, student assessment criteria, relationships of secondary literature to each lecture and the course as a whole). Five to ten A-4 size pages (pages exceeding this limit may not be assessed) Since the syllabus proposal is not required to fit in with existing syllabi at Keio University SFC, students should create a completely new and original syllabus. If their syllabus proposal is found to be copied someone s work, students will be disqualified. Assessment criteria for the original syllabus proposal are as follows: Relevance of the course Understanding of fundamental knowledge presentation Conceptual completeness of the course framework Clarity and persuasiveness of the content Invariably planned assessments are conducted twice a year, coinciding with the entrance examination for the Graduate School of Media and Governance. Students will be notified of submission details and deadlines via the Student s Homepage for Keio University. Application Method Person to Submit: Applicant himself/herself Application to: Graduate School Committee (Submit to Registrar Section, Academic Affairs Office, on first floor of A Building) Required Document: original syllabus proposal 2. Pass the foreign language proficiency evaluation Foreign language proficiency must be demonstrated in a language (other than the student s mother tongue) which will be required in order to conduct student s research. This language will be indicated by an appointed Advisory Group. After evaluating the student s proficiency, the Advisory Group will send the result to the Graduate School Committee for approval. If students meet one of the following conditions, the requirement may be considered fulfilled. i. Met the standards of one of the foreign language proficiency examinations outlined in the table below. (While the examinations can be taken at any time, students must submit the original certificate showing passing of the designated examination.) Students must write their name and Student ID number in the margin of the certificate. 43

7 Language Name of Examination Standards Set by Graduate School English TOEFL (including TOEFL-ITP test conducted at SFC) TOEIC Test in Practical English Proficiency German Diplom Deutsch (German Diploma) in Japan Grade 2 or above Zentrale Mittelstufenprufung (ZMP) TestDaF Score of 213 or above on Computer Based TOEFL Score of 550 or above on Paper Based TOEFL Score of or above on Internet Based TOEFL Score of 730 or above Grade Pre-1 or above Passed Niveaustufe 4 or above French Diplôme d Aptitude Practique au Français Grade Pre-1 or above Diplôme d etudes en langue Française / Diplôme approfondi de langue Française (DELF/DALF) Test de Conaissance du Francoise (TCF) DELF B2 or above Score of 450 or above Chinese (Chinese Proficiency Test) Grade 2 or above (Hanyu Shuiping Kaoshi (HSK)) Grade 5 or above Spanish Evaluación Oficial del Conocimiento de la Grade 2 or above Lengua Española Diplomas de Español como Lengua Extranjera C1 or C2 (DELE) Japanese (Japanese Language Grade 1 Proficiency Test) Korean Test of Proficiency in Korean Grade 3 or above Malay- Indonesian The Korean Language Proficiency Test Ujian Kemampuan Berbahasa Indonesia Ujian Kemahirian Bahasa Indonesia Grade 3 or above Grade B or above Score of 450 or above *For languages not featured above, the Advisory Group will make a decision based on equivalent standard Even if condition i is not met, the Advisory Group can still accept one of the below conditions as proof of foreign language proficiency. (However, in the case of English, students who are not native speakers must also obtain a minimum score of TOEFL-PBT 500 or TOEIC 586.) ii. Conducted presentations three times or more, including question-and-answer sessions, in a foreign language as a leading presenter at academic conferences. (Presentation can be oral presentation or poster session. Also, oral presentation can include presentation at international conference that counts towards receiving doctoral degree.) iii. Worked on a research project using a foreign language for longer than two weeks. iv. Written a research paper in a foreign language that has been published in a journal. (Paper can be published material that counts towards receiving doctoral degree.) v. Registered, and received credits, in two or more foreign language skills courses after enrolling on the doctoral program. (For English, this includes Project English, but not Project English A. For Japanese, this does not include courses for Vietnam Higher Education Development Support Project on ICT.) vi. Conducted a formal presentation and question-and-answer session in a foreign language. (It is necessary to apply in advance of Graduate School Seminar Application period, and gain the approval of Chief Academic Advisor and Advisory Group.) Application Method Applicant: Main Research Advisor Application to: Graduate School Committee (Submit to Registrar Section, Academic Affairs Office, on first floor of A Building, one week before the Graduate School Committee Meeting) Required Documents: Result of Advisory Group evaluation (Based on attached result of foreign language proficiency examination result or other materials serving as proofs of proficiency must be the original document. Copies are not acceptable. If original documentation (copies are not acceptable) has been submitted to the 44

