1 GEDIZ UNIVERSITY UNDERGRADUATE EDUCATION AND EXAMINATION REGULATIONS PART ONE Aim, Scope, Basis and Definitions Aim ARTICLE 1 (1) The aim of these regulations is to stipulate the procedure and principles regarding student education, training, examination, evaluation, permission, registration, cancellation of registration, diploma, and operations of academic consultancy at Gediz University. Scope ARTICLE 2 (1) These Regulations comprise the provisions related to undergraduate education, examinations and evaluation executed in the faculties of Gediz University. Basis ARTICLE 3 (1) These Regulations are based on the 14 th and 44 th Articles of Higher Education Law dated, 2547 numbered. Definitions ARTICLE 4 (1) The following terms in these regulations have the meanings specified below: a) ECTS: European Credit Transfer and Accumulation System, b) Make up exam: The exam taken at the end of a semester, after the final exams to stand for them, c) Advisor: A lecturer that is appointed by the related Head of Department in order to deal with the problems of the students regarding education, training or other issues, d) Additional Exam: An additional exam given to the students who can graduate via passing the additional exams carried out for two courses maximum with two courses graded as FF or FD maximum or whose GPA is below 2,00 without any failed courses, e) GPA: Grade point average, f) Related board: Faculty boards at the faculties affiliated with the University, g) Related executive board: Faculty executive boards at the faculties affiliated with the University, h) Undergraduate studies: After secondary education, a higher education program that consists of a study of a four year or eight semester minimum, i) Make up exam: An exam that is given to student who could not attend the midterm exams with a valid reason or excuse approved by the related executive board, j) Board of Trustees: the Board of Trustees of Gediz University, k) Normal course load: Total amount of the credits of the courses in a semester that a student is expected to be enrolled, l) Common required course: The courses stated in the first clause of the 5 th Article of Higher Education Law numbered 2547: Ataturk's Principles and History of Turkish Revolution, Turkish Language and Foreign Language courses, m) Education program: Education program that is approved by the Senate upon the decision of Faculty Boards in accordance with the opinion of the Departments, n) Course with a prerequisite: A course that can be taken only after one or more courses required are completed in the previous semester or semesters, o) Rector: Rector of Gediz University p) Elective: Courses that can be chosen by a student from a number of optional subjects or courses indicated in the education program, q) Senate: Gediz University Senate,
2 r) University: Gediz University, s) Semester course load: Total credits of all the courses that a student is enrolled in a semester, t) Midterm exam: An examination administered in the middle of an academic term that the course is given, u) Final exam: An examination administered at the end of an academic term that the course is given, v) Required course: A course that is mandatory for students. PART TWO Student Admission, Enrollment, Lateral and Vertical Transfers Tuition Fees ARTICLE 5 (1) Undergraduate students are charged a certain amount of tuition fee that is determined by the Board of Trustees before the start of each academic year. Save for the provisions of the Articles 32 and 34, students who discontinue their education, did not reregister, who left the University voluntarily or dropped out of the University in accordance with the regulations are entitled to a refund of the tuition fees they paid for the semester in which they did not receive education. (2) In case of death or severe illness that constitutes an impediment to education, tuition fees are collected limited to the period stated within the health report that indicates the condition of the student. Under these conditions, amount of tuition fee to be collected will be calculated according to the academic weeks stated in the related academic calendar. Student Affairs and Discipline ARTICLE 6 (1) Related Executive Board decides on the issues of lateral transfer, education and examinations, permissions and dismissal from the University due to disciplinary actions. Students are allowed to raise objection to the University Executive Board within fifteen days. (2) Disciplinary actions and procedures of students are executed pursuant to the provisions of Higher Education Institutions Student Discipline Regulations published in the Official Gazette 18/8/2012 dated and numbered Admission Guidelines and Exact Registration ARTICLE 7 (1) Students are registered according to the results of the examinations conducted by Student Selection and Placement Center (OSYM). Candidates are not allowed to be registered to any other higher education institution except for the cases permitted by the Higher Education Board. (2) Exact registration date, documents required, guidelines to comply with are determined and announced by the University Executive Board based on the Act of Law numbered Students who do not pay the determined tuition fee and apply properly cannot be registered. A student who completes the exact registration within the period determined for the Faculty becomes a student of the University and he or she is entitled to student rights. (3) Exact registrations of students with acceptable excuses may be completed with notarized authorization provided that it is in compliance with the provisions above. In case of missing or incorrect documents, students will be deregistered and the tuition fee of the unattended semester will be refunded. Consultancy ARTICLE 8 (1) Related Head of Department appoints an academic advisor for each student. Advisors monitor students academic progress and help them solve their problems related to university life. (2) Advisors approve the course registration forms which students submit within the stated periods. Re-registration ARTICLE 9 (1) University students are required to re-register every semester in accordance with the procedures determined by the Senate. Reregistration process is completed within the period specified in the academic calendar. Semester reregistration is completed after students choose their courses online and get approval from their advisors. Students are responsible for their own course registration.