8 Admissions Office at the time of the entrance examination, the result of advisory group evaluation will suffice.) 3. Pass one of the Skill-building Courses specified by the Program Students in the Doctoral Program for Career Professionals are exempt from passing a Skill-building Course. Each Program specifies its Skill-building Courses. Students must complete one of the Skill-building Courses in the master s program of the Graduate School and obtain an A grade to fulfill the requirements. Students who have completed specified a Skill-building Course during their enrollment in the master s program must submit their academic transcript (with the seal of approval from their Main Research Advisor) to the Graduate School Committee and obtain approval. The academic transcript must include the title and grade of the Skill-building Course. Students must underline the name of the course and write their current Student ID number and student year in the margin. Students who have completed a Skill-building Course during their enrollment in the doctoral program are exempt from submitting their academic transcript. Submit at: Registrar Section, Academic Affairs Office, first floor, Alpha Building Deadline: One week before the Graduate School Committee meeting If students have completed a Skill-building Course, not listed in the following tables (such as a course approved by student s Academic Advisor), the academic transcript of the course must be also approved by the Graduate School Committee. Skill-building Courses Approved by Each Program Program Name 1 Global Governance and Regional Strategy (GR) 2 Human Security and Communications (HC) Skill-building Courses Specified by Each Program Research Concept and Methodology Courses, Program Courses, and Research Courses designated by GR Program and taught by its core faculty members. A course must be acknowledged by Main Research Advisors and Academic Advisor as suitable for acquiring research techniques. POLICY MANAGEMENT (HUMAN SECURITY AND INTERNATIONAL DEVELOPMENT), INTERNATIONAL ECONOMIC POLICY, ECONOMETRICS FOR POLICY ANALYSIS (only applies to those credits earned in or before the academic year 2006), INTERNATIONAL FINANCE, ECONOMIC POLICIES ANALYSIS, *Exchange students and returnees are eligible to apply for the Japanese Course as their Skill-building Course. *Research Concept and Methodology Courses, Program Courses, and Research Courses designated by HC Program and taught by faculty members of HC Program A course must be acknowledged by the Main Research Advisors and Academic Advisor as suitable for acquiring research techniques. 3 Policy Making and Social Innovation INFORMATION AND UNCERTAINTY,MULTIVARIATE DATA ANALYSIS,INTRODUCTION TO TIME-SERIES ANALYSIS, MULTIVARIATE DATA ANALYSIS A,MULTIVARIATE DATA ANALYSIS B,QUANTITATIVE RESEARCH METHODS,QUALITATIVE RESEARCH METHODS, SOCIAL RESEARCH METHODS,FIELDWORK METHODS,DATABASE ARCHITECTURE,INTRODUCTION TO DATAMAINING, CONTENT ANALYSIS, INTERNET ARCHITECTURE, INFORMATION AND COMMUNICATION SECURITY, LAW-MAKING METHOD, MICRO ECONOMY 3, MACRO ECONOMY 3, ECONOMIC POLICIES ANALYSIS, POLICY MAKING PROCESS 2, PUBLIC CHOICE THEORY, NETWORK SOCIETY, COMPLEXITY AND GAME THEORY, MATHEMATICS FOR SOCIOLOGY, MATHEMATICS AND LOGIC, MATHEMATICS FOR INFORMATICS, BAYESIAN STATISTICSSPATIAL DATA MODELINGRISK AND INSURANCE NONPROFIT AND GOVERNMENTAL ACCOUNTING, 45

9 4 Cognition, Sense-Making & Biophysical Skills 5 Environmental Design and Governance Environmental Design Urban Environment/ Earth Environment/ Geo-informatics APPLIED MICROECONOMIC QUANTITATIVE FINANCE, ADVANCED RESEARCH (CASEBOOK METHODS IN RESEARCH AND EDUCATION). Other courses that are acknowledged by the Main Research Advisors and Academic Advisor as suitable for acquiring research techniques HUMAN COMPUTER INTERSACTION DESIGN, SOCIOCONTENT ANALYSIS 2, INTRODUCTION TO SOCIOSEMANTICS, ADVANCED LECTURE IN COGNITIVE AND BRAIN SCIENCE, COGNITIVE SEMANTICS, SPORTS AND SKILL SCIENCE ADVANCED LECTURE, ADVANCED STATISTICAL ANALYSIS FOR PSYCHOLOGY, ERGONOMICS ADVANCED LECTURE, EXERCISE PHYSIOLOGY AND BIOMECHANICS, AGING SOCIETY, GERONTOLOGY, CONCEPTUAL FRAMEWORK (CB) (only applies to those credits earned in or before the academic year 2009), ADVANCED RESEARCH (only applies to those credits earned in or before the academic year 2009) Program Courses, or courses acknowledged by other Programs as Skill-building Courses, which are acknowledged by the Main Research Advisors and Academic Advisor as suitable for acquiring research techniques CONCEPTUAL FRAMEWORK, SAFETY IN ENVIRONMENTAL DESIGN, ENVIRONMENT AND SPACE, HISTORY OF CITIES AND LIVING ENVIRONMENT, BUILDING TECHNOLOGY, SPECIAL SEMINAR ON ENVIRONMENTAL DESIGN, BUILDING MATERIALS AND CONSTRUCTION TECHNOLOGY, STRUCTURAL DESIGN, REGIONAL ENVIRONMENT, MANAGEMENT OF ARCHITECTURAL ENVIRONMENT, DESIGN OF URBAN SPACE, LANDSCAPE DESIGN, DESIGN STUDIES, POPULATION DYNAMICS, CONSTRUCTION MANAGEMENT, DYNAMICS IN ENVIRONMENT, URBAN DESIGN STUDIES, APPLIED ENVIRONMENTAL DESIGN (GREEN ARCHITECTURAL DESIGN), APPLIED ENVIRONMENTAL DESIGN (SYNTHESIS), APPLIED ENVIRONMENTAL DESIGN (ARCHITECTURE AND LANDSCAPE DESIGN), APPLIED ENVIRONMENTAL DESIGN (URBAN ENVIRONMENT DESIGN), URBAN POLICY, BIODIVERSITY SCIENCE, ECOLOGICAL AND ENVIRONMENT FIELDWORK Program Courses, or courses acknowledged by other Programs as Skill-building Courses, which are acknowledged by the Main Research Advisors and Academic Advisor as suitable for acquiring research techniques CONCEPTUAL FRAMEWORK D, CONCEPTUAL FRAMEWORK E, SAFETY IN ENVIRONMENTAL DESIGN, ENVIRONMENTAL TECHNOLOGY AND SPACE DESIGN, HISTORY OF CITY AND LIVING ENVIRONMENT, TECHNOLOGY OF ARCHITECTURE, SPECIAL SEMINAR ON ENVIRONMENTAL DESIGN, BUILDING STRUCTURE DESIGN, STRUCTURAL SPACE DESIGN, REGIONAL ENVIRONMENT, ARCHITECTURAL ENVIRONMENT MANAGEMENT, DESIGN OF URBAN SPACE, LANDSCAPE DESIGN, DESIGN STUDIES, POPULATION DYNAMICS, CONSTRUCTION MANAGEMENT, ENVIRONMENTAL DYNAMICS, URBAN DESIGN, APPLIED ENVIRONMENTAL DESIGN (GREEN ARCHITECTURAL DESIGN), APPLIED ENVIRONMENTAL DESIGN (SYNTHESIS), APPLIED ENVIRONMENTAL DESIGN (ARCHITECTURE AND LANDSCAPE DESIGN), APPLIED ENVIRONMENTAL DESIGN (URBAN ENVIRONMENT DESIGN), URBAN POLICY, DIGITAL EARTH SCIENCE, INTRODUCTION TO GEOINFORMATICS, DEVELOPMENTAL AND ENVIRONMENTAL MODEL CONSTRUCTION, REGIONAL DEVELOPMENT GAMING, INTERNATIONAL ECONOMIC POLICY, ECONOMETRICS FOR POLICY ANALYSIS, INTERNATIONAL FINANCE, ECONOMIC POLICIES ANALYSIS, ENERGY AND GLOBAL ENVIRONMENT, BIODIVERSITY SCIENCE, ECOLOGICAL AND ENVIRONMENT FIELDWORK Program Courses, or courses acknowledged by other Programs as Skill-building Courses, which are acknowledged by the Main Research Advisors and Academic Advisor as suitable for acquiring research techniques 6 X-Design ENTERTAINMENT THEORY, DESIGN THEORY, DIGITAL SOUND THEORY, ENTERTAINMENT CONTENT PRODUCING, DESIGN STRATEGY (SPATIAL INFORMATION SYSTEMS AND ARCHITECTURE), DESIGN STRATEGY (AMBIENT MEDIA), DESIGN STRATEGY (VISUALIZATION), DESIGN STRATEGY (INTERACTION) 46

10 Other courses that are acknowledged by the Main Research Advisors and Academic Advisor as suitable for acquiring research techniques 7 Cyber Informatics HUMAN COMPUTER INTERSACTION DESIGN, HISTORY AND FUTURE POSSIBILITY OF THE INTERNET, DESIGN AND IMPLEMENTATION OF SYSTEM SOFTWARE, SOFTWARE DEVELOPMENT METHODOLOGY, MULTIMEDIA KNOWLEDGE BASE DESIGN AND IMPLEMENTATION, INFORMATION SECURITY -THEORY AND PRACTICE-, UBIQUITOUS COMPUTING SYSTEMS, OBJECT-ORIENTED ANALYSIS, KNOWLEDGE DISCOVERY METHODS, AUTONOMOUS DECENTRALIZED COOPERATIVE SYSTEMS, ALGORITHMS, INTERNET OPERATION, INTERNET ARCHITECTURE, OBJECT-ORIENTED SOFTWARE DEVELOPMENT, COMPILER CONSTRUCTION, DATABASE ARCHITECTURE, NEURAL COMPUTING, PATTERN INFORMATION PROCESSING, VISUAL PROGRAMMING, WIRELESS COMMUNICATION SYSTEMS, SEMANTICS OF LANGUAGES, INFORMATION AND COMMUNICATION, KNOWLEDGE BASE, MATHEMATICS FOR INFORMATICS(PROBABILITY THEORY, INFORMATION THEORY, LOGIC) Courses acknowledged by other Programs as Skill-building Courses, which are acknowledged by the Main Research Advisors and Academic Advisor as suitable for acquiring research techniques 8 Systems Biology SOFTWARE TOOLS FOR BIOINFORMATICS, BIOINFORMATICS ALGORITHMS, GENETIC NETWORKS, MATHEMATICAL BIOLOGY, METABOLIC ENGINEERING LABORATORY PRACTICE, PROTEOME ANALYSIS LABORATORY PRACTICE, METABOLOME ANALYSIS LABORATORY PRACTICE, BIOINFORMATICS ALGORITHMS, COMMUNICATING BIOSCIENCE USING ENGLISH, GENOME DESIGN, THE BODY PLAN OF VERTEBRATE Other courses that are acknowledged by the Main Research Advisors and Academic Advisor as suitable for acquiring research techniques 6.9. Teaching Experience (Kyoiku Taiken) Requirement Students exempted from fulfilling the teaching requirement Students in the Doctoral Program for Career Professionals are exempt from fulfilling the teaching requirement. Students with a teaching background as a full-time or a part-time faculty member at Keio University or other university within and outside Japan are considered to have fulfilled the teaching requirement. Students must submit a copy of the documents stating name and position of the course instructor (student him/herself) and name and period of the course he/she taught to the Registrar Section, Academic Affairs Office after completing teaching the course. Students should submit the following documents as well: Copy of the letter stating the teaching offer Letter of acceptance Syllabi Course schedule Students must write their name and Student ID number in the margin of the documents Details of the Teaching Experience (Kyoiku Taiken) Purpose To develop a student as a researcher, foster teaching ability and provide opportunities to grow as an educator. Applicable Courses Undergraduate first year courses or beginner s courses taught at Keio University SFC by tenured and non-tenured faculty members including Visiting Lecturers (Full-time) Courses taught by Tokubetsu Kenkyu Kyoin do not apply Courses not in an area directly related to the primary research area of students 47

11 Duration One Semester Designated Application Form Application to Undergo Teaching Experience (Kyoiku Taiken) in Desired Courses Submit at: Registrar Section, Academic Affairs Office, first floor, Alpha Building Guidelines for Conducting the Teaching Experience (Kyoiku Taiken) Students who conduct Teaching Experience (Kyoiku Taiken) should: Give three or four lectures as the sole lecturer in the presence of the faculty member in charge of the course Decide what they want to teach and develop a course program (students must seek the advice of faculty member in charge) Prepare course materials Participate in grading students taking the course (actual grading must be done by the faculty member in charge of the course) Report Guidelines Students must submit the following documents to the faculty member in charge of the course on the last day of the class (end of semester): Teaching Experience (Kyoiku Taiken) Report (on the