3 (2) Students who do not pay their tuition fees under the terms and conditions specified by the University are not allowed to re-register. Students who are not re-registered cannot pursue their education; sit for an exam, and benefit from student rights. The semester in which a student did not re-register is counted as study semester, as well. Student Identity Card ARTICLE 10 (1) Students who are fully registered in accordance with Article 7 or re-register in accordance with Article 9 are given an ID card with a photo of the applicant on it, which indicates that they are the students of the University. Lateral (Undergraduate) and Vertical Transfers ARTICLE 11 (1) All lateral (undergraduate) transfers to the University s faculties from the University or externally and double major and minor programs are conducted in accordance with the decisions of the Senate pursuant to the provisions of the Regulation on Transfer between Associate Degree and Undergraduate Programs in the Higher Education Institutions, Double Major, Minor and Credit Transfer Between Institutions, published at the Official Gazette 24/4/2010 dated and numbered within the period specified in the academic calendar. Lateral transfers are limited to quotas to be determined by the relevant executive board orientation procedures are carried out by the relevant board by converting his / her grades to the grading system indicated in the Article 18. (2) Transferred students are required to study at least for two semesters at the University in order to graduate. (3) Vertical transfers are subject to the provisions of the Regulation on Graduates of Vocational High Schools and Open University Associate Degree Programs to Continue Their Undergraduate Education, published at the Official Gazette 19/2/2002 dated and numbered. PART THREE Principles Regarding Education and Instruction Academic Year ARTICLE 12 (1) Academic year consists of autumn and spring semesters. Autumn and spring semesters last for at least fourteen weeks excluding midterm and final examinations. If deemed necessary, the Senate can extend this period. Start and end dates of each semesters and examination periods are announced within the academic calendar determined by the Senate. (2) No classes and no examinations are to be held on public holidays. However, if required, classes and examinations may be held on Saturdays and Sundays upon the decision of relevant boards. Period, Type and Medium of Instruction ARTICLE 13 (1) Regular and maximum periods of study granted to students to complete their undergraduate education at University are seven years for four-year programs, eight years for five-year programs, and nine years for six-year programs. Excluding the English preparatory school that takes one year, students who cannot graduate from an undergraduate program after seven years, from an integrated master's program from nine years can reregister provided that they pay the tuition fees according to the conditions determined by the Board of Trustees. In this case, their student status continues and they can attend courses and examinations without enjoying other rights bestowed upon students. (2) Education and instruction consist of theoretical and/or practical courses specified in the education program, applications, projects and ateliers, workshops, laboratory studies, practical studies, practice studies, field work, symposiums, thesis, internship and so forth. (3) Unless otherwise specified, the period of each course is one year. (4) The medium of instruction of the University is English. However, courses to be offered by the faculties and departments in Turkish or other languages are determined by the Senate. Education programs ARTICLE 14 (1) Education is conducted in accordance with the education program which is determined by the relevant board and approved by the Senate, taking common required courses, required courses, electives and the views of the departments into consideration.
4 (2)Education is conducted according to the education program and the order specified within. However, students who achieved proficiency in English will start their education in the following semester. Prerequisite courses and other conditions ARTICLE 15 (1) Prerequisite courses are courses that must be successfully completed before enrolling in the course being considered. Prerequisites and other conditions that are needed to enroll in a course are conducted in accordance with the education program determined by the relevant department boards, decided by the faculty board and approved by the Senate. Enrolling in or dropping a course ARTICLE 16 (1) Normal course load is the total number of credit hours required to be taken by a student in a semester under normal circumstances. Semester course load is the total number of credit hours that a student enrolled in. Semester course load cannot exceed a sum of normal course load and half of the normal course load. Course load is calculated based on the ECTS of the courses. (2) While enrolling in a course, these principles are required to be considered: a) Students must be enrolled in courses they failed and courses they are not enrolled in before. To pass these courses, a student must start from the courses of lower semester first. Courses which are excluded or not opened can be replaced by the other courses determined by the relevant courses. b) A student is not obliged to take an elective which he or she failed before; another elective can be taken from the same group of electives. c) Upon the approval of their advisors, students who pass all of their courses in lower semesters and have a minimum grade point average of 3.00 are allowed to take maximum two courses from higher semesters from the start of the third semester provided that they do not exceed the semester course load of the same semester. d) Students who cannot fulfill normal course load requirements due to reasons such as going on a leave of absence for a semester or attending an exchange program can take courses from higher semesters upon the decision of the relevant executive board within the limits of the normal course load of the same semester. e) Students can drop maximum three courses within the start of each semester upon the approval of their advisors or can add other courses within the limits of the semester course load. f) Students can withdraw from some of the courses they are enrolled in within the eight weeks following add/drop period provided that they inform their academic advisors. A student can exercise this privilege for maximum two courses in one semester, six courses for all undergraduate studies period including double major or minor program courses. A student cannot withdraw from a course he or she is required to repeat, or received a (W) or courses not included in GPA. A student cannot withdraw from any courses in the first two semesters. Courses withdrawn are not included while calculating GPA. Compulsory attendance ARTICLE 17 (1) Each student is required to attend courses, application studies, laboratory studies, projects, symposiums, completion studies, workshops, and similar studies of the semester he or she registered. (2) Students who do not attend 70% of theoretical courses and 80% of application and laboratory studies are not eligible to sit for the midterm, final and make up examinations of the concerned course. (3) A student who once met the attendance requirements of a theoretical course is not required to fulfill the compulsory attendance criteria of the concerned theoretical course again while repeating it. However, the student will be required to meet other conditions of the course except compulsory attendance. PART FOUR Grading, Examinations and Academic Standing Grading ARTICLE 18 (1) For each course taken, the student is given one of the following letter grades by the course teacher. Letter Coefficient Equivalent Value AA BA
5 BB CB CC DC DD FD FF (2) Grades, not computed in Grade Point Averages (GPA): a) I- Incomplete, b) S- Satisfactory, c) U- Unsatisfactory, d) P- In Progress, e) EX- Exempt f) NI- Not Included, g) NA- Not Attended, h) W- Withdrawn, i) T- Transferred. (3) The definitions of the grades specified in the second clause are as follows: a) For each course taken, excluding the final or make up exams, the student is given one of the following letter grades by the course teacher. The (I) grade is awarded by the lecturer to a student, who failed to complete the requirements of a course on account of illness or other acceptable reason, although s/he was successful during the term. In the event that a student receives an (I) for a course; the duration of (I) may be extended until fifteen days since the announcement of the grade, or until the beginning of the following registration period upon the recommendation of the relevant directorate of department and relevant executive board in case of long lasting illness or similar situations. Students are obliged to complete the requirements and receive a grade. Failure to do so shall cause the student to receive an (FF). b) The (S) grade is given to students who pass non-credit courses. c) The (U) grade is given to students who fail to pass non-credit courses in their education programs, courses taken at Preparatory School or courses taken during a student exchange program. d) The (P) grade is given to students who are taking noncredit courses successfully and have not completed it yet. e) The (EX) grade is given to students who are entitled to exemption after the relevant examination held by the relevant department with regard to courses specified by the University Senate. The (EX) grade is not included in grade point averages. e) The (NI) grade is given with respect to courses not taken within the academic program the student is enrolled at. This grade is indicated on the student s transcript along with the grade in letters the student has received from the relevant course. However, it cannot be counted as part of the course load specified for the academic program the student is enrolled at. (NI) courses cannot be repeated. It is not included in grade point averages. f) The (NA) grade is given to students who fail to fulfill the requirements of attending a course or to satisfy the requisites of course applications. The (NA) grade is counted as an (F), when calculating grade point average. g) (T) grade is given to students who are transferred from other high education institutions in Turkey or abroad or in-house, wish to transfer credits, attend student exchange programs or preparatory programs for undergraduate studies for the courses passed successfully and counted as equivalent upon the suggestion of the relevant head of department and approval of the relevant executive board. (T) Grade is not included in grade point average, the grade point averages of students who receive this grade is calculated according to the courses taken in the higher education institution which the student graduates from. h) (W) Grade is given to students for the courses they have withdrawn with eight weeks following the add-drop period provided that they inform their advisors. (W) Grade is not included in grade point average. Academic Standing ARTICLE 19 (1) Students who received (S), (EX), (T), (DD) and above are considered successful. Any students who get (FD), (FF), (U), (NA) grades are considered failed and subject to repeat the course.