designated form) Material and data used in the class Bank account information Evaluation Teaching students will be evaluated by students taking the course. This will be done through providing additional questionnaires on the SFC-SFS. The Faculty member in charge of the course will assess the student s performance as a lecturer based on the submitted report. The Faculty member in charge of the course will submit the designated evaluation sheet and the Teaching Experience (Kyoiku Taiken) Report submitted by the student to the Registrar Section, Academic Affairs Office for further screening by the Graduate School Committee. Announcement of Result The result will be sent to students via . Honorarium Students who successfully complete their teaching experience will receive an honorarium for their work as a teaching assistant Formal Presentation at the Graduate School Seminar (Evaluation of Eligibility to become Doctoral Candidates) Students who successfully fulfill the academic requirements and the teaching experience requirements (or who plan to complete the Doctoral Program in the same semester) must make a formal presentation at the Graduate School Seminar. By the time of formal presentation, students are expected to decide on their research themes and methodology, and complete preliminary study of related research. Students who wish to obtain a doctoral degree in three years should aim to pass the formal presentation during the second or third semester of their attendance. In order to make a formal presentation, students must submit a Shinseisho by the stipulated deadline. The detailed procedure is described in section 6.4. The Program Chairpersons and Academic Advisors will schedule Graduate School Seminars based on the information provided in the Shinseisho. Procedures to Make a Formal Presentation 1. Request to make a formal presentation The Main Research Advisor of the student must send a request to give a formal 48

12 presentation to the Graduate School Committee via ten days prior to the Graduate School Seminar. The should be carbon copied (c.c.) to the student and Co-Research Advisors. It must have the subject Graduate School Seminar (mm/dd), and include the following information: Name and ID number of the student Name of the student s Program Name and affiliation of the Main Research Advisor and Co-Research Advisors Research theme Summary of the presentation (approximately 300 characters in Japanese or 100 words in English) Under extraordinary circumstances if any members of the Formal Presentation Review Committee need to review the presentation via a remote conference system, this must be mentioned in the . The student or Main Research Advisor must submit an application to use the system and must also set up and operate the system by themselves. 2. Submit documents required for making a formal presentation Students must upload their research proposal (PDF format) through SFC-SFS. To upload, please click the [log in SFC-SFS][clickPlanbutton] [clickdr-status button]. SFC-SFS: Students must also submit a research proposal to the Graduate School Committee via (g-staff@sfc.keio.ac.jp) one week prior to the Graduate School Seminar. Carbon copy (c.c.) the to the Main Research Advisor and Co-Research Advisors. The research proposal should be approximately ten A-4 sized pages, in PDF format, and should include the following information: Research theme Anticipated results Connection with current research findings List of references Progress report Papers submitted to academic journals, and their acceptance status Presentations given at international academic conferences (or scheduled presentations) Formal Presentation Review Committee The Formal Presentation Review Committee must consist of the following members: All members of the student s Advisory Group Six or more Graduate School Committee members (including the members in the student s Advisory Group who are also members of the Graduate School Committee) Details of the Formal Presentation Preparation: Students must prepare presentation materials and distribute them to each member of the Formal Presentation Review Committee. Duration: 25 minute oral presentation followed by 10 minute question-and-answer session Evaluation: Members of the Formal Presentation Review Committee will evaluate the presentation. The Main Research Advisor of the student will submit the evaluation forms (signed by Formal Presentation Review Committee members) to the Graduate School Committee for screening. Announcement of Result 49

13 Those students who failed their formal presentation can make another formal presentation in the following semester or at a later time. Only one formal presentation can be made per semester. Those students who pass the formal presentation will become doctoral candidates. Students, who have already passed the formal presentation but have not yet fulfilled their teaching requirement, can become doctoral candidates once they do so Dissertation Hearing at the Graduate School Seminar Students must schedule a dissertation hearing after they have become doctoral candidates and are close to completing their research and doctoral theses. Students who wish to obtain a doctoral degree in three years should schedule their dissertation hearing roughly during their fifth semester of attendance. In order to schedule a dissertation hearing, students must submit a Shinseisho by the stipulated deadline. The procedure is detailed in section 6.4. The Program Chairpersons and Academic Advisors will schedule Graduate School Seminars based on the information provided in the Shinseisho. Students are expected to meet one of 6.15 the Requirements for the Doctoral Degree at the time of holding a Dissertation Hearing. However, students are still allowed to apply for a Dissertation Hearing if they meet one of 6.13 the Requirements for Applying for the Doctoral Degree. Procedures to Hold a Dissertation Hearing 1. Send a request for holding a dissertation hearing The Main Research Advisor of the student must send a request to hold a dissertation hearing to the Graduate School Committee via (g-staff@sfc.keio.ac.jp) ten days prior to the Graduate School Seminar. The should be carbon copied (c.c.) to the student and Co-Research Advisors. It must have the subject Graduate School Seminar (mm/dd), and include the following information: Name and ID number of the student Name of the student s Program Name and affiliation of the Main Research Advisor and Co-Research Advisors Research theme Summary of the presentation (approximately 300 characters in Japanese or 100 words in English) Under extraordinary circumstances if any members of the Dissertation Hearing Review Committee need to review the presentation via a remote conference system, this must be mentioned in the . The student or Main Research Advisor must submit an application to use the system and must also set up and operate the system themselves. 2. Submit documents required for dissertation hearing Research prospectus Students must upload their research prospectus (PDF format) through SFC-SFS. To upload, [log in SFC-SFS][clickPlanbutton] [clickdr-statusbutton]. SFC-SFS: Students must also submit the research prospectus to the Graduate School Committee via (g-staff@sfc.keio.ac.jp) one week prior to the Graduate School Seminar. They should also carbon copy (c.c.) their Main Research Advisor and Co-Research Advisors. The research prospectus should include the following information: Research theme Anticipated results Connection with current research findings Progress report List of reference Details of papers presented at academic conferences, including whether the 50

14 papers were submitted for publication, or published, and whether or not they were refereed. The research prospectus should be approximately ten A-4 sized pages, prepared in PDF format. Draft of Doctoral Dissertation (1 copy) Students must submit the draft of their dissertation to the Registrar Section, Academic Affairs Office, first floor, Alpha Building, one week prior to the Graduate School Seminar. They should also submit a Draft of Doctoral Dissertation to their Main Research Advisor and Co-Research Advisors. The draft must be filed using a two-ring binder. The title of the doctoral dissertation and the name of the student must be printed on the front page and the spine. Dissertation Hearing Review Committee The Dissertation Hearing Review Committee must consist of the following members: All members of the student s Research Advisory Group Six or more Graduate School Committee members (including the members of the student s Research Advisory Group who are also members of the Graduate School Committee) Details of the Hearing Preparation: Students must prepare their dissertation draft and distribute it to the student s Main Research Advisor and Co-Research Advisors. Duration: 35 minutes oral presentation followed by 25 minutes question-and-answer session Evaluation: The Dissertation Hearing Review Committee will evaluate the entire presentation of the student including demonstration and his/her dissertation draft. The Main Research Advisor of the student will submit the evaluation forms signed by Dissertation Hearing Review Committee members to the Graduate School Committee for further screening. Announcement of Result The result will be sent to students via . Students may apply for the doctoral degree after their dissertation draft is approved. Students who failed to obtain approval can schedule a hearing again during the following semester or at a later time. Only one hearing can be held per semester Establishment of Academic Degree Evaluation Committee The Main Research Advisor of the student will apply to the university for the establishment of an Academic Degree Evaluation Committee if he/she concludes that the student is eligible to apply for a doctoral degree. The evaluation of the academic degree of the student must be completed within one year from the date of the establishment of an Academic Degree Evaluation Committee. The Academic Degree Evaluation Committee will be dismissed if the evaluation is not completed after one year of its establishment. Academic Degree Evaluation Committee The Academic Degree Evaluation Committee must consist of the following members: One Main Research Advisor who is a committee member of the Graduate School of Media and Governance Three or more Co-Research Advisors. Amongst those Co-Research Advisors, two or more must be committee members of the Graduate School of Media and Governance. Others can be faculty members who teach subjects in a doctoral program of other universities, or persons who possess equivalent or surpassing research achievement. 51