6 (2) Students whose GPAs are 2.00 or above and who do not have any failed grades are considered successful in terms of graduation. (3) Students whose GPAs are below 1.80 at the end of fourth semester are placed on academic probation. A student cannot take courses from the fifth or consequent semesters until they are removed from probation. In order to remove probation status, students repeat some courses that they enrolled before. Course load of such a student cannot exceed a normal semester course load. (4) A student is eligible for the Dean's Honor List in any semester in which his or her grade point average is at least 3.50, and provided he or she passes all the courses taken in the concerned semester. A student is eligible for the Dean's High Honor List in any semester in which he or she earns a grade point average (GPA) for the term between 3.80 and Students who received disciplinary actions excluding reprimand or disciplinary warnings are not eligible for the Dean's Honor List or High Honor List in the following semesters including the semester the disciplinary action was taken whereas students who received reprimand or disciplinary warnings are not eligible for the Dean's Honor List or High Honor List only in the semester they received the disciplinary action. Increasing Grade Point Average ARTICLE 20 (1) Students who wish to improve their grade point average are allowed to repeat the courses they have taken before. Last grades are included while calculating grade point average. Determining final grades ARTICLE 21 (1) Except (EX) and (T) grades, to calculate the final grade for a course, results of final and midterm examinations, quizzes, filed work, applications, assignments, projects, workshops, laboratory studies, internships, and attendance scores of the related course are combined in accordance with the assessment system specified. Assessment system of each course is announced via course information form by the relevant faculty member in a week from the start of each semester. (2) At the end of each semester, a make-up examination is held to be counted as a final examination. Student who were eligible to sit for the final exam of a course but did not take the exam or failed or students who want to improve their GPA can take make up exams. In order to calculate the final grade of a course; the grade received from the make-up exam will replace the grade taken from the final exam of the relevant semester. There are no make-up exams for the courses which do not have final exams, such as laboratory studies, workshops, project studies, thesis or dissertation studies. There are no make-up exams for the courses which do not have final exams, such as laboratory studies, workshops, project studies, and thesis or dissertation studies. (3) Final grades are submitted to the relevant administrative unit within the specified period in the academic calendar and the results are announced by the Student Affairs Directorate. Examination Period ARTICLE 22 (1) At the end of each semester, there are two examination periods consisting one for finals, one for make-up examinations. Examination periods can be extended due to reasons approved by the relevant executive board. (2) Exit examinations are held in the weeks that follow examination periods. The examinations of the courses whose laboratory, application studies and fieldwork results will determine the eligibility to take an exit examination and courses that require laboratory, application studies, and field work can be held after these types of studies are finalized. Places and schedules of examinations ARTICLE 23 (1) Final and make up examination schedules are determined by the relevant executive board and announced at least two weeks before the exam period. Examinations are held at a time, date and place on campus as indicated in the schedule. However, examinations for courses and applications that are required to be held outside the campus are carried out in other locations, as well. Resit Exams ARTICLE 24 (1) Students who could not take midterms due to their valid excuses should apply to the relevant dean s office in order to document their excuses within maximum seven days following the exam date. (2) After their excuses are approved by the relevant executive board, resit exams will be given to the students within fifteen days following the exams. (3) There is no resit exam for final and make-up exams.