15 Faculty members on sabbatical leave who are willing to function as a Main Research Advisor or a Co-Research Advisor in the Academic Degree Evaluation Committee, may do so. However, when the Graduate School Committee decides that interdisciplinary research requires higher assessment, such as comprehensive assessment of academic degree requirements, it can appoint an additional member to the Academic Degree Evaluation Committee as a Co-Research Advisor. Procedure for Establishment The Main Research Advisor of the student must submit the designated application form to the Graduate School Committee via (g-staff@sfc.keio.ac.jp) one week prior to the Graduate School Committee Meeting. The should be carbon copied (c.c.) to the Co-Research Advisors. It must have the subject Application for Academic Degree Evaluation Committee Establishment. There is a prescribed format to apply for the Academic Degree Evaluation Committee Establishment. For more details, please contact to the Academic Affairs Office. The Main Research Advisor of the student must describe the student s eligibility to obtain doctoral degree at the Graduate School Committee meeting. The Academic Degree Evaluation Committee will be established upon approval of the Graduate School Committee Requirements for Applying for the Doctoral Degree Students must meet one of the following requirements before taking the final examination. Requirement One The student has completed two or more original papers as the only author or the primary author, and these papers have been published or have been accepted for publication after referees review in academic journals acknowledged by the Graduate School Committee. Papers accepted with conditions are also acceptable at the time of the hearing. However, they must be accepted for publication before the time of final examination. Papers that have not been accepted or scheduled to be submitted are not acceptable. In addition, the student has been a solo presenter or lead presenter at one or more international conferences acknowledged by the Graduate School Committee (either oral or poster presentations). Requirement Two The student has published or scheduled to publish one or more books regarding his/her research findings by a publisher acknowledged by the Graduate School Committee. In addition, the student has been a solo presenter or lead presenter at one or more international conferences acknowledged by the Graduate School Committee (either oral or poster presentations). Requirement Three The student has two or more sets of research works (including pictures and drawings of the research products) published or scheduled to be published in academic journals acknowledged by the Graduate School Committee, and one or more sets of research work have won an award. In addition, the student has been a solo presenter or lead presenter at one or more international conferences acknowledged by the Graduate School Committee (either oral or poster presentations). Requirement Four The student who does not fulfill any of the requirements mentioned in one, two or three, but has obtained academic credentials that the research work is unique and original, and those achievements have been presented at occasions noted and acknowledged 52

16 by the Graduate School Committee. In addition, the student has been a solo presenter or lead presenter at one or more international conferences acknowledged by the Graduate School Committee (either oral or poster presentations). Note that a student who was a lead presenter at one of the international conferences listed on the White List may be considered as having completed one of the original papers mentioned in the Requirement One. Details of this condition will be posted on the Student s Homepage for Keio University Application for the Doctoral Degree A student must complete his/her research, doctoral dissertation, work, and other required documents to apply for the doctoral degree. A student must obtain approval from his/her Main Research Advisor of the Research Advisory Group before making the application. If a student wishes to obtain a doctoral degree in three years, he/she should apply for the doctoral degree during the fifth semester of attendance. The submitted doctoral dissertation and reference paper files will be returned to the student after making necessary arrangements. The student must distribute his/her doctoral dissertation and reference papers to the Main Research Advisor and Co-Research Advisors for the final examination. Language for Submission All documents submitted must be written in either Japanese or English. Journal publications in other languages are accepted as attached material. How to Prepare Documents Required for Submission The necessary forms are available for downloading at the following website, as well as samples of completed forms for reference. The documents must be reviewed by the Main Research Advisor before submission. Doctoral Dissertation File Type of the Binder Any type of A-4 page binding that can be easily undone is acceptable. Students must use the same type of binding for all copies of the doctoral dissertation. Required Number One copy each of the doctoral dissertation file must be prepared for the Main Research Advisor and each Co-Research Advisor Cover and Spine Label Please refer to Appendix Two Binding Order The doctoral dissertation file must be bound in the following order: i. Cover Label ii. Dissertation Abstract (designated form, or prepare a sheet with the same content) Abstracts must be completed in both Japanese (1,000 characters or less) and English (300 words or less), and typed or prepared by word processor. Five key words summarizing the dissertation must be selected and written separately at the bottom of the last page. iii. Doctoral Dissertation 53