7 Method of Resit Exams ARTICLE 25 (1) Resit exams may be presented as written or / and oral exams, projects or homework assignments and the method of the exam is stated by the concerned lecturers in the course information form. (2) Resit exams are organized and supervised by the course lecturers. In case the concerned lecturer is not present on the campus on the day of the exam, heads of department decide on who the supervisors will be. Appealing Against Examination Results ARTICLE 26 (1) Students may appeal against midterm examination results and request re-grading within a week from the date of the announcement; final examination or make up examination results within one day from the day when the related grades must be announced, by submitting a petition to the dean s office of the relevant faculty. The objection will be examined by the relevant academic staff member regarding mistakes of facts and in case of mistakes of fact the grade will be finalized by the relevant executive board. Summer School ARTICLE 27 (1) Summer school education is executed in accordance with the provisions of the related Regulations. PART FIVE Graduation and Diploma ECTS Credits ARTICLE 28 (1) ECTS credit is a credit system that is based on the student workload required to accomplish the objectives of a program specified as for learning outcomes and competences to be attained. Course credits are calculated according to the educational gains that specify the contribution of the course to the knowledge, skills and competency that the student who completes the relevant program will gain, specific theoretical or applied course hours and other activities which are set forth for students. Semester and General Grade Point Average ARTICLE 29 (1) To calculate Semester Grade Point Average (GPA); the number of grade points must be multiplied with their ECTS credit values one by one separately, and then the total sum must be divided by the total number of ECTS credits of these courses. (2) GPA is calculated similarly, taking into account all courses taken. However, only the courses specified in the education program are included in Grade Point Average. Graduation and Academic Degree ARTICLE 30 (1) A degree is awarded to students who successfully complete all the specified courses and meet the minimum GPA requirement (2.00) under the title of the faculty, department or if deemed necessary program. (2) Students who qualified for a degree should submit an academic dismissal form obtained from the relevant units in order to get their certificates. Additional Exams for Graduation ARTICLE 31 (1) Provided that the provisions of the Article 44 of the Law numbered 2547 are reserved: a) Students who do not have (U) or (NA) grades except internship studies, qualified to graduate, however have maximum two grades (FF) or (FD) or whose GPA is below 2.00 despite the fact they have not failed any courses qualify to take two extra exams to meet the graduation requirements. b) A student may sit for an extra exam only once to meet the graduation requirements. c) To pass these exams, it is required to get minimum (DD) score. Other grades received in the semester are not calculated to determine the grades of these courses. PART SIX Various and Final Provisions Permission and Retaining Rights ARTICLE 32 (1) In case of justified and valid reasons or student s personal demand to get foreign language education and upon his or her application to the relevant faculty s dean s office within thirty days from
8 the beginning of an academic year at the latest, the student can suspend for up to two semesters at one time or four semesters in total in accordance with relevant executive board decisions. Students who suspend their studies become liable for the one-third of the tuition fees for each semester. (2) A student who has enrolled at the beginning of the standard academic year can be given permission for that semester in case of reasons declared by the student and approved by the relevant executive board such as an illness, natural disasters, detention, and military service. In this situation, the tuition fee that has been paid is not refunded. (3) In case of a permission request regarding the reasons specified in the second clause, the student is required to apply to the relevant dean s office and document the reason within twenty days from the incidence. If the reasons continue, the duration of permission can be extended by the relevant executive board. (4) Permitted students cannot attend courses or take midterm, final, makeup exams. (5) Provided that it is stated in the relevant executive board s decision, periods in which a student is permitted will not be included in regular periods of study. Discontinuation ARTICLE 33 (1) Students who wish to leave the University at their own request must apply to Student Affairs Directorate in written. When the discontinuation certificate taken from the relevant units is submitted, the student will be deregistered. Students who are deregistered upon application may be delivered a document stating their education status, diplomas and other documents submitted to the University for Admission if requested. However, if a balance remains, the University will not provide or return any documents. Students Sent to Other Higher Education Institutions in Turkey or Abroad ARTICLE 34 (1) In accordance with the agreements between the University and other higher education institutions, students can study at other higher education institutions in Turkey or abroad up to four semesters within student exchange programs. During this period, the student is still registered at the University and this period is counted as regular period of study. Unless otherwise specified in the agreement, the student pays the tuition fees to the University. (2) Related executive board s decision is required to send students to higher education institutions without exchange agreements. (3) The equivalence procedures of the courses taken by the students at other higher education institutions are conducted by the relevant executive board by converting the taken grades to the ECTS grading system approved by the Senate. Internal Undergraduate Transfer ARTICLE 35 (1) Students who have studied for two years in a program at least for two semesters excluding the preparatory school can apply for undergraduate transfer to another program of the University to the Student Affairs Directorate within the periods specified in the academic calendar, based on provisions of the regulations determined by the Higher Education Board. (2) Applications are finalized upon the suggestion of the department to which the student wishes to get transferred and the decision of the relevant executive board. Special Students ARTICLE 36 (1) Students who are registered in an undergraduate program in another university or people who are allowed to attend courses at the University can register as a special student for at most three courses per semester upon the decision of the relevant executive board. Faculty executive boards decide on the applications of special students regarding the courses they are allowed to take and total credits, conferring on the opinion of the department directorate. Special students are required to obey the rules of the courses in which they are enrolled. Students of this status will not be awarded a diploma. However, Student Affairs Directorate provides them with a document which indicates that they have met the necessary requirements to pass the related courses. Special students are required to pay the course fee specified by the relevant executive board for courses they wish to take. Special students cannot benefit from student rights and cannot be considered as a student of Gediz University. Course exemption ARTICLE 37 (1) After having registered, students may apply for course exemptions with a request document indicating the courses he/she has passed, schedules and content of the courses, until the end of add/drop period. Relevant executive board can finalize this request upon considering the application. Relevant
9 executive board decides on from which semester the student starts, semesters and courses exempted, and their total credits. (2) Exemption can be granted to the students who pass the exemption examinations carried out by the relevant departments or units by the relevant executive board. (EX) grade is not included in the grade point average. (3) The equivalence of the courses that the students have taken is determined by converting the grades they received from related higher education institution to the letter grades indicated in Article 18. (4) Numerical grades will be converted to letter grades as specified in Article 18. Equivalents of letter grades in numerical grade system will be converted to letter grades as specified in Article 18. Extra courses ARTICLE 38 (1) Any course that is taken as extra is indicated in the transcript. However, only the electives specified in the education program are included in grade point average starting from the ones with the highest grades, not the others. (2) Among the courses taken as extra, only the electives, starting from the ones with the highest grades are included in graduation requirements, other courses passed are indicated as courses taken as extra, failed courses are deleted in the transcript. (3)Regardless of the student s performance in the course, courses taken as extra may be deleted upon the request of the student and decision of the relevant executive board or they may be excluded from his/her Grade Point Average. Double major and minor programs ARTICLE 39 (1) Students can attend courses to double major or minor in accordance with the principles determined by the Senate. After passing the concerned courses, students can obtain an undergraduate double major diploma and a double minor certificate. Associate degree diploma ARTICLE 40 (1) Associate Degree Diploma of the University is given to any undergraduates who completed all courses of the first four semesters and the required courses specified by the Higher Education Board with minimum 2.00 GPA in accordance with the Regulations on Granting Students Who Has or Has not Completed Their Undergraduate Education with Associate Degree Diploma or their Adjustment to Vocational Schools, published in the Official Gazette dated 18/3/1989 and numbered (2) In accordance with the principles stated in the Article 31, these students have right to take additional examinations. Students on Scholarship ARTICLE 41 (1) Issues regarding scholarships are determined in accordance with the principles decided by the Senate and approved by the Board of Trustees. Notification ARTICLE 41/A (1) All kinds of written notifications are sent to the student's permanent address as on file in the official records and/or to his/her University assigned account. (2)All students are expected to access their University assigned accounts and read s. Repealed Regulations ARTICLE 42 (1) Gediz University Undergraduate Education and Examination Regulations published in the Official Gazette 3/1/2010 dated and numbered have been repealed. Adaptation PROVISIONAL CLAUSE -1 (1) Students who were admitted before the Academic Year are subject to the national credit procedures. According to this, the credit value of a course is calculated by adding the total weekly theoretical course hours to the half of the total of the weekly hours of applications, laboratory, project, and workshop studies. Semester and cumulative grade point averages and normal and semester course load are calculated accordingly. Enforcement
10 ARTICLE 43 (1) These Regulations shall take effect and be in force as of the date of publication. Execution ARTICLE 44 (1) The provisions of this regulation shall be executed by the Rector of Gediz University.