17 The doctoral dissertation must be written on A-4 size paper and bound so that can be easily undone. The doctoral dissertation should be bound on the left side if written horizontally, and on the right side if written vertically. Reference Paper File Binder: Use one A-4 size binder per file. Required Number One copy each of the reference paper file must be prepared for the Main Research Advisor and each Co-Research Advisor Binding Order The reference paper file must be bound in the following order: i. Copy of the Papers Index (designated form) The papers index must be typed or prepared by word processor. Students should refer to appendix one for instruction on how to complete the form. ii. Reference Papers Published papers related to the dissertation must be bound in the same order as in the index of the dissertation. Copies of publications are acceptable. Other evidence of the students fulfillment of the requirements of the doctoral degree must also be attached. Documents Needed but Not Required for Binding Prepare one copy of the following documents: Degree Application Form (designated form) Must be typed or prepared by word processor and must have a personal seal. Curriculum Vitae (designated form) Must be typed or prepared by word processor. It must specify the name of the graduate school and academic major. It should also provide concrete details of completed research, as well as names and time frames of all research projects participated in. The c.v. must also specify all professional employers and time frames of employment. Enrollment and graduation dates of undergraduate and graduate programs must also be specified. These dates must be confirmed in advance by referring to your certificates or diplomas. For students who have already withdrawn from the doctoral program after the completion of required course work, substitute the dates: September 21 for fall graduation; March 31 for spring graduation Dissertation Abstract (designated form) Dissertation Index (designated form) Request for Approval Regarding Release of Doctoral Dissertation (designated form) Must be signed by the main research supervisor. Required Data Prepare PDF data of the following documents: i. Doctoral Dissertation ii. Dissertation Abstract (designated form, or prepare a sheet with the same content) 54

18 Place of Submission Students must submit the required documents to the Registrar Section, Academic Affairs Office, first floor, Alpha Building, addressed to the Graduate School Committee. Submission Deadline Two days before the Graduate School Committee meeting in which the establishment of the Academic Degree Evaluation Committee will be determined Requirements for the Doctoral Degree Students must meet one of the following requirements before taking the final examination. Requirement One The student has completed two or more original papers as the only author or the primary author, and these papers have been published or have been accepted for publication after referees review in academic journals acknowledged by the Graduate School Committee. In addition, the student has been a solo presenter or lead presenter at one or more international conferences acknowledged by the Graduate School Committee (either oral or poster presentations). Requirement Two The student has published or scheduled to publish one or more books regarding his/her research findings by a publisher acknowledged by the Graduate School Committee. In addition, the student has been a solo presenter or lead presenter at one or more international conferences acknowledged by the Graduate School Committee (either oral or poster presentations). Requirement Three The student has two or more sets of research works (including pictures and drawings of the research products) published or scheduled to be published in academic journals acknowledged by the Graduate School Committee, and one or more sets of research work have won an award. In addition, the student has been a solo presenter or lead presenter at one or more international conferences acknowledged by the Graduate School Committee (either oral or poster presentations). Requirement Four The student who does not fulfill any of the requirements mentioned in one, two or three, but has obtained academic credentials that the research work is unique and original, and those achievements have been presented at occasions noted and acknowledged by the Graduate School Committee. In addition, the student has been a solo presenter or lead presenter at one or more international conferences acknowledged by the Graduate School Committee (either oral or poster presentations). Note that a student who was a lead presenter at one of the international conferences listed on the White List may be considered as having completed one of the original papers mentioned in the Requirement One. Details of this condition will be posted on Jukusei site Final Examination Timing of the Final Examination The final examination will be held after the Academic Degree Evaluation Committee is established and the doctoral dissertation is completed. Contents of the Final Examination Oral examination 55

19 Evaluation The final examination is held in the presence of all members of the Academic Degree Evaluation Committee. Only the Academic Degree Evaluation Committee members and the examinee are permitted to enter the examination room. The Academic Degree Evaluation Committee determines if the student has fulfilled the requirements for a doctoral degree. The Academic Degree Evaluation Committee will also examine whether the student satisfied with 6.15 Requirements for Doctoral Degree Final Evaluation of the Doctoral Dissertation The Graduate School Committee evaluates the doctoral dissertation of the student. If the Academic Degree Evaluation Committee decides that changes in the dissertation are necessary, the student must modify his/her doctoral dissertation before the final evaluation. After the doctoral dissertation is accepted by the Academic Degree Evaluation Committee, the dissertation will be screened by the Graduate School Committee for the last time Instructions to Main Research Advisors----- Submission of Application via The application must be submitted to the Graduate School Committee via . To: g-staff@sfc.keio.ac.jp Cc: Main Research Advisor, Co-Research Advisors of the Academic Degree Evaluation Committee and the student Subject: Application for Final Evaluation Contents: Student s name, Student ID number and the Program of the student The date of the student becoming a doctoral candidate The date of the student passing the dissertation hearing Name and affiliation of the Academic Degree Evaluation Committee members Documents Required for Submission: Confirmation of Doctoral Degree Evaluation (use the designated form) It must state the results of the final examination. The form must include the seals or signatures of all members of the Academic Degree Evaluation Committee. Summaries of the Doctoral Dissertation Evaluation and Academic Degree Evaluation Committee Members (designated form is available) Place of Submission: Registrar Section, Academic Affairs Office, first floor, Alpha Building. Submission Deadline: Two weeks before the Graduate School Committee Meeting Application Guidelines for Students Documents Required for Submission: Doctoral dissertation: one bound copy (on A-4 size paper, details in appendix 2) and two sets of copies prepared in the same manner as described in section If the full text of the dissertation cannot be released on the Internet, two bound copies and one copy prepared in the same manner as described in section 6.13 are required. Reference paper file: three sets of copies of reference papers prepared in the same manner as described in section (The files will be returned to the student later.) Doctoral Dissertation Summary (PDF data): if you had chosen not to release the full version of your dissertation on the internet. 56

20 If any changes occur after submission, a copy of the following must be submitted: Degree Application Form Dissertation Abstract (one copy each in Japanese and English) Dissertation Index Curriculum Vitae PDF data of Dissertation Abstract (one copy each in Japanese and English) PDF data of Doctoral Dissertation Submit at: Registrar Section, Academic Affairs Office, first floor, Alpha Building Submission Deadline: 11:30a.m., 10 days before the Graduate School Committee Meeting Browsing of the Doctoral Dissertation The submitted doctoral dissertation and other required materials will be made available for review ten days prior to the Graduate School Committee. The documents will be available only to the members of the Graduate School Committee and Academic Degree Evaluation Committee. Final Evaluation of the Doctoral Dissertation The Main Research Advisor of the Academic Degree Evaluation Committee will inform the review result to the Graduate School Committee. The doctoral dissertation will be approved by votes of at least two thirds of those attending the Graduate School Committee meeting as long as a quorum exists. Bound doctoral dissertation and other required materials will be circulated for review as well during the Graduate School Committee meeting After Passing the Final Evaluation After it has been determined that the student will receive a degree, the student should submit without delay one copy each of the below documents a. and b.: a. Doctoral Dissertation (electronic version) This should be exactly the same as the dissertation submitted for final evaluation. If unavoidable circumstances prevent you from releasing the full version of your doctoral dissertation, submit a dissertation summary (electronic version). b. Doctoral Dissertation Abstract (electronic version) Data for these documents should be submitted as PDF files. For information on creating PDF files, see the Jukusei (Keio students) website. Submissions should be made to the Graduate School Committee through the Academic Affairs Office at SFC, first floor of the A (Alpha) Building Archiving of Doctoral Dissertation A copy of the doctoral dissertation will be archived at the Shonan Fujisawa Media Center when the doctoral degree is awarded to the student Release of Doctoral Dissertation to the Public Domain Data of dissertations (full theses or summaries) will be released to the public domain through KOARA (KeiO Associated Repository of Academic resources) and the National Diet Library (in Japan). Students should confirm the details of data format, etc., which will be notified through the Jukusei (Keio students) website. If changes become necessary in the disclosure method after your dissertation has been released on the